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Home My WebLink AboutMemo - Read Before Packet - 10/10/2023 - Memorandum From Anissa Hollingshead And Heather Walls Re: Leadership Planning Team Meeting Minutes – October 9, 2023 City Clerk 300 Laporte Avenue P.O. Box 580 Fort Collins, CO 80522-0580 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 9, 2023 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk Heather Walls, Deputy City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Manager Kelly DiMartino, Deputy City Attorney John Duval, Deputy City Manager Tyler Marr, City Clerk Anissa Hollingshead, Deputy City Clerk Heather Walls met in person on Monday, October 9, 2023. The following summarizes the discussions that began at 8:00 a.m. 10/10/2023 Work Session: • This work session will be conducted in person with hybrid remote participation options. Councilmembers will be present in person in the Colorado Room at the 222 Building. Remote participation by staff as needed will be via the regular Zoom link for the meeting. Dinner will be available for Councilmembers beginning at 5:00 p.m. at the meeting site. • The Published agenda for this work session was reviewed with no additional discussion. 10/17/2023 Council Meeting: • This Council meeting will be conducted in person with hybrid remote participation options. Councilmembers will be present in person in Council Chambers. Public participation at the meeting will be available in three ways: in person, via Zoom, and by phone. The meeting will be broadcast on FCTV on cable television and via livestream. Dinner will be available for Councilmembers beginning at 5:00 p.m. at the meeting site. • The draft agenda for this meeting was reviewed with no additional discussion. 10/17/2023 General Improvement District (GID) No. 1 Board Meeting: • This meeting will be conducted in person with hybrid remote participation options, with the same public participation and viewing options as the Council meeting. It will take place after adjournment of the regular Council meeting. • The draft agenda for this meeting was reviewed with no additional discussion. • It was noted that it is not a requirement that these GID meetings take place after the Council meeting and could be scheduled at another time, such as immediately prior to a Council meeting, in the future. Leadership Planning Team Meeting October 9, 2023 Page 2 of 4 Skyview South GID No. 15 Board Meeting • This meeting will be conducted in person with hybrid remote participation options, with the same public participation and viewing options as the Council meeting. It will take place after adjournment of the GID No. 1 Board meeting. • The draft agenda for this meeting was reviewed with no additional discussion. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • For additional clarity, Human Services Priorities Platform (work session on December 12) is related to how the City and our processes prioritize federal funding allocations such as CDBG and HOME. • The Collective Bargaining Agreement item on 2/6/24 is to adopt the Pay Plan and not related to a new agreement. The current agreement will expire at the end of 2024. City Clerk Anissa Hollingshead • The Clerk’s Office has received questions regarding why the individual who submitted an affidavit of intent relating to being qualified and willing to be written-in on ballots is not listed on the website. At the point that affidavit of intent was filed, there was substantial discussion between the City Attorney’s Office and the City Clerk’s Office. This is the first municipal election in multiple decades such an intent has been submitted. The determination was made only officially nominated candidates should be regarded as official candidates, including for purposes such as listing candidate names on the ballot, on the City website, and in any other official communications from the City. City Code addresses only the conditions in which any write in voter for any municipal office are counted. These provisions are found in the article in the Code relating to procedure, rather than the article addressing candidates. From the perspective of both election administration process as well as legislative intent, write in ‘candidates’ are considered only in terms of these conditions. The intent behind requiring an affidavit prevents time spent counting write in votes for someone who may be neither qualified nor interested in holding an office. In addition, questions exist under the City Charter whether someone can be elected to and hold office by write in votes without having completed the nomination process. It will need to be considered by the Election Code Committee whether code changes are necessary to comply with the Charter, which in Article II, Section 1 provides in Part (b): (b) Method of election. The Mayor shall be nominated and elected from the city at large. The remaining six (6) members shall be nominated and elected by Districts. The election of District Councilmembers