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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/8/2022 - Memorandum From Anissa Hollingshead Re: Leadership Planning Team Meeting Minutes - February 7, 2022 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 7, 2022 TO: Mayor and Councilmembers FROM: Anissa Hollingshead, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Jeni Arndt, Mayor Pro Tem Emily Francis, Interim City Manager Kelly DiMartino, Deputy City Manager Kyle Stannert, City Attorney Carrie Daggett, and City Clerk Anissa Hollingshead met on Monday, February 7, 2022, and the following summarizes the discussions that began at 7:45 a.m. 2/8/2022 Work Session: Summary agenda items for this meeting were reviewed. • This week’s work session will be conducted remotely as no Councilmembers have requested in-person attendance. Work Sessions do not provide an opportunity for public participation. The meeting will be broadcast on FCTV and be available via the Zoom platform. • Regarding item 1, Phase 1 Land Use Code Update – Housing Diagnostic Report, Mayor Pro Tem Francis requested clarity on the type of feedback staff is anticipating for the third point under the purpose of the item. It was noted that although it is understood there are tensions and tradeoffs in these areas, it is difficult for Council members to have a full sense of the solutions or alternatives available in order to give meaningful feedback. A desire was expressed to have enough information in order to prioritize and fully understand potential tradeoffs being made. Interim City Manager DiMartino noted this perspective would be shared with staff to see if adjustments to this point of check in should be made at this time, including potentially considering this question at a subsequent work session as part of this iterative process. Mayor Pro Tem Francis also asked for clarity on if there are specific areas where staff did not hear consensus in earlier small group sessions for those to be pulled out and identified. • Mayor Arndt observed that while it often seems definitive when Council weighs in on something at a work session, at times it is just a matter of wondering about something aloud rather than giving direction. • Mayor Pro Tem Francis expressed appreciation for the way these three items have been grouped onto one agenda, given their level of interconnectedness, and noted she was interested in how to tie these back all together for the community. 2/15/2022 Special Meeting: Summary agenda items for this meeting were reviewed. Leadership Planning Team Meeting January 31, 2022 Page 2 of 4 • FCTV will not stream this meeting. Council will meet in Council Chambers to open the meeting then move to Executive Session, which will be held in the City Attorney’s Conference Room. • As a special meeting, only the item(s) on the call of the meeting may be heard. This includes consideration of conducting an executive session for the purpose receiving confidential information as part of the process for recruitment and selection of a new city manager and discussing candidates for that position. The meeting is scheduled from 3:30-5:00 p.m. There are no proclamations as part of the regular Council meeting, providing the Council the ability to flex time after 5 p.m. if necessary. 2/15/2022 Regular Meeting: Summary agenda items for this meeting were reviewed. • This Council meeting will be a hybrid meeting, with Council meeting in Council Chambers. Public participation for the meeting will be available in four ways: in person, by phone, online through Zoom and by email. Spanish interpretation will not be available. • A Community Report item has been added prior to the public comment portion of the agenda to allow for an update from Congressperson Joe Neguse. • The first reading of the disposable bag ordinance was moved from consent to the discussion section of the agenda. Mayor Arndt noted because this subject matter was approved by the voters, it warrants a clear opportunity for the public to weigh in on the changes being incorporated in this version. • The Resolution making appointments to the Building Review Commission was removed from the agenda at this time for consistency in compliance with the discussion at the last LPT meeting. Mayor Arndt noted that consistency is important for supporting public trust in the process. City Clerk Hollingshead will follow up with the board’s Council and staff liaison, as well as the applicants, regarding the pause until the work session on boards and commissions process occurs and a clear and consistent process for such appointments is in place. • Mayor Arndt expressed curiosity about the impacts of the building code ordinances on building costs and therefore housing and requested information about the collective impact of these changes along with the water rate increases going into effect and other potential efforts the City may undertake that impacts the costs of developing housing in particular. It was clarified sprinkler requirements are not being included in this round of changes to allow further analysis of those specific impacts. • Regarding the Strauss Lakes Metro District Conceptual Review, it was pointed out Clay Fricke provided a memo in last Thursday’s packets with information providing a refresh on the process that will be followed and what this review entails. Potential motions for the Council to make if desired as a concluding action to the review will be provided. Leadership Planning Team Meeting January 31, 2022 Page 3 of 4 • City Attorney Daggett noted a resolution approving the City Manager interview process and schedule will be added to the agenda. Because this process was developed and vetted by the Council subcommittee working in this area, it was determined this item could go on the consent agenda. 6-Month Calendar: • Upcoming meetings were reviewed with particular attention to newly added items indicated by red text. • Deputy City Manager Stannert noted that although the Staff Report on Equity Indicators moved from Feb. 15 to March 1, the dashboard is active. • Mayor Pro Tem Francis requested that all unscheduled items be evaluated for placement on an upcoming meeting. This will be addressed during this week’s ELT meeting. City Clerk Hollingshead: • No items. Deputy City Manager Stannert: • Noted an upcoming communication to the community regarding the closing of the EPIC facility for planned maintenance. The closing is planned for May 22 – June 12, and will involve resurfacing of the ice along with pool maintenance at the same time. Going forward, this sort of maintenance will be scheduled in advance to allow for inclusion on annual calendars when possible. City Attorney Daggett: • No items. Interim City Manager DiMartino: • Noted the Larimer County mask mandate will expire after Friday, and the City will remain consistent with the County’s approach. In large crowded indoor settings, consideration of continued masking is advised. It was also noted that part of the messaging being done by the organization on this topic is the need to recognize that people will be in different places on this topic and mutual respect is necessary. It was also noted some facilities will still require masking in some instances, including TransFort due to federal transportation requirements still in place, and in some instances the Lincoln Center. Leadership Planning Team Meeting January 31, 2022 Page 4 of 4 • In addition to Kendall Minor joining the organization as Utilities Executive Director, progress is being made on filling additional interim positions at Utilities. Interviews have been scheduled with finalists for Deputy Director for Customer Connections, and the Director of Water Utilities position will be posted early this week and remain open for two weeks. Mayor Pro Tem Francis: • Noted the Finance Committee has been canceled during the Council’s summer recess period and asked what other committees are doing during that time, given the expectation that only regular Council meetings and not committee meetings would be cancelled. In response, Interim City Manager DiMartino advised the communication to staff in this area was that committees should continue to meet as usual as this recess period was intended to be from regular Council meetings and work sessions in order to allow for focus on other areas of work. Mayor Arndt: • Shared feedback received from a member of the public with the suggestion to sell a City pool facility to the school district for its use. Deputy City Manager Stannert noted there is an ongoing pool feasibility study looking at community needs and planning for pools that will lead to a broader discussion. • Expressed appreciation for the follow up from staff in response to emails received from a kayak group using the EPIC pool. She also noted she will be meeting with that group on Feb. 16 and requested in any additional background information that may be available ahead of that meeting. • Asked about how consultants and outside vendors bill for time increments less than a full hour. This question came to mind as a result of looking at time scheduled for agenda reviews for the Urban Renewal Authority, as generally an hour is scheduled but the meeting typically is closer to 15 minutes long and includes the involvement of outside counsel. The Mayor requested that staff be attentive to what is truly needed and cognizant of the expenses involved, to include remaining intentional when scheduling with outside resources. • Regarding the planned EPIC closure in parts of May and June, the Mayor asked if staffing resources during that time would be transferred to Mulberry. Deputy City Manager Stannert noted that staff are actively recruiting for staff to address reduced hours. Meeting adjourned at 8:58 a.m.