HomeMy WebLinkAboutAgenda - Mail Packet - 12/10/2024 - Council Planning Meeting Agenda and Materials - December 11, 2024Mayor’s Office
300 Laporte Avenue
PO Box 580
Fort Collins, CO 80522
970-416-2154
jarndt@fcgov.com
CC: Kelly DiMartino, City Manager
MEMORANDUM
Date: December 5, 2024
To: City Councilmembers
From: Mayor Jeni Arndt
Subject: December 11, 2024 Council Planning Meeting
I am looking forward to our Council Planning Meeting on December 11. To aid in the discussion,
staff has prepared the attached documents which contain development and conference
opportunities as well as a preview of the 2025 Council calendar. Please review them in advance
of the meeting as we will not be having any formal presentations, but rather, this time will be
devoted to Council conversation.
Please let me know if you have any questions or feedback, and again, I look forward to our
discussion.
Attachments:
1.December 11, 2024 - 2025 Council Planning Meeting Agenda
2. 2025 Conferences and Development Opportunities
3.2025 Council Calendar
4.2025 Election Overview
5. 2024 Year in Review
Attachment 1
2025 COUNCIL PLANNING MEETING
Date: Dec. 11, 2024
Time: 4-6 p.m.
Location: Visit Fort Collins – Collins Room, 7 Old Town Square, Suite 100
Agenda Items
Time Item Presenter
4-4:15 p.m. Welcome and agenda setting Mayor Jeni Arndt
4:15-5 p.m. Preview of 2025 Development Opportunities
• Look ahead at Council core conferences
• Options for using development opportunities fund
• 2024 ending budget
5-5:15 p.m. Preview of the 2025 Council Calendar
5:15-5:30 p.m. Review City Organization Election Season Protocols
5:30-5:50 p.m. Open Discussion
5:50-6 p.m. Wrap Up Mayor Jeni Arndt
Handouts
• 2025 Conferences and Development Opportunities (Attachment 2)
• 2025 Council Calendar (Attachment 3)
• 2025 Election Overview (Attachment 4)
• 2024 Year in Review (Attachment 5)
2025 Council Planning Meeting
Attachment 2
City Manager’s Office
City Hall
300 LaPorte Ave.
PO Box 580
Fort Collins, CO 80522
970.221.6505
970.224.6107 - fax
fcgov.com
2025 Conferences and Development Opportunities
As a result of Council’s priority on High Performing Boards, a $30,000 development fund was
established for the purposes of equipping Council with the resources, training, and tools to be a highly
effective, innovative, and high performing governing body. Development opportunities include
conferences, classes, coaching, resources, etc. that Council can utilize to be more effective in their
roles as it relates to policy and leadership development. In 2024, approximately $16,095 was spent
from the development fund. In 2023, $20,786 was expended.
Additionally, $30,000 is budgeted for core travel, including the Colorado Municipal League (CML),
National League of Cities (NLC) conferences, and related committees. Totals for both types of travel
are summarized in the table below.
2023 2024
Core/regular travel vs. development fund travel
•Core travel means this type of travel is covered by the “regular” travel budget. NLC and CML are
organizations that are geared specifically for elected officials and Council development; therefore,
they are considered part of “core” travel. In the table below, Option 1 lists all the types of travel
that we currently consider as core travel. However, Council could consider changes and some
options are outlined in the table below.
•The policy development/learning opportunities list of conferences and classes have been
budgeted utilizing development funds. These are opportunities that have been identified
historically as conferences and classes that are most useful for Council to participate, if desired.
In order to streamline processes, staff has compiled a list of core conferences, development
opportunities, and annual requirements.
o For anything not listed that a Councilmember is interested in participating, they should
continue to inform the Mayor so that all of Council can be provided the same opportunity
to attend, if desired. Further discussion is required for international conferences and an
understanding of interest will be helpful.
