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HomeMy WebLinkAboutMinutes - Read Before Packet - 10/18/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - October 17, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 17, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Manager Kelly DiMartino, City Attorney Carrie Daggett, Interim Deputy City Manager Tyler Marr, and City Clerk Anissa Hollingshead met on Monday, October 17, 2022. The following summarizes the discussions that began at 7:45 a.m. 10/18/2022 Regular Meeting: The published agenda for this meeting was reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in three ways: in person, by phone, and online through Zoom. • Chief Deputy Clerk Rita Knoll will be clerking the meeting. For the Public Comment portion of the agenda, the online sign up will be used again. To support encouraging people to sign up, those who have done so will continue to be invited to speak first, followed by anyone who has not signed up who will also be asked to sign up after speaking. For this meeting, the Mayor will again try calling people from the signup sheets, including previewing upcoming speakers before inviting others to speak. • The consent calendar was reviewed. There are five second readings, seven first readings, and three resolutions planned. There are also two discussion items, including a resolution to adopt findings following the appeal regarding 1306 West Mountain Ave, on discussion to allow for a recusal, and the first reading of amendments to the land use code. • There was a follow up question relating to the first reading amending Chapter 25 of the City Code relating to Sales and Use Tax, item 9 on the published agenda, and what the scope of this item is. Mayor Pro Tem Francis requested follow up to ensure the revisions do include the pilot program to eliminate asking for income documentation that was discussed at Council Finance Committee. She wants to ensure it is planned to move forward. • Regarding item 11 on the published agenda, for first reading of an ordinance relating to the temporary use of City property at 212 Mountain Ave, it remains a possibility that item could be pulled from the agenda at the time of the meeting. There is work still continuing on trying to pursue any other potential options. If the viability of another option can be confirmed, this item will be pulled by the City Manager Leadership Planning Team Meeting October 17, 2022 Page 2 of 5 from the agenda at the time of the meeting and then a revised ordinance for the alternative site will be brought to the adjourned meeting on October 25. • Amendments to the land use code are part of item 16. There was discussion of the series of motions that are likely to be needed as part of the adoption of this item. It was agreed that the discussion should occur by article number. It was also asked that staff track via a table or chart the 19 different recommendations included in the AIS/Presentation and the discussion that ensues to help Council make the needed motions. There was also discussion about including an expedited review process for affordable housing projects in the code language for second reading, keeping in mind the provisions of Proposition 123 regarding expedited processes. This change could be presented for consideration as part of the ordinance for second reading along with any other items that have been flagged for Council determination before that point. 10/25/2022 Adjourned Meeting: The draft agenda for this meeting was reviewed. • This adjourned Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in three ways: in person, by phone, and online through Zoom. Dinner will occur prior to this meeting in City Hall. • During dinner beginning at 5:15 p.m., the Clerk’s Office will be providing an overview for Council of technology tools available for accessing Council materials and how best to navigate these resources. • The planned item of business on this agenda will be a resolution adopting an interim greenhouse gas reduction goal. • There was discussion about the potential to accelerate the planned first reading for November 1 from Utility Services about changes to water supply requirements. In checking with Water staff, the item could be moved to October 25. This will require publication of the ordinance for first and second reading prior to the Council acting on First Reading on October 25. It was determined to follow that path on this item given its timeliness. 10/25/2022 Work Session: The draft agenda for this meeting was reviewed. • This work session will be a hybrid meeting, with Councilmembers present in person in the Colorado Community Room at 222 Laporte. • The Zoom link for those participating remotely is the same standard Zoom link for all meetings and work sessions of Council. • It was noted there will be discussion as part of the Oil and Gas Regulations item regarding proposed reverse setbacks and what can be learned based on recent legal action in the Boulder area on this front. Leadership Planning Team Meeting October 17, 2022 Page 3 of 5 The Council will be interested in discussion on how what is coming forward from staff based on prior feedback from Council does and does not align with what is being observed in these actions in other places. