HomeMy WebLinkAboutAgenda - Mail Packet - 12/31/2024 - Council Finance Committee Agenda – January 2, 2025Agenda
Council Finance Committee
January 2, 2025 - 4:00 - 6:00 pm
City Hall - CIC Conf. Room
In person with Remote Participation Available via Teams Join the meeting now
Meeting ID: 247 116 340 034
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A)Call Meeting to Order
B)Roll Call
C)Approval of Minutes from December 5, 2024
D)Bloom TCEF Reimbursement Marc Virata
20 minutes (10 mins. presentation / 10 mins. discussion)Monica Martinez
Josh Birks
The Bloom TCEF Reimbursement pertains to seeking CFC/Council approval on an appropriation from TCEF
Reserves. These funds would then reimburse Bloom’s metro district for the metro district’s construction of
collector and arterial streets in the Bloom development. TCEF (Transportation Capital Expansion Fee) is
collected on development and redevelopment for transportation infrastructure and under municipal code, is
used to reimburse for the “oversizing” of streets from local to collector and/or arterial standards."
E)West Elizabeth Matching Funds
15 minutes (10 mins. presentation / 5 mins. discussion)Spencer Smith
Monica Martinez
Supplemental Appropriation of Capital Investment Grant Funds to complete design on the W. Elizabeth
Corridor and 2050 Tax Funds for local match and additional design and ROW acquisition on the Foothills
Project "
F)Other Business
G)Adjournment
Next Scheduled Committee Meeting: February 6, 2025
Page 1 of 48
Page 2 of 48
Council Finance Committee
2025 Agenda Planning Calendar
Revised 12/12/24 ck
January 2nd 2025
Bloom TCEF Reimbursement
The Bloom TCEF Reimbursement pertains to seeking
CFC/Council approval on an appropriation from TCEF
Reserves. These funds would then reimburse Bloom’s
metro district for the metro district’s construction of
collector and arterial streets in the Bloom
development. TCEF (Transportation Capital
Expansion Fee) is collected on development and
redevelopment for transportation infrastructure and
under municipal code, is used to reimburse for the
“oversizing” of streets from local to collector and/or
West Elizabeth Matching Funds
Supplemental Appropriation of Capital Investment
Grant Funds to complete design on the W. Elizabeth
Corridor and 2050 Tax Funds for local match and
additional design and ROW acquisition on the
15 min Spencer Smith
February 6th 2025
College & Trilby
A request for a supplemental appropriation for the
final construction package for the College and Trilby
Intersection Improvements project. The request
comes after a supplemental appropriation last year
(Ordinance No. 113, 2024) that was thought to be the
Martinez
Foothills Mall Metro District Amendment –
Amendments to the Foothills Mall metro district would
allow bond refunding, leveraging outside revenue,
and extending borrowing capacity to support the
proposed project without altering the redevelopment
agreement.
SE Community Center 45 min Dean Klingner
Page 3 of 48
March 6th 2025
CCIP: Affordable Housing Revolving Loan Fund 30 mins Sylvia Tatman-
CCIP Updates 40 mins
2025 Reappropriation Ordnance Pollack
2023 Audit Report – Staff Correction Plan Randy Bailey
DDA IGA Matt Robenalt
April 3rd 2025
Evaluation of Alternative Budget Methodologies Rupa /
Future Topics
E. Mulberry Threshold Analysis
Fleet Management Policies and Practices
2025 Annual Adjustment Ordinance (September)
2026 Budget Revisions (September)
Budget Revision Process for 2026 Budget Lawrence (spring / summer)
Page 4 of 48
Page 5 of 48
COUNCIL FINANCE COMMITTEE
AGENDA ITEM SUMMARY
Staff: Marc Virata, Monica Martinez, Josh Birks
Date: January 2, 2025
SUBJECT FOR DISCUSSION
Bloom Filing One Transportation Capital Expansion Fee Major Reimbursement
EXECUTIVE SUMMARY
The Bloom Filing One development (“Bloom”) is located on the north side of Mulberry Street,
west of Greenfields Drive. Bloom’s metro district has funded street improvements to Greenfields
Drive, International Boulevard, Sykes Drive, Donella Drive, and Delozier Road to City standards
as part of Bloom’s development plans and development agreement for and permitted for
construction under Bloom’s Development Construction Permit. Per Section 24-112 of the City
Code, these improvements are eligible for reimbursement from Transportation Capital Expansion
Fee (TCEF) funds for the oversized, non-local portion for construction and right-of-way
dedication. Staff is recommending appropriations totaling $2,069,417 from TCEF funds.
