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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/19/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - April 18,2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 18, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, Interim City Manager Kelly DiMartino, City Attorney Carrie Daggett and City Clerk Anissa Hollingshead met on Monday, April 18, 2022, and the following summarizes the discussions that began at 7:45 a.m. 4/19/2022 Regular Meeting: Summary agenda items for this meeting were reviewed. • This Council meeting will be a hybrid meeting, with Councilmembers present in person in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. There will be Spanish interpretation, and it is noted on the agenda that going forward interpretation will be available at all regular Council Meetings. • The meeting includes a Community Report from the Northern Colorado Regional Transit Planning MPO regarding LINK NoCo with an introduction by City teammates. This report will occur immediately before the public comment portion of the agenda, following the City Manager’s agenda review. It is not lettered separately to avoid changing the adopted order of the agenda. • In reviewing proclamations, Mayor Arndt noted no Earth Day proclamation had been scheduled and asked if the City ever brings forward proclamations. It was noted that is possible. When initiated by the City, a recipient can still be sought. An action step moving forward will be for the Clerk’s Office to assign someone to do an inventory of the proclamations that have been issued in the last two years. That will be reviewed by the Clerk and the Deputy City Manager and then the topic will be brought back to a future LPT meeting. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to any shifts. • The shift was approved from the May 10 work session to the May 17 regular meeting of the Poudre Valley Fire Protection District Board’s presentation of the Poudre Fire Authority’s 2021 Annual Report. Leadership Planning Team Meeting April 18, 2022 Page 2 of 4 Arrangements will be made for a joint dinner with the Poudre Valley Fire Protection District Board prior to the meeting. • Work session scheduling shifts were reviewed, including shifting the budget preview discussion from August to June. This will allow the City Manager to provide Council with an overview of trends and issues being seen heading into the final stage of the preparation process with the Budget Lead Team in July and will also allow Council an opportunity to provide insight and direction for that work. To accommodate a June 28 budget conversation, Contracting of Waste Pick Up and Hauling was moved to July 12 and Animal Cruelty Penalties was moved to October 25. • A work session spot on May 10 has been freed up by the PFA’s Annual report shift to May 17. Interim City Manager Kelly DiMartino asked if there are any desired topics from Council for that space. Following discussion, it was decided to use that time as a check in on Council priorities, including Animal Cruelty Penalties, and other topics like trees, to allow Council conversation with staff on where there may need to be more clarity on the direction Council would like to see on some of these priorities. This is also an opportunity for building clarity on what is within the scope of the City in some of these priority areas. It was noted the May 10 work session also includes Traffic Compliance to seek Council guidance on that topic as a Council priority as well. Interim Manager DiMartino noted this topic can likely dovetail with an expanded discussion on Council priorities overall. She will work with staff to prepare a preview for LPT next week of what that might look like to ensure alignment with expectations and to help inform a broader plan for discussing other priorities. • Potential dates for election-related items to come back to Council were reviewed. This includes approval of shifts to Council district boundaries, calling a special election for November of 2022, approving ballot questions to move forward to the November election, and any election code changes including campaign finance provision revisions. These dates will also be reviewed at today’s Election Code Committee meeting for confirmation. • The potential for canceling the June Urban Renewal Authority was discussed. Four Councilmembers will be at the CML conference on that date, which may make achieving quorum difficult. Mayor Arndt will review with URA staff. City Clerk Hollingshead: • No additional items. Deputy City Manager Stannert: • Joined the Mayor in meeting with two Library Park residents last week to hear from them directly on their perspectives as well as to share the work that has been occurring by the City in the last several Leadership Planning Team Meeting April 18, 2022 Page 3 of 4 months. Shared information about the staff team working in this area planning to do a larger reach out including an event to inform more broadly and to share how to opt in or out of communication on this topic. The broad event will also support the scope of a neighborhood communication approach. Stannert shared that ongoing support of the area includes the city partnership with Outreach Fort Collins, which has increased presence in that area. Officers from Police Services, the neighborhood services team are also active in the area regularly. Going forward, regular meetings are being coordinated with 1 – 3 staff meeting regularly with neighborhood contacts to ensure two-way communication is ongoing. There was support for the proposal of having one staff person dedicated as a point person who could then yield in other staff as appropriate. • Another topic for communication in that part of town is that an irrigation replacement project is scheduled for Library Park neighborhood next fall. RFPs are due by the end of this week, so sharing now to help illustrate how the City is connecting these dots between different activities around the city.Work on the project is anticipated to start in October and will conclude likely in April of 2023. City Attorney Daggett: • A new attorney, Ethan Doak, is starting today. He is joining the City from the Weld County District Attorney’s Office. His work will be focused on prosecution as well as supporting licensing and enforcement for cannabis and to some extent liquor. • John Duval will be Acting City Attorney the week of April 25. Interim City Manager DiMartino: • Regarding trash districting, noted a mailer went out from an outside party that asked for feedback but was received after the work session in many instances. The City is working to respond to this, including clarifying the flier was not from the City disingenuously seeking feedback. The City is approaching this from a place of getting out factual information and not advocacy for a particular stance given it is a topic of discussion for Council’s consideration. • Noted the plastic bag ban is coming up on May 1. An update has gone out with all the ways the City is communicating out about this, including to stores, on the process. Shared anecdotally about conversations with grocery store checkout employees who have this on their radars. • Shared for awareness there has been an ongoing issue relating to water quality at the Harmony Mobile Home Park. Two boil orders have been issued by the park to residents, in December and March. Following the March order, a resident asked the City to come out and resample the water. One of the multiple tests done showed lead above the limit. (18 over 15) This was reported to the state as is required. Subsequently the City learned because it is not the City’s system, the state takes it over from here. The City is continuing to work with residents, while it is in the state’s hands. Leadership Planning Team Meeting April 18, 2022 Page 4 of 4 • For today’s Council check in at 4:30, Carrie, Kyle and Kelly will be attending. Asked about wider attendance by ELT, and confirmed that there will be a wrap back around of any themes that come out of the discussion, so no further attendance is required. Today’s meeting will also inform if additional meetings of this type will be added to the Council calendar. Mayor Pro Tem Francis: • Shared the recent meeting between the City, County, and Poudre School District regarding aquatics was productive. The three entities will form an ad hoc committee to look at pools, and bring back recommendations in 60 days. It was discussed it likely makes sense for those recommendations to go back to the joint group before coming back to the Council. At this point, aquatics strategy can go on the Planning Calendar as an unscheduled item. Mayor Arndt: • Shared her continuing concerns with the City’s human resources capacity, noting we have excellent City staff and they are really stretched. The pandemic is not over and the fallout is big. Asked if we can help staff know we aren’t asking too much of them, we need to, noting we are asking a lot of people so when we can we need to slow down and help them feel good and productive in their jobs. • Drew Brooks has been extremely helpful in communicating and informing the Link NoCo governance sub-committee. More information about Link NoCo can be found online at https://nfrmpo.org/transit/linknoco/. Expressed thanks to the Clerk’s Office and the work being done with a new clerk in place over the last three months. • Noted she also asked her checker last night at Lucky’s about the upcoming plastic bag ban and they are ready. Interim City Manager DiMartino shared the communication to stores has been comprehensive and this week communication to residents will really pick up and be very intentional ahead of the May 1 implementation date. Meeting adjourned at 9:03 a.m.