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HomeMy WebLinkAboutMinutes - Read Before Packet - 9/6/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes -September 6, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: September 6, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, City Manager Kelly DiMartino, City Attorney Carrie Daggett, Interim Deputy City Manager Tyler Marr, and City Clerk Anissa Hollingshead met on Tuesday, September 6, 2022. The following summarizes the discussions that began at 7:45 a.m. 9/6/2022 Regular Meeting: The published agenda for this meeting was reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. There will not be Spanish interpretation. • The consent calendar was reviewed. It was noted an email was sent to the Mayor and City Clerk’s Office regarding item 9, the resolution for the Council to adopt to make its findings of fact and conclusions of law relating to the appeal of the administrative hearing officer decision on the Sanctuary on the Green Project Development plan that was heard at the August 16 Council meeting. This resolution is on the consent calendar. The inquiry is regarding the potential to pull this item from the consent calendar. Any member may pull the resolution to allow for discussion or may offer comments in follow up during the consent calendar follow-up portion of the agenda. This resolution is to capture the decision made by the Council in the appeal, and the appropriate scope of consideration is whether the resolution is accurate in that regard. Any debate of the merits of the appeal would require notice and re-opening the hearing. • The City Manager will pull Item 2, the second reading of an ordinance authorizing an emergency access easement to PFA on City-owned property at 430 N College, from the consent calendar and ask Council to move to postpone the item for two weeks to the September 20 Council meeting. At issue is the need for staff time to work through some points of clarification around how this easement and related improvements intersect with the buffer zone along the Poudre River. • There are potentially two executive sessions to be held as part of this meeting. A single motion has been prepared to be made to go into executive session on both potential topics during the Other Business Leadership Planning Team Meeting September 6, 2022 Page 2 of 3 portion of the agenda. Rather than going back out into Chambers between the two sessions, Council will be able to go back on the record between the two items to reflect the shift in items. 9/6/2022 Special Work Session: The published agenda for this meeting was reviewed. • This special work session will be occurring as a hybrid meeting, with Councilmembers present in person in the Colorado Community Room at 222. This work session will follow the executive sessions at the end of the regular Council meeting. The transition to 222 should occur during the executive session, with the Council to follow at the conclusion of the final executive session. • Mayor Arndt noted she will have a question tonight regarding the minimum wage materials, noting for the cost of living, there is a county-level comparison. Her question is if there is city-level data and a cost- of-living index just for Fort Collins. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. No additional changes were noted. • Mayor Pro Tem Francis will be following up on who will be acting pro tem at the September 20 Council meeting. • For the September 13 work session and September 20 meeting, the community guests participating in those meetings will be invited to join the Council for dinner prior to the meetings. City Clerk Hollingshead: • Annual recruitment for boards and commissions positions opened at the end of last week. Interim Deputy City Manager Marr: • As part of the September 20 Council meeting, there will be first reading of an ordinance appropriating funds for the Park Lane Mobile Home Park, now named the New Life Mobile Home Park. Notice about this was provided last week to Council Finance Committee. Larimer County provided funding to assist with the purchase of the mobile home park and this appropriation will represent the City’s contribution as a grant for assistance with infrastructure needs. • An audio engineer has been on site to review the audio set up Chambers. It is anticipated this will help in addressing some of the challenges relating to transitions in how the space has been used through remote, in person and hybrid meetings. Leadership Planning Team Meeting September 6, 2022 Page 3 of 3 City Attorney Carrie Daggett • Noted her staff is working to reschedule the Ethics Review Board meeting that had to be reset because of a posting error. Schedules are tight but looking to get that on calendars at the earliest possible time. • Working with staff to draft public nuisance ordinance updates – Council should receive an update on this work this week or next. City Manager DiMartino: • Reminder that Sterling, a young man who wrote a book about government, will be at the Council meeting tonight with friends. He will be reading his book under the public comment portion of the meeting. • Flagged a scheduling item for the Council: staff from HR and the Manager’s Office have gone through an RFP process to identify a resource to assist in the evaluation process for Council direct reports. The relevant Council subcommittee has been reviewing the work being done with this resource and the development of potential evaluation processes and is prepared for the full Council to be involved to ensure representation of Council’s desires. The current request is to identify and schedule a 90 minute to two-hour prep session with Council in mid-September to outline the approach being proposed, identify the areas of focus for the evaluation process, and to walk through the process for obtaining input from direct reports. The biggest focus is on ensuring there is consistency in what the parameters for evaluation are. There was discussion around the difficulty of scheduling that chunk of time in the near term, with a determination to look at early October as needed. Mayor Pro Tem Francis: • Attended Tour de Fat and was part of kicking things off. Everyone seemed to be enjoying themselves with a general sense of happiness to be back out at beloved community events like this. Mayor Arndt: • Hope everyone had a nice August that was lighter in some ways, and heavier in others. • Continues to see people struggling in the community and acknowledged coming out of this time is really hard. Short tempers and frustrations are evident across the community alongside a lot of good stuff too. Meeting adjourned at 8:21 a.m.