Loading...
HomeMy WebLinkAboutAgenda - Mail Packet - 2/22/2022 - Memorandum From Teresa Roche Re: February 18 City Manager Recruitment Ad Hoc Committee Meeting Agenda And Materials Human Resources Department 215 N. Mason, 2nd Floor Fort Collins, CO 80522 970.221.653 MEMORANDUM DATE: February 17, 2022 TO: Mayor and City Councilmembers FROM: Teresa Roche, Chief Human Resources Officer CC: Mark McDaniel, SGR RE: February 18 City Manager Recruitment Ad Hoc Committee Meeting _____________________________________________________________________ Thank you again for the dialogue on Tuesday, February 15, on the candidates. I have received positive feedback from colleagues in the community and the organization. As discussed, we scheduled an ad hoc committee for Friday, February 18, at 3:30 pm on Zoom. Attached are: • The agenda for the ad hoc meeting. • The draft minutes from the January 21 ad hoc meeting. As always, if you have questions, please let me know. My best and more, Teresa TR Human Resources 215 N. Mason Street Fort Collins, CO 80522 970.221.6535 AGENDA City Council Ad Hoc City Manager Selection Process Committee February 18, 2022, 3:30 p.m. MST Zoom Meeting +1 720 928 9299 Call In Meeting ID: 949 2140 3197 https://fcgov.zoom.us/j/94921403197 This information is available in Spanish or other language at no cost to a person who would like this information translated to or communicated in Spanish or other language. Please call 416-4254 or email titlesix@fcgov.com to make a request for information in other languages. Esta información está disponible en español u otro idioma, sin costo para la persona que le gustaría esta información traducida o comunicada en español u otro idioma. Favor llame al 416-4254 o envíe un correo electrónico a titlesix@fcgov.com para solicitar información en otros idiomas. Auxiliary aids and services are available for persons with disabilities. TTY: please use 711 to call 970-416-4254. Committee Members: Mayor Jeni Arndt Councilmember Susan Gutowsky, District 1 Councilmember Shirley Peel, District 4 City Staff Members: Teresa Roche, Human Resources Carrie Daggett, City Attorney Amy Resseguie, Sr. Specialist, Communications Melanie Clark, Executive Administrative Assistant • Call Meeting to Order • Approve Minutes from January 21, 2022 • Discussion Items: o Discuss March 7 panelists and reception attendees o Discuss panel and forum preparation and interview questions o Provide an update on the March 24-26 onsite plans for the finalists • Adjournment Next Meeting: Thursday, March 3, 2022 There are three or more members of City Council that will likely attend this meeting. Formal action may be taken by the Committee at this meeting and the discussion of public business will occur. Therefore, the meeting is open to the public. Ad Hoc City Manager Selection Process Committee Friday, January 21, 2022 Meeting Minutes Members in attendance: Mayor Jeni Arndt; Councilmember Shirley Peel; Councilmember Susan Gutowsky; Teresa Roche, Human Resources; Carrie Daggett, City Attorney; Amy Resseguie, Senior Specialist Communications and Public Involvement; Melanie Clark, Executive Administrative Assistant Additional Councilmembers in attendance: Councilmember Julie Pignataro Staff in attendance: Jenny Lopez Filkins, City Attorney Public in attendance: Ann Hutchison, Chamber of Commerce A meeting of the City Council Ad Hoc City Manager Selection Process Committee (“Committee”) was held on Friday, January 21, 2022, virtually through a Zoom webinar. Agenda • Call Meeting to Order • Discussion Items: o Preparation for Executive Session on January 24, 2022 • Adjournment Next Meeting: January 24, 2022 The meeting began at 7:33 a.m. Roll call was taken. Teresa explained that the purpose of today’s meeting is so that everyone will understand the flow and requirements for Executive Session on Monday, January 24, 2022. Teresa shared a diagram explaining how the 9 Enneagram Types perceive decision making. Teresa explained that today’s topic intends to gain alignment on the process for navigating the polarity of providing the conditions for a healthy, free-flowing, and productive Council dialogue about the candidates while ensuring compliance with the Colorado Open Meetings law. Teresa explained that candidates could be discussed in an executive session without publicly naming who they are; though, the City has a long-standing practice of sharing the finalists with the organization and community. She explained that managing the candidate experience matters, and until the finalists are named, it is an effective recruiting strategy to maintain confidentiality. Mark explained the process of reviewing the candidates. He will present the candidates in three groups: those who do not meet the minimum qualifications, those who meet the qualifications, and those who exceed the minimum qualifications. Councilmembers felt very strongly about reviewing resumes and applications in advance of the executive session. Mark agreed that he would reach out to SGR to see if they would make an exception to their policy and allow him to share the documents before the executive session. Councilmembers shared concern over the timing of the interview process and that they would like the onsite interviews scheduled at the end of March/beginning of April. They also shared they are open to evenings and weekends to accommodate schedules. And there was a strong desire to have one-on-one time with the finalists. Many creative ideas were generated, and Teresa committed to bringing forward an interview design and timeline that reflected the Council’s intentions. Teresa summarized the discussion stating that Mark will make every effort to get materials available to Council before Monday in addition to Mark’s plan to share a summary of each candidate at the executive session. Mark reiterated he would be available to answer questions that any Councilmember may have about the candidates. Meeting adjourned at 8:45 a.m.