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HomeMy WebLinkAboutMemo - Mail Packet - 4/23/2013 - Memorandum From Molly Wendell Re: Boards And Commissions And Committee AssignmentsCity Clerk’s Office City Hall 300 LaPorte Ave. PO Box 580 Fort Collins, CO 80522 970.221.6515 970.472.3002 - fax fcgov.com MEMORANDUM DATE: April 18, 2013 TO: Mayor and City Councilmembers FROM: Molly Wendell, Boards and Commissions Coordinator THROUGH: Wanda Nelson, City Clerk SUBJECT: Boards and Commissions and Committee Assignments Boards and commissions liaison appointments and committee assignments will soon be considered at an upcoming Council meeting. To help you with your planning, I have attached the following: a packet outlining general information, The Role of Council Liaisons to Boards and Commissions, and policies and procedures a grid reflecting current assignments (2011-2013), as well as a blank grid (2013-2015) a list and brief description of the boards, commissions, authorities and committees Please contact me if you have any questions regarding this process. Attachments City Council • Boards and Commissions • Authorities • Council Committees • Other Assignments TABLE OF CONTENTS CITY COUNCIL BOARDS AND COMMISSIONS General Background 1 Types of Boards and Commissions 2 Council Liaison Role 3 General Policies and Procedures 4 Annual Reports 5 Work Plans 5 Periodic Reviews 6 Appreciation Event 9 Annual Recruitment 9 Training for Boardmembers 9 CITY COUNCIL LIAISON ASSIGNMENTS 10 Boards and Commissions 10 Authorities 11 Council Committees 11 Other Assignments 12 RESOURCES 13 ATTACHMENTS 1. 2013-2015 Council Boards and Commissions Liaison Assignments Blank Planning Grid 2. 2011-2013 Council Boards and Commissions Liaison Assignments Grid 3. Council Committee and Authority Functions 4. Boards and Commissions Functions CITY COUNCIL BOARDS AND COMMISSIONS General Background The City of Fort Collins currently has 25 standing boards and commissions consisting of approximately 200 volunteer members. All boardmembers are appointed by the Fort Collins City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and studying information in specific areas and to make recommendations to City Council on issues within the board's area of expertise. Some boards are quasi-judicial and have decision-making powers within their areas of expertise. Decisions made by quasi-judicial boards are appealable to the City Council or the courts. Each board and commission is supported by a staff liaison. In addition, each board and commission has a Council liaison. The City Clerk's Office coordinates the recruitment and appointment process for all boards and commissions. 1 Types of Boards and Commissions There is no difference between a board or commission. Specific duties and functions are established individually for each board or commission. The majority of boards and commissions are advisory to the City Council and/or City administration and do not have decision-making powers. The advisory boards are as follows: Advisory to Council: Affordable Housing Board Air Quality Advisory Board Art in Public Places Board Commission on Disability Community Development Block Grant Commission Cultural Resources Board Economic Advisory Commission Energy Board Golf Board Land Conservation and Stewardship Board Natural Resources Advisory Board Parking Advisory Board Parks and Recreation Board Senior Advisory Board Transportation Board Women’s Commission Youth Advisory Board Advisory to Council and City Administration: Citizen Review Board Various boards and commissions are quasi-judicial and have decision-making powers within their areas of expertise. Their decisions are subject to appeal to the City Council or the courts. The following are quasi-judicial boards: Quasi-Judicial: Building Review Board Human Relations Commission Landmark Preservation Commission Planning and Zoning Board General Employee’s Retirement Committee Water Board Zoning Board of Appeals 2 Council Liaison Role Every two years, following the election of Councilmembers, the Council selects its liaisons to the boards and commissions. Council has defined the role of Council liaisons as follows: 1. To communicate with the board or commission when Council communication is needed and to serve as the primary two-way communications channel between Council and the board or commission. 2. To take the lead in filling vacancies, reviewing applications, and interviewing candidates for the board or commission. 3. To serve as the primary informal Council contact for the board or commission. 4. To help resolve questions the board or commission may have about the role of Council, municipal government, and the board or commission. 5. To establish formal or informal contact with the chairperson of the board or commission and effectively communicate the role of the liaison. 6. To provide procedural direction and relay Council's position to the board or commission, and to communicate to the board or commission that the liaison's role is not to direct the board in its activities or work. 7. To serve as Council contact rather than an advocate for or ex- officio member of the board or commission. 8. To review the annual work plan of the board or commission and make recommendations to the City Council regarding the work plan. 9. To identify and help resolve any problems that may exist with respect to the functioning of the board or commission. 10. To facilitate the training of new board and commission members by providing suggestions and relevant information to the City staff members responsible for providing such training. 3 General Policies and Procedures The City Clerk’s Office annually prepares a Boards and Commissions Manual which includes functions of boards and commissions, conflict of interest guidelines, appeal procedures, membership limitations, attendance policies and other policy and procedural information adopted by Council. The Manual can be found at: www.fcgov.com/boards. General information about each specific board including meeting times is also available on- line at: www.fcgov.com/boards. The Clerk’s Office coordinates various yearly processes including annual appointments, filling mid-year vacancies, periodic reviews, annual reports and work plans review. The following table summarizes yearly on-going Council responsibilities to boards and commissions: Council Actions January Council Liaisons submit Work Plan comments to City Clerk Propose amendments to Work Plans (if desired) at 2nd meeting in January February Consider Resolution to amend Work Plans (if desired) Review Annual Reports March April Following Council reorganization in April of odd-numbered years, decide which of the various boards and commissions and committee assignments are of interest May June July Work Session Periodic Review of Boards and Commissions August September October Conduct