2025 Council Planning Meeting
Attachment 2
Type of Travel Option 1 -
Current
Option 2 Option 3
2 NLC annual conferences (DC and City Core Core Core
Council-appointed or formal support (i.e.
NFRMPO Board, PRPA, Airport
Core Core Development
Fund
Travel related to Council committees,
boards or commissions (i.e., Legislative
Review Committee, etc.)
Core Core for,
LRC Chair
and Mayor
*Note: DC
Lobby trip
canceled in
Development
Fund
*Note: DC
Lobby trip
canceled in
Membership initiated by individual
Council member interest (ie CC4CA
Board, NLC committees such as
University Committee, Women in
Core Development
Fund
Development
Fund
Federal or state appointed travel (ie EPA
committee, Water Quality Control
Core Development
Fund
Development
Fund
Local organization invites (ie NoCo Core Core Development
ICLEI, Bloomberg (sometimes, the Core Core Development
Policy Development/Learning
Opportunities (ie Colorado Water
Congress, Housing Colorado
Conference, True North Leadership,
Development
Fund
Development
Fund
Development
Fund
2024 Development Fund total
Option 4: Another option Council may want to consider is that each individual Councilmember could be given
an annual allocation of $6500 (or another amount) that can be utilized for any professional development
opportunities that benefit the City and in their role of elected official.
2025 Council Planning Meeting
Attachment 2
2025 Conference & Development Opportunities
Core Functions/Memberships – historically paid for by regular travel. Subject to change, based on
Council Development Fund dialogue.
Conference When
Location
Who
NLC Congressional City
Conference
March 10-12
Washington DC
All Council
CC4CA Board Retreat TBD CC4CA Board members
CML annual conference June 24-27 All Council
NLC Summer Board and
Leadership Meeting, NLC Location: TBD
Councilmembers on NLC Boards and
Committees
fall/early Dec)
Washington DC
Salt Lake City
Location: TBD
Mayor
Bloomberg City Lab Date: TBD Mayor
Saving Places Historic
Preservation 1
Cheyenne
Colorado
Historic Preservation Commission liaison
ICLEI, US EPA Local Government
Advisory Committee, etc.
TBD Council appointees to local, state or national
committees
Policy Development/Learning Opportunities – paid for by Development Fund Budget
Colorado Water Congress -Annual
Convention
Aurora, CO Jan 29-31
Colorado Water Congress – Summer
Conference
Steamboat Springs,
CO
Aug 19-21
Sustainability Leadership Program Virtual and CO Mar-Aug
Energy and Environment Symposium Rifle, CO TBD
Co-Motion Miami, FL April 29-30
2025 Council Planning Meeting
Attachment 2
Congress for New Urbanism Providence, RI June 11-14
Recycle Colorado -Summit for Recycling Grand Junction, CO June 2-4
Colorado Governor Tourism Conference TBD TBD
Housing Colorado Conference TBD TBD
Water Literate Leaders of Northern Colorado Fort Collins Fall-Spring
Sustaining Colorado Watersheds Conference TBD Oct 7-9
One Water Summit 2025- US Water Alliance Pittsburgh, PA July 8-11
Safe Routes to School National Conference TBD TBD
National Association of City Transportation
Officials (NACTO)
Washington, DC May 28-31
International travel – further discussion needed based on interest. Would be paid for from the
Development Fund Budget
What Location Dates
local)
Professional Development Opportunities – paid for from Development Fund Budget
Topic Purpose Duration Cost
effectiveness using the
lens of the Enneagram
Councilmember to complete; 1x1
sessions with consultant; if all
Council takes it, a facilitated session
to understand how council works
together based on styles
60 mins +
survey time
cost of
test +
indv.
consultant
time);
team
session:
$2500
Masterful Dialogue
Dialogue teaches nine powerful skills
for working through disagreement to
achieve better results.
On-Demand $350
online,
on-
demand
2025 Council Planning Meeting
Attachment 2
Leadership develop leaders using shared tools,
practices, and exercises
Inclusive Excellence
Program taught by CSU
Commissioners depending on
interest. Topics include
understanding the social construction
of identity and intercultural
communication.