shall alternate between the election of representatives for Council Districts 1, 3 and 5 and the election of representatives for Council Districts 2, 4 and 6. Deputy City Manager Tyler Marr • Shared that Planning, Development & Transportation (PDT) submitted 7 capital projects for grant funding through Metropolitan Planning Organization (MPO) which include College/Trilby; South Taft Hill Road & crossing; Power Trail; 2 electric buses; and bus stop upgrades. These follow a string of submissions, many successful, of other grants this year. Leadership Planning Team Meeting October 9, 2023 Page 3 of 4 Deputy City Attorney John Duval • No additional items. City Manager Kelly DiMartino • A memo relating to the airport governance study will be sent to Council this week. A resolution to appoint 2 councilmembers to serve on the committee is planned to be presented for Council’s consideration on November 21. • Discussed the structure of future joint elected official meetings and how to foster increased attendance and value for participants. Mayor Pro Tem Emily Francis • Discussed exploring the possibility of holding a shredding event in conjunction with the next household hazardous waste disposal event. • Received email relating to the noise level of the CSU concert over the weekend. It was noted that relevant code provisions apply on campus will be reviewed. Sound complaints that exceed the City’s decibel limits in areas reaching beyond campus locations are clearly enforceable by the City while questions exist regarding when Police Services responds to issues originating in on-campus locations. • Related to the above item, it was shared updated code language relating to decibel levels is in an upcoming work plan, likely for next year. It is important to ensure our ordinances match our intent, not only for campus locations but also areas like the Exchange and downtown more broadly, as current limits are at low levels and we do not want to discourage gatherings and culture aligned with City priorities. • Requested an update on City bus driver shortage. Increased wages and reclassifications have aided in filling full time positions, however a shortage in part time positions is still an issue. This information will be included in the Advancing Transit Initiatives work session scheduled for December 12. Mayor Jeni Arndt • Regarding East Mulberry item tomorrow night, requested more information related to hard costs associated with annexing, including and beyond the costs needed for the 35 additional police officers estimated to be needed and where the funds are coming from. • Noted a general unease around costs and meeting growing needs, including how these things contribute to growing inequality in the region as other communities face considering how to handle reduced revenues. • Attended and read a proclamation for the 100th anniversary of the Fort Collins Symphony. • Met with the head of Butterfly Pavilion, acknowledged their partnership with the Gardens on Spring Creek, and discussed how the City could encourage pollinators in residential yards. Leadership Planning Team Meeting October 9, 2023 Page 4 of 4 o It was noted there is a Nature in the City implementation grant for neighborhood scale projects that may work for this type of project. The deadline to apply is October 20. o A report is included with these notes of previous grants that have been approved. • Offered appreciation and thanks to Police Services and how the department is operated. Many Colorado communities are not operating at full capacity making it very difficult to be effective. Meeting adjourned at 8:53 a.m. Photo by Val a r i e C o t t e n 4 2022 Grant projects increased habitat and access to nature by That is the size of three football ﬁelds! 4Support the installation of Fort Collins Rain Gardens in collaboration with the Colorado Stormwater Center 1,400 Contacts at outreach events 2,000 Plants given away at the Xeriscape Garden Party "The new landscaping changes the whole feel of the community area. We can't wait to see more ﬂowers in the spring when they bloom again." - Evelyn C Implementation Grant Community Member 173,000 Square Feet! GRANTS COMMUNITY ENGAGEMENT fcgov.com/natureinthecity A connected open space network accessible to the entire community that provides a variety of experiences and functional habitat for people, plants and wildlife. VISION NATURE IN THE CITYANNUAL REPORT 2022 GOALS ACCESSCONNECTIVITYSTEWARDSHIP A huge thank you! to our amazing volunteers who: Volunteers contributed over 186hours keeping Sugar Beet Park Pollinator Garden beautiful.404and completed biodiversity surveys. Partnering with City of Fort Collins departments, native gardens and trees were distributed to the community: Wow that’s a lot of trees! VOLUNTEERS 2,038counted over birds, 1,233 butterﬂies, over Enhance community stewardship with fun volunteer opportunities. Support native Northern Colroado gardens and yards with a Design Guide. Support 9 communty led