annual recruitment interviews November Conduct annual recruitment interviews Host Annual Appreciation Event December Annual Appointment Resolution (2nd meeting in December) Council Liaisons review Work Plans Note: Mid-year vacancy interviews are conducted as needed 4 The following information is provided as a brief overview of several of the yearly processes related to boards and commissions. The City Clerk’s Office is responsible to coordinate these processes and activities. Annual Reports Each board and commission is required, by City Code, to prepare an annual report on or before January 31 of each year for the previous year. Annual reports are filed with the City Clerk for distribution to the City Council. Annual reports should directly correspond to the work plan prepared by the board or commission for the year. The status of each item identified on the work plan should be included, along with other items of business conducted by the board or commission. Work Plans The City Code requires all boards and commissions to file work plans on or before November 30 for the following year. Work plans are filed with the City Clerk and are distributed to each Council Liaison for review and comments. Work plans should set out major projects and issues for discussion for the following year. Timelines and scope of review should be provided when possible. If appropriate, an estimate of action to be taken should be included. Work plans should be concise and easily readable. The following table includes the deadlines and action needed to complete the work plan review process: WORK PLAN DEADLINES ACTIONS November 30 Work plans for boards and commissions must be filed with City Clerk Second Thursday in December City Clerk forwards specific work plans with comment forms to Council liaisons Approximately 2 weeks after Clerk distributes work plans with comment forms Council liaison comments due back to City Clerk Early January City Clerk circulates all work plans with Council liaison comments to City Council 2nd City Council meeting in January Councilmembers propose amendments to work plans pursuant to previously established policy for initiating and developing Council ordinances and resolutions. (Support of 3 Councilmembers needed to initiate item.) 1st City Council meeting in February Council consideration of resolution to make amendments (if any) to work plans. 5 Periodic Reviews Each year several boards and commissions are reviewed at a work session. Prior to Council’s review, each board or commission scheduled for review prepares a self- assessment questionnaire which will be provided to the Council as a part of its work session materials. The chair and vice chair (or designees) of each board being reviewed attend the work session to answer questions. The purpose of the review is to determine whether (a) the board should continue without alteration, or (b) direction to staff to prepare legislation making any changes (number of members, duties, etc.). Periodic Review Schedule 2013 Human Relations Commission Planning and Zoning Board Women’s Commission Zoning Board of Appeals 2014 Air Quality Advisory Board Community Development Block Grant (CDBG) Commission Landmark Preservation Commission Retirement Committee 2015 Art in Public Places Board Cultural Resources Board Land Conservation and Stewardship Board Senior Advisory Board 2016 Building Review Board Citizen Review Board Natural Resources Advisory Board Transportation Board 2017 Commission on Disability Economic Advisory Commission Energy Board Parks and Recreation Board 2018 Affordable Housing Board Golf Board Parking Advisory Board Water Board Youth Advisory Board 6 BOARDS AND COMMISSIONS PERIODIC REVIEW QUESTIONNAIRE DATE PREPARED: BOARD/COMMISSION NAME: LIST OF MEMBERS: 1. Are the current duties of the board, as defined by City Code, realistic? If not, what duties would you suggest be added and/or deleted? 2. Is the board’s workload (annual work plan) too much; too little; about right? Explain. 3. Does the board effectively accomplish its annual work plan? 7 4. Are board meetings conducted in an effective manner? What could be done to improve board meetings? 5. Is the current size of the board appropriate? 6. Are communications between the board and Council effective? What could be done to improve these communications? 7. Other comments: Attachments: / City Code description of duties / Current Work Plan / Current Annual Report / Current Bylaws 8 Appreciation Event An annual appreciation reception is hosted by City Council to thank boardmembers for their contributions to the City. Typically this event is held in the fall of the year. Boardmembers who have met term limits are individually recognized. Boardmembers volunteer a considerable amount of time, energy and expertise to the City. This is an informal event which gives Council an opportunity to show appreciation to volunteer boardmembers. Annual Recruitment The City Clerk’s Office facilitates the recruitment and appointment process for filling vacancies on boards and commissions. Advertising and recruitment runs from late August through September of each year to fill term limit and current vacancies. Appointments to the boards and commissions are made annually in December, with terms of new members beginning on January 1. Recruitment for the Youth Advisory Board runs from April to May of each year to coincide with the school year schedule. Appointments to the Youth Advisory Board are made in May, with terms of new members beginning on June 1. The Clerk’s Office determines Council interview teams to include the Council liaison and one other Councilmember. Every effort is made to balance the number of interviews between Councilmembers. The Clerk’s Office provides Council with a summary list including interview partners, number of applicants, and time needed to complete interviews. The Clerk’s Office schedules all interviews after Council interview teams confirm availability. Throughout the year vacancies often occur due to resignations. If the pool of applications on file from the last annual appointment process is not sufficient to fill interim vacancies, the City Clerk's Office advertises for additional applicants. Appointments are confirmed by Council Resolution. Training for Boardmembers All boardmembers are required to complete a training course which includes general information about the City organization and the role of boards and commissions, as well as legal issues for boardmembers. The training DVD is available online or copies can be requested from the Clerk’s Office. The Clerk’s Office tracks the completion of training. 