This total appropriation of $2,069,417 includes the cost of parkway (landscaping and irrigation)
of Greenfields Drive and International Boulevard, which has not been fully constructed and is
planned to be completed in summer of 2025. This cost was agreed to by Staff to be $44,249 and
this amount would not be reimbursed to the metro district until the construction is completed and
Staff has provided acceptance of the same.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
• Do Finance Committee members support an off-cycle appropriation of Transportation
Capital Expansion Fee fund reserves to reimburse the Bloom’s metro district for its
construction of Greenfields Drive, International Boulevard, Sykes Drive, Donella Drive,
and Delozier Road?
BACKGROUND/DISCUSSION
TCEF Program
The TCEF Program (formerly Street Oversizing), instituted by ordinance in 1979, was
established to manage the construction of new arterial and collector streets, and is an “Impact
Fee” funded program. The TCEF Program determines and collects impact fees from
development and redevelopment projects. The collection of these impact fees contributes funding
for growth’s related share towards City Capital Projects, including the City’s Active Modes Plan,
and reimburses development for constructing roadway improvements above the local street
access standards. Section 24-112 of the City Code allows for reimbursement for the construction
of collector and arterial streets.
Page 6 of 48
Bloom Filing One is a development on the north side of Mulberry Street and west of Greenfields
Drive, directly east of the East Ridge/Mosaic development. This reimbursement is for the
construction above the local street access standards of Greenfields Drive (2-lane arterial),
International Boulevard (2-lane arterial), Sykes Drive (collector), Donella Drive (collector), and
Delozier Road (collector) as part of Bloom Filing One. As part of Bloom’s Filing One
development agreement, the developer or its metro district (whichever party pays for the work) is
eligible for reimbursement. Both the Bloom developer and Bloom’s Metro District agree that the
Bloom Metro District as the entity that funded the improvements is entitled to this
reimbursement.
Portions of roadway, landscaping, and sidewalk for Greenfields Drive and International
Boulevard, and portions of roadway for Sykes Drive, Donella Drive, and Delozier Road are
eligible for reimbursement depicted in Attachment 1 “Location of Improvements Constructed”
and itemized between City (TCEF) and local responsibility in Attachment 2 “Final Bid Tab of
Quantities and Total Cost for Improvements”. Also included as part of the eligible
reimbursement is the land value for right-of-way dedication beyond the local street access
standards.
Staff has reviewed the documentation and agrees that the requested reimbursement meets the
requirements under City Code Section 24-112 for appropriation from TCEF funds. There are
presently adequate funds in TCEF to reimburse the metro district and Staff recommends
reimbursement in the amount of $2,069,417.
While this reimbursement is considered routine as part of the Code obligations under the TCEF
Program, this request is coming before Council Finance Committee because of the large dollar
amount outside of the typical 2-year budgeting process. TCEF reimbursements were formerly
anticipated and appropriated through the 2-year budgeting process. As part of the process
improvements identified first in the 2021 budget, the TCEF Program now categorizes TCEF
reimbursements as “Major” and “Minor” reimbursements, with “Major” developer
reimbursements brought to Council individually rather than predicting what reimbursements are
needed on a 2-year basis.
This proposed reimbursement is the fourth request under this process with Council Finance
Committee having reviewed Northfield in 2022, Waterfield in 2023, and Water’s Edge in 2024.
As part of Council Finance Committee’s input for both Northfield and Water’s Edge, Council
Finance Committee supported TCEF reimbursing these developers instead of their respective
metro districts reimbursing them. Both the Northfield and Water’s Edge developers provided
affidavits from their respective metro districts committing that their metro districts would not
reimburse them, meaning that both Northfield and Water’s Edge would not “double dip” and be
reimbursed twice for its costs. (Waterfield does not have a metro district.)
Similarly to Northfield and Water’s Edge, Bloom has metro districts that were established with
City Council approving the consolidated service plan for Mulberry Metropolitan Districts Nos.
1-6 by adoption of Resolution 2019-050 on April 16, 2019. Unlike Northfield and Water’s Edge,
it is not the developer of Bloom that is seeking reimbursement, it is the metro district seeking
reimbursement as the entity that funded the improvements. By reimbursing the metro district
directly, there is not a similar concern that existed with both the Northfield and Water’s Edge
developers being potentially reimbursed from both their metro districts and TCEF.