planning grant projects. Urban Natural Areas Plan update- community feedback opportunities comming soon Work with you to bring even more nature to the city. Plans for 2023 51 Xeriscape Incentive Program projects received support for planting native gardens. Garden in a Box 90 Photo by Ka r e n S e lli n s 1,000 trees fcgov.com/natureinthecity llvu e ' rk g n Nature in the City Grant Locations \ l21c1 Laport e 0 J: -.... "' 1-z [ffi • -V, V, ""CJ QJ ,:::; V, z IT] Windsor Reservoir • --i C: .., ::, C" <D 0.. ::!. "' ... Legend •Implementation Q Planning c:J Growth Management Area Mo tain Vi ew @-3 0 0 .Vine Dr Black Hollow Junction Horsetooth He ights � Colorado State l University Pr.ect Rd • • c=-Drake Rd 0 eomega • @] Arrowhead E Prospect Rd • Running Deer ,atural Area •• • Q • E Horsetooth Rd McCl ellands [ill •• Cathy Fromme Prairie Natural a I • TrQ Corn er • Coyote Ridge • Natural Area 0 QJ <( "' E QJ ...J V, 0 0 Harmony !3BEI0 • .o Arapaho nd Natural Ar a 0 Fossil Creek Reservoir Natural Area IT] Tim Rese Year Grant Type Name 2016 Implementation McGraw Elementary Nature Center 2016 Implementation Manhattan Townhomes Habitat Heroes Garden 2017 Implementation The Genesis Project Community Garden 2017 Implementation Front Range Community College Pollinator Garden 2017 Implementation Skyview Nature Area 2017 Implementation Bacon Elementary School Garden 2017 Implementation Bennett Elementary School Garden 2017 Implementation Coyote Ridge Elementary School Garden 2017 Implementation The Murphy Center Garden 2017 Implementation Twin Silos Park Creek Restoration 2018 Implementation Lesher Middle School Pollinator Garden 2018 Implementation Elderhaus Community Respite Ecosystem 2018 Implementation Harris Bi-Lingual Elementary School Big Green Garden 2018 Implementation Tavelli Elementary School Big Green Garden 2018 Implementation Lincoln Middle School Big Green Garden 2018 Implementation O'dea Elementary School Big Green Garden 2018 Implementation Laurel Elementary School Big Green Garden 2018 Implementation Residential Native Xeriscape Project 2018 Planning Council Tree Church 2018 Planning First Presbyterian Church Garden 2018 Implementation La Familia the Family Orchard 2018 Planning Preston Middle School Wildlife Enhancement 2018 Implementation FCBikes Walk and Wheel Skills Hub 2019 Implementation Sugar Beet Park Pollinator Garden 2019 Implementation Gardens on Spring Creek Prairie and Foothill Gardens 2020 Implementation 11 Residential Native Xeriscape Projects 2020 Implementation Oakridge Village Pollinator Garden 2020 Implementation Warren Woods Pollinator Garden and Bioswale 2020 Implementation First Presbyterian Church Garden 2020 Implementation O'dea Elementary Wildlife Garden 2020 Implementation Poudre Valley Mobile Home Park Enhancement 2021 Planning Poudre High School Planning Grant 2021 Planning Pollinator Alley Planning Grant 2021 Planning Rigden Farm Pond Planning Grant 2021 Planning Georgetown Planning Grant 2021 Planning Ketcher Crossing Planning Grant 2021 Planning Maple Hill Planning Grant 2021 Planning CARE Housing Planning Grant 2021 Planning Foothills Village Planning Grant 2021 Planning Waterglen Planning Grant 2021 Planning Dean Acres Planning Grant 2021 Planning McClelland's Creek Planning Grant 2021 Planning Scotch Pines Planning Grant 2021 Planning Good Samaritan Society Planning Grant 2021 Implementation Spring Canyon Park - Pond Water Quality Enhancement 2021 Planning MAX Guideway Native Landscaping Design 2021 Implementation Environmental Learning Center ADA Pathway 2021 Implementation Gardens on Spring Creek Educational Signs 2021 Implementation Forestry Canopy Trees for Underserved Populations 2022 Implementation CARE Housing Pollinator Garden 2022 Implementation Parkwood HOA Entryway 2022 Implementation Sundering Townhomes HOA 2022 Implementation Hearthfire Assoc Wetland Improvements 2022 Implementation O'Dea Elementary School Garden 2022 Implementation Dean Acres HOA Pond Improvements 2022 Implementation Foothills Village HOA Greenbelt 2022 Implementation Waterglen HOA Nature Area 2022 Implementation Streamside HOA Wildlife Enhancement 2022 Implementation Kechter Crossing HOA Detention Basin Enhancement 2022 Implementation McClellands Creek HOA Pathway Improvements 2022 Implementation Avery Stormwater Pond Enhancements 2022 Implementation Scotch Pines HOA Pollinator and Play Garden 2022 Implementation CSU Stormwater Center Raingardens 2023 Implementation Southridge Golf Course Turf Conversion 2023 Implementation Walk and Wheels Skill Hub Expansion 2023 Planning Wood Street Landscape Design 2023 Planning Waterleaf HOA Planning Grant 2023 Planning Life Point Church Planning Grant 2023 Planning Wolverine Farm Planning Grant 2023 Planning Neighbor to Neighbor Planning Grant 2023 Planning PSD Outdoor Classroom Template Planning Grant 2023 Planning Warren Lake Planning Grant 2023 Planning Maple Hill HOA Parkway Strips Planning Grant 2023 Planning Heart of the Rockies Church Planning Grant