9 CITY COUNCIL LIAISON ASSIGNMENTS In addition to Council liaison assignments to boards and commissions, Councilmembers are assigned to various committee and liaison assignments by Council resolution. Resolution 1991-100 provides that the appointments of Council liaisons, committee members, and representatives are to be made at the regular meeting following the Council reorganization meeting in election years. Interim appointments are made as necessary. Boards and Commissions A Councilmember is assigned as a non-voting liaison to each City board or commission and is teamed with another Councilmember to screen and interview applicants for board and commission vacancies. The interview team makes recommendations to Council for appointments. Councilmembers interview approximately 100 applicants for an estimated 60 vacancies each year. Councilmembers are assigned as liaisons to each of the following boards and commissions which are wholly or partially appointed by Council: • Affordable Housing Board • Air Quality Advisory Board • Art in Public Places Board • Building Review Board • Community Development Block Grant Commission • Citizen Review Board • Commission on Disability • Cultural Resources Board • Economic Advisory Commission • Energy Board • Golf Board • Human Relations Commission • Land Conservation and Stewardship Board • Landmark Preservation Commission • Natural Resources Advisory Board • Parking Advisory Board • Parks and Recreation Board • Planning and Zoning Board • Retirement Committee • Senior Advisory Board • Transportation Board • Water Board • Women’s Commission • Youth Advisory Board • Zoning Board of Appeals 10 Authorities These authorities, which differ from boards and commissions, have varying degrees of autonomy. They are created by the Council under the authority of the State Statutes. A Councilmember usually serves as a voting member of the Downtown Development and the Housing Authority. The number in parentheses after each indicates the number of Councilmembers serving on the various committees, authorities and boards. • Downtown Development Authority (1 + alternate) • Housing Authority (1) Note: the Municipal Judge serves as the Liquor Licensing Authority Council Committees City Council utilizes several committees to assist the Council in making policy decisions in various areas of concern. Councilmembers currently serve on three Council committees. • Ethics Review Board (3 + 1 alternate) • Finance Committee (3) • Future’s Committee (3) • Legislative Review Committee (3) 11 Other Assignments Councilmembers may also be appointed or nominated to serve on external committees or boards, which currently include: • Airport Steering Committee (Mayor) • Colorado Municipal League Policy Committee (1) • Colorado State University Liaison Committee (2) • Disaster Council/ Policy Coordinating Committee (Mayor) • Forfeited Property Disposition Committee (Mayor or designee) • Larimer County Open Lands Advisory Board (1) • Library Trustee Selection Committee (2) • North College Urban Renewal Plan Citizen Advisory Group (1 +A) • North Front Range Metropolitan Planning Organization (MPO) (1 + alternate) • Platte River Power Authority Board of Directors (Mayor or Designee) • Poudre Fire Authority Board of Directors (2) • Poudre Heritage Alliance (1) • Poudre School District Liaison Committee (2) 12 RESOURCES Boards and Commissions Website: www.fcgov.com/boards Boards and Commissions Manual: www.fcgov.com/boards Molly Wendell, Boards and Commissions Coordinator City Clerk’s Office 416-2525 mwendell@fcgov.com 13 Attachment 1 2013-2015 Council Boards and Commissions Liaison Assignments Blank Planning Grid Attachment 1 2013-2015 COUNCIL BOARDS AND COMMISSIONS LIAISON ASSIGNMENTS AND COUNCIL COMMITTEE ASSIGNMENTS ASSIGNMENT OVERBECK POPPAW CAMPANA TROXELL CUNNIFF HORAK WEITTKUNAT LEGISLATIVE APPOINTMENT REFERENCE COUNCIL BOARDS AND COMMISSIONS LIAISON ASSIGNMENTS Affordable Housing Board (1) Resolution 2013- Air Quality Advisory Board (1) Resolution 2013- Art in Public Places Board (1) Resolution 2013- Building Review Board (1) Resolution 2013- Citizen Review Board (1) Resolution 2013- Commission on Disability (1) Resolution 2013- Community Development Block Grant (CDBG) Commission (1) Resolution 2013- Cultural Resources Board (1) Resolution 2013- Economic Advisory Commission (1) Resolution 2013- Energy Board (1) Resolution 2013- Golf Board (1) Resolution 2013- Human Relations Commission (1) Resolution 2013- Land Conservation & Stewardship Board (1) Resolution 2013- Landmark Preservation Commission (1) Resolution 2013- ASSIGNMENT OVERBECK POPPAW CAMPANA TROXELL CUNNIFF HORAK WEITTKUNAT LEGISLATIVE APPOINTMENT REFERENCE Natural Resources Advisory Board (1) Resolution 2013- Parking Advisory Board (1) Resolution 2013- Parks and Recreation Board (1) Resolution 2013- Planning and Zoning Board (1) Resolution 2013- Retirement Committee (1) Resolution 2013- Senior Advisory Board (1) Resolution 2013- Transportation Board (1) Resolution 2013- Water Board (1) Resolution 2013- Women’s Commission (1) Resolution 2013- Youth Advisory Board (1) Resolution 2013- Zoning Board of Appeals (1) Resolution 2013- COUNCIL COMMITTEE ASSIGNMENTS Ethics Review Board (3 + A) Resolution 2013- Finance Committee (3) Resolution 2013- Futures Committee (3) Resolution 2013- Legislative Review Board (3) Resolution 2013- OTHER ORGANIZATION ASSIGNMENTS ASSIGNMENT OVERBECK POPPAW CAMPANA TROXELL CUNNIFF HORAK WEITKUNAT LEGISLATIVE APPOINTMENT REFERENCE AUTHORITY ASSIGNMENTS Downtown Development Authority Board (1 + A) Resolution 2013- Housing Authority (1) X Resolution 2012-026 (Until May 1, 2017) OTHER ORGANIZATION ASSIGNMENTS Airport Steering Committee (Mayor + CM) X IGA Joint Operation of Ft. Collins/Loveland Airport Colorado Municipal League (CML) Policy Committee (1 + CM) X Resolution 2012-077 Colorado State University Liaison Committee (2) Resolution 2013- Disaster Council/Policy Coordinating Committee (Mayor) X Emergency Operations Plan (Article II, Sec. 4 of the City Charter) Forfeited Property Disposition Committee* Resolution 92-122 Larimer County Open Lands Advisory Board (1) Resolution 2013- Library Trustee Selection Committee (2) Resolution 2013- North College Urban Renewal Plan Citizen Advisory Group (1) Resolution 2013- North Front Range Metropolitan Planning Council (MPO) (1 + A) Resolution 2013- Platte River Power Authority* (plus one additional member from the City) X Organic Contract ASSIGNMENT OVERBECK POPPAW CAMPANA TROXELL CUNNIFF HORAK WEITKUNAT LEGISLATIVE APPOINTMENT REFERENCE Poudre Fire Authority Board of Directors (2 + CM ) Resolution 2013- Poudre Heritage Alliance (1) Resolution 2013- Poudre School District Liaison Committee (2) Resolution 2013- * = Mayor or designee A = Alternate Attachment 2 2011-2013 Council Boards and Commissions Liaison Assignments Grid Attachment 2 2011-2013 COUNCIL BOARDS AND COMMISSIONS LIAISON ASSIGNMENTS AND COUNCIL COMMITTEE ASSIGNMENTS ASSIGNMENT HORAK KOTTWITZ MANVEL OHLSON POPPAW TROXELL WEITKUNAT LEGISLATIVE APPOINTMENT REFERENCE COUNCIL BOARDS AND COMMISSIONS LIAISON ASSIGNMENTS