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HomeMy WebLinkAboutMinutes - Read Before Packet - 9/20/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - September 19, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: September 19, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Councilmember Tricia Canonico, City Manager Kelly DiMartino, City Attorney Carrie Daggett, Senior Project Manager Ginny Sawyer, and City Clerk Anissa Hollingshead met on Monday, September 19, 2022. The following summarizes the discussions that began at 7:45 a.m. 9/20/2022 Regular Meeting: The published agenda for this meeting was reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. There will be Spanish interpretation via Zoom as well as in person in Council Chambers. • The consent calendar was reviewed. There is also a community report at this meeting from the Platte River Power Authority. Representatives from PRPA have been invited to join Council for dinner ahead of the Council meeting. Because they have five people attending, dinner will be held in CIC instead of the Council Conference Room. • Councilmember Pignataro will take the lead in making the motions normally made by the mayor pro tem at this meeting. • The meeting agenda link on the City’s website has been updated so it goes directly to the meeting details for the current Council meeting or work session. Also new for this meeting, the PDF packet has been separated into two parts to allow for the appeal, as a larger, to be presented separately for greater ease in use when using PDF packets instead of the HTML agenda. 9/27/2022 Work Session: The draft agenda for this meeting was reviewed. • This work session will be a hybrid meeting, with Councilmembers present in person in the Colorado Community Room at 222. Dinner will be prior to the meeting in 222. Leadership Planning Team Meeting September 19, 2022 Page 2 of 4 • Logistics for the meeting include having service area directors and department heads attend for offers within the outcome areas included in this agenda. There will be additional space in the 222 building available for staff to wait for their outcome area, so staff in the room is comprised of those relating to the outcome area being discussed. To minimize shuffling between tables during the work session, as during the last work session staff will remain at their seats when responding to questions. Any additional program staff from departments should participate remotely in the meeting. • Four outcome areas will be covered at this work session, with the transportation outcome area being added from the previous work session. As a result of the schedule change, Councilmembers are being asked to please provide questions in advance regarding transit in particular to allow for staff preparation. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • On October 4 meeting, Mayor Arndt noted she will be recusing herself from the 1306 West Mountain Ave appeal. • There was discussion regarding the October 11 work session and the planned item on Xeriscape Regulations. Given both the robust degree of topics planned for that night and recent state legislation that needs to be evaluated and incorporated into this work, it was decided to move the Xeriscape item from this night. Tentatively, it can be shifted to Jan. 10, with awareness an earlier time is desired if one becomes available. • Highlighted the addition of updates to the Public Nuisance Ordinance to the calendar for first reading on November 1. This is part of the ongoing work in this realm including providing more enforcement options for chronically problematic properties. There was a commitment made to bring this part of the work forward in the fall. • It was noted Council is looking to plan a retreat in January. Polling around dates will begin to ensure calendars can be accommodated. City Clerk Hollingshead: • Shared the recruitment process for the Public Engagement Specialist role in the Clerk’s Office that has primary oversight of the boards and commissions program is nearing its end. Final interviews were conducted last week and an offer is expected to be extended this week. • Councilmember Shirley Peel is scheduled to participate in the next regular LPT meeting on September 26 in place of the Mayor Pro Tem. Leadership Planning Team Meeting September 19, 2022 Page 3 of 4 Senior Project Manager Ginny Sawyer • Staff from the state labor office reached out regarding their activity in the event of the City’s implementation of a local minimum wage. They indicated the State is able to serve as a resource to localities in this realm, including in enforcement. Information was also provided about the ability to change wages based on classes of workers, including tipped workers. Timing of the ordinance was discussed, with consideration of the range of additional information still being obtained. First reading is currently scheduled for November 15. The potential of including more time before first and second reading was discussed. City Attorney Carrie Daggett • Settlement discussion on the Vandermoer case has continued. Staff is planning to bring forward an action item for Council as an ordinance on October 4 to convey a piece of property. If Councilmembers would find it helpful, an executive session can be planned to discuss the item. • Deputy City Attorney John Duval will cover next week’s Leadership Planning Team meeting and work session. • There will be an outdoor dining item coming forward on October 4 to ensure establishments with liquor licenses that include the use of right of way in their outdoor patio can continue operating after the local emergency is sunset. There is an upcoming code change relating to these situations, but to allow continued business operation after the termination of the local emergency but before the ordinance is effective requires action on this resolution granting revocable permits for the interim period. City Manager DiMartino: • Shared that last week two individuals from Code for America were back on site in Fort Collins. The City had partnered with them on the Get FoCo app and they are very complementary of that work and holding it up as a model partnership for other jurisdictions. There is also interest in working with the City again, so will be doing some brainstorming on that. • Opened Linden Street and held the first hybrid street event on Friday night. There are some finishing touches to be done, but it looks good and the event was a success. • Interviewing nine Deputy City Manager semifinalists today and tomorrow. It is planned to bring 4-5 for onsite interviews the week of October 10. Those candidates will also be invited to join Council more informally for dinner on October 11 prior to the work session. • There was discussion around the potential for holding in person LPT meetings. It was decided to begin getting those scheduled, to be held every other week. As part of planning for that schedule, it was noted the Mayor has another meeting the first Monday of every month. Leadership Planning Team Meeting September 19, 2022 Page 4 of 4 Councilmember Canonico: • Will be meeting with the Dutch cycling minister in early October, and requested that her colleagues share any questions they would like her to ask ahead of that time. Mayor Arndt: • Gave a huge shout out to Judge Jill and everyone involved in organizing warrant day the previous Saturday. City Attorney staff also participated in this very successful event. Thanks and appreciation were offered for all who made it that way. • Shared a question about how soon after the City annexes property the City provides City services. A particular question from a resident recently annexed included when to expect for power lines to be buried. She noted the importance of being proactive about extending services following an annexation. • Reiterated her support for City staff and departments and that it is not intended as a criticism when she reaches out on things in follow up to resident contacts to her. There are times when she receives calls and needs to follow up with staff for either further information or to pass on offers for resources or other assistance. This is intended to share information and not to imply departments or staff are not adequately addressing something. • Noted the proposed 1041 regulations are causing some consternation regionally. This may be another item that would be good to have a month between first and second reading to allow more of an opportunity for input to come in regarding the concerns that exist. Meeting adjourned at 8:34 a.m.