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Home My WebLink AboutMemo - Mail Packet - 1/9/2024 - Memorandum From Anissa Hollingshead And Heather Walls Re: Leadership Planning Team Meeting Minutes – January 3, 2024 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 3, 2024 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk Heather Walls, Deputy City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Attorney Carrie Daggett, City Manager Kelly DiMartino, Deputy City Manager Tyler Marr, City Clerk Anissa Hollingshead, and Deputy City Clerk Heather Walls met in person, Tuesday, January 2, 2024. The following summarizes the discussions that began at 8:00 a.m. January 9, 2024 Organizational Special Meeting: • The draft agenda for this meeting was reviewed. • The form of the Oath of Office was discussed including the option for each official to select the use of either the term swear or affirm when reciting the oath. The City Clerk’s Office will ensure the oath language is up to date and complies with what is in the Charter and state law. • A land acknowledgement will be read prior to the Call to Order to start the meeting. This acknowledgement has been prepared in collaboration with members of the indigenous community and will be read ceremoniously at special events. It will not be read at every Council meeting in deference to its importance. It is appropriate for this event as both an investiture of the new Councilmembers and in marking the beginning of the current term of Council. • City Clerk Hollingshead noted the inclusion of the land acknowledgement at certain City Council meetings could be incorporated into Council’s Rules of Order. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • A work session to discuss next steps on the Land Use Code will be scheduled for January 16 immediately following the regular Council meeting. The work session will be held in the Council Information Center (CIC room) at City Hall, as will all regular work sessions in 2024. o The focus at this work session will include discussion about bringing forward a pared down base LUC, with potential for removing items of controversy that have surfaced over both previous iterations. There was also discussion of the potential for communications plans for sequenced proactive communications, such as promoting this upcoming work session as an Leadership Planning Team Meeting January 2, 2024 Page 2 of 3 opportunity for Council discussion about housing, land use code, housing, density and other related topics. • As part of the January 23 work session preparing for the Council Retreat the following weekend, Mayor Pro Tem Francis noted staff should be prepared to be at the table with Council for a dialogue to talk through and workshop issues. In particular, Council is looking for an opportunity to ask staff what needs to be done to accelerate different plans, such as the Our Climate Future Plan, electrification, etc. Council needs to hear insight on existing plans including the challenges the City will face in reaching established goals. It was also requested to ensure the Our Climate Future timeline be included in the retreat materials. • The March 12 work session was confirmed for cancellation due to both the National League of Cities conference and Poudre School District spring break. • Dates for the summer break at some time during June and/or July were discussed. It was noted that current scheduling will be reviewed, and options will be brought back to LPT next week. City Clerk Anissa Hollingshead • No additional items. Deputy City Clerk Heather Walls • No additional items. City Attorney Carrie Daggett • Proposed revisions to the form of resolutions and ordinances were presented with the objective of simplifying and streamlining those official documents. Major changes include shifting to a single signature after second reading for Ordinances and implementing numbered recitals rather than Whereas clauses. Additionally, the font will be changed to Arial and some language will be simplified. Templates of the updates are attached. These forms will be used for the January 16 agenda. Deputy City Manager Tyler Marr No Additional items. City Manager Kelly DiMartino. No additional items Mayor Pro Tem Emily Francis No additional items. Mayor Jeni Arndt • Noted the City Leaders email includes more than just Council and is concerned the public may not realize it is writing to Council and members of City leadership. The primary issue identified is around the expectations of the public when writing. There was discussion and request for staff action about the potential for language on the website and in scripts to be clarified about the audience this email reaches, as well as reviewing the makeup of the City Leaders distribution list for ongoing appropriateness. Leadership Planning Team Meeting January 2, 2024 Page 3 of 3 • Noted financial disclosure forms are posted publicly on the City website for Councilmembers but not for other roles in a position of trust in the City and suggested this should be uniform for all required to provide financial disclosures and either not posted or posted for all. City Attorney Daggett will review for any posting legal requirements to make a consistent practice. Meeting adjourned at 8:57 a.m. -1- RESOLUTION 2024-XXX OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING …….. AND APPROVING ……. Recitals 1. Statement of key legal authorities (relevant Charter, statutory, Code or prior Council actions), historical and background facts, any required findings or procedural steps, statements of public purpose to be advanced, and references to board and commission review and recommendations, Council work sessions or other key steps. 2. Etc. 3. Etc. 4. Etc. In light of the foregoing Recitals, which the Council hereby makes and adopts as determinations and findings, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. text Section 2. text Section 3. text. Passed and adopted on [fill in approval date]. ___________________________________ Mayor ATTEST: ___________________________________ City Clerk Effective Date: [date] Approving Attorney: [name] -1- ORDINANCE NO. XXX, 2024 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING ------------------------------------------ AND APPROPRIATING RELATED FUNDS Recitals 1. Statement of key legal authorities (relevant Charter, statutory, Code or prior Council actions), historical and background facts, any required findings or procedural steps, statements of public purpose to be advanced, and references to board and commission review and recommendations, Council work sessions or other key steps. 2. Etc. 3. Etc. 4. Etc. In light of the foregoing Recitals, which the Council hereby makes and adopts as determinations and findings, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. text Section 2. text Section 3. text. Introduced, considered favorably on first reading on [fill in first reading date], and approved on second reading for final passage on [fill in second reading date]. ___________________________________ Mayor ATTEST: ___________________________________ City Clerk Effective Date: [date] Approving Attorney: [name]