Page 7 of 48
ATTACHMENTS
Attachment 1 “Location of Improvements Constructed”
Attachment 2 “Final Bid Tab of Quantities and Total Cost for Improvements”
Page 8 of 48
Headline Copy Goes Here
Marc Virata, Civil Engineer
Monica Martinez, Manager, Financial Planning & Analysis
Josh Birks, Deputy Director, Sustainability Services
Bloom Filing One TCEF
Major Reimbursement
Page 9 of 48
Headline Copy Goes Here
2
Question for Council Finance Committee
Do Finance Committee members support an off-cycle appropriation of
Transportation Capital Expansion Fee fund reserves to reimburse the
Bloom’s metro district for its construction of Greenfields Drive,
International Boulevard, Sykes Drive, Donella Drive, and Delozier Road?
Page 10 of 48
Headline Copy Goes Here
3
TCEF Program
•One time impact fee collected from development and redevelopment to
mitigate impacts to the existing transportation network
•Fee is proportional to anticipated impact
•Used to support growth related infrastructure improvements which add
capacity to the system
•Reimbursement to Developers
•Contributions to transportation capital improvement projects
•Fees cannot be used for improvements which solely benefit an adjacent
development, existing deficiencies, and for maintenance
Page 11 of 48
Headline Copy Goes Here
4
How are TCEF Fees Used?
•Reimbursement to Developers
for constructing improvements
beyond “local street”
•Contributions to Capital Projects
•Complete Streets
•Transportation Capital
Projects Prioritization Study
•Multimodal Improvements
•Active Modes Plan
•Intersections/Signals
Site 1
Site 2
Site 3 Site 4
Arterial St.
Local St.
Collector St.
Page 12 of 48
Headline Copy Goes Here
5
TCEF Process Change
TCEF Reimbursement Appropriation Process
Since Program Inception through 2020
•Appropriation for reimbursement through standard budgeting process
•Forecast when development projects are entitled and constructed
2021 Budget TCEF Program Update
•“Minor” reimbursements appropriated through 2-year budget process
•“Major” reimbursements instead individually appropriated
Previous Major Reimbursements to Council Finance Committee
•Northfield ($2.1M) – December 2022
•Waterfield ($1.4M) – December 2023
•Water’s Edge ($600K) – May 2024
Page 13 of 48
Headline Copy Goes HereBloom Vicinity Map
Vine Drive
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Mulberry St.
Bloom P.U.D.Mosaic/
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Page 14 of 48
Headline Copy Goes HereBloom Vicinity Map
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Page 15 of 48
Headline Copy Goes Here
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Bloom Vicinity Map
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Page 16 of 48
Headline Copy Goes HereBloom Filing One Improvements
Sykes Drive – Collector with Parking
24’ roadway
TCEF reimbursablePage 17 of 48
Headline Copy Goes HereBloom Filing One Improvements
Greenfields Drive – 2 Lane Arterial
22’ roadway
TCEF reimbursable1’ sidewalk & 2’ parkway
TCEF reimbursable
2’ parkway & 1’ sidewalk
TCEF reimbursablePage 18 of 48
Headline Copy Goes HereBloom Filing One Improvements
International Blvd. – 2 Lane Arterial
22’ roadway
TCEF reimbursable 2’ parkway & 1’ sidewalk
TCEF reimbursable
Page 19 of 48
Headline Copy Goes HereBloom Filing One Improvements
Donella Drive – Collector with Parking
24’ roadway
TCEF reimbursablePage 20 of 48
Headline Copy Goes HereBloom Filing One Improvements
Delozier Road– Collector with Parking
13’ roadway
TCEF reimbursablePage 21 of 48
Headline Copy Goes HereBloom Filing One TCEF right-of-way reimbursement
Bloom
Filing One
Sykes Drive
International Blvd.
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Page 22 of 48
Headline Copy Goes Here
15
Bloom Filing One TCEF right-of-way reimbursement
Page 23 of 48
Headline Copy Goes HereBloom Vicinity Map
District No. 1 is the coordinating district which receives money and
makes payments on behalf of District Nos. 2-6.
Page 24 of 48
Headline Copy Goes Here
17
TCEF APPROPRIATION REQUEST: $2,069,417
Page 25 of 48
Headline Copy Goes Here
18
Question for Council Finance Committee
Do Finance Committee members support an off-cycle appropriation of
Transportation Capital Expansion Fee fund reserves to reimburse the
Bloom’s metro district for its construction of Greenfields Drive,
International Boulevard, Sykes Drive, Donella Drive, and Delozier Road?
