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HomeMy WebLinkAboutMemo - Mail Packet - 06/11/2024 - Memorandum from Rupa Venkatesh re May 28, 2024 Work Session Summary: Council Meeting Rules of Procedure UpdateCity Manager’s Office 300 LaPorte Avenue PO Box 580, Fort Collins, CO 80522 970-221-6684 rvenkatesh@fcgov.com Page 1 of 2 MEMORANDUM Date: June 6, 2024 To: Mayor and City Councilmembers Through: Kelly DiMartino, City Manager From: Rupa Venkatesh, Assistant City Manager Subject: May 28, 2024 Work Session Summary: Council Meeting Rules of Procedure Update Mayor Arndt, Mayor Pro Tem Francis and Councilmembers Canonico, Gutowsky, Ohlson, Pignataro, and Potyondy were present. Staff presented several proposed updates to the City Council Meeting Rules of Procedure. Discussion included: • Changing public participation online sign-up deadline requirement to no later than 5:30pm to allow additional time to organize and communicate comment logistics. • Support for consideration of a set 90-minutes of public comment and/or a set number of sign-ups speaking for 2 minutes at the beginning of the meeting to allow predictability for people that have signed up. • Look for clarity on how to differentiate between general public comment and the consent calendar in the event that folks that have signed up to speak on a consent item did not have the opportunity to do so under the first block of general public comment and need to speak prior to Council adopting the consent calendar. • Request to share how many people typically sign up between 5:30-6:00 pm and generally how many people have signed up in the past. • Some conversation was had to ensure a diversity voices are being heard. • Clarify that if anyone is not present/available when called that they may speak at the end of the meeting, during the second block of public comment. • Appreciated the added clarification and definitions of community, staff and Councilmember reports. DocuSign Envelope ID: 0F39C637-02AF-4431-9986-31B0FEEEF608 Page 2 of 2 Next steps: Staff will bring forward a resolution for consideration by Council during the July 2, 2024, meeting. Follow-up: Council has had 45 meetings since on-line sign-ups have been required. In that time, comment numbers have ranged from 1-187 in the following ways: 1-35 comments: 27 times 36-70 comments: 9 times 71-100+ comments: 9 times In looking at the past 10 meetings the average number of sign-ups occurring between 5:30-6 (or later) is 7 (this includes 27 that signed up after 5:30 on the night there were 187 total signed up.) DocuSign Envelope ID: 0F39C637-02AF-4431-9986-31B0FEEEF608