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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/21/2023 - Memorandum From Anissa Hollingshead And Amani Chamberlin Re: Leadership Planning Team Meeting Minutes – November 20, 2023 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 20, 2023 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk Amani Chamberlin, Assistant City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Pro Tem Emily Francis, Councilmember Kelly Ohlson, City Attorney Carrie Daggett, City Manager Kelly DiMartino, Deputy City Manager Tyler Marr, City Clerk Anissa Hollinshead and Assistant City Clerk Amani Chamberlin met in person, November 20, 2023. The following summarizes the discussions that began at 8:03 a.m. Notes: 11/21/2023 Regular Meeting: • The published agenda for this meeting was reviewed. There are 11 ordinances for second reading, 12 ordinances for first reading, six resolutions, and one set of minutes for approval. Public Comment: It was noted that currently there are individuals signed up to speak on a quasi-judicial land use matter relating to a proposal for 209 Cherry St. Staff will follow up with those individuals to share about the restrictions on such comments. Consent Items: Item 15: Revitalizing Main Streets Grant – This item is an appropriation ordinance for grant revenue that will be used to replace bicycle racks downtown. There was a request for staff to follow up for clarity on which bike racks will be replaced as well as ensuring the new racks do not include branding for any particular business. Item 18: Amending the City’s Master Street Plan – There were questions about the nature of these amendments, including specifically the shift in classification for Timberline Road. It was clarified originally Timberline had been identified as an arterial road up through this yet unbuilt section. The change being made is making the segment between Mountain Vista Drive and Country Club Road a collector instead. It was also noted that the Executive Summary is incompletely phrased, leaving the agenda to read pointing to information described below that is not present. Item 23: Adopting the 2024 Legislative Policy Agenda – As noted in last week’s LPT meeting, this item is planned for consent given the limited nature of changes and amendments. There was discussion about how timing previously worked for the development of this agenda, where following the April election, work Leadership Planning Team Meeting November 20, 2023 Page 2 of 3 began on the strategic plan which then was used to inform this resource. It was shared that it was possible to use strategic plan inputs that have been collected in this year’s process. For the future, additional consideration will be given on how to optimize timing given the shift to the November elections and other calendaring changes, including looking to adopt a two-year agenda to align with each elected General Assembly Term. It was also noted that the policy agenda can be amended during its life cycle should Council see an urgent policy item arise. Discussion Items: Item 28: East Mulberry Plan Adoption – There was a request to confirm the presentation of this item provides at most a 10–15minute brief summary of the topic that allows the public to understand what action is being taken without rehashing the full presentations previously provided to Council at work sessions. Item 29: Resolution Recognizing John Duval – It was requested to identify clear parameters when such a recognition is provided. The City Clerk’s Office will research and provide information about previous instances of honoring employees similarly to help inform standardized procedures prioritizing fairness and consistency. 11/21/2023 GID No. 1 Board Meeting: • The published agenda for this meeting was reviewed. No changes were noted. • There is one set of minutes and one ordinance on second reading for approval. 11/21/2023 Skyview South GID No. 15: • The published agenda for this meeting was reviewed. No changes were noted. • There is one set of minutes and one ordinance on second reading for approval. 6-Month Calendar: Upcoming meetings were reviewed with particular attention to any shifts. December 5 Regular Meeting: • A potential executive session is no longer planned for the Transfort Advertising topic on this date. • The appointment of an ex-officio member to the Affordable Housing Board will be placed on consent. It was noted that Council would like to see the final process that was agreed upon for considering additional ex-officio members in the future. Staff provided that overview in the work session summary capturing the discussion that was held. It was requested a formal public document or written policy be provided that also contains those agreed upon parameters for clarity. December 12 Work Session: • The planned work session on Transit Initiatives has been postponed due to staff wishing to align various conversations with partners and work streams to paint a full picture for Council. It was noted 2/13 would be a potentially good option as a reschedule. Leadership Planning Team Meeting November 20, 2023 Page 3 of 3 Assistant City Clerk Amani Chamberlin • No additional items. City Clerk Anissa Hollinshead • In response to the request made at last week’s LPT, the City Attorney worked on written guidance around how campaign finance provisions apply to the referendum process. A memo has been completed incorporating this guidance that is being reviewed by the City Manager’s Office and then will be provided to Council. This will be a third update provided to Council via public memo on the referendum process. It will also include information about how the City’s website has been updated to include consolidated information about the referendum process and particular efforts, as well as FAQs relating to the process. This page is found at fcgov.com/elections/referendums. Additional information continues to be added to the page as the current referendum process progresses. Deputy City Manager Tyler Marr • Shared that the City has been selected to receive a two-million dollar resiliency grant from the state for the Southeast Community Center. Appreciation was offered to staff involved and to Mayor Arndt for her advocacy in helping secure the grant. City Attorney Carrie Daggett • Provided an update on the Open Case, noting the damage hearing was held Friday with a request for the parties to submit briefs. The judge’s decision is expected to follow that 3-week period. City Manager Kelly DiMartino • Attended the National League of Cities conference last week with Councilmembers Susan Gutowsky, Tricia Canonico and Julie Pignataro. Noted it was good conference overall and included an interesting topic regarding “micro transit” opportunities and how they could benefit those in the community that struggle with fixed route options. Councilmember Kelly Ohlson • No additional Items. Mayor Pro Tem Emily Francis • Requested clarification on the process to request either more information on the topic of puppy mills or for additional staff work on the topic to occur. It was confirmed this is best done through the Other Business section of a public meeting. Meeting adjourned at 8:57 a.m.