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HomeMy WebLinkAboutMemo - Mail Packet - 1/31/2013 (14)City of Fo�rt Collins MEMORANDUM DATE: January 28, 2013 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk (r RE: Leadership Planning Team Meeting City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk Mayor Karen Weitkunat, Mayor Pro Tern Kelly Ohlson, City Manager Darin Atteberry, Deputy City Manager Diane Jones, City Attorney Steve Roy, and City Clerk Wanda Nelson met on Monday, January 28, 2013, and the following summarizes the discussions that began at 12:42 p.m. January 29 The Mayor and City Manager will deliver the State of the City address at the Museum of Discovery. February 5 Regular Meeting A staff report will be given on the Water Supply Management Plan. Updates on the Plan will be given on a monthly basis, and a Response Plan will be considered by Council at the March 5 meeting. This would authorize the City Manager to institute Level One watering restrictions when conditions warrant, which limits lawn watering to two days per week. City Manager Atteberry explained that the City of Fort Collins has received a grant for operational and safety improvements at the Timberline Road and Horsetooth Road intersection. Council will be considering a resolution and ordinance relating to the receipt of the grant and appropriating the grant revenue into the Capital Projects Fund. A discussion will be held that acknowledges the ecological value of non-native trees in terms of shade, aesthetics, and benefits to wild life. Staff is recommending an amendment to the Land Use Code that will require mitigation when non-native trees are removed. A resolution will be presented that acknowledges the resignation of Councilmember Poppaw from the Board of Directors of Beet Street. A member of Council and a City staff member have been on the Board since its inception incorporation in 2007. Staff is looking into the structure of City participation for the future related to the Board of Directors. City Clerk Nelson reported that appointments to the Affordable Housing Board and the Natural Resources Advisory Board will be made at the February 5 meeting. These openings were not filled during the annual recruitment in late fall of 2012. City Attorney Roy reviewed items that will be included in a resolution regarding items relating to conduct at Council Meetings. Specific items that will be addressed in the resolution include speaker Leadership Planning Team Meeting January 28, 2013 Page 2 of 3 time limits, yielding the podium, restrictions on audible outbursts, sign size, distribution of literature, and audio/video recording of meetings. City Attorney Roy noted that Council will be considering two ordinances that will amend the Code by decriminalizing offenses related to the care and keeping of animals. It is anticipated that more citations may be issued, with the desired effect.of increased compliance. Protocols for barking dogs will also be implemented. Six Month Calendar City Manager Atteberry stated that additional special City Council meetings may have to be scheduled in March to accommodate the number of items that need to get in front of Council before the end of term in April. Staff has been asked to ensure that the financing included in the Aspen Heights Redevelopment Agreement is well researched and honed for the March 191h discussion at the URA Board Meeting. City Manager Atteberry reported that a memo will be forthcoming with an update on the Regional Transit Study, with a Work Session to follow this summer. Other Discussion Items/Questions City Clerk Nelson noted that questions were posed at the Work Session last week regarding options and costs for elections. Ms. Nelson stated that, while Larimer County may not have specific County items or candidates on the November 2013 ballot, they will offer the service of coordinating an election for municipalities and special districts within the county. For example, the City of Loveland contracts with Larimer County for their candidate elections in odd numbered years. Costs to coordinate an election with the County have varied greatly over the past years, with the City of Fort Collins paying $146,327.in 2010; $16,125 in 2011 (mail ballot election); and $299,492 in 2012. Ms. Nelson showed the newly-revised'candidate webpage that includes candidate -provided photos. The financing strategy for The Commons Project included Tax Increment Financing (TIF). The amount of the TIF was based on a calculation of how much the project would generate in TIF monies over the 25- year life of the URA plan area. Staff has been asked to provide an explanation regarding what would happen to the financial plan for The Commons if the TIF projection falls short of what was estimated and what served as the basis of the calculation. Additionally, staff has been asked to explain who and how the gap would be filled if the monies were to fall short of the calculation and what was authorized for the project. Staff is asked to provide an update on the work that has been going on in the Shields/Mountain Avenue area. Specifically, staff is asked to clarify the nature of the project, what is the status, and when will it be done. Reportedly, the work is primarily related to an Xcel pipeline project, yet City vehicles have been observed in the project area. Recently, the building at Magnolia and Meldrum was torn down with little evidence of materials being diverted for recycle or reuse. Staff is asked to describe what the current Code requires with respect to deconstruction of existing buildings and if the adopted "green' elements require some level of deconstruction. Leadership Planning Team Meeting January 28, 2013 Page 3 of 3 Following the December 2012 Work Session on the FortZED Project, staff was to provide additional information, such as deliverables and time -frames. Staff is asked when that follow-up information will be provided. Staff is asked to provide an explanation as to how the City Code permits one convenience store to be built so close in proximity to another similar convenience store. . A discussion was held on the expected etiquette of users of recreational trails. If a soft trail is adjacent to an asphalt or concrete trail, are bicyclists expected to use the hardscape path, particularly if a pedestrian is using the soft path? What is the status of the suggestion to install signs to encourage cyclists to slow down and be respectful of pedestrian traffic on trails? Staff is asked to provide an update on the City's efforts to create a stronger culture for dog owners to pick up animal waste in public areas and on recreational trails. Staff has been asked to research what do other communities do, how community efforts can be increased, and describe the City's communication efforts and marketing plan. Staff is asked to provide an update on the mitigation efforts of the area adjacent to Warren Lake after trees were removed, causing the area to need re -landscaping. Staff is asked to describe how the staff representatives to ditch companies become aware of and express City values and goals in an attempt to help shape ditch company policies and practices where the City is part owner in the ditch company. City Manager Atteberry reported that staff is working on design standards for commercial buildings. Mr. Atteberry will be talking to City Council about design requirements. City Manager Atteberry reported that The Coloradoan is making a genuine effort to curb unwanted newspapers that are left in resident's driveways. The meeting adjourned at 2:50 p.m.