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HomeMy WebLinkAboutMemo - Read Before Packet - 2/5/2013 (9)City Of -ort Collins MEMORANDUM DATE: February 4, 2013 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk (% RE: Leadership Planning Team Meeting City Clerk 300 LaPorte Avenue PO Box 580 For', Collins, CO 80522 970.221.6515 970.221-6295 - faz 7cgov.com/cityclerk Mayor Karen Weitkunat, Mayor Pro Tem Kelly Ohlson, City Manager Darin Atteberry, Deputy City Manager Diane Jones, Deputy City Attorneys Carrie Daggett and Paul Eckman, Deputy City Clerk Rita Harris, and City Clerk Wanda Nelson met on Monday, February 4, 2013, and the following summarizes the discussions that began at 12:35 p.m. February.5 Regular Meeting Agenda Item #17 relates to amending the Code regarding non-native or "nuisance" trees. Staff is asked to ensure that the Code amendment specifically addresses not only the ecological value of these trees, but include the value these trees add in terms of aesthetics and shading and that the ordinance include a wider list of non-native species. Agenda Item #19 is the first reading of an ordinance authorizing the lease of City -owned property at 6916 South College Avenue for five years. This property is part of the Affordable Housing/Land Bank Program. Staff has been asked to provide information regarding the current market rates for this property (that will continue to be used for hay production). Assistant City Manager Williams reported this lease is for the land only and does not allow use of City -owned water on the property. Agenda Item #23 is a resolution that authorizes the lease of the City -owned Carnegie Building to Beet Street Inc. Staff is asked to address the following questions: 1. What entity pays for the utilities in the building? 2. What is the market value for leasing this property? 3. What is the difference in what Beet Street Inc. will pay vs. the fair market value? 4. What is the total value of the support given per year? 5. How was the lease value arrived at? 6. Why was the decision made to lease the Carnegie Building at this rate? 7. Who made the decision to lease the building at this rate? Under "Staff Reports," information will be presented on the Water Supply Management Plan. The purpose is to inform the public of the likelihood of the City's need to implement restrictions this year due to the current drought conditions. Under "Discussion Items," City Council will be considering items relating to citizen participation at Council meetings. There was a misunderstanding regarding the distribution of literature that is addressed in Resolution 2013-008. Staff will be providing an amended resolution that indicates that Leadership Planning Team Meeting February 4, 2013 Page 2 of 3 literature can be distributed at Council meetings in the lobby of City Hall but cannot be left unattended or placed on tables or racks in the lobby. The second part of this discussion is an ordinance that amends the Code by permitting the presiding officer to order the removal of persons from City Council meetings. Agenda Item #32 relates to amendments in the Code that address animal control. The purpose of these amendments is to achieve a higher level of compliance among owners of nuisance animals. Staff is asked to clarify what hours and days Neighborhood Services will respond to complaints, and when that duty shifts to Police Services after hours. February 12 Adiourned Meeting/Work Session An ordinance will be considered that addresses cardboard disposal restrictions. This ordinance would address corrugated cardboard with the purpose of eliminating it from the waste stream. It,would also make a change to the trash hauler licensing provisions whereby a hauler could refuse a trash load that has 25% or more cardboard contained in the load. Violations would be considered a civil infraction rather than a criminal infraction. Staff is asked to ensure that interested parties are notified that this subject will be considered by Council on February 12 as it is scheduled on a special meeting night. The Planned Development Overlay District (PDOD) Pilot Project will be discussed. Deputy City Manager Jones explained that the boundaries for pilot area have shrunk based on input from City Council and others. Additionally, the pilot will run for only six months, and only five applications will be accepted. A final report on the project will be presented to Council at its conclusion. Staff is asked to providedata and supporting rationale for the reduced boundary, for the six month time frame, and for the cap of five applications. The City's Capital Expansion Fees will be discussed during the Work Session. These fees are used to require new development to pay a proportionate share of infrastructure costs. These fees have been vetted with the Council Finance Committee, and there has been extensive public outreach conducted to discuss updating the fees. Staff is asked to discuss how these fees relate to economic development. A second item on the Work Session will focus on Phase Two of the Historic Preservation Code and Process Improvements. Phase One was conducted in 2012 that dealt with the appeals process and the requirement that early notification be given to owners. Phase Two will address improvements to the Code and processes; provide a means to balance historic preservation with competing City interests; provide clarification and predictability on how properties are evaluated; and provide options for how the Historic Preservation Program will address the large number of properties turning fifty years old. A Work Session will be added to February 12 on the Eastside/Westside Neighborhoods Character Study Implementation. This item will also remain on the February 19 Regular Meeting agenda. Six Month Calendar Staff is asked to ensure that the City's "triple -bottom line" (social, economic, and environmental sustainability) will be applied to the Business 'Assistance Policy and Procedures discussion that will be presented on March 19. The tentative dates for the City Council retreat (May 3 and 4, or May 17 and 18) will be added to the Six Month Calendar. Leadership Planning Team Meeting February 4, 2013 Page 3 of 3 Additional Discussion Items/Questions Assistant City Manager Williams reported that the City in in the process of hiring the first park and trail ranger. A memo will be forthcoming on the ranger program. Deputy City Manager Jones reported that the next joint meeting with Larimer County, Loveland, Berthoud, and Fort Collins will be April 25. Potential agenda items include an update on the Fort Collins - Loveland Airport, Transit Regional Study and the work being done on Highway 287. City Manager Atteberry reported a productive meeting was held with City staff (Darin Atteberry, Bruce Hendee, and Josh Birks) and representatives from Larimer County (County Manager Linda Hoffman and others) about the Mall and Urban Renewal Authority. City Manager Atteberry stated there is a new sign in the Council Chambers that reads, "Mayors of Fort Collins" above the display of pictures. Traditionally, "Neighborhood Night Out" is held on the first Tuesday in August. At the Leadership Team's direction, staff is asked to identify a couple of options for moving Fort Collins' event to a different night. City Manager Atteberry reported that several trees are being removed near the Shields Street Bridge. Staff has determined that the irrigation flow path has changed slightly due to the new bridge alignment and will accelerate the undermining of the exposed root systems. If left in place, the trees would be at risk of falling over, which poses a public safety concern. The trees will be mitigated at a 1:1 ratio. City Manager Atteberry will be working with the Larimer County Commissioners to ensure that the landfill will not be exempt from accepting electronic waste (e-waste). Staff is asked to provide the schedule for when tree replanting will occur at the Avery House. City Manager Atteberry noted the issue of a parking entity will be discussed at a future Council meeting to address the issue of parking in downtown. Staff has identified four options for a parking entity: 1) a governance entity; 2) an advisory entity; 3) an ad hoc committee; and 4) continued informal engagement with Downtown stakeholders. A memorandum with more detail will be sent to Council. Mayor Weitkunat has received many positive comments on the State of the City address held last week at the Museum of Discovery. The meeting adjourned at 2:40 p.m.