The URL can be used to link to this page

Home My WebLink AboutReport - Mail Packet - 3/28/2013 - Memorandum From Holly Carroll, Poudre River Library District, Re: 2012 Community Report2012 Community Report Access.Exchange.Innovation Letter from the president Library District Board of Trustees: (left to right) Cara Neth Michael Liggett, President Linda Gabel, Secretary Kipp Lyons (until Sept. 2012) John Frey Robin Gard, Vice President Michelle Kalkowski (Shelly), Treasurer Maddy Warow (from Sept. 2012) We have come a long way since the voters’ approved the Library District in 2006. The Library District’s Board of Trustees are committed to providing for the interests of our residents, practicing responsible fiscal management and delivering quality services. It has been my pleasure to serve as the President of this Board for the last three years. In that time we have accomplished numerous technology improvements, upgrades at Old Town and Harmony Libraries, seen the rise in popularity of eBooks and taking part in some wonderful programs that get to the core of our mission. Our thanks to the commu- nity for believing so strongly in our public library and its future. The heart of the library is you, our customers; we are looking forward to getting to know you better and to give you what you need … we have knowledge, discovery and joy on loan. - Mike Liggett, President Oh what a difference six years makes. The Poudre River Public Library District is pleased to present to you this snapshot of the Library’s growth in ser- vices, collections and community engagement since becoming an independent Library District in 2007. Because of your belief that a strong public library is essential to our community, the Library District has what a difference a district makes! responded creatively, responsibly and effectively to provide universal access to information and ideas that meet the needs of the 21st century. As you peruse this annual report, note the significant progress and growth in: Access: • more information in traditional and digital formats • additional services virtually and inside and outside library walls Exchange of ideas and knowledge: • in-person, on-line and by phone • facilitated by library staff who are responsive to the needs of our community and who are recognized by their peers at state and national levels Innovation: • new technologies that meet the demands of a rapidly changing society • library spaces for quiet reflection, group study, learning and community programming • services that reach the non-traditional, geographically disadvantaged and underserved library user A successful library reflects the support and engagement of its community. You expect and deserve excellent library service. The Poudre River Public Library District strives each day to meet your expectations. - Holly C. Carroll, Executive Director ACCESS To Information circulation 2012 3,208,001 2007 2,199,413 mobile web site queries 2012 408,483 Facilities • Council Tree Library • Harmony Library • Old Town Library • Webster House Administration Center • 152 Free Public Computers • 4 Community Rooms • 15 Study Rooms Digital • Ask-A-Librarian • PoudreLibraries.org • Mobile Website and App • AskColorado - statewide virtual service • Text Message Alerts VISITORS to the library 2007 885,129 1,167,336 2012 Our Customer Centered Goals • Create an environment where innovation is encouraged. • Provide services to meet the needs of a digital future. • Build organizational and individual awareness of the Library’s role, obligations and resources. • Ensure the Library’s financial stability and environmental responsibility. NUMBER of items in the collection Media Adult Juvenile 200,000 42,000 2007 115,352 226,309 52,977 125,352 2012 Active Cardholders 2007 2012 113,871 133,781 New Cardholders 15,762 in 2012 Volunteer Hours 2007 660 people 13,778 hours 997 people 18,875 hours 2012 High Park Fire Evacuation Center exchange ideas and knowledge Reference Questions answered 2012 109,495 2007 75,652 2012 Highlights • High Park Fire Outreach • Mobile Computer Labs • Assistive Technology • Digital Book Mobile Visit Number of the library district / 1,823 programs events Held throughout 1,076 2007 2012 Awards Volunteer Award-Colorado State University Cesar Chavez Community Celebration Three of our volunteers were selected for individual awards and recognized as outstanding high school students. Colorado Association of Libraries Julie J. Boucher Award for Intellectual Freedom Given to the Library District for the outreach efforts during the High Park Fire. PR Awards! Poudre River Public Library District won “Best in Show” Awards for the 2010 Web-based Annual Report and the video made for the Rafael Lopez Community Mural. These awards are presented by the American Library Association/PR and Marketing Division. Program Awards Board of the National Book Foundation awarded its fourth annual Innovations in Reading Prizes to five individuals and organizations that demonstrated passion, creativity, dedication, and lead- ership in the service of creating and sustaining a lifelong love of reading. The Library District was one of the five national winners for Bookends: A Television Program for Teens Who Like to Read. The IRS Bookends shows, hosted and presented by teens along with Poudre School District Channel 10 staff, allow teens to share reviews of favorite books and interview local young adult authors. ALA RUSA BRASS Morningstar Award Anne Macdonald was the 2012 recipient of the American Libraries Association RUSA BRASS Morningstar Public Librarian Support Award— the award is given to outstanding business reference librarians. She was awarded an American