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • It was noted that setting salaries for direct reports needs to be added to the planning calendar. Ideally, both readings should be complete before January, although it is possible for action to be retroactive if necessary. This will be discussed at the next Council Compensation meeting and will be added to the calendar after that. The process for determining compensation levels was also discussed, noting that after the executive session on November 22 there may need to be additional discussion on December 6 and ultimately an ordinance will come forward to set the salaries, with the process for that to be discussed further. City Clerk Hollingshead: • Work is underway on a resolution to form a Boards and Commissions ad hoc committee, with the intention to bring that to the Council for approval on November 15. Rupa Venkatesh is taking point on getting the committee in operation to ensure it is able to begin meeting before the end of the year. The new Public Engagement Specialist in the Clerk’s Office, Davina Lau, is in her second week with the City and will also be involved with the committee as will the City Clerk as well. Interim Deputy City Manager Tyler Marr • Sarah Kane will be sending out an email to Councilmembers regarding the transition to multi factor authentication. IT staff will be available tomorrow at dinner to help with this set up for any Councilmembers who would value assistance. City Attorney Carrie Daggett • Today is Dawn Downs’ first day as a new attorney in the office. She is coming from the District Attorney’s Office and will be the section leader working with Police and other law enforcement-related matters. • Will be attending the International Municipal Attorneys Conference this week, starting Wednesday. City Manager Kelly DiMartino: Leadership Planning Team Meeting October 17, 2022 Page 4 of 5 • A press release will be issued today about a planned upcoming community safe firearm disposal event on October 22. All the issues involved with establishing this type of event have been worked through, allowing this occur for the first time by the City. The event will run from 10 am until 1 pm in the north parking lot of the Police Services Building at 2221 S Timberline Road. • November 1 is first reading of the budget. There are two offers that staff is seeking further clarity on moving forward with in what is presented to Council for adoption: o FC Public Media Offer: The existing contract with this non-profit indicates they will only receive PEG funding through the City. Directly assigning funds like this could undermine existing competitive processes and establish new precedents. o ARPA RUN program Offer: Scaling could only go as low as $500,000 in funding plus an FTE for a total of $570,000.  It was discussed to add information about both of these items in the AIS, noting they are currently unfunded. If it is the will of the Council to fund one or both of these offers, a motion to that effect could be made and the change made prior to second reading. Mayor Pro Tem Emily Francis: • Noted a possible other business item may be coming from a Council member at tomorrow’s meeting relating to taking a position on a ballot question. • Shared Aurora has adopted additional measures around reducing catalytic converter thefts. It was noted our City Attorney staff has been looking at what they have done to see if there is action that the City could take, and also that the Police chief is looking at other theft related measures that could be incorporated into an action coming forward. There was a request to determine the timeline for Police on moving their planned work forward before tomorrow’s meeting to help with deciding whether to bring up the specific catalytic converter topic under other business. Mayor Arndt: • When we write ordinances, keeping the public in mind as the audience as well as staff and elected officials, who are non-experts. Council knowing what they are adopting and simplicity in language should be strived for. • The word trigger conjures up a strong reaction and would be better avoided in City jargon and documents when another word would convey the same meaning. • Asked about how website usability is evaluated when things are developed, with an emphasis on how the public can utilize and follow what is in place. As part of this, she shared confusion she encountered around a particular process she was not able to successfully follow from the website and asked that there be some analysis of if you wanted to do a, b and c, could you do this from this website? Could be an informal method of vetting, even across departments with a general ethic of customer focus and centering. As part of the discussion, there was information provided about the state accessibility law Leadership Planning Team Meeting October 17, 2022 Page 5 of 5 that passed last year (HB21-1110) and will be very impactful to how public website are constructed and organized as well. The compliance deadline in this legislation is 2024. Meeting adjourned at 9:01 a.m.