Affordable Housing Board (1) X Resolution 2011- 044 Air Quality Advisory Board (1) X Resolution 2011- 044 Art in Public Places Board (1) X Resolution 2011- 044 Building Review Board (1) X Resolution 2011- 044 Citizen Review Board (1) X Resolution 2011- 044 Commission on Disability (1) X Resolution 2011- 044 Community Development Block Grant (CDBG) Commission (1) X Resolution 2011- 044 Cultural Resources Board (1) X Resolution 2011- 044 Economic Advisory Commission (1) X Resolution 2011- 044 Energy Board (1) X Resolution 2011- 076 Golf Board (1) X Resolution 2011- 044 Human Relations Commission (1) X Resolution 2011- 044 ASSIGNMENT HORAK KOTTWITZ MANVEL OHLSON POPPAW TROXELL WEITKUNAT LEGISLATIVE APPOINTMENT REFERENCE Land Conservation & Stewardship Board (1) X Resolution 2011- 044 Landmark Preservation Commission (1) X Resolution 2011- 044 Natural Resources Advisory Board (1) X Resolution 2011- 044 Parks and Recreation Board (1) X Resolution 2011- 044 Planning and Zoning Board (1) X Resolution 2011- 044 Retirement Committee (1) X Resolution 2011- 044 Senior Advisory Board (1) X Resolution 2011- 044 Transportation Board (1) X Resolution 2011- 044 Water Board (1) X Resolution 2011- 044 Women’s Commission (1) X Resolution 2011- 044 Youth Advisory Board (1) X Resolution 2011- 044 Zoning Board of Appeals (1) X Resolution 2011- 044 COUNCIL COMMITTEE ASSIGNMENTS Ethics Review Board (3 + A) X X X A Resolution 2011- 044 Finance Committee (3) X X X Resolution 2011- 044 Futures Committee (3) X X X Resolution 2011- 067 Legislative Review Committee (3) X X X Resolution 2011- 044 OTHER ORGANIZATION ASSIGNMENTS ASSIGNMENT HORAK KOTTWITZ MANVEL OHLSON POPPAW TROXELL WEITKUNAT LEGISLATIVE APPOINTMENT REFERENCE AUTHORITY ASSIGNMENTS Downtown Development Authority Board (1 + A) A X Resolution 2011-044 Housing Authority (1) X Resolution 2007-042 (until May 1, 2012) OTHER ORGANIZATION ASSIGNMENTS Airport Steering Committee (Mayor + CM) X IGA Joint Operation of Ft. Collins/Loveland Airport Beet Street Board of Directors (1) X Resolution 2008-043 Colorado Municipal League (CML) Policy Committee (1 + CM) X Resolution 2011-116 Colorado State University Liaison Committee (2) X X Resolution 2011-044 Disaster Council/Policy Coordinating Committee (Mayor) X Emergency Operations Plan (Article II, Sec. 4 of the City Charter) ASSIGNMENT HORAK KOTTWITZ MANVEL OHLSON POPPAW TROXELL WEITKUNAT LEGISLATIVE APPOINTMENT REFERENCE Forfeited Property Disposition Committee* X Resolution 92-122 Larimer County Open Lands Advisory Board (1) X Resolution 2011-044 Library Trustee Selection Committee (2) X X Resolution 2011-044 North College Urban Renewal Plan Citizen Advisory Group (1) X Resolution 2011-044 North Front Range Air Quality Council (1) X This is an appointment by the MPO North Front Range Transportation/Air Quality Planning Council – Metropolitan Planning Council (MPO) (1 + A) X A Resolution 2011-044 North I-25 Front Range Environmental Impact Study (EIS) Project Regional Coordination Committee – CDOT (1) X Resolution 2011-044 Platte River Power Authority* (plus one additional member from the City) X Organic Contract Poudre Fire Authority Board of Directors (2 + CM ) X X Resolution 2011-047 Poudre Heritage Alliance (1) X Resolution 2011-044 Poudre School District/City/Larimer County Liaison Committee (2) X X Resolution 2011-044 Regional Air Quality Commission X Appointed by Governor’s Office * = Mayor or designee A = Alternate Attachment 3 Council Committee and Authority Functions Attachment 3 COUNCIL COMMITTEE FUNCTIONS AND MEMBERSHIP AIRPORT STEERING COMMITTEE The committee facilitates communication between the Cities of Fort Collins and Loveland and advises the Councils of each City concerning Airport issues. Such issues shall include but not be limited to general policy, budget, capital improvement projects, and service planning. Membership: Mayor and City Manager Meetings: Every other month (January, March, May, July, September, November, 3:00 p.m.) COLORADO MUNICIPAL LEAGUE (CML) EXECUTIVE BOARD The Colorado Municipal League is an influential voice for municipal interests on state and federal policies affecting municipalities and is also an important source of information for municipal officials in serving their communities. The Executive Board is responsible for overall finances, management and policy affairs of the League. Membership: Membership is by election (currently the City of Fort Collins does not have a representative on the Executive Board) Meetings: Meetings set annually in December COLORADO MUNICIPAL LEAGUE (CML) POLICY COMMITTEE The Colorado Municipal League is an influential voice for municipal interests on state and federal policies affecting municipalities and is also an important source of information for municipal officials in serving their communities. The Policy Committee is responsible for reviewing legislative proposals and recommending to the League Executive Board, positions of support, opposition, no position or amendment to a wide variety of legislation affecting cities and towns. Membership: 2 City of Fort Collins representatives (Currently 1 Councilmember and City Manager) Meetings: Quarterly (TBA) COLORADO STATE UNIVERSITY LIAISON COMMITTEE Created to discuss and address matters of mutual interest (including land use, utility and transportation services, the enforcement of municipal ordinances, human rights) to the City and CSU. Membership: 2 Councilmembers, the City Manager and such administrative staff as the City Manager may deem appropriate; the President of CSU; the President of ASCSU; the Vice-President for Administrative Services; the Vice-President for University Advancement; and the Directory of Campus Housing and Food Services. Meetings: Quarterly (2:00 p.m.) DISASTER COUNCIL – Emergency Operations Plan Monitors implementation of the City Emergency Operations Plan and assists cooperating agencies during all phases of an emergency/disaster. Membership: Mayor, City Manager, Deputy City Manager, Emergency Management Coordinator, City Clerk, City Attorney, Chief of Police, Fire Chief, Directors of Administrative Services, CLRS, Transportation Services, CPES, Utility Services and Risk Management. Meetings: On an as needed basis DOWNTOWN DEVELOPMENT AUTHORITY BOARD OF DIRECTORS The authority shall be a body corporate with all the purposes and powers authorized by Title 31, Article 25, Part 8, C.R.S., and all additional and supplemental powers necessary or convenient to carry out and effectuate the purposes and provisions of said statues. Membership: 11 members, 9 of which are either residents, landowners or tenants within the boundaries of the authority; 1 which is a member of the Board of Larimer County Commissioners;1 which is a City Councilmember; and 1 Alternate Councilmember. Meetings: Monthly (2nd Thursday, 7:30 a.m.) ETHICS REVIEW BOARD Created to