Loading...
HomeMy WebLinkAboutMinutes - Read Before Packet - 9/27/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - September 26, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: September 26, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Councilmember Shirley Peel, City Manager Kelly DiMartino, Deputy City Attorney John Duval, Interim Deputy City Manager Tyler Marr, and City Clerk Anissa Hollingshead met on Monday, September 26, 2022. The following summarizes the discussions that began at 7:45 a.m. 9/27/2022 Work Session: The published agenda for this meeting was reviewed. • This work session will be a hybrid meeting, with Councilmembers present in person in the Colorado Community Room at 222. Dinner for Council will be prior to the meeting in 222. • Logistics for the meeting include having service area directors and department heads attend for offers within the outcome areas included in this agenda. There will be additional space in the 222 building available for staff to wait for their outcome area, so staff in the room is comprised of those relating to the outcome area being discussed. To minimize shuffling between tables during the work session, as during the last work session, staff will remain at their seats when responding to questions. Any additional program staff from departments should participate remotely in the meeting. The Zoom link for those participating remotely is the same standard Zoom link for all meetings and work sessions of Council. • Four outcome areas will be covered at this work session, with the transportation outcome area being added from the previous work session. 10/4/2022 Regular Meeting: The draft agenda for this meeting was reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. Leadership Planning Team Meeting September 26, 2022 Page 2 of 4 • The consent calendar was reviewed. There are five second readings, five first readings, and two resolutions planned. There are also three planned discussion items, including a resolution, the second budget public hearing, and an appeal. • The planned first reading of an ordinance amending chapter 26 of the code regarding net metered renewable energy generation system sizing was discussed. There was interest expressed in having an opportunity to hear staff’s rationale for the proposed changes, including removing the reference to 120% of a customer’s annual electric consumption. A commitment was made to look into whether it makes sense to move this item to discussion in order to allow for a staff presentation that would create an opportunity to explain the rationale behind the shifts being made. • A resolution adopting the findings of fact for the Council relating to the 1802 North College Avenue appeal will be heard at this meeting. It will need to move to appear as a discussion item in order to allow Councilmember Peel to recuse herself from voting, due to a conflict. A recusal will be filed, as Councilmember Peel was not present at the meeting where the appeal was heard and therefore has not yet done so. The City Manager will note in her agenda review that the item is appearing on the discussion portion of the agenda solely to allow for the recusal. • The resolution planned on the discussion agenda regarding Indigenous Peoples’ Day was discussed. There was a preference to ensure consistency in public participation on this item as part of the public comment portion of the item’s discussion. Because multiple community members who are part of the Indigenous community plan to be present to participate in a reading of the resolution, their time under public comment can be pooled into a single extended comment period to avoid the warning lights and sounds disturbing their presentation. This still enables a clear separation between the staff presentation and public involvement on the item. • Regarding the appeal relating to 1306 West Mountain Avenue, Mayor Arndt will be recusing herself due to a conflict. There was a request for how Councilmembers can receive information about the parties involved in an appeal, including any attorneys, in order determine if a conflict of interest exists. The appeal paperwork itself for this item lists the appellants, including the property owners, Brian Berkhausen and Barbara Berkhausen, as well as the contractor overseeing the project at the property, Jeffrey J. Schneider. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • On the October 11 work session, it was confirmed the budget discussion should be placed first on the agenda, followed by the Our Climate Future discussion. • For December 6, the current item listed for the Housing Strategy Plan implementation should be separated into two distinct items. The first item is the rental housing program design, and the second item should be occupancy regulations. At this time, the rental housing item can remain on that date. The Leadership Planning Team Meeting September 26, 2022 Page 3 of 4 second item will be moved to unscheduled barring Executive Team conversations, with a tentative Q1 date planned. City Clerk Hollingshead: • Shared the new Public Engagement Specialist in the Clerk’s Office that has primary oversight of the boards and commissions program will be starting in early October. Councilmembers will begin hearing from her as part of the annual recruitment process and scheduling interviews for prospective board and commission members. Interim Deputy City Manager Tyler Marr • Efforts at identifying a temporary overflow shelter space have led to a decision to return to 212 Mountain Ave this season for the November – April time frame for inclement weather events. Work is occurring on needed approvals by Council as well as discussion on how best to mitigate impacts to the surrounding area. • Shared about attending the International City Managers Association (ICMA) conference last week with other City Manager’s Office staff, including presenting twice on behalf of the City. One presentation was regarding strategic planning and budgeting and the other was a panel discussion talking about state legislative advocacy. Deputy City Attorney John Duval • Will be serving in Carrie’s absence this week. Will be attending tomorrow’s work session as well as the workshop prior to the work session. City Manager DiMartino: • Larimer County Manager Lorenda Volker has selected Laurie Kadrich as the Assistant County Manager. Kadrich has been the Larimer County Director of Community, Planning, Infrastructure and resources since 2019 and previously was the City’s PDT director. • Highlighted the email from Brian Kingsley with Poudre School District about four tracks at district facilities now being open to the public. • Following a full external search process, the City has hired a new Operation Services director, Tracy Ochsner, who has been serving as the interim director since Ken Mannion’s retirement earlier in the year. Leadership Planning Team Meeting September 26, 2022 Page 4 of 4 Councilmember Peel: • Attended Mayor Hancock’s National Nonpartisan Conversation on Voter Rights in Houston last week. She shared she was really struck by how good we have it in Colorado with our voting system, as mail balloting works really well. A major take away from this convening was the hardship that exists for people with disabilities to vote. She is interested in exploring that further to see how well we are doing at that. Mayor Arndt: • Went to Washington with Tyler Marr and Councilmember Tricia Canonico last week and had a very successful lobby day with our federal delegation. Also met with the team at the Department of Transportation, including the FTA administrator, to further those relationships. Noted these are really effective trips, and that in particular, TYLER DOES AN AMAZING JOB, being prepared and concise with ready to go one pagers and detailed answers to questions that come up. The level of preparation and adroit navigation of issues is broadly recognized and appreciated during these trips. • Shared regarding a good meeting with Sue Schaffer who coordinates the City’s volunteer program. Suggested featuring volunteers, perhaps including as part of focusing the State of City on “the City is You”. Shared she also really likes the community reports before Council and would like to see a Community/Staff Report from Sue on the volunteer work. Also suggested having Angela Myers come for a community report as well to talk about the excellent work of the County recognized across the country in running elections. • Shared about talking with Judge Hueser about the success of warrant day and how great it was for her to sit next to her county counterparts. Noted that not only does a lot get done in one day, there is tremendous synergy in getting together. Expressed interest in reaching out to Judge Blanco as the head judge of district court about how it would make a lot of sense to have courts together. Is there money to be saved by looking at the opportunity to serve people by operating together. Bonus would be saving money in facility changes as well as security costs, etc. The City remains open to conversations about consolidating operations back into one facility before the window narrows due to needed investments in municipal court operations at 215 N Mason. Meeting adjourned at 8:32 a.m.