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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/20/2024 - Memorandum From Heather Walls Re: Leadership Planning Team (Lpt) Meeting Minutes – February 20, 2024 City Clerk 300 Laporte Avenue P.O. Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 20, 2024 TO: Mayor and Councilmembers FROM: Heather Walls, Interim City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Manager Kelly DiMartino, City Attorney Carrie Daggett, Deputy City Manager Tyler Marr, and Interim City Clerk Heather Walls met via Teams on Tuesday, February 20, 2024. The following summarizes the discussions that began at 7:30 a.m. February 20, 2024 Regular Council Meeting • The published agenda was reviewed. The consent agenda consists of 21 second readings, 5 first readings and 4 resolutions. • Discussion items include: o Item 25 – a second reading Appropriating Philanthropic Revenue Received Through City Give for Park Planning and Development to Fund Pickleball Site Feasibility and Community Engagement is on discussion due to a split vote.  This item fully funds the feasibility study and does not require any City funding. o Item 18 – a first reading Authorizing the Conveyance to N College 1311, LLC, of a Portion of the City Property Designated as the Future Hickory Detention Pond in Exchange for Adjoining Property and Other Valuable Consideration.  The Water Commission unanimously recommended this item. • As final preparation of these notes, 170 people signed up to speak during public comment. Staff is working to establish protocol for tonight’s meeting. It is important that all have the same shared sense of decorum. o Capacity limits will be adhered to by using a clicker to count the number of people entering the building. o All attendees will be required to be seated. The rules indicate standing is only permitted while standing in line to speak and at the back of the Meeting Room unless fire and safety capacity is at its limit. o Overflow seating in the lobby will be set up once Chambers is full. o Sign size (no more than 11” by 17” and held so as to not block others’ views) will be enforced as attendees enter the building. February 27 Adjourned Meeting • The draft agenda was reviewed. There is one item for discussion related to the adoption of 2024-26 Council Priorities which includes 12 proposed individual resolutions. February 27 Work Session • The draft agenda was reviewed. There is one item for discussion related to the City Strategic Plan. Leadership Planning Team Meeting February 20, 2024 Page 2 of 3 • The Strategic Plan is a complete rewrite reducing the number of objectives from 57 to a proposed 21. As such, a redline version of previous Strategic Plan will not be provided. o Center for Public Deliberation at CSU did a dedicated outreach for each of the outcome areas which guided decisions made to develop this update. That report will be an attachment to the agenda materials o The Strategic Plan is a 5 year plan with the intention for the objectives to be achieved over 5 years. It is updated every 2 years in line with the budget process. This is the first complete rewrite since the City began creating strategic plans 10 years ago. It may be a consideration to adjust the timing of adoption and discussion given the new election cycle and staff welcomes feedback in that vein from Councilmembers. 6 Month Calendar • The calendar was reviewed focusing on any new or updated items. • City Attorney Daggett noted the GID #1 Board Work Session on May 14 was on the calendar as a Council work session but has been specifically identified as a separate GID Board meeting since Council is meeting as that different body and the meeting will need to be posted accordingly. • The last date for adoption of resolutions or second reading ordinances for ballot items is August 20. Under the schedule as currently planned, First Reading of any related ordinances (such as for Charter amendment ballot questions) will need to be on July 16 or earlier due to Council break. Interim City Clerk Heather Walls • Noted that the Code of Conduct complaint process is dictated by Code and similar to the Ethics complaint process. Mayor Arndt asked for clarification on the Council Liaison role in the process. Code of Conduct complaints are confidential, similar to a personnel issue, in contrast to the Ethics review process. Deputy City Manager Tyler Marr • Noted the Regional Air Quality Council (RAQC) has a vacancy. RAQC Planning Director, Tom Moore, indicated the Council is hoping to fill the vacancy with another elected official. This is a gubernatorial appointment, not a Council appointment, which RAQC will request the governor to approve/appoint its choice for the seat. o The RAQC is the lead air quality planning agency for the nine-county Denver Metro/North Front Range Ozone Nonattainment Area. Meetings are held on the first Friday of each month from 9:30 am – 12:00 pm. Additional information on the Council can be found here: https://raqc.org/ o Councilmembers that may be interested should contact Deputy City Manager Tyler Marr, who can assist with communications on this. City Attorney Carrie Daggett • Resolutions for Council priorities to be considered at the February 27 adjourned meeting have been prepared and are based on the items as they were presented at the work session and updated based on Council’s work session discussion. City Manager Kelly DiMartino • Planning continues for State of the City Address. • Mayor Pro Tem did an excellent job at Naturalization Ceremony last Friday at Dunn Elementary and it was an honor to attend. Leadership Planning Team Meeting February 20, 2024 Page 3 of 3 Mayor Pro Tem Emily Francis • No additional items. Mayor Jeni Arndt • Noted the need for better and more current information on the recreation website related to pool schedule and closures on unique days such as the President’s Day holiday • Provided an update on the Airport Commission’s meeting last Thursday. • Suggested proclamations be printed on a scroll to be more ceremonial. o It was noted to check with CPIO on ideas to print on longer paper to create a scroll effect. • Discussed options for public comment to allow Council to conduct their business at a reasonable hour. o Discussion of the capacity of the building and how to manage. o The Mayor will request speakers make their way to the podium when their name is third on the list. Meeting adjourned at 8:29 a.m.