Office how to engage with diverse
community groups within Fort Collins
and opportunities to do so.
staff time
City Manager’s Office
City Hall
Fort Collins, CO 80522
970.221.6505
970.224.6107 - fax
fcgov.com
2025 Council Planning Meeting Attachment 3
2025 Council Calendar
The following chart contains a draft of the Council meetings calendar for 2025.
Below are some additional considerations as it relates to Council meetings to take
into account when planning for the year.
Considering that August 5 will be cancelled for Neighborhood Night Out, the CML annual
conference is June 24-27, and July contains a 5th Tuesday (July 29), we have identified
two options for Council summer recess:
o Option 1: July 22 to August 5 (Cancel 1 Work Session; 5th Tuesday, and 1
regular meeting/NNO).
o Option 2: June 24-July 8 (Cancel 2 Work Sessions and 1 regular meeting)
Some other calendar considerations:
• Consider moving the 1st Tuesday meeting in November to Monday, November 3
due to Election Day.
• November 11 Work Session will be cancelled due to Veteran’s Holiday. Consider
rescheduling this meeting.
• Consider cancelling December 23 Work Session due to holiday later in the
week.
January February March
Su M T W Th F Sa Su M T W Th F Sa Su M T W Th F Sa
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
April May June
Su M T W Th F Sa Su M T W Th F Sa Su M T W Th F Sa
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
July August September
Su M T W Th F Sa Su M T W Th F Sa Su M T W Th F Sa
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
October November December
Su M T W Th F Sa Su M T W Th F Sa Su M T W Th F Sa
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 31 31
30
Election Day Conference Work Week
Nov. 4 - General Election Weeks marked here indicate typical Jan. 1 - New Year's Day
Special Council Mtg non-meeting or conference weeks.Jan. 20 - MLK Jr. Day
Feb. 17 - Presidents Day
May 26 - Memorial Day
City Council Meetings occur typically June 19 - Juneteenth
on the first and third Tuesday of the month July 4 - Independence Day
at 6 p.m. except as otherwise noted.Sept. 1 - Labor Day
Work Sessions - subject to change. Nov. 11 - Veterans Day
Nov. 27-28 Thanksgiving
www.fcgov.com
2025City of Fort Collins City Council Calendar
Meeting Break
Working Period
Option 1
Option 2
2025 City Council Planning Meeting
Attachment 3
City Manager’s Office
PO Box 580
970.221.6505
970.224.6107 - fax
fcgov.com
2025 Council Planning Meeting
Attachment 4
2025 Election Overview
City Organization Election Season Protocols
Purpose
It is critically important for the City to remain neutral during the election season and to not use
city resources to support any candidate. Though the current elected body and individual
Councilmembers still need to be able to perform functions of their office, there needs to be a
clear distinction between participation as an elected official vs a candidate seeking re-election.
When is election season?
The start of election season is 64 days prior to election of each odd-numbered year of a
regular election. This is the deadline to file an affidavit of intent to run as a write-in candidate
i.e. this the last chance to become a candidate.
For the 2025 election, the start of the season is August 29.
Election season concludes on the first Tuesday in November of each odd-numbered year of a
regular election. This is election day.
For the 2025 election, the end of the season is November 4.
City resources during election season
The City organization will not use staff resources or provide any campaign platform for
candidates. This includes but not limited to:
• Distribution or display of campaign materials at official City events is not allowed.
• Staff employees should not be at council or mayoral campaign events. Per the City
Charter, this applies at all times not just during the election season time period
identified in this document.
• Councilmembers should not leverage speaking opportunities for re-election at City
events or events that they are invited to speak at in their role as a Councilmember.
• Staff will not advise on platform issues.
• The City will not promote or advertise any individual active candidate Councilmember’s
events or activities, such as a listening session, on any City channel.