Page 26 of 48
Headline Copy Goes Here
Page 27 of 48
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Page 28 of 48
Page 29 of 48
Exhibit B: Final Bid Tab of Quantities and Total Cost for Improvements
Mulberry Metropolitan District Nos. 1-6: Bloom Filing 1 Development
Public Street Oversizing Cost Estimate
Description Unit Contracted Unit
Price
Local Acess Quantity
(Developer Share)
Constructed Minor
Arterial Quantity
Oversizing Quantity
(City Share)
Oversizing Cost (City
Share)
Greenfields Drive Station 27+00 to Station 34+50 and from Station 37+00 to Station 58+33.57: Local Access to Minor Arterial
Earthwork
Fine Grade Detached Concrete Sidewalks SF $0.80 25,645.00 30,774.00 5,129.00 $4,103.20
Embankment CY $10.15 4,326.00 7,850.89 3,524.89 $35,777.62
Concrete Flatwork
05' Sidewalk (06" Thick)LF $34.40 5,129.00 0.00 -5,129.00 -$176,437.60
06' Sidewalk (06" Thick)LF $39.90 0.00 5,129.00 5,129.00 $204,647.10
Aspahlt Paving
Subgrade Preparation SY $4.15 8,652.00 15,701.78 7,049.78 $29,256.58
Cement Treated Subgrade 12" @ 4%SY $11.20 8,652.00 15,701.78 7,049.78 $78,957.51
2 Lane Arterial - 7.5" HMA / 11.5" ABC SY $63.71 8,652.00 15,701.78 7,049.78 $449,141.34
Signage and Striping SY $1.05 8,652.00 15,701.78 7,049.78 $7,420.82
Parkway Width Landscaping
Irrigation SF 3.71$ 40,192.00 47,728.00 7,536.00 $27,958.56
Soil Prep (Class 2 Compost)SF 0.17$ 40,192.00 47,728.00 7,536.00 $1,281.12
Sod SF 0.85$ 40,192.00 47,728.00 7,536.00 $6,405.60
Storm Sewer
Storm C2 - 14" X 23" HE-RCP LF $180.00 24.00 46.00 22.00 $3,960.00
Storm C2 - 18" RCP LF $79.66 6.00 6.00 0.00 $0.00
Storm C3 - 36" RCP LF $183.65 30.00 52.00 22.00 $4,040.30
Storm D - 18" RCP LF $79.66 24.00 46.00 22.00 $1,752.52
Storm D - 24" RCP LF $113.50 6.00 6.00 0.00 $0.00
Storm M4 - 18" RCP LF $79.66 30.00 52.00 22.00 $1,752.52
Storm O - 18" RCP LF $79.66 24.00 46.00 22.00 $1,752.52
Storm O - 24" RCP LF $113.50 6.00 6.00 0.00 $0.00
Subtotal Greenfields Drive Station 27+00 to Station 34+50 and from Station 37+00 to Station 58+33.57: Local Access to Minor Arterial $681,769.71
Greenfields Drive for 158 feet south of the roundabout to Mulberry Right of Way: Local Access to Minor Arterial
Earthwork
Fine Grade Detached Concrete Sidewalks SF $0.80 2,200.00 2,640.00 440.00 $352.00
Embankment CY $10.15 330.00 598.89 268.89 $2,729.22
Concrete Flatwork
05' Sidewalk (06" Thick)LF $34.40 440.00 0.00 -440.00 -$15,136.00
06' Sidewalk (06" Thick)LF $39.90 0.00 440.00 440.00 $17,556.00
Aspahlt Paving
Subgrade Preparation SY $4.15 660.00 1,197.78 537.78 $2,231.78
Cement Treated Subgrade 12" @ 4%SY $11.20 660.00 1,197.78 537.78 $6,023.11
2 Lane Arterial: 7.5" HMA / 6" ABC (Greenfield South of Roundabout)SY $71.04 660.00 1,197.78 537.78 $38,203.73
Signage and Striping SY $1.05 660.00 1,197.78 537.78 $566.08
Parkway Width Landscaping
Irrigation SF 3.71$ 3,520.00 4,180.00 660.00 $2,448.60
Soil Prep (Class 2 Compost)SF 0.17$ 3,520.00 4,180.00 660.00 $112.20
Sod SF 0.85$ 3,520.00 4,180.00 660.00 $561.00
Storm Sewer
18" RCP LF $79.60 30.00 52.00 22.00 $1,751.20
Subtotal Greenfields Drive for 158 feet south of the roundabout to Mulberry Right of Way: Local Access to Minor Arterial $57,398.93