Libraries Association annual conference travel grant. Winning Entry -Lucky Joe’s St. Patrick’s Day Parade! A team of library staff participated in the 2012 parade and won first place. Anne Macdonald St. Patrick’s Day Parade Summer Reading Participation Adults Teens Children 2007 2012 1,667 1,166 6,661 2,208 1,243 7,284 Innovation propels the future Downloads and online viewing 2007 2012 250,000 381,089 2012 Highlights • Remodel of Old Town Library • Remodel of Harmony Library • Collaboration Room • Self Check-in Machine • Online Program Registration • Online Meeting Room Sign-up • Play and Grow Interactives at Old Town Library Internet user sessions 2007 250,000 334,810 2012 Public computers 2007 101 2012 152 We are more than books • The Poudre River Public Library District provides universal access to ideas and information to enrich our communities. We are dynamic, responsive, and integral to the fabric of our community. • We strengthen communities by creating connections and understanding needs. We go beyond traditional library boundaries, fostering collab- orative relationships to build relevant and responsive library services. • The Poudre River Public Library District’s Strategic Plan establishes a framework to build relationships and to improve our ability to identify and address customer needs. It pushes us to constantly look for ways to partner within our community, build relation- ships that help improve our services and find ways to better meet our community needs. financials General Fund Capital Projects Fund Total Revenue Property taxes $6,903,435 $ - $6,903,435 77% Specific ownership taxes 489,732 - 489,732 6% Interest earnings 62,763 3,273 66,036 1% Extended Use Fees and other 217,687 - 217,687 2% Donations 91,948 170,550 262,498 3% Intergovernmental 769,250 60,000 829,250 9% Transfer in - 252,050 252,050 3% $8,534,815 $485,873 $9,020,688 100% Expenditures Personnel $4,959,949 $ - $4,959,949 45% Contractual $1,814,123 - 1,814,123 16% Collection Materials $1,015,224 - 1,015,224 9% Commodities $180,940 - 180,940 2% Capital Outlay $34,261 2,868,572 2,902,833 26% Transfer out 252,050 - 252,050 2% $8,256,547 $2,868,572 $11,125,119 100% Fund Balance 12-31-12 Restricted $1,071,925 $95,225 $1,167,150 24% Committed 1,679,450 136,695 1,816,145 38% Unassigned 1,853,546 - 1,853,546 38% $4,604,921 $231,920 $4,836,841 100% Donations and Grants $130,550 - Poudre River Library Trust $85,200 - Poudre River Friends of the Library $60,000 - City of Fort Collins (Library Park Landscape) $40,000 - Downtown Development Authority / Elks Fort Collins Lodge #804 of the Benevolent and Protective Order of the Elks (Library Park Landscape) $1,000 - Richard & Cathy Schott $1,000 - ALA BRASS Morningstar Award $550 - Carol Ann Hixon & The Serimus Foundation through Teresa Funke & Company $325 - Dr. & Mrs. Ingram $225 - Various Memorial Gifts $221 - Runza $200 - Andrea Reeve $200 - Jax Mercantile $150 - Avis Fisher Poudre River Public Library District Revenue and Expenditures - Budget and Actual Year Ended December 31 General Fund 2011 2012 2013 Actual Actual Budget Budget Difference Budget Revenue Property taxes $6,894,331 $6,903,435 $6,832,500 $70,935 6,832,500 Specific ownership taxes 450,904 489,732 450,000 39,732 450,000 Investment earnings 88,013 62,763 50,000 12,763 50,000 Extended Use Fees & other 263,225 217,687 200,000 17,687 200,000 Donations 164,506 91,948 88,000 3,948 120,800 Total Operating Revenue 7,860,979 7,765,565 7,620,500 145,065 7,653,300 Intergovernmental 773,657 769,250 744,000 25,250 744,000 Total Revenue 8,634,636 8,534,815 8,364,500 170,315 8,397,300 Expenditures Library Administration 1,273,448 1,318,793 1,306,120 (12,673) 1,305,770 Information Technology 538,054 560,507 557,080 (3,427) 619,305 Services and Programming 1,851,369 2,167,168 2,176,345 9,177 2,297,195 Collection Development 1,580,149 1,718,438 1,694,770 (23,668) 1,618,855 Circulation 1,389,439 1,376,903 1,385,455 8,552 1,268,860 Facilities - Operations 822,976 828,427 836,310 7,883 888,995 Capital Outlay 48,702 34,261 50,000 15,739 50,000 Transfer to Capital Projects Fund 822,800 252,050 252,050 - 252,050 Contingency - - 75,000 75,000 75,000 Total Expenditures 8,326,937 8,256,547 8,333,130 76,583 8,376,030 Net Revenue over Expenditures 307,699 278,268 31,370 246,898 21,270 Beginning Fund Balance 4,018,954 4,326,653 4,018,000 308,653 3,800,000 Ending Fund Balance $4,326,653 $4,604,921 $4,049,370 $555,551 $3,821,270 Year Ended December 31 Capital Projects Fund 2011 2012 2013 Actual Actual Budget Budget Difference Budget Revenue Investment earnings $68,018 $3,273 $ - $3,273 $ - Intergovernmental - 60,000 - 60,000 - Donations/Grants - 170,550 - 170,550 - Transfer from General Fund 822,800 252,050 252,050 - - Total Revenue 890,818 485,873 252,050 233,823 - Expenditures Capital Outlay 2,656,182 2,868,572 3,750,000 881,428 - Net Revenue over (under) Expenditures (1,765,364) (2,382,699) (3,497,950) 1,115,251 - Beginning Fund Balance 4,379,983 2,614,619 4,379,983 (1,765,364) - Ending Fund Balance $2,614,619 $231,920 $882,033 $(650,113) $ - Poudre River Public Library District www.PoudreLibraries.org 301 E. Olive Street Fort Collins, CO 970-221-6740 Old Town Library Harmony Library Council Tree Library Webster House Administration Center Library District Leadership Team • Holly Carroll, Executive Director • Ken Draves, Deputy Director, Harmony Library Manager • Jean Bosch, Old Town Library Manager • Currie Meyer, Council Tree Library Manager • Carol Gyger, IT Manager • Tova Aragon, Collections Manager • Jeff Barnes, Finance Officer • Irene Romsa, Outreach Services Manager • Paula Watson-Lakamp, Communications Manager Outreach Storytime in Timnath