assist Councilmembers and board and commission members in interpreting and applying the definition, rules and procedures pertaining to ethics established by the Charter and Code and by the applicable provisions of state statute. Membership: 3 Councilmembers plus one alternate. Meetings: Scheduled as needed FORFEITED PROPERTY DISPOSITION COMMITTEE – Resolution 92-122 Mandated by Colorado General Assembly Senate Bill 92-204 forfeited property seized by Police Services may not be used or expended without approval of a committee. Membership: Mayor or designee Meetings: On an as needed basis FINANCE COMMITTEE Established to consider financial policy issues facing the City and to make recommendations regarding those issues to the City council. Membership: 3 Councilmembers. Meetings: Typically 1st and 3rd Mondays each month (10:30 a.m.) FUTURES COMMITTEE Formed to assist the City Council in their decision making process. The goal is to develop a vision for the future of Fort Collins over the next 30 years and beyond, utilizing economic, environmental and social modeling. Membership: 3 Councilmembers Meetings: 2nd Monday each month (4 p.m.) HOUSING AUTHORITY The Fort Collins Housing Authority secures public and private sector funds (federal, state, and local) to develop, maintain, and implement assisted housing programs, operating within the corporate limits of Fort Collins. Leadership, advocacy, and policies for governing and operations are vested in the Board of Commissioners. Members of the Authority set the goals for assisted housing in Fort Collins. Through an intergovernmental agreement the FCHA governs the housing programs for the Larimer County Housing Authority. Membership: Selected by City Council as provided by state statute; Council can serve as ex-officio as the commissioners or appoint 7 commissioners, one of whom may be a City official. The latter is the current membership. Meetings: Monthly (4th Thursday, 7:30 a.m.) LARIMER COUNTY OPEN LANDS ADVISORY BOARD – Advisory board to the Larimer County Commissioners Created to make recommendations regarding the County’s share of the sales and use tax approved in the November 1995 election earmarked for open space, natural areas, wildlife habitat, regional parks and trails. Membership: One elected official or appointee from the municipalities of Berthoud, Estes Park, Fort Collins and Loveland; one member from the Larimer County Planning Commission; and four citizens appointed at large. Meetings: Monthly, 4th Thursday (5:00 p.m.) LEGISLATIVE REVIEW COMMITTEE Created to review and analyze proposed state and federal legislation which may affect the City’s interests, express the previously established policy determinations of the Council as applied to such legislation and refer back to the Council those issues and recommendations which are not governed by existing Council policy. Membership: 3 Councilmembers Meetings: Monthly, 2nd Tuesday (4:00 p.m.) LIBRARY TRUSTEE SELECTION COMMITTEE The IGA between the City, the Library District and the County provides for a committee of two Councilmembers and two County Commissioners to make recommendations for Library District Trustee appointments. Selected Trustees must be approved by a two-thirds majority of the Council and of the Commissioners. Membership: 2 Councilmembers, 2 County Commissioners Meetings: On an as needed basis NORTH COLLEGE URBAN RENEWAL PLAN CITIZEN ADVISORY GROUP Created to tailor implementation of the North College Urban Renewal Plan to the unique circumstances in the area to render advise to the URA Board of Commissioners. Membership: 1 or 2 members of City Council, 1 member from the Planning and Zoning Board and strong representation from owners in the North College Corridor area. (Currently 1 Councilmember and 1 alternate Councilmember serve on this advisory group) Meetings: Monthly, 1st Thursday (7:30 a.m.) NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION (MPO) Created to work together with other local governments in Larimer and Weld Counties to develop transportation plans and policies that will assist in managing projected growth in a sound, cost-effective manner. Membership: Elected officials from the cities of Fort Collins and Greeley as well as other governmental entities in the north front range area who voluntarily decide to participate in this process. (Currently 1 Councilmember and 1 alternate Councilmember serve on this council). Meetings: Monthly (1st Thursday, 5:30 p.m.) PLATTE RIVER POWER AUTHORITY Established a separate governmental entity to be used by the Municipalities (Fort Collins, Loveland, Longmont and Estes Park) to effect the development of electric energy resources and the production and transmission of electric energy in whole or in part for the benefit of inhabitants of the Municipalities. Membership: Two members from each of the four member cities, with one being the Mayor (or another member of the municipality’s governing board designated by the Mayor) and the other to be another individual selected by the municipality’s governing body for “judgment, experience, and expertise which make him or her particularly qualified to serve as the director of an electric utility.” Meetings: Monthly, last Thursday (9:00 a.m. - 1:00 p.m.) POUDRE FIRE AUTHORITY BOARD OF DIRECTORS – Intergovernmental Agreement (IGA), dated November 3, 1987 IGA provides for the formation of an independent governmental entity for the purpose of providing fire protection services within the respective territorial limits of the parties hereto. Membership: The City shall appoint 2 members and the District shall appoint 2 members. The fifth member shall be appointed by the four other members. This fifth member has typically been the Fort Collins City Manager. Meetings: Monthly, 4th Tuesday (9:00 a.m.) POUDRE HERITAGE ALLIANCE Created to comply with the Cache La Poudre River Corridor Act (enacted by Congress) to develop an interpretive plan for the river corridor from the eastern boundary of Roosevelt National Forest to one- quarter mile west of the confluence of the Cache La Poudre and South Platte Rivers. Membership: 1 Councilmember, the City Manager and representatives of Weld and Larimer County and the cities of Loveland and Greeley. Meetings: Monthly, 2nd Wednesday (2:00 p.m.) POUDRE SCHOOL DISTRICT LIAISON COMMITTEE Created to achieve products and services of a higher quality than would be achieved by the City and the Poudre School District working separately, and by so doing provide quality education and municipal services for citizens of all ages at the lowest possible cost. Membership: Superintendent of Poudre School District, 1 school board member, Larimer County Manager, Chairperson of County Commissioners, City Manager and 2 Councilmembers. Meetings: Quarterly (7:30 a.m.) Attachment 4 Boards and Commissions Functions Attachment 4 BOARDS AND COMMISSIONS