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Home My WebLink AboutMemo - Mail Packet - 11/9/2021 - Email From Mayor Jeni Arndt Regarding Interviews On Council Employees’ Evaluations1 Melanie Clark From:Sarah Kane Sent:Wednesday, November 3, 2021 11:26 AM To:Melanie Clark Subject:FW: Please Review and Prepare for Interviews on Council Employees’ Evaluations Attachments:2021 City Manager Evaluation Form.docx; 2021 City Attorney Evaluation Form.docx; 2021 Chief Judge Evaluation Form.docx From: Jeni Arndt <jarndt@fcgov.com> Sent: Wednesday, November 3, 2021 7:30 AM To: City Council <CityCouncil@fcgov.com> Cc: Jill Hueser <JHueser@fcgov.com>; Carrie Daggett <CDAGGETT@fcgov.com>; Kelly DiMartino <KDIMARTINO@fcgov.com>; rromeo@cpshr.us; Teresa Roche <troche@fcgov.com> Subject: Please Review and Prepare for Interviews on Council Employees’ Evaluations Councilmembers, Our annual evaluations for Kelly, Carrie, and Jill are on Tuesday, November 30. This session represents an opportunity to reflect and review our leaders’ performance and development over the past year or the past two months in the case of Kelly. Regina Romeo of CPS‐HR will be on‐site Monday, November 8, and Tuesday, November 9, to meet with each of us face to face or virtually for 75 minutes to listen and summarize our feedback. Attached are the performance evaluation questionnaires for each leader. Copies will also be a part of Thursday’s packets. You are not expected to fill anything out. I encourage you to bring your notes. You will also receive a performance summary memo from each of our employees tomorrow, Thursday, November 4. As you know, assessing and developing the three Council‐appointed leaders is one of our primary governance responsibilities. It is critical to the success of these individuals, the Council, the City organization, and, most importantly, the community we serve. Regina will prepare written summaries for Kelly, Carrie, and Jill’s performance that you will receive in advance of our November 30 session. Engaging in an open, honest, and reflective dialogue is crucial as we work toward a shared understanding with our Council‐appointed leaders. It is a chance to acknowledge their performance, provide coaching and guidance and play a role in their ongoing development. Teresa Roche and Jamie Heckman are currently collecting and analyzing market data from the selected peer cities for these three positions, and more details will be forthcoming. This data will also help us set the hiring range for our City Manager recruitment. If you have any questions, please do not hesitate to reach out to Teresa. Thank you again for your time and support. 2 Kindly, Jeni Jeni Arndt, PhD Mayor of Fort Collins ‐‐‐ With limited exceptions, emails and any files transmitted with them are subject to public disclosure under the Colorado Open Records Act (CORA). To promote transparency, emails will be visible in an online archive, unless the sender puts #PRIVATE in the subject line of the email. However, the City of Fort Collins can’t guarantee that any email to or from Council will remain private under CORA. ‐‐‐ 2021 City Manager Performance Evaluation Interview Guide Kelly DiMartino Leadership 1. How does this individual’s leadership contribute to the accomplishment of the City’s overall results? 2. What are this individual’s greatest strengths? 3. Describe a time when you saw these strengths in action. 4. Describe this individual’s partnership with the Mayor and Council. What is working, and what areas need development? 5. Are the Council priorities on track? If so, provide some examples of where you observe things are on track. 6. What are your observations about the talent in the City, and what are your impressions about the organization having the right talent to serve the community now and in the future? 7. What are your observations of the City Manager in collaboration with the Council to anticipate, deliberate, and respond effectively? 8. What are your observations about the City Manager in concert with the Council to adapt and pivot well to changing conditions? 9. What are your observations about the City Manager’s ability, in partnership with the Council, to effectively collaborate with and influence state and federal agencies, other juridical bodies, non-profit and private sector organizations? 10. What are your observations about the City Manager’s ability to work strategic issues with a data-informed, long-term view while also responding real-time to more immediate issues? 11. What are your observations about the City Manager’s financial stewardship in ensuring progress on the Council’s priorities and strategic outcomes? Final Comments 12. Overall Evaluation: Please rate this individual’s overall performance as either On Track, Outperforming, or Needs Improvement. 13. What is one thing this individual could do to grow in their leadership and improve their effectiveness? 14. Do you have any other comments about this individual? 2021 City Attorney Performance Evaluation Interview Guide Carrie Daggett Leadership 1. How does this individual’s leadership contribute to the accomplishment of the City’s overall results? 2. What are this individual’s greatest strengths? 3. Describe a time when you saw these strengths in action. 4. Describe this individual’s partnership with the Mayor and Council. What is working, and what areas need development? 5. Are the Council priorities on track? If so, provide some examples of where you observe things are on track. 6. What are your observations about the talent in the City Attorney’s Office, and what are your impressions about the organization having the right talent to serve the community now and in the future? 7. What are your observations about the quality, effectiveness, and alignment to the values and goals of the Council and the City of the legal counsel provided? 8. What are your observations about the effectiveness of the advocacy and litigation for the City? 9. What are your observations about the City Attorney and her staff’s ability to create and maintain effective internal and external relationships for the City’s benefit? Final Comments 10. Overall Evaluation: Please rate this individual’s overall performance as either On Track, Outperforming, or Needs Improvement. 11. What is one thing this individual could do to grow in their leadership and improve their effectiveness? 12. Do you have any other comments about this individual? 2021 Chief Judge Performance Evaluation Interview Guide Jill Hueser Leadership 1. How does this individual’s leadership contribute to the accomplishment of the City’s overall results? 2. What are this individual’s greatest strengths? 3. Describe a time when you saw these strengths in action. 4. Describe this individual’s partnership with the Mayor and Council. What is working, and what areas need development? 5. Are the Council priorities on track? If so, provide some examples of where you observe things are on track. 6. What are your observations about the Chief Judge’s ability, in partnership with the Council, to effectively collaborate with and influence state and federal agencies, other juridical bodies, non-profit and private sector organizations? 7. What are your observations about the Chief Judge’s ability to work strategic issues with a data-informed, long-term view while also responding real-time to more immediate issues? 8. What are your observations about the Chief Judge’s financial stewardship in ensuring progress on the Council’s priorities and strategic outcomes? Final Comments 9. Overall Evaluation: Please rate this individual’s overall performance as either On Track, Outperforming, or Needs Improvement. 10. What is one thing this individual could do to grow in their leadership and improve their effectiveness? 11. Do you have any other comments about this individual?