• The City will not purchase any event tickets for events.
The below protocol will not change during the election season:
• For any official events that a Councilmember is asked to speak at on behalf of the City,
staff will continue to write speaking points.
2025 Council Planning Meeting
Attachment 4
• Participation in relevant conferences will still be allowed dependent on development
fund availability.
• Public notice will be given if there are 3 or more Councilmembers at an event or
meeting that should be considered an open meeting.
Frequently Asked Questions
I am running for re-election and have been asked to speak at an event in my official elected
role. Is this allowed?
• Yes, this is allowed as long as you are not actively campaigning during your speech.
For example, you should not say “If I get re-elected as Mayor…..” vs “The things that
are important to me….”
The City is hosting the Open Streets event during the election season. Can I still attend as a
Councilmember?
• Yes, there will be a City booth with the “Chat with Council” banner so you may visit the
booth and stay to chat with event participants. However, the City will not advertise
specific time slots that Councilmembers will be there. You should not use this event as
a candidate platform.
• City will advertise with the event that Council will be hosting listening sessions
throughout the day.
• Councilmembers should not promote the event in advance on their campaign page.
If I have any questions about allowed activity during the elections season, who should I
contact?
• You can always contact your fellow Councilmembers, City Attorney’s Office, City
Manager’s Office or the City Clerk’s Office.
Key Dates
These are key dates related to the upcoming 2025 election. The dates are a
combination of those provided by the Secretary of State calendar used by Larimer
County and additional items added that are specific to the City of Fort Collins.
• End of March/Beginning of April – Candidate Information Session
• July 25 – Deadline to notify the County Clerk that City plans to participate in
coordinated election and plan to use RCV
• August 5 – Earliest day to circulate nomination petitions
• August 25 – Last day to file nomination petitions
• August 29 – Last day to file affidavit of intent to run as a write-in candidate.
(Due date is September 1 which falls on Labor Day so due the Friday before).
• September 2 – Deadline to withdraw from candidacy
• Mid-September – Candidate Orientation Session
2025 Council Planning Meeting
Attachment 4
• September 30 – Campaign finance reports due
• October 14 – Campaign finance reports due
• October 21 – Campaign finance reports due
• October 31 (Friday by noon) - Campaign reports due
• November 4 – Election Day
• November 13 – Verification and counting of provisional ballots ends
• November 26 – Last day to request a recount of results (at requestor’s expense)
• December 9 – Campaign finance reports due
• January 13, 2026 – Council Organization Meeting
• January 13 – Campaign finance reports due
Ranked Choice Voting (RCV) Outreach Update:
This information is intended to provide a brief update on City ranked choice voting
efforts.
A core staff team has been established that includes members from the City Clerk, City
Attorney and Communications teams. Many efforts are underway including developing
a communications/outreach plan and associated timelines, working on branding,
website and material development, event planning, etc.
Collaboration with CSU (ASCSU and Strayer Center) is already underway. The team
plans to reach out to Poudre School District and Front Range Community College as
well to determine how best to reach their students.
Collaboration with Larimer County is underway with a kick-off meeting scheduled for
Friday, December 13.
Collaboration with the League of Women voters is planned.
Outreach is expected to start during Q1 2025. We are expecting to take a “bite, snack,
meal” approach to this, similar to what the City of Boulder did.
• Bite – social media posts, early website development, postcard creation, Coloradoan
information;
• Snack – Candidate Information Session, postcard mailing, utility bill stuffer, continued
social media posts, added information on the website, development of slides and a
video;
2025 Council Planning Meeting
Attachment 4
• Meal – Full flyer mailing, cable TV information, QR code that links to a ballot for
practice, fully built out website, events, mock elections, elections blue book.
We expect to have all items except for the elections blue book developed and ready to go by
the Summer of 2025, prior to attending events.