FUNCTIONS Affordable Housing Board The Affordable Housing Board advises the City Council on matters pertaining to affordable housing issues of concern to the City. The City has established several programs designed to stimulate the construction of additional affordable housing units and retention of existing housing units in the community. These programs include development review priority processing, impact fee collection delay and sales tax rebates. Air Quality Advisory Board The Air Quality Advisory Board advises the City Council regarding policies, plans and programs to improve and maintain the city's air quality. The Board may, without limitation, biennially review air quality indicators; review and recommend revisions as needed to the Air Quality Plan, and to any other City Plans that may have significant impacts on air quality; and advise the Governor-designated lead agency for air quality planning on matters pertaining to the Fort Collins element of the State Implementation Plan. The Board may also convene ad hoc citizen task groups to provide additional technical expertise to the Board for the planning of specific strategies The Board coordinates its work with the Transportation Board, Natural Resources Advisory Board and the Planning and Zoning Board. Art in Public Places Board The Art in Public Places Board advises and makes recommendations to the City Council regarding incorporation of works of art into construction projects; advises and makes recommendations to the City Council regarding the acceptance of offers to donate art to be placed in public areas; and advises and makes recommendations to the Executive Director of Culture, Parks Recreation and Environment Services Unit and the City Council as to rules, regulations, guidelines, policy, administrative and budgetary matters pertaining to the Art in Public Places Program. Building Review Board The Building Review Board is charged with the responsibility to hear appeals and requests for variances related to the Fort Collins building codes and contractor licensing regulations. The BRB hearing provides a formal recourse to building permit and contractor license applicants who disagree with an interpretation or ruling by the Fort Collins Building Official. The BRB is authorized to rule in favor of the applicant and to approve alternative building methods and materials that are not specifically prescribed in the building codes. This board may also revoke or suspend a contractor license when it determines that a licensee has violated the building codes or licensing rules. In an advisory capacity, the BRB makes recommendations to City Council concerning the revision of existing codes or the adoption of new building codes and contractor regulations. Citizen Review Board At the request of the City Manager or the Chief of Police the Citizen Review Board makes recommendations concerning interpretation of police policies and procedures. The Board reviews internal investigations where a peace officer is alleged to have used force, discharged a firearm, committed a crime, when a person sustained severe injury, death, or alleged their civil rights were violated by a peace officer, or other investigations requested by the City Manager or Police Chief. Use of deadly force would be a mandatory review by the Board even if no complaint is filed. The Citizen Review Board also offers reviews for outside law enforcement agencies operated within the City and makes annual reports to the City Council and City Manager concerning activities and recommendations of the Board. Commission on Disability The Commission on Disability serves as an advisor to the City of Fort Collins City Council on issues relating to citizens with disabilities. In its role as an advocate for citizens with disabilities, the Commission on Disability: develops educational programs to acquaint citizens with issues affecting individuals with disabilities; forms special committees to review and address particular issues; works together with other boards and commissions and the City Council to provide recommendations to assure compliance with Section 504 of the Rehabilitation Act of 1973, the 1990 Americans with Disability Act (ADA), the Fair Housing Act and other legislation relating to persons with disabilities; and serves as ombudsman between City departments, the private business sector and the community of citizens who have disabilities. Community Development Block Grant (CDBG) Commission The CDBG Commission advises the City Council on matters pertaining to the City’s Competitive Process which includes Department of Housing and Urban Development's (HUD) Community Development Block Grant Program (CDBG) and HOME Programs and the City’s Affordable Housing Fund. HUD provides Federal grant funds to the City to meet affordable housing and community development needs of low and moderate income people. The City receives about $1.5 million from HUD and $500,000 from the General Fund annually and program funds are typically used for land acquisition, rehabilitation, public facilities and public services. Cultural Resources Board The Cultural Resources Board’s primary function is to advise City Council on issues relating to the Lincoln Center and the Fort Collins Museum. In addition, the Board reviews applications and makes recommendations for funding from the City of Fort Collins’ Cultural Development and Programming Account and Tourism Programming Account (Fort Fund). Economic Advisory Commission The duties and functions of the Commission shall be: (1) To advise the City Council on matters pertaining to the economic health and sustainability of the city, including, but not limited to, (a) events and trends occurring outside the Fort Collins community that may affect the local economy; (b) immediate and long-term threats to the local economy; (c) ways in which to enhance the City's competitive position in relation to other communities; and (d) possible partnerships with other public and private entities; (2) To recommend programs and strategies that may enhance the economic health and sustainability of the city; (3) To be aware of and coordinate with other City boards and commissions whose actions may affect the economic health and sustainability of the City; (4) To advise Council on existing or proposed policies, practices or regulations of the City that may affect the local economy; and (5) To perform other such duties and functions as provided by the City Council. Energy Board The City of Fort Collins Electric Board advises the City Council on policy matters pertaining to the municipal electric system. The Board acts as the final appeal and hearing body for customer complaints, except as is otherwise provided in Chapter 26, Article XII of the City Code regarding termination of utility service. It acts as a sounding board to staff for the purpose of identifying