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HomeMy WebLinkAboutAgenda - Read Before Packet - 3/7/2023 - 02 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes – March 6, 2023 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 6, 2023 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Manager Kelly DiMartino, City Attorney Carrie Daggett, Deputy City Manager Tyler Marr and City Clerk Anissa Hollingshead met via Teams on Monday, March 6, 2023. The following summarizes the discussions that began at 8:00 a.m. 3/7/2023 Council Meeting: The published agenda for this meeting was reviewed. • This Council meeting will be conducted in person with hybrid remote participation options. Councilmembers will be present in person in Council Chambers. Public participation for the meeting will be available in three ways: in person, via Zoom, and by phone. The meeting will be broadcast on FCTV on cable television and via livestream. • One proclamation is planned for this meeting, to be presented at 5 p.m. in Council Chambers. • The consent calendar was reviewed. There are six second readings of ordinances, four first readings, and one resolution planned for the consent calendar. • One of the items with ordinances for second reading on the consent agenda is the residential solid waste collection item. This item was placed on the consent calendar in line with established practices for ordinances adopted on first reading by unanimous vote. There have been updates made to the ordinances from the versions adopted at first reading, including primarily clean up changes on the trash ordinances. The substantive change to this version is the inclusion of weekly recycling as directed by the Council at the time of adoption on first reading. All changes are outlined in the agenda item summary (AIS) for clarity. • It was noted correspondence has been received regarding the Water Quality Management Policy slated for adoption as part of item 9. There is a request to ban non phosphorous fertilizer as part of the policy. Staff is working on a response to this inquiry. Leadership Planning Team Meeting March 6, 2023 Page 2 of 4 • The discussion agenda includes three planned items. Two second readings planned for discussion because of a divided vote on first reading. The remaining discussion item is a consolidated hearing on the two appeals filed on the Planning and Zoning Decision on the 636 Castle Ridge Group Home. • The second reading for the airport appropriation is on the discussion agenda. A read before memo will be provided regarding this item, as it was noted after the agenda was finalized and published that the ordinance document that was provided for second reading has the wrong ordinance number listed shown on it. The correct number - Ordinance No. 031, 2023 – is noted on the agenda item summary (AIS) as well as the agenda itself, and the online link is directed to the proper ordinance. A read before memo will be provided to clearly delineate and highlight the changes that were made at the time of adoption on first reading and for second reading and will show the proper ordinance number. 3/14/2023 Work Session: The draft agenda for this meeting was reviewed. • This Work Session will be conducted in person with hybrid remote participation options. Councilmembers will be present in person in the Colorado River Room at 222 Laporte Ave. Councilmember Tricia Canonico will be participating in the meeting remotely. There is no public participation at work sessions. The meeting is viewable in person, via Zoom, and on FCTV on cable television and via livestream. • There will be a staff report on Communications Strategy. • Two discussion items are planned. The first item focuses on planning for the future of the Hughes Stadium Site. It was noted the purchase and use agreement for the site was signed last week. This work session will focus on reviewing community feedback and exploring potential land use options, as well as associated time lines. There was discussion about the need for the community stakeholders who have been part of driving the purchase of the site to come to some consensus of goals for future use. The other discussion item is an overview of the Economic Health Strategic Plan. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • There was discussion of the shifts being made to create space for time sensitive priority items this spring. This includes moving some planned work session items in particular to a later point. In the last two weeks, work session items moved to unscheduled or dates later in the fall have included Downtown Parking, Advancing Transit Initiatives, and Occupancy. There was a request to find an earlier time than August for discussion of Occupancy Regulations at a work session prior to the summer break for CSU. It was decided to shift the Land Conservation Update that had been planned for May 9 to unscheduled for now pending a new date to allow the occupancy conversation at the May 9 work session. Leadership Planning Team Meeting March 6, 2023 Page 3 of 4 • Code changes relating to elections, including required timing changes associated with a shift to November elections, have been scheduled for first reading for March 21. It was noted this should be a discussion item for increased awareness. • It was noted rental registration will need to be scheduled for first reading and should be ready to come forward pretty quickly, likely on either April 4 or April 18. • The April 25 work session Council priorities update item is intended to focus on planning out the remainder of the year, which could be a 90-minute conversation. Sustainable revenue is also planned for that work session, and will also likely be a more lengthy discussion not lending that date to a third discussion item. City Clerk Anissa Hollingshead • No additional items. Deputy City Manager Tyler Marr • The U.S. Senate and House have both issued requests for congressionally directed spending items, also known as earmarks. Our Senators have set a deadline of Friday. Staff is looking at those projects that may be good candidates and as an organization we will likely be submitting a couple of City ideas as well as indicating support for a couple of community projects. Mayor Arndt noted she has also received a request from Poudre High School she will circulate for consideration of the City’s support. City Attorney Carrie Daggett • Announced the hiring of Susie Fredrickson who starts today as Mary Donaldson’s successor. Fredrickson has spent many years in the judicial system as a clerk of court. City Manager Kelly DiMartino • Denzel Maxwell starts today as a new assistant city manager. • The Alliance for Innovation is hosting three different interactive workshops and has identified Fort Collins as one of the locations to do one of these workshops. This is both a showcase and learning opportunity for the City. Mayor Pro Tem Emily Francis Leadership Planning Team Meeting March 6, 2023 Page 4 of 4 • Councilmember Canonico has received an email from a Boulder councilmember about whether Fort Collins is interested in joining a regional coalition in setting a regional minimum wage. It was noted Ginny Sawyer has been participating in conversations with Boulder on this topic as well. It was asked that the request to the councilmember be forwarded to Ginny for follow up. • Asked about timing for preparation of meeting minutes for approval. At this time, Council meeting minutes are approved up until the January 17 Council meeting. Minutes finalization is running behind the usual standard at this time due to extended unplanned absences from the Clerk’s Office in critical roles. This is being addressed. In the interim, draft meeting minutes can be provided for review. Mayor Jeni Arndt • Expressed appreciation to the Japanese government, specifically the Ministry for the Environment for the support in attending last week’s meetings in Japan and gratitude for the opportunity for she and Deputy City Manager Marr to represent Fort Collins. Meetings included the Zero Carbon Cities Forum and a convening of the U7 – urban sub national governments from G7 nations – where policy recommendations are made to the G7 concerning the affairs of cities and other sub national governments. Japan holds this year’s presidency for the G7, and is therefore hosting a number of G7 associated events. It was noted that Fort Collins’ story and pragmatism resonated with those globally, and that ICLEI remains an important group to be involved in given their critical work in the climate space. Noted that ICLEI’s Summit of the Americas is being hosted in Denver at the end of April and that she and other Councilmembers look forward to connecting with ICLEI and other representatives there. • Request for sharing a schedule of community meetings relating to the Land Use Code when it is available. This follow up work will be addressed in the full plan being developed by CDNS. Walking tours will also be part of the plan. What is being planned will be added to Council calendars and Council members can also identify if they would like to schedule additional things, such as special listening sessions. If that is known now, let Sarah Kane and Rupa Venkatesh know for help in getting those scheduled. • North College business owner asked if the City has sold the land to Bohemian yet for the shelter. Bohemian owns the majority of the land the shelter needs in that area and the City continues working on a swap of parcels in those areas. A land conveyance will need to go through Council approval before it is final. In this instance, the land is not for sale and is instead being considered as a potential mutually beneficial swap to both Bohemian and the City Utilities. The parcels the City would obtain are favorable for storm water needs. Meeting adjourned at 8:50 a.m.