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HomeMy WebLinkAboutMemo - Mail Packet - 6/8/2021 - Memorandum From Amanda King Re: 2022 Budget And Strategic Plan Engagement UpdateMEMORANDUM 1 Communications & Public Involvement 215 N. Mason St. PO Box 580 Fort Collins, CO 80522 970.416.2209 fcgov.com DATE: TO: THROUGH: FROM: RE: , 2021 Mayor and Councilmembers Darin Atteberry, City Manager Kelly DiMartino, Deputy City Manager Tyler Marr, Interim Information & Employee Services Amanda King, Director of Communication and Public Involvement 2022 Budget and Strategic Plan Engagement Update Bottom Line: Generally, the City updates the Strategic Plan every two years and creates a biennial (two­year) budget in alternating years, to resource that plan. Due to the economic uncertainty related to COVID­19, the City created a one­year budget for 2021 and will do the same for 2022, before returning to the regular two­year cadence. Given that both the Strategic Plan and budget will be updated in 2022, the City’s Communication and Public Involvement office has developed a shared engagement plan to streamline efforts with a combined approach to inform both efforts. Background: The City of Fort Collins has a long and successful history of including the community in its organizational planning to guide decision­making, policies, and the delivery of City services. Alongside City Plan (Fort Collins’ comprehensive plan for the next 10­20 years) the Strategic Plan reflects the values of the community. While City Plan articulates a long­term community vision and growth framework, the Strategic Plan outlines short­ and mid­term objectives, informs the City’s budgeting process, and guides the implementation of the City’s full range of services. The Strategic Plan is updated every two years through extensive community engagement to ensure funded programs and services reflect the desires of the community. There are seven Key Outcome Areas and each has specific objectives and performance measures that make up the City’s Strategic Plan. For 15 years, the City has used the Budgeting for Outcomes (BFO) process to identify the various programs and services that should be funded to achieve different community outcomes in the Strategic Plan. BFO focuses on outcomes and results, rather than organizational structure, and puts the community’s values and priorities first, and every funded budget item has to impact at least one objective in the City’s Strategic Plan. Current and Future Engagement: 2 March – May: o Community Survey After a brief pause in 2020 due to COVID­19 related budget reductions, the annual Community Survey was resumed in early April. The statistically valid survey is mailed to 3500 randomly selected households, who have the option to complete the mailed survey in English or Spanish or take it online. An additional opt­in online survey was launched in early May for community members who did not receive a mailed survey but would still like to weigh in online in both English and Spanish. Both surveys closed on May 24, and results are weighted against current US Census data to ensure they are representative of the community. A feedback summary and full report are expected by the end of June to help inform the decisions made for the 2022 Recommended Budget. o Community Partner Engagement Preview On March 3, CPIO hosted an engagement preview with community partners to share upcoming engagement opportunities and solicit feedback about what outcomes and projects each group was most interesting in participating in. o OurCity Page and Content Development A 2022 Budget project page was created with background information, City listening contacts, video and document library, key dates, FAQs and news feed. Information is available in both English and Spanish, and visitors can also request a staff presentation for their organization or group. In late May, several online engagement tools were launched ranging in time and complexity based giving community member’s options to participate based on their time and interest. See more at: https://ourcity.fcgov.com/2022budget. o Engagement Toolkit Available in English and Spanish via the OurCity page, an Engagement Toolkit was created to serve as a facilitation guide for community members to host their own input session with friends, neighbors, faith group or other association. June – August: o OurCity Engagement Continues Regular features of each Key Outcome Areas will be used on social media to promote ongoing engagement and feedback. A preliminary engagement report with results from the Community Survey, online and in­person engagement will be provided to the City’s Budget Lead Team in July. o Targeted Outreach Community stakeholders, including Boards & Commissions, will be invited to participate and provide input via the various methods of engagement, and periodic demographic assessments will be completed to see which voices may be missing for additional outreach. o Internal Engagement Preliminary feedback will be shared with staff to inform internal strategic plan review. September-November: 3 o City Manger’s Recommended Budget Published An overview of what is reflected in the City Manager’s Recommended Budget and why/how decisions were made will be shared along with the timeline and next steps. o Continued OurCity and Council feedback collection Shift engagement tools to solicit feedback on the City Manager’s Recommended Budget o Council Work Sessions and Public Hearings: Sept. 14 ­Council Work Session #1 Sept. 21 ­Public Hearing #1 Sept. 28 ­Council Work Session #2 Oct. 5 ­Public Hearing #2 Oct. 12 ­Council Work Session #3 (Summary of Community Engagement will be provided) Nov. 2 ­Council First Reading Nov. 16 ­Council Second Reading Council Engagement: Additionally, the attached information sheet was created for Councilmembers and City leaders to share with their own key stakeholders to provide an overview of this year’s plan and collect high­level input.