Events we have identified include:
• State of the City (postcard developed and available)
• Candidate Information and Orientation Sessions (postcard and video developed and
available)
• Open Streets
• Lagoon Series
• Farmer’s Markets
• Library (when they have other events planned)
• Super-Issue meetings
• CSU events
• Senior Center Outreach
• Town Hall and/or similar meetings
• League of Women Voter and County events
Other events will be added as wanted/needed.
The election blue book is expected to be developed in the August/September timeframe. It is
unknown at this time whether this will solely be an online resource or mailed to registered
households. It is expected that a full mailing for something like this would cost approximately
$85K. Alternatively, a link to the online version could be included on the last flyer that is
mailed and perhaps on the voter instructions that go out with ballots.
We plan to collaborate with the City’s Equity Office and the League of Women Voters to
ensure effective outreach and training to underserved populations within the community.
There are a lot of great ideas being generated in this space that we plan to explore. All
ranked choice voting materials will be available in English and Spanish.
Staff will continue to keep the Committee and Council apprised of related efforts.
156
Community
Events
17
Listening
Sessions
65
Speaking Events
& Interviews
12
Business
Visits
COMMITTEES & MEMBERSHIPS
Compensation Policy Committee
Election Code Committee
Ethics Review Board
Finance Committee
Futures Committee
Legislative Review Committee
Boxelder Basin Regional Stormwater
Authority Board
Boxelder Basin Regional Stormwater
Authority Selection Committee
Colorado Communities
for Climate Action
Colorado Municipal League
Policy Committee
Community Services Block Grant
-Larimer County
Downtown Development Authority
Family Housing Network
Board of Directors
Front Range Passenger Rail
District Board
Housing Catalyst
ICLEI Regional Executive Committee
Larimer County Behavioral Health
Policy Council
Library Trustee Selection Committee
NLC Women in Municipal
Government
NLC Transportation and
Infrastructure Services Committee
North Front Range Metropolitan
Planning Council
North I-25 Coalition
North I-25 Coalition Working Group:
I-25 Funding Committee
Northern Colorado Airport
Selection Committee
Airport Governance Committee
Northern Colorado Regional
Airport Commission
Platte River Power Authority Board
Poudre Fire Authority Board
Poudre School District/Larimer
County/City Liaison Committee
NLC University Communities Council
Water Quality Control Commission
CITY
COUNCIL
2024
BY THE
NUMBERS
Emails, phone calls, stopped on the street ... IMMEASURABLE!
2025 Council Planning Meeting
Attachment 5
TOP TOPICS BY COUNCIL DISTRICT
RESIDENTIAL CONTRACTED TRASH CUSTOMER INTERACTIONS 2,365
Includes phone, email, AFC & in-person.
District 1
Illegal Parking 54
Rubbish/Trash 33
General Code Compliance 32
Weeds/Grass 32
Street Lights 25
District 2
Rubbish/Trash 31
General Code Compliance 28
Illegal Parking 27
Weeds/Grass 26
Overgrown Trees/Shrubs 23
District 3
Street Lights 53
Illegal Parking 38
General Code Compliance 16
Trees on City Property 11
Other Code Violations 9
District 4
Illegal Parking 74
Weeds/Grass 55
Rubbish/Trash 45
General Code Compliance 33
Street Lights 28
District 5
Rubbish/Trash 84
Illegal Parking 52
General Code Compliance 52
Weeds/Grass 31
Overgrown Trees/Shrubs 16
District 6
Rubbish/Trash 100
Unshoveled Sidewalks 78
Illegal Parking 67
Other Code Violations 61
Weeds/Grass 49
Illegal Parking 585
Rubbish/Trash 444
Graffiti 350
Weeds/Grass 315
Unshoveled Sidewalks 268
General Code Compliance 249
Street Lights 220
Other Code Violations 192
Overgrown Trees/Shrubs 152
General Parking 129
TOP TOPICS CITYWIDE
24-27156
2024 TOTAL CASES: 6,650
Data through Nov. 30 | Includes Service Area Requests
2025 Council Planning Meeting
Attachment 5