Greenfields Drive Station 34+50 to Station 37+00: Local Access to Minor Arterial
Earthwork
Page 30 of 48
Fine Grade Detached Concrete Sidewalks SF $0.80 2,500.00 3,000.00 500.00 $400.00
Embankment CY $10.15 375.00 680.56 305.56 $3,101.39
Concrete Flatwork
05' Sidewalk (06" Thick)LF $34.40 500.00 0.00 -500.00 -$17,200.00
06' Sidewalk (06" Thick)LF $39.90 0.00 500.00 500.00 $19,950.00
Aspahlt Paving
Subgrade Preparation SY $4.15 750.00 1,361.11 611.11 $2,536.11
Cement Treated Subgrade 12" @ 4%SY $11.20 750.00 1,361.11 611.11 $6,844.44
2 Lane Arterial - 7.5" HMA / 11.5" ABC SY $63.71 750.00 1,361.11 611.11 $38,933.89
Signage and Striping SY $1.05 750.00 1,361.11 611.11 $643.27
Parkway Width Landscaping
Irrigation SF 3.71$ 2,000.00 2,375.00 375.00 $1,391.25
Soil Prep (Class 2 Compost)SF 0.17$ 2,000.00 2,375.00 375.00 $63.75
Sod SF 0.85$ 2,000.00 2,375.00 375.00 $318.75
Subtotal Greenfields Drive Station 34+50 to Station 37+00: Local Access to Minor Arterial $56,982.86
International Boulevard Station 44+00 to Station 57+23.45: Local Access to Minor Arterial
Earthwork
Fine Grade Detached Concrete Sidewalks SF $0.80 6,365.00 7,098.00 733.00 $586.40
Embankment CY $10.15 1,987.50 3,606.94 1,619.44 $16,437.36
Concrete Flatwork
05' Sidewalk (06" Thick)LF $34.40 1,273.00 0.00 -1,273.00 -$43,791.20
06' Sidewalk (06" Thick)LF $39.90 0.00 1,183.00 1,183.00 $47,201.70
Aspahlt Paving
Subgrade Preparation SY $4.15 3,975.00 7,213.89 3,238.89 $13,441.39
Cement Treated Subgrade 12" @ 4%SY $11.20 3,975.00 7,213.89 3,238.89 $36,275.56
2 Lane Arterial - 7.5" HMA / 11.5" ABC SY $63.71 3,975.00 7,213.89 3,238.89 $206,349.61
Signage and Striping SY $1.05 3,975.00 7,213.89 3,238.89 $3,409.36
Parkway Width Landscaping
Irrigation SF 3.71$ 9,968.00 10,752.00 784.00 $2,908.64
Soil Prep (Class 2 Compost)SF 0.17$ 9,968.00 10,752.00 784.00 $133.28
Sod SF 0.85$ 9,968.00 10,752.00 784.00 $666.40
Storm Sewer
Storm J - 34" x 53" HERCP LF $337.00 12.00 23.00 11.00 $3,707.00
Storm J2 - 29 x 45 HERCP LF $265.00 18.00 29.00 11.00 $2,915.00
Storm J5 - 18" RCP LF $79.66 41.00 52.00 11.00 $876.26
Subtotal International Boulevard Station 44+00 to Station 57+23.45: Local Access to Minor Arterial $291,116.75
Sykes Drive Station 37+44.03 to Station 50+25.88 & Donella Drive Station 52+26.50 to Station 65+52.35: Local Access to Collector
Earthwork
Embankment CY $10.15 3,915.00 7,395.00 3,480.00 $35,322.00
Aspahlt Paving
Subgrade Preparation SY $4.15 7,830.00 14,790.00 6,960.00 $28,884.00
Cement Treated Subgrade 12" @ 4%SY $11.20 7,830.00 14,790.00 6,960.00 $77,952.00
Minor Collector - 5.5" HMA / 7" ABC SY $44.68 7,830.00 14,790.00 6,960.00 $310,972.80
Signage and Striping SY $1.05 7,830.00 14,790.00 6,960.00 $7,326.32
Storm Sewer
Storm F - 42" RCP LF $235.00 24.00 46.00 22.00 $5,170.00
Storm F2 - 24" RCP LF $113.50 8.00 8.00 0.00 $0.00
Storm L1.1 - 42" RCP LF $235.00 32.00 54.00 22.00 $5,170.00
Storm L1.2 - 42" RCP LF $235.00 32.00 54.00 22.00 $5,170.00
Subtotal Sykes Drive Station 37+44.03 to Station 50+25.88 & Donella Drive Station 52+26.50 to Station 65+52.35: Local Access to Collector $475,967.12