the ratepayers’ service delivery expectations and performs such other duties and functions and has such other powers as may be provided by ordinance of the City Council. Golf Board The Golf Board advises and makes recommendations to the Culture, Parks, Recreation and Environment Services Unit Executive Director and the City Council as to rules, regulations, policies, administrative and budgetary matters pertaining to the operation and maintenance of all City-owned golf courses. The Board advises and makes recommendations to the Director concerning the terms and conditions of any agreements to be entered into with golf professionals and other concessionaires in connection with City-owned golf courses, as well as other agreements which may affect the management, operation, maintenance, construction or acquisition of City-owned golf courses; assists in the procurement of goods and services for City-owned golf courses, including the selection of golf professionals, concessionaires and other contractors, as defined; and advises and makes recommendations to the City Manager concerning approval of annual fees and charges at City-owned golf courses. Human Relations Commission The Human Relations Commission was established by City Council to promote the acceptance and respect for diversity through educational programs and activities, and to discourage all forms of discrimination based on race, religion, age, gender, disability, etc. The commission often coordinates these efforts with such groups as the Multicultural Commission and the Women’s Commission. The commission also oversees the activities of the Citizen Liaison Program, and presents the annual Human Relations Awards to recognize those citizens who have advanced the cause of human rights through their volunteer efforts. Land Conservation and Stewardship Board The duties and functions of the Board shall be as follows: (1) To advise City Council regarding policy and budgetary matters pertaining to the Natural Areas Program, including but not limited to the expenditure of Open Space, Yes! and Larimer County Help Preserve Open Space dedicated sales tax revenues. (2) To advise Natural Areas Program staff and the City Council in connection with the proposed acquisition or disposition of land, interests in land, interests in water and other interests in real property for the Natural Areas Program. (3) To advise Natural Areas Program staff regarding the development of management plans and public improvements for Natural Areas Program properties. (4) Upon request of the City Manager or at the direction of the City Council, to advise City Council regarding any positive or negative impacts that particular plans or projects of the City or of other public or private entities may have on Natural Areas Program properties or properties that may be of interest to the Natural Areas Program. This provision shall not apply to development projects for which applications have been submitted to the City for approval under the Land Use Code. (5) Upon request of the City Manager or at the direction of the City Council, to advise City Council in connection with the proposed acquisition or disposition of land, interests in land, interests in water and other interests in real property for City programs other than the Natural Areas Program. Landmark Preservation Commission The Commission shall perform all duties relating to preservation of historic landmarks as set out in Chapter 14, including the designation of sites, structures, objects or districts as landmarks and the review and approval or rejection of plans for the construction, alteration, demolition or relocation of any such site, structure, object or district. Decisions of the Commission are final unless appealed to the City Council. The Commission shall also perform the following additional functions: (1) To promote awareness and understanding of, and appreciation for, the value of historic resource preservation in contributing to the quality of life in the City, and actively encourage property owners to voluntarily designate their properties as historic landmarks; (2) To advise the City Council and City staff with regard to the identification and evaluation of historic resources within the Growth Management Area and provide information regarding the significance of the resources, the nature and degree of threat to their preservation, and methods for their protection; (3) To advise the City Council and City staff with regard to appropriate policies, incentives and regulations for encouraging and/or requiring preservation and rehabilitation of historic resources; (4) To coordinate with the various other City boards, commissions and City staff members whose actions may affect the preservation of historic resources in the community; and (5) To establish a committee of its members to provide advice and, if required under Section 2.10.2(H) of the Land Use Code, written recommendations to the owners of eligible historic properties, and of properties located near eligible historic properties, regarding historically appropriate design and site planning for additions, alterations, and new construction in the City; provided, however, that any members of such committee who provide such advice or recommendations to property owners under this provision shall refrain from participating in any subsequent decisions of the Commission related to such properties; and (6) To perform such other duties and functions as may be provided by the City Council by ordinance or resolution. Natural Resources Advisory Board The Natural Resources Advisory Board shall have the following functions: (1) to advise the City Council on all matters pertaining to natural resources and environmental protection issues of concern to the city; (2) to analyze various natural resources issues and to aid and guide the development of city-wide natural resources programs to address currently existing and potential natural resources and environmental issues; (3) to promote citizen participation and public education on city-wide natural resources and environmental protection issues; (4) to be aware of and coordinate with the various Department of Natural Resources' technical advisory committees; (5) to perform such other duties and functions and have such other powers as provided by the City Council. Parking Advisory Board The Parking Advisory Board makes recommendations to the City Council regarding the implementation of the City's parking policies and plans; provides an avenue for ongoing stakeholder input and involvement in parking decisions that affect the public; supports and advocates for parking initiatives and programs; helps educate the public about parking issues; works with other boards and commissions of the City or other community organizations that have an interest in parking issues; and performs such other duties and