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HomeMy WebLinkAboutAgenda - Mail Packet - 9/5/2023 - Memorandum From Anissa Hollingshead And Heather Walls Re: Leadership Planning Team Meeting Minutes – August 28, 2023 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 28, 2023 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk Heather Walls, Deputy City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Pro Tem Emily Francis, Councilmember Julie Pignataro, City Manager Kelly DiMartino, City Attorney Carrie Daggett, Assistant City Manager Rupa Venkatesh, City Clerk Anissa Hollingshead, and Deputy City Clerk Heather Walls met in person on Monday, August 28, 2023. The following summarizes the discussions that began at 8:00 a.m. 09/05/2023 Council and Electric Utility Enterprise Board Meetings: The published agenda for this meeting was reviewed. • This Council meeting will be conducted in person with hybrid remote participation options. Councilmembers will be present in person in Council Chambers. Public participation at the meeting will be available in three ways: in person, via Zoom, and by phone. The meeting will be broadcast on FCTV on cable television and via livestream. • The consent calendar was reviewed. There are 6 second readings, 7 first readings and 5 resolutions planned for the consent calendar along with two sets of minutes for approval. • Item #13 - Amending Various Sections of the Code of the City of Fort Collins to Correct References to the Building Review Board and to Correct References to Meeting Minutes Requirements, corrects cross references in the Code to match Code changes made in 2021. The need for the amendments was realized while working on the current Board and Commissions updates. • It was noted that item #10 was listed twice on the draft agenda. The duplicate item is replaced as item #12 with Items Related to the Implementation of a Smart Grid Electric Vehicle Charge Management Solution. • For item #22 on the initial draft, Amending the Land Use Code to include Regulations for Making Water Adequacy Determinations, it was noted that Council direction was for Planning and Zoning Commission to review again and make a recommendation on the remaining outstanding question regarding whether new potable water supply entities within the service area of an established existing provider would need to be excluded from the service area or to receive the consent of the existing provider to operate. The Commission voted 4-2 to recommend Council adopt the proposed regulations as presented by staff. Leadership Planning Team Meeting August 28, 2023 Page 2 of 3 • The order of discussion items was reviewed and determined that the order should be: o Occupancy Ballot Issue o Oil and Gas/Land Use Code Amendment o Ad Hoc Committee Board and Commission recommendations o Water Adequacy/Land Use Code Amendment • For item #21 on the initial draft, Amending the Land Use Code Regarding Buffering Between Buildings with Occupiable Space and Oil and Gas Facilities, it was noted that all Boards & Commission recommendations should be included on the Agenda Item Summary. • For item #20, Recommendations from the Ad Hoc Committee on Boards and Commissions, it was noted that the presentation would include redline language related to Code of Conduct revisions and Women’s Advisory Board updates. City Attorney Carrie Daggett also noted that sections of the Rules of Ethical Conduct have been renumbered and reorganized to make it easier to follow, and there has been other renumbering to incorporate the new Code of Conduct review process. 6-Month Calendar: Upcoming meetings were reviewed with particular attention to any shifts. • The PRPA Community Report scheduled for September 26 will move to October 10 and shift to a work session item rather than a Community Report. The Larimer County Public Health Update will tentatively shift to September 26 pending confirmation from Tom Gonzales. It was also noted that staff would be available to answer Council questions in connection with the PRPA Report, including questions on solar. • The staff report from the Equity Office on Native American Work and Land Acknowledgement scheduled for November 14 will be removed and a memo will be sent to Council in place of the report. • The Hunger Action Month proclamation will move to September 19. Deputy City Clerk Heather Walls • No additional items. City Clerk Anissa Hollingshead • It was noted that today is the last day to file candidate nomination petitions. The website will be updated as soon as any new information has been submitted. There was also discussion related to potential election page updates to be more intuitive to voters. Completed is the addition of a new quick link on the main page to the content of the November 2023 ballot. Assistant City Manager Rupa Venkatesh • No additional items. City Attorney Carrie Daggett • No additional items. Leadership Planning Team Meeting August 28, 2023 Page 3 of 3 City Manager Kelly DiMartino • There was a significant water main break over the weekend at Drake and Lemay . Two on-call crews were required due to the time involved in repairing the water main in two places. The road will need to be repaved and lined and is expected to re-open on Tuesday. Kudos to the crews that coordinated the repair to bring the road back online so quickly. • Innosphere Ventures has partnered with CSU to submit a National Science Foundation Regional Innovation Engines Program Grant. This proposal is in the top 16 finalists for the $160 million grant over ten years for the Colorado-Wyoming region for cutting edge climate research. The National Science Foundation will visit October 10-12 to determine the region’s suitability for the grant. Councilmember Julie Pignataro • Noted attendance was lower than expected for the Volunteer Services Engagement Summit that took place on August 26 which had to compete with Tour de Fat and ComiCon and offered feedback to the organizers. • Requested a process be put in place for when the public would like to hand Council information during public comment at Council meetings. • Noted that a time limit to speak at meetings of boards and commissions should also be included with the Board and Commission updates being presented on September 5. Mayor Pro Tem Emily Francis • Noted there has been frustration from surrounding residents related to website updates and communication on certain construction projects. • Noted that she continues to hear concern from residents about City staff not answering their phones and emails. The City Manager will follow up to get more information about specific examples. Meeting adjourned at 8:56 a.m.