Delozier Road Station 110+44.59 to Station 124+01.56: Local Access to Collector Standards
Earthwork
Embankment CY $10.15 980.06 1,733.94 753.89 $7,651.97
Page 31 of 48
Aspahlt Paving
Subgrade Preparation SY $4.15 1,960.11 3,467.89 1,507.78 $6,257.28
Cement Treated Subgrade 12" @ 4%SY $11.20 1,960.11 3,467.89 1,507.78 $16,887.11
Minor Collector - 5.5" HMA / 7" ABC SY $44.68 1,960.11 3,467.89 1,507.78 $67,367.51
Signage and Striping SY $1.05 1,960.11 3,467.89 1,507.78 $1,587.13
Subtotal Delozier Road Station 110+44.59 to Station 124+01.56: Local Access to Collector Standards $99,751.01
Soft Costs Developer Share Hard
Costs
Town Share Hard
Costs
Developer Share Soft
Costs Town Share Soft Costs
Mobilization / General Conditions % of total Cost 0.26%$6,363.62 $4,323.76
Construction Surveying % of total Cost 1.72%$42,097.78 $28,603.37
Payment and Performance Bond % of total Cost 0.58%$14,195.76 $9,645.32
Project / Onsite Management % of total Cost 1.00%$24,475.45 $16,629.86
Materials Testing % of total Cost 1.00%$24,475.45 $16,629.86
Design Engineering % of total Cost 1.00%$24,475.45 $16,629.86
Erosion Control % of total Cost 1.75%$42,832.04 $29,102.26
Subtotal Soft Costs $178,915.56 $121,564.30
Dedicated Right-Of-Way Unit Land Value Total Length Oversizing Area
Greenfields Drive Station 27+00 to Station 34+50 and from Station 37+00 to Station 37+50: Local Access to Minor Arterial SF $1.80 800.00 27.00 21,600.00 $38,880.00
Greenfields Drive Station 37+50 to Station 53+30: Local Access to Minor Arterial SF $1.80 1,580.00 13.50 21,330.00 $38,394.00
Greenfields Drive Station 53+30 to Station 58+33.57: Local Access to Minor Arterial SF $1.80 503.57 0.00 0.00 $0.00
Greenfields Drive for 158 feet south of the roundabout to Mulberry Right of Way: Local Access to Minor Arterial SF $1.80 220.00 0.00 0.00 $0.00
Greenfields Drive Station 34+50 to Station 37+00: Local Access to Minor Arterial SF $1.80 250.00 27.00 6,750.00 $12,150.00
International Boulevard Station 44+00 to Station 57+23.45: Local Access to Minor Arterial SF $1.80 1,323.45 24.50 32,424.53 $58,364.15
Sykes Drive Station 37+44.03 to Station 50+25.88 & Donella Drive Station 52+26.50 to Station 65+52.35: Local Access to Collector SF $1.80 2,607.70 24.00 62,584.80 $112,652.64
Delozier Road Station 110+44.59 to Station 124+01.56: Local Access to Collector Standards SF $1.80 1,357.00 10.00 13,570.00 $24,426.00
Subtotal Dedicated Right-Of-Way 158,259.33 $284,866.79
$2,447,545.35 $1,662,986.37
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COUNCIL FINANCE COMMITTEE
AGENDA ITEM SUMMARY
Staff: Spencer M. Smith, P.E., Engineering - Special Projects Engineer
Monica Martinez, Planning Development & Transportation Finance Manager
Date: January 2, 2025
SUBJECT FOR DISCUSSION
West Elizabeth Corridor Final Design – Capital Investment Grant (CIG) Project Development
Funds and Local Match Appropriation
EXECUTIVE SUMMARY
The West Elizabeth travel corridor is currently the highest priority pedestrian/alternative mode
corridor for improvement in the City and was highlighted in City Plan and the Transit Master
Plan.
