HomeMy WebLinkAboutMemo - Mail Packet - 06/11/2024 - Memorandum from Rupa Venkatesh re May 28, 2024 Work Session Summary: Council Meeting Rules of Procedure UpdateCity Manager’s Office
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MEMORANDUM
Date: June 6, 2024
To: Mayor and City Councilmembers
Through: Kelly DiMartino, City Manager
From: Rupa Venkatesh, Assistant City Manager
Subject: May 28, 2024 Work Session Summary: Council Meeting Rules of Procedure
Update
Mayor Arndt, Mayor Pro Tem Francis and Councilmembers Canonico, Gutowsky, Ohlson,
Pignataro, and Potyondy were present. Staff presented several proposed updates to the City
Council Meeting Rules of Procedure.
Discussion included:
• Changing public participation online sign-up deadline requirement to no later than
5:30pm to allow additional time to organize and communicate comment logistics.
• Support for consideration of a set 90-minutes of public comment and/or a set number of
sign-ups speaking for 2 minutes at the beginning of the meeting to allow predictability for
people that have signed up.
• Look for clarity on how to differentiate between general public comment and the consent
calendar in the event that folks that have signed up to speak on a consent item did not
have the opportunity to do so under the first block of general public comment and need
to speak prior to Council adopting the consent calendar.
• Request to share how many people typically sign up between 5:30-6:00 pm and
generally how many people have signed up in the past.
• Some conversation was had to ensure a diversity voices are being heard.
• Clarify that if anyone is not present/available when called that they may speak at the end
of the meeting, during the second block of public comment.
• Appreciated the added clarification and definitions of community, staff and
Councilmember reports.
DocuSign Envelope ID: 0F39C637-02AF-4431-9986-31B0FEEEF608
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Next steps:
Staff will bring forward a resolution for consideration by Council during the July 2, 2024,
meeting.
Follow-up:
Council has had 45 meetings since on-line sign-ups have been required. In that time, comment
numbers have ranged from 1-187 in the following ways:
1-35 comments: 27 times
36-70 comments: 9 times
71-100+ comments: 9 times
In looking at the past 10 meetings the average number of sign-ups occurring between 5:30-6 (or
later) is 7 (this includes 27 that signed up after 5:30 on the night there were 187 total signed up.)
DocuSign Envelope ID: 0F39C637-02AF-4431-9986-31B0FEEEF608