HomeMy WebLinkAboutMemo - Mail Packet - 09/16/2025 - Memorandum from Lawrence Pollack re CFC follow up requests regarding the Annual Adjustment Ordinance
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Council Finance Committee Memorandum
Date: September 10, 2025
To: Mayor and City Councilmembers
Through: Kelly DiMartino, City Manager
Caleb Weitz, Chief Financial Officer
From: Lawrence Pollack, Budget Director
Subject: CFC follow up requests regarding the Annual Adjustment Ordinance
The 2025 Annual Adjustment Ordinance was reviewed by the Council Finance Committee
(CFC) during their meeting on September 4. There were two requests made by
Councilmembers, and the responses are provided below.
Item A1d - Police reimbursable overtime: Please provide additional information on why the
City tracks and rewards police officers with overtime opportunities.
- Response from Greg Yeager, Police Services: It is correct that many overtime jobs
are requested by outside people/organizations (CSU football, the Ranch, Timberline
traffic control, etc..). When they request officers, they must go through our contract/s
and they pay for the officers’ full overtime and a fee for the use of the vehicle (all rolled
into one per hour fee). All logistics and money are handled by the agency, per policy.
The policies and agency management make certain that City police officers (wearing our
uniform, driving our vehicle, and potentially taking law enforcement actions) are not
working in businesses and for events which could compromise the community’s
perception of appropriateness. It also allows us to use established and legal pay
systems for tax collection and reporting while avoiding situations where officers could be
paid by cash or check.
- SROs working OT for PSD are reimbursed at 50% per the recent contract:
Docusign Envelope ID: EC9DF5D0-48C4-4C17-BB26-04EC741A538A
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- Police Services is not reimbursed for OT or equipment wear-and-tear for City events
(July 4th, Open Streets, etc.). There are three personnel who work on special events
and off-duty planning/staffing; contracts and fee amounts were recently updated. The
Special Operations Division’s administrative assistant works closely with the Traffic Unit
Corporal, and the Special Events Lieutenant to plan legal and safe events, so we do
have costs for their work that are not formally reimbursed.
Item D4 – Transfer of appropriations for Concrete Work: Please provide more details,
specifically including if the $115k was enough to cover the costs incurred by the City to correct
the concrete deficiency.
- Response from Dana Hornkohl, Engineering: The $115K is sufficient to cover the
aesthetic issue caused by the concrete scaling. The concrete was not replaced, and we
do not expect the scaling to significantly impact the useful life of the concrete. It was
determined that replacement is not cost effective, and the additional interruption to the
traveling public was not warranted.
Docusign Envelope ID: EC9DF5D0-48C4-4C17-BB26-04EC741A538A