HomeMy WebLinkAboutMemo - Read Before Packet - 6/15/2021 - Memorandum From Heather Walls Re: Leadership Planning Team Minutes - June 14, 2021
City Clerk
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PO Box 580
Fort Collins, CO 80522
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MEMORANDUM
DATE: June 14, 2021
TO: Mayor and Councilmembers
FROM: Heather Walls, Deputy City Clerk
RE: Leadership Planning Team (LPT) Meeting
Mayor Jeni Arndt, Mayor Pro Tem Emily Gorgol, City Manager Darin Atteberry, Deputy City Manager Kelly
DiMartino, Deputy City Manager Kyle Stannert, City Attorney Carrie Daggett, and Deputy City Clerk Heather Walls
met on Monday, June 14, 2021 and the following summarizes the discussions that began at 7:30 a.m.
June 15 Regular Meeting:
Summary agenda items for this meeting were reviewed.
This Council meeting will be a hybrid meeting, with Council meeting in Council Chambers. Public
participation for the meeting will be available in four ways: in person, by phone, online through Zoom
and by email. Wearing masks will be optional for those who have been vaccinated. Spanish translation
will be available.
Proclamations have been moved to 5:00 p.m. for each regular meeting which will be noted on the agenda
several times to allow participants to get used to the new time. There is one proclamation scheduled
declaring June 15 as Joe Martinez Day.
Linden Street Staff Report ‐ This staff report will be focused on the great work to date. All are pleased
with the quality and timeliness of the work. Information on future phases and work will be brought back
to Council once outreach to businesses has been completed, including communication plans for outreach
regarding the connection between the two segments.
Connexion Transparency Staff Report ‐ Mayor tried out the address look‐up website and it worked well.
Municipal Immigration Legal Fund Pilot Program ‐ Mayor noted incoming public comments relating to
costs and staff time. Deputy City Manager Stannert noted the cost is for 18 ‐month program rather than
1 year and the pilot will help inform next steps and possible inclusion as a budget offer in 2023‐24. Mayor
also noted we need to be aware of staff workload and the purpose is to help community members where
they need assistance and that the spreadsheet provided in the packet was extremely helpful in answering
Councilmember questions. City Attorney Daggett noted we may need to look into a 2022 appropriation
and the program can be compared to due process in the criminal justice system. Deputy City Manager
DiMartino noted the Councilmember request for programs with budget reductions which have not yet
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June 14, 2021
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been restored will be provided as a read‐before to all Councilmembers. City Manager Atteberry noted
the spreadsheet provided on Thursday is a great tool and may be a great resource for other cities.
Motion related to the process to fill a vacancy on the Planning and Zoning Commission ‐ City Attorney
Daggett noted that a few Councilmembers have expressed interest in being part of the interview process
and so discussion of that process will be helpful. LPT discussed ways to effectively narrow the candidate
pool and also engage Council in the process, as well as noting the opportunity to set a standard practice
for all quasi‐judicial commission member appointments.
Motion to go into Executive Session to discuss issues related to Broadband ‐ FCTV will need to remain
available to broadcast adjournment to June 22.
Motion to adjourn for mid‐year reviews ‐ City Manager offered thanks to Mayor and Mayor Pro Tem for
work with Human Resources on evaluation process. This meeting will be in person and does not need to
be televised as has been the practice in the past. The building will be open to the public to meet the public
meeting obligation.
6‐Month Calendar:
July 6 ‐ Future of Remote Work Sessions and a Community Report with Tom Gonzales related to West
Nile Virus Update have been added to the calendar.
August 17 ‐ Sam’s Club Fuel Station Appeal has been added to the calendar. This date may be moved
pending further discussion and may be moved to July. City Attorney Daggett noted time needs to be
allowed for hearing notices, and staff preparation for the hearing.
October 12 ‐ East Mulberry Plan Update has been added to the calendar.
November 23 ‐ Water Resource Matters item was moved from October 26 to align with the project
timeline. It was noted the meeting of Thanksgiving week is usually kept light. No further items will be
added unless urgent and there will be further discussion about whether to meet this night.
An Adjourned Meeting for Annual Evaluations will be added to November 30 which is a fifth Tuesday.
LPT members discussed the benefit of a lighter council meeting schedule for the summer, including giving Council
the opportunity to spend more time in the community and giving staff an opportunity to work on non‐council
projects. A 3‐week block in early August will be discussed further. The council committee schedule for that time
will also be reviewed.
Deputy City Manager DiMartino:
A resident submitted a request to celebrate 8‐05‐21, as this is a unique occurrence where the date and
the City’s zip code align. There will be a social media posting related to the Zip Code and Date coincidence.
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June 14, 2021
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July 4 Activities ‐ A motorcade will be traveling through the south and east sections of town; last year’s
motorcade went through the north, west and central sections of town. The route will travel through a
variety of neighborhood types and will have areas with parking available along the route for those that
would like to travel to the route.
Jackie Kozak‐Thiel has indicated staff has opportunities to advance our sustainability and climate goals
and need Mayoral support with the City’s Race to Zero and International Urban and Regional
Collaboration. Staff will be running them through our standard vetting process and will bring them
forward if they meet established criteria.
Deputy City Manager Stannert: Left the meeting at 8:30 for DEI Officer interviews.
City Attorney Daggett:
Council Futures Committee ‐ Raised the required conferral between the City Manager, City Attorney and
Committee Chair to allow a remote meeting by the Finance Committee later today. Since we do not have
a Chair yet for Futures Committee, and as an alternative, the group discussed whether there are any
concerns about the Committee meeting remotely and it was agreed by all that a remote meeting is
appropriate.
A new attorney, Aaron Guin, starts in the City Attorney’s Office today.
City Manager Atteberry:
Noted we are still looking to tie down a date for a joint meeting/dinner with PSD.
Noted email to Michael Korn related to commendations for Transfort drivers and other front‐line service
during the COVID‐19 emergency. Staff will follow‐up on options.
City Manager Monthly report has been released.
Noted a request to Council from Michelle Haefele that all volunteer bodies now being called commissions
post agendas and minutes. Deputy City Manager Stannert will follow up and report back.
Mayor Pro Tem Gorgol:
Inquired whether PATHS was notified of the July 20 item related to City Plan and the Hughes Property.
City Daggett Attorney has since confirmed that information about that item was sent to both the PATHS
attorney and to CSU legal counsel.
Noted a discussion around the Council meeting process and improvement of the public process and staff
involved. City Manager Atteberry indicated a staff team will scope what it will take to move the discussion
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forward, recognizing the importance of change management. This will be a separate project from the
remote work session item on July 6.
Mayor Arndt:
Requested and received confirmation that a resident who made a large overpayment to utilities was
reimbursed and a check was delivered in person. Thank you to all who assisted.
Meeting adjourned at 9:40 a.m.