HomeMy WebLinkAboutMemo - Mail Packet - 5/24/2022 - Memorandum From Sylvia Tatman-Burruss Re: April 26 Work Session Summary: Boards & Commissions Recruitment Review
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MEMORANDUM
Date: April 29, 2022
To: Mayor and City Councilmembers
Thru: Kelly DiMartino, Interim City Manager
Kyle Stannert, Deputy City Manager
Anissa Hollingshead, City Clerk
From: Sylvia Tatman-Burruss, Senior Policy & Project Manager
Re: April 26 Work Session Summary: Boards & Commissions Recruitment Review
At the April 26th City Council Work Session, staff provided background and potential next steps for
improving upon the Boards & Commissions recruitment process and other potential changes to
improve the experience for Board and Commission members and improve the experience for
Councilmembers. Staff began by presenting the current number of appointed Boards &
Commissions and the number of staff who support them. Staff also presented some of the original
objective
Staff presenters included Anissa Hollingshead, Tammi Pusheck, and Kyle Stannert. All Council
Members were present over Zoom.
Current Process (2021: Annual Recruitment as a Pilot)
Currently 24 Boards & Commissions
Council liaison and randomly selected Councilmember participates in Board candidate
interviews
For quasi-judicial commissions, Mayor was added to interviews
A limit of 10 candidates to be interviewed. Council Liaison responsible for vetting applications
Back-ups selected if appropriate but not required and will only remain as back-ups until the
time of annual recruitment at which time they will need to reapply
If a board does not meet quorum, requires a separate recruitment initiated outside of the
annual recruitment period.
Potential Changes Discussed
Explore formalization of an off-cycle recruitment process
Explore changing the recruitment and appointment schedule
Explore ways to streamline the review of applications, interview, and appointment
process
manual
Explore reducing the number of Boards & Commissions possibly aligning with outcome
areas
Council Discussion Summary
Coordination of staff to support Boards & Commissions regarding work plan, Council
ole focused on Boards
& Commissions
Create a mechanism to track and measure the effectiveness of changes that have been
made and are proposed and evaluate whether Council is getting the desired results
If elections are moved to November, may need to revisit recruitment schedule to avoid
that timeframe
Timing of the Youth Advisory Board recruitment must be tailored to the audience
Next Steps
Staff will initiate a recruitment process in early May for currently open seats on all boards
and commissions
Upon hiring of the Boards and Commissions support position, the will
provide direct process support, as well as explore in more depth additional changes for
the process. These changes will be brought back to Council (either in Work Session or
with the potential to form an ad hoc Council committee) to tailor specific changes to the
recruitment process.
Potential changes for exploration include:
o Moving to a semi-annual recruitment cadence to ensure proper support and
move one of those recruitment times to avoid end-of-year holidays. Begin
exploration and evaluation once the staff liaison position is filled
o Moving to two- and four-year terms with up to eight years total, except in some
cases where one-year terms are desired and working well; Staff can evaluate the
application of the one-year term option
o Merging or sunsetting some Advisory Boards, namely the Parking Board with the
Transportation Board
Equity Board