functions and have such other powers as provided by the City Council. Parks and Recreation Board The Parks and Recreation Board acts as an advisory board and advises and makes recommendations to Culture, Parks, Recreation and Environment Services Unit and the City Council for their approval as to the rules, regulations, policies and administrative and budgetary matters pertaining to Parks and Recreation, excluding matters relating to the operation and maintenance of City-owned golf courses and cemeteries. The Board assists the City in cooperating with the Poudre R-1 School District and other organizations and individuals interested in the City's parks and recreation programs. Planning and Zoning Board The Planning and Zoning Board's responsibilities include making recommendations to the City Council regarding zoning, annexations, major public and private projects and any long range planning activities (such as City Plan or subarea plans) that require Council approval. The Board is also the final decision making authority regarding land use proposals including overall development plans, project development plans and any planned unit developments that remain from the City's previous land use regulations. In addition, the Board coordinates with the Poudre R1 and Thompson school districts and the Larimer County Planning Commission. Retirement Committee The General Employees Retirement Committee’s charges are: manage/administer the Retirement Plan for members and retirees and manage accumulated Retirement Fund money; determine the eligibility/credited service of members under Plan rules; interpret the Plan’s provisions; and authorize payment of retirement benefits and bills for expenses of Plan and Committee. The Committee sets the policies and procedures for these responsibilities and directs staff personnel and actuarial consulting firm to carry out the functions. The Committee also: seeks information and advice to benefit the Plan and members; recommends Plan changes to City Council for approval; recommends to City Council enhancements to the Plan’s provisions and benefits; educates Committee’s and Plan’s members; keeps abreast of legislation that could affect the Plan; keeps the members informed of their current/projected benefits; encourages Plan members to accumulate other sources of retirement income; and provides minutes of each meeting and files documents as required. Senior Advisory Board The Senior Advisory Board is comprised of individuals of all ages who share a concern for the aging members of our community. The primary objective is to help aging citizens in Fort Collins and the surrounding area live full and interesting lives so that they might continue to contribute, participate and share in the life of the community. The Board assumes responsibility for involvement in a network of senior agencies and organizations so that they can remain aware of issues, needs and occurrences that may be relevant to their work. Their primary concern is to provide education in this community about the aging process, to inform and be informed, to advocate for a good quality of life, and to encourage networking among the various groups who deal with senior issues. Transportation Board The Senior Advisory Board is comprised of individuals of all ages who share a concern for the aging members of our community. The primary objective is to help aging citizens in Fort Collins and the surrounding area live full and interesting lives so that they might continue to contribute, participate and share in the life of the community. The Board assumes responsibility for involvement in a network of senior agencies and organizations so that they can remain aware of issues, needs and occurrences that may be relevant to their work. Their primary concern is to provide education in this community about the aging process, to inform and be informed, to advocate for a good quality of life, and to encourage networking among the various groups who deal with senior issues. Water Board The City of Fort Collins Water Board advises the City Council regarding water, wastewater and stormwater policy issues such as water rights, planning, acquisition and management, conservation and public education, floodplain regulations, storm drainage and development design criteria. The Board reviews and makes recommendations on Water, Wastewater and Stormwater Utilities budgets, fees, water quality and local, state and federal water legislation. At times, the Board acts as a quasi-judicial body on floodplain regulation variances. It cooperates with regional entities to coordinate planning and maintain a dialogue on regional water issues. The Board is also involved in master planning and provides advice and citizen input regarding proposed policies and actions affecting Utilities customers. Women’s Commission The Commission is created for the purpose of enhancing the status of and opportunities for all women in the City. The Commission shall have the ability to: (1) Document issues of importance to the status of women in the City; (2) Conduct educational programs in the Fort Collins community to increase public awareness and sensitivity to the needs and capabilities of all women; (3) Cooperate with other organizations and individuals interested in issues affecting women in the Fort Collins area; (4) Review proposed legislation, policy changes or other governmental action at the federal, state or local level that would enhance or otherwise affect the status of women in the City and make recommendations to the City Council regarding the same. (5) Recommend to the City Council the adoption of local legislation or policies that would enhance the status of women in the City. Youth Advisory Board The Youth Advisory Board gathers information from local youth, other groups, organizations and agencies regarding youth-oriented issues and makes recommendations to City Council in reference to these issues. Zoning Board of Appeals The Zoning Board of appeals has the authority to approve variances from the requirements of the Land Use Code and to hear and decide appeals from any decision made by an administrative official pertaining to a specific property. The Board may grant variances when the members determine that there is some unusual feature of a property or some other exceptional situation unique to a property which creates an unfair burden to the applicant. Such features may include physical conditions like exceptional narrowness, shallowness, or topography. Additionally, the Board may grant a variance upon finding that the proposal will promote the general purpose of the standard for which the variance is requested equally well or better than would a proposal which complies with the standard for which the variance is requested. No variance can be granted which is determined to be a substantial detriment to the public good.