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HomeMy WebLinkAboutMemo - Read Before Packet - 2/21/2023 - 2 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes – February 21, 2023 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 21, 2023 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Councilmember Tricia Canonico, City Manager Kelly DiMartino, City Attorney Carrie Daggett, Deputy City Manager Tyler Marr and City Clerk Anissa Hollingshead met via Teams on Tuesday, February 21, 2023. The following summarizes the discussions that began at 8:00 a.m. 2/21/2023 Council Meeting: The published agenda for this meeting was reviewed. • This Council meeting will be conducted in person with hybrid remote participation options. Councilmembers will be present in person in Council Chambers. No proclamations are planned for this meeting. Public participation for the meeting will be available in three ways: in person, via Zoom, and by phone. The meeting will be broadcast on FCTV on cable television and via livestream. • The consent calendar was reviewed. There are nine second readings of ordinances, three first readings, and four resolutions planned for the consent calendar. • The discussion agenda includes four planned items. Item 14 is the second reading of an ordinance appropriating revenue for the construction of the 9/11 Memorial. This item is on discussion because it was not a unanimous vote on first reading. No presentation is planned. • Item 15 on the discussion agenda includes three ordinances presented for first reading relating to residential solid waste collection. Staff is prepared to address likely questions regarding criteria in the request for proposals process for selecting a vendor to propose contracting with, why Republic was the selected vendor, and how opt out and zero to low waste provisions were designed and considered. • Relating to Item 16 on an ordinance appropriating a conditional capital contribution to the Northern Colorado Regional Airport, Councilmember Tricia Canonico noted she did reach out to Johnny Olson, Greeley Councilmember and Front Range Passenger Rail District Board of Directors member, about the potential for a stop at the airport. It is looking more likely the route will be along 287 and will not go by the airport. Discussions will continue, however, about the potential for ensuring the airport can be a Leadership Planning Team Meeting February 21, 2023 Page 2 of 4 regional transportation hub. At tonight’s meeting, there will be a staff report on this item. Travis Storin will be the lead and Jason Licon, director of the airport, will also be present and able to speak to the design of the terminal. • Clerk Hollingshead noted the presentation for item 17, the adoption of the North College MAX BRT Plan, was not included in the agenda when it was initially published last Thursday. The agenda has now been amended to include that presentation. It will also be provided in a read before memo to Council today to ensure those receiving paper packets are able to access it. • The final item planned for discussion is the first part of the appeal relating to 1901 and 1925 Hull Street. The focus at this meeting is on determining the standing of the appellant to file the appeal. An item submitted by the applicant/opponent to the appeal will be provided to Council and interested parties today, for consideration during the hearing. 2/28/2023 Work Session: The draft agenda for this meeting was reviewed. • This Work Session will be conducted in person with hybrid remote participation options. Councilmembers will be present in person in the Colorado River Room at 222 Laporte Ave. There is no public participation at work sessions. The meeting is viewable in person, via Zoom, and on FCTV on cable television and via livestream. • One discussion item is planned, focused on reviewing options for a Rental Housing Registration and Inspection Program. There will be two staff reports, one from Financial Services team members relating to the Resilient Recovery Plan Implementation and the second providing an overview of the City’s Volunteer Services program. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • Several community or staff reports were scheduled last week to fill out the calendar at work sessions through July, with some changes then subsequently made to dates. At this time, there are two staff reports planned for February 28, as noted above, and an open slot on March 14. Inviting the Museum of Discovery to participate at that work session was discussed. That date is not workable for Museum staff, so another report will be considered for that time. The annual report from the Poudre Fire Authority has been rescheduled and will now occur as part of the May 23 work session, with the PFA Board joining Council for dinner prior to the meeting in the Colorado River Room at 222 Laporte. • Instead of adjourning the February 21 Council Meeting to another date to allow for a potential executive session, the proposed executive session relating to water issues is now planned as part of the March 21 regular Council meeting. Leadership Planning Team Meeting February 21, 2023 Page 3 of 4 • Work sessions in April and May are currently fully scheduled. There was discussion about prioritizing Land Use Code discussions and the potential need to clear more time than a single slot on some work session nights for those conversations. City Manager DiMartino and Deputy City Manager Marr indicated they would bring options for discussion at the March 6th LPT meeting. • Representatives from Colorado State University had reached out to coordinate scheduling a proclamation acknowledging May as AAPI (Asian American Pacific Islander) Heritage Month. The Equity Office is assisting in coordinating plans for this proclamation and a related event in collaboration with community. The potential to present the proclamation prior to the May 16 Council Meeting was shared with the group working on this. Their preference instead is to do something at the April 18 Council Meeting, which has been scheduled. • The current work session schedule has June 13 slated for an adjourned meeting for midyear reviews. It was highlighted this calendar leaves two months between planned work sessions at this time, from May 23 to July 25. This will continue to be monitored for scheduling needs. City Clerk Anissa Hollingshead: • Clerk Hollingshead brought up potential ballot questions for the November election for discussion and potential direction. The final regular meeting for approving ballot language is August 15. For ballot questions set by resolution, only one meeting is needed while any proposed charter amendments must be done by ordinance and therefore required two readings. It is possible to schedule special meetings to set some potential ballot language (if by resolution or for first reading of an ordinance) if necessary. All language must be approved and final to certify the ballot content to Larimer County by the beginning of September. At last week’s LPT, there was discussion about the timing for an ordinance recommended by the Election Code Committee to set a ballot question aligning the Charter requirements for candidates for municipal office with the State Constitution as it relates to felony status. That amendment is scheduled to come to Council for first reading on April 4. There was discussion about the potential for additional ballot questions, including some desired clean up provisions in the Charter relating to elections, as well as a potential Charter amendment regarding residency requirements for certain City employees and sustainable funding questions. Regarding a potential residency question, next steps were determined to include talking to Councilmember Pignataro as the chair of the Compensation Policy Committee regarding the potential to bring those conversations back to that committee to look at some potential options before returning to the full Council with that topic. There will likely need to be a conversation, potentially at a work session, with the full Council regarding prioritizing and planning potential questions including the residency question after potential work by the Compensation Policy Committee. At this point, because of how tightly scheduled work sessions are becoming in late spring/early summer, staff will be discussing a plan to bring back to LPT in two weeks regarding some options for where some shifts on items that are not as high of priorities and timeliness to shift in some manner or timing. Leadership Planning Team Meeting February 21, 2023 Page 4 of 4 Deputy City Manager Tyler Marr • No additional items. City Attorney Carrie Daggett • No additional items. City Manager Kelly DiMartino • Met with Mims and Christina from the Early Childhood Council last week and they confirmed they are looking at working with the County to bring forward a countywide ballot question on a childcare tax. They are looking to connect with the Council on this, starting with coming to Council Finance Committee, likely in April. Councilmember Tricia Canonico: • Heard from a few neighbors about the construction site across from Kinard Middle School. Drove by it this morning and it looks really bad, with mud flowing into the street, lack of fencing, ladders left up. Staff will look into this to ensure compliance with adopted codes. Mayor Jeni Arndt: • Noted prioritizing work on the Land Use Code and overall workload issues are top of mind and have been a big part of discussions during this meeting. Meeting adjourned at 8:43 a.m.