HomeMy WebLinkAboutMinutes - Read Before Packet - 10/14/2025 - Memorandum from Delynn Coldiron re: Leadership Planning Team Meeting Minutes – October 13, 2025
City Clerk
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MEMORANDUM
DATE: October 13, 2025
TO: Mayor and Councilmembers
FROM: Delynn Coldiron, City Clerk
RE: Leadership Planning Team (LPT) Meeting
Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Manager Kelly DiMartino, City Attorney Carrie
Daggett, Assistant City Manager Rupa Venkatesh, City Clerk Delynn Coldiron and Senior Deputy City
Clerk Cecilia Good met remotely on Monday, October 13, 2025. The following summarizes the
discussions that began at 8:01 a.m.
October 14, 2025 Work Session:
• Item #1 - Voter Information Guide Update – The Guide is ready and has been added to the City’s
website. A printed copy will be included in Council’s read-before packets. Printed copies will also be
made available at all City libraries, City Hall, and the Senior Center.
• Item #2 - SE Community Center Update – Agenda materials are being finalized today. Updated
information will be provided in Council’s read-before packets. The agenda will be republished today
to include both of these items.
October 21, 2025 Regular Meeting:
• Item #9 – Making Extensions to Youth Advisory Board Member Terms – questions were asked about
the extensions and current selection process. Additional information was gathered after the meeting.
In 2023, changes were made to the terms of the Youth Advisory Board. At the time the thought was
that youth member terms, for those students interested, would be extended through their graduation
date versus having them apply every year. This enables students to work on multi-year projects,
maintains leadership and momentum and ensures the board operates more in an advisory capacity
versus giving students an introductory board experience. While this approach has been used over
the past two years, the terms of those appointed in March, 2024 were not set properly at the time of
appointment. This item extends the terms of the recently selected board members to their graduation
date. There continues to be students on the board for varying term lengths from 1 year to 4 years.
This is allowed by City Code if approved by Council as part of consideration of the appointment
Resolution and as long as the terms do not go over four years. Recruitment for the Youth Advisory
Board occurs at the same time as other boards and commissions. Terms are now being set from
August to June since the board does not meet during the summer months. The Board starts every
term with a retreat held in August and then breaks in June for the summer.
• Item #14 – Tree Policy – Staff’s presentation should clearly note the differences between the
Ordinances being considered.
Leadership Planning Team Meeting
October 13, 2025
Page 2 of 2
Six-Month Calendar:
• November 3 – No executive session is planned. This item can be removed from the
Calendar.
City Clerk Delynn Coldiron
• Ranked voting outreach:
o City Clerk Coldiron and County Clerk Harris continue to attend various meetings and
participate in interviews related to ranked voting information. This week’s scheduled items
include:
Board of Realtors - Tuesday.
Osher Lifelong Learning Institute (OLLI) – with League of Women Voters – Friday.
Interviews:
• Collegian – today
• Denver 7 - Wednesday
Deputy City Manager Rupa
• No comments.
City Attorney Carrie Daggett
• No comments.
City Manager Kelly DiMartino
• Congratulated Deputy City Manager Tyler Marr who will be out until the early part of November due
to the birth of his child. She noted some coverage changes that will occur during this time.
Mayor Pro Tem Emily Francis
• No comments.
Mayor Jeni Arndt
• Shout out to staff for the recent Utilities Day event and luncheon.
Meeting adjourned at 8:22 am.