HomeMy WebLinkAboutMemo - Read Before Packet - 05/28/2024 - Memorandum from Rupa Venkatesh re: May 28, 2024 Work Session Item #1 – Council Meeting Rules of Procedure UpdateDocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702
City Manager’s Office
300 Laporte Avenue
PO Box 580, Fort Collins, CO 80522
970-221-6684
rvenkatesh@fcgov.com
MEMORANDUM
Date: May 28, 2024
To: Mayor and City Councilmembers
Through: Kelly DiMartino, City Manager
From: Rupa Venkatesh, Assistant City Manager
Subject: May 28, 2024 Work Session Item #1 – Council Meeting Rules of Procedure Update
Dependent on feedback from Council to move towards either a set number of minutes or people
for general public comment at the beginning of the meeting, one additional proposed public
comment change would be to include a section of the agenda to include time set aside for
Public Comment on the Consent Calendar to ensure that people who want to make public
comment have the opportunity to do so before Council considers the Consent calendar.
Please see attached for the updated PowerPoint presentation which contains the following
updates:
• The addition of Slide 5 to provide a visual of the proposed meeting agenda with the
addition of “Public Comment on Consent Calendar.”
ATTACHMENT
1. Presentation
DocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702
05-28-2024
Council Rules of
Procedure
Rupa Venkatesh
Assistant City Manager
Ginny Sawyer
Senior Policy Manager
2
DocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702 Purpose
Organize the business meeting to ensure that people have the
opportunity to speak on all agenda items, maintain General
Public Comment, and allow Council to effectively execute the
business of the City.
3
DocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702 Recent Amendments to Council Meeting Rules and Procedures
March 2020:
• Shift to remote participation by Council and public
October 2021:
• Keep remote option for public participation
• Allow comment on consent and discussion items during General Public Comment
• Consent items pulled only by Councilmembers
• Councilmembers can attend remotely but not vote
July 2022 Update:
• Require on-line sign up for public participation
• Adopt additional guidance around conduct at meetings
• Extend regular meetings from 10:30 to midnight
April 2024:
• Code changed to allow Councilmembers to attend and vote remotely if a meeting is
relocated to a remote mode.
4
DocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702 Proposed General Public Comment Changes
• Change sign-up cut-off time to 5:30 (currently 6pm)
• Allow 60 to 90 minutes at the beginning of the meeting (Mayor would have the
discretion to allow 3 minutes or less based on numbers); OR
• Determine a set number of people for a determined amount of time (i.e. 20 people
for 3 minutes, 35 people for 2 minutes)
• Resume General Public Comment at the end of the meeting if necessary
Items NOT Changing:
• Online sign-up required
• Comments on consent and discussion items allowed
• Can only speak to an item once
5
DocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702 Proposed Meeting Agenda
A. Proclamations and Presentations
B. Call Meeting to Order
C. Pledge of Allegiance
D. Roll Call
E. City Manager’s Agenda Review
F. Community Reports
G. Public Comment on Any Topic (60-90 mins or set #
of people to speak)
H. Public Comment on Consent Calendar
I. Public Comment Follow Up
J. Councilmember Removal of Items From Consent
Calendar For Discussion
K. Adoption of Consent Calendar
L. Consent Calendar Follow-Up
M. Staff Reports
N. Councilmember Reports
O. Consideration of Items Removed from the Consent
Calendar for Individual Discussion
P. Consideration of Items Planned for Discussion
Q. Resumed Public Comment (if applicable)
R. Other Business
S. Adjournment
6
DocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702 Clarifying Reports
Community Reports:
The purpose of the Community Report is to provide an opportunity for organizations affiliated with the City (or
partnering with the City in specific ways) to update Council and the general public on activities and
accomplishments within its organization of interest to the City. Examples include County Health department,
Library District, Platt River Power Authority.) Reports are provided at the request of Council or City Leadership.
Staff Reports:
The purpose of the staff report is to provide City Council with information on specific City projects or issues of
concern to City Council. Reports may be requested by either Council or staff.
Councilmember Reports:
The purpose of Councilmembers reports is to allow Councilmembers to update one another and the community
of any outside activities, meetings, or learning opportunities relevant to the business of the City.
7
DocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702 Questions for Council
1. What questions and feedback do Councilmembers have regarding the proposed
changes?
2. Are there any other changes Councilmembers wish to consider in the Meeting
Rules of Procedure?
8
City Allow for general
comment?
Is there an allotment of time for general
comment?
Other
Aurora Yes 60 minutes total, 3 minutes each May be modified without notice
Boulder Yes 40 minutes - 20 people for 2 minutes each Random selection if more than 20
people sign up
Broomfield Yes 90 minutes; first 15 have 3 minutes, next 10 have 2 minutes;
remainder 1 minute
Residents may be given priority. May
alternate between opposing groups.
Additional modifications as needed
Denver Yes 30 minutes total, 3 minutes each Youth pilot program; new people
prioritized first
Laramie, WY Yes 30 minutes
Longmont Yes No - 3 minutes each. First call (beginning of meeting) and last call
(end of meeting)
First call restricted to Longmont
residents and employees.
Loveland Yes 60 minutes total; 3 minutes each Up to 10 minutes to speak if
speaking for at least 5 others
Northglenn Yes No Comments about agenda items are
heard at the beginning; general at
the end
Pueblo Yes 30 minutes; 5 minutes each, maximum of 6 speakers Must draw for spots if more than 6
sign up
Thornton Yes 60 minutes; 3 minutes each
Weld County No – email only
DocuSign Envelope ID: 1E6254D7-0928-443C-BFF7-C0E00A583702 Research from other cities