Additional design/project development funds in the amount of $5.52M are being requested for
advancing design to 100% for the entire corridor, necessary scope additions and design changes
such as protected bike/ped infrastructure, BRT routing revisions and Right-of-Way services. The
appropriation would follow the same minimum grant/local match ratio of 80/20 that would apply
to the Small Starts grant. The local funding source identified for the local match is the “2050
tax”. Details of the amounts requested for grant fund and local match fund appropriation are
included in the Background/Discussion section of this AIS.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Is Council Finance Committee supportive of an out of cycle supplemental appropriation of
Capital Investment Grant (CIG) Project Development funds and the required local match for
completion of 100% design for the West Elizabeth Enhanced Travel Corridor & Right of Way
Services?
BACKGROUND/DISCUSSION
Grant Funding Background
The City has been awarded the following grants for design and construction:
• $1.5M - MMOF (Multi-Modal Options Funding)
o 30% design (COMPLETED)
• $2.5M - MMOF (Multi-Modal Options Funding)
o Final design (ONGOING)
• $10.7M RAISE (Rebuilding American Infrastructure w/ Sustainability and Equity)
o Construction of Foothills Transit Station and Roundabout (Overland/Elizabeth)
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West Elizabeth Corridor Project Status
With the Foothills Transit Station and Overland/West Elizabeth roundabout construction funded
by the RAISE grant, those elements were removed from the City’s most recent Small Starts grant
project rating submittal. Removing those elements of the corridor from the Small Starts project
scope should improve the project rating scores and the City’s chances of being recommended for
Small Starts funding. Those scope items that were removed from the Small Starts application are
no longer eligible for CIG funding, which applies only to the Small Starts scope. Several of the
items discussed in the following paragraphs are related to the RAISE scope and the funding for
those items is being requested as local funds and not CIG grant funds.
• 60% Design – Completed June 2024
• 100% Design of RAISE scope – Fall 2025
• 100% Design of CIG corridor –Fall 2026
Additional Funding Request Details
The amount budgeted for the final design of the W. Elizabeth BRT Corridor was $2,500,000,
which was estimated during 30% design.
During the 60% design phase, several scope additions were identified that were not include in the
final design budget initially. Those additional scope items include the Transit Maintenance
Facility Expansion, EV charging infrastructure, driver restroom facility and cathodic protection
relocation designs at the Foothills Transit Station, street lighting design on CSU’s main campus,
transit technology CDOT approval process, CLOMR (Conditional Letter of Map Revision),
Laurel and Meldrum intersection improvements and BRT routing optimization. The total
estimated cost of these new scope additions is $1,750,000. There were also requested scope
additions focused on protected infrastructure that were not anticipated during the 30% design,
such as a protected roundabout at Overland Trail and W. Elizabeth, protected intersections and
raised protected bike lanes. The prioritization of the protected infrastructure came from City and
CSU leadership and staff who had attended the ThinkBike Workshop presented by the Dutch
Cycling Assembly. As the design progresses to completion, funding will be needed to prepare
for Right-of-Way acquisition for the corridor. Right-of-Way services has been estimated at
$2,020,000.
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Additional design funding in the amount of $3,500,000 is being requested to finalize plans and
bid documents to 100% for the entire corridor, BRT corridor routing revision (to maximize
ridership for Small Starts grant project rating). Right-of-Way services fees are also being
requested as part of this appropriation. The following table provides a summary of the scope
items and estimated costs.
Item Amount
The requested funding breakdown is as follows:
Funding Amount
Supplemental Appropriation $5,520,000
Staff is recommending appropriation of the City’s final design local match for several reasons:
• The project funds are highly leveraged in that CSU has contributed significant funding to
the project and the City has been awarded a RAISE grant ($10.7M) for construction of
the Foothills Transit Station and Overland/W. Elizabeth roundabout.
• Having a completed final design and this project at a “shovel ready” status could help
secure construction funding.
• In line with guiding themes and principles of the City Strategic Plan:
o Multimodal Transportation & Public Transit
o Equity, Inclusion and Diversity
o Environmental Sustainability
ATTACHMENTS
1. Council Finance PowerPoint Presentation
Page 36 of 48
Headline Copy Goes Here
01-02-2025Spencer Smith, Monica Martinez
West Elizabeth 100% Design
Council Finance Committee
Page 37 of 48
Headline Copy Goes Here
2
Council Direction Sought
Is Council Finance Committee:
Supportive of an out of cycle supplemental appropriation of Capital
Investment Grant (CIG) Project Development funds
and
The required local match for completion of 100% design for the West
Elizabeth Enhanced Travel Corridor & Right of Way Services?
Page 38 of 48
Headline Copy Goes Here
3
Project Overview
Project Features
•3 miles connecting CSU campuses and MAX
•Increased frequency along the corridor
(AM peak: 7.5 minutes)
•Raised, protected bike lanes
•ADA compliant sidewalks
Roundabout
•Floating bus stops (bike lanes separated
from vehicular traffic)
•Protected intersection
•Protected roundabout
•Electric buses
Roundabout
Page 39 of 48
Headline Copy Goes Here
4
Project Updates and Status
Design Split Into Two Components:
•Foothills Transit Station and
Overland/Elizabeth Roundabout
(RAISE Scope)
•Construction Funded w/ RAISE
Grant
•100% Design – Fall 2025
•Remaining Corridor (CIG Corridor)
•Seeking Small Starts Grant for
Construction Funding
•Separated from RAISE
Scope to Improve Project
Rating
•100% Design – Fall 2026
60% Design Completed (June 2024)
Page 40 of 48
Headline Copy Goes Here
5
Remaining Design Schedule
2025 2026 2027 2028
Task Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
90% Design
Bid Documents
ROW Acquisition
Environmental Clearances
Bidding
Construction
RAISE Grant Portion (Foothills Transit Station and Overland Trail Protected Roundabout)
Page 41 of 48
Headline Copy Goes Here
6
Remaining Design Schedule (cont.)
2025 2026 2027 2028
Task Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Rerouting BRT 30% Design
(Constitution Ave to Shields St)
90% Design
Bid Documents
ROW Acquisition
Environmental Clearances
Bidding
Construction
Remaining Corridor Portion (Overland Trail to Mason Street)
Page 42 of 48
Headline Copy Goes Here
7
Reason for Additional Design Costs
Previously Appropriated Funds
•$2.5M Original Final Design Budget
•Estimated during 30% Design
Supplemental Appropriation Request – using a portion of $8M CIG Funds
•$3.5M Additional Ask for Final Design Fee
•Includes the final design items for the RAISE project
•$2.02M Ask for Right of Way Services
•$5.52M Total Supplemental Appropriation Request
Page 43 of 48
Headline Copy Goes Here
8
Breakdown of Additional Design Costs
New Scope Additions - $1.75M
Not included in initial final design scope/fee
•Foothills Transit Station ($211k) – part of RAISE scope (Local Funding Only)
•EV Charging Design
•Restroom Facility
•Cathodic Protection Relocation Design
•Transit Maintenance Facility (TMF) Expansion ($525k)
•Expansion of existing TMF on Portner Rd. to accommodate electric BRT buses
•Street Lighting (Plum St., Myrtle St. and CSU Transit Center) ($15k)
•Transit Technology CDOT Approval Process ($73k)
•Systems Engineering Analysis and Transit Signal Priority Communication Specification
•Rerouting to Constitution/Plum/City Park ($926k)
•Requires additional design, data collection and environmental clearance efforts
Page 44 of 48
Headline Copy Goes Here
9
Breakdown of Additional Design Costs (cont.)
Advance Corridor Design to 100% - $1.75M
•Includes some tasks removed or reduced from initial final design scope
•Consultant rates were increased between 30% and final design phase (approx. 20%)
•Additional Survey ($15k)
•Conditional Letter of Map Revision (CLOMR) ($53k)
•Laurel and Meldrum Intersection ($141k)
•Final Design/Bid Documents ($1.5M)
•Project management/meetings/coordination ($45k)
Right-of-Way - $2.02M
•Professional Services (appraisals, consulting, City RES oversight, etc.)
•RAISE Scope (Local Funding Only) - $230k
Page 45 of 48
Headline Copy Goes Here
10
Funding Summary
Funding Amount
Capital Investment Grant $4,046,000
2050 Transit Tax $1,460,000
Supplemental Appropriation $5,520,000
Page 46 of 48
Headline Copy Goes Here
11
Council Direction Sought
Is Council Finance Committee:
Supportive of an out of cycle supplemental appropriation of Capital
Investment Grant (CIG) Project Development funds
and
The required local match for completion of 100% design for the West
Elizabeth Enhanced Travel Corridor & Right of Way Services?
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