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HomeMy WebLinkAboutMemo - Mail Packet - 6/1/2021 - Memorandum From Darin Atteberry Re: May 7-8, 2021 Council Retreat Report MEMORANDUM City Manager’s Office City Hall 300 LaPorte Ave. PO Box 580 Fort Collins, CO 80522 970.221.6505 970.224.6107 - fax fcgov.com DATE: May 27, 2021 TO: Mayor Arndt and City Council FROM: Darin Atteberry RE: May 7-8, 2021 Council Retreat Report City Council met with facilitator Julia Novak and their direct reports on Friday May 7 and with the Executive Leadership Team on Saturday May 8 at Innosphere. Notes from the meeting are attached, including a review of existing Council priorities and suggested additional priorities. This information will be used to prepare for a second discussion of Council priorities, scheduled for June 29. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Hilliard Page 0 Governing Body Retreat Governing Body Retreat May 7-8, 2021 City of Fort Collins, CO DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 1 Governing Body Retreat Trusted Advisors Transforming Communities The City of Fort Collins, Colorado, held a Governing Body Retreat on May 7th and 8th, 2021. The retreat was planned and facilitated by The Novak Consulting Group, a part of Raftelis. Day 1 Introductions & Expectations The retreat began with the City Council and staff introducing themselves and then sharing their expectations for the retreat:  My expectations are to build relationships and to have a stronger relationship between staff and elected officials, and to think big.  Same!  I’d like to get to know each other better, which will be essential to being a cohesive working team, and I’m excited to see what our priorities will be.  I want us to be open with each other.  I’m looking forward to getting to know Council a bit better, and seeing what the vision for the future is.  Listen, share, and stay curious.  Want to come out of the retreat excited, and I don’t want to be annoyed.  Excited to figure out how we’re going to work together as a team.  I’m hopeful that we’ll get to know each other and work together. I’m a planner – I love having all of this laid out and I’m ready to fill in the plan.  I’d like to build a foundation of trust – when we vote separately, we’re voting to represent our Districts, and I hope that we can respect and appreciate that about each other. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 2 Governing Body Retreat Trusted Advisors Transforming Communities Governing Together City Council was asked to explore a series of questions about what it means to govern together.  What does good governance look like to you?  How can the City Council contribute to our residents’ trust in City government?  What values are important to you in governing?  What is important to remember when your position is the prevailing decision, and what is important to remember when your position is not the prevailing decision?  What type of relationship do you hope to have with your colleagues on the governing body?  What type of relationship do you hope to have with your appointed staff (City Manager, City Attorney and Chief Judge)?  What do you hope this governing body will be known for? Appointed staff were also asked to share their thoughts on the following questions:  What values guide your approach to leadership?  How can you contribute to residents’ trust in City government?  What does your staff look for from the governing body?  What type of relationship do you hope to have with the governing body? The responses are captured on the following graphic map and have been transcribed within the following table. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 3 Governing Body Retreat Trusted Advisors Transforming Communities DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 4 Governing Body Retreat Trusted Advisors Transforming Communities Governing Together Questions City Council Responses What does good governance look like to you?  Good governance is transparent. Nothing is hidden from anyone, from Council or staff. Information should be available to the public, but it’s finding a balance of being able to communicate effectively while building trust.  Effective governance – we can’t just sit and talk. We need to create policy and make the government work and support a liveable city  We need to be responsive to the needs of citizens (maybe not always their wants), balanced (there are a lot of labels out there, and we should look to be moderate and look for compromise), and we need to govern for the greater good, rather than for our own personal preferences.  Trust, honesty, inclusivity in the sense that every voice should be heard and weigh equally. We need to make sure that our government is accessible, and that our processes are good.  Ethical, with integrity, open, responsive – government should be from the bottom up, not the top down.  Good governance is when the needs of everyone are being met, and we have the wisdom as an elected body to see the true needs of the community and align with the values. Also, when the government is operating in the black.  Balancing the voices you’re hearing and making sure that we’re able to hear from a variety of folks – really working for that accessibility. How can the City Council contribute to our residents’ trust in City government?  Transparency – we’ve gotten a lot of letters this week from from a group that thinks that we’re not transparent, so I’ve been thinking a lot about how to build trust.  Make sure that we’re communicating well and actually being as transparent as we think we are. Also, I think that we really need to listen to our constituents. Listen, communicate, and respond appropriately. We have to say things in a way that people can hear them.  Honesty, speaking plainly, being willing to have hard conversations. Ensure that we’re listening and doing our due diligence. We also need to set appropriate expectations – Council and the Mayor are not professional positions, and we all have jobs and things going on in our lives. Character is also important while we’re in the community; we need to abide by the rules that we set. Finally, temperance. We need to be able to keep ourselves in check, respond appropriately, and be patient in difficult situations.  Don’t give off the impression that we only meet with the rich and powerful; we need to respond to specific requests (maybe not the hundreds of form letters) – the micro reflects on the macro. If we can demonstrate good governance, that will go a long way.  Listen to our constituents and keep our promises.  Be authentic, work to break down mistrust.  Authentic communication is very important. Even where there’s confidential information, we should look for aspects that we can share, and communicating why some things can’t be transparent. It’s really helpful when people aren’t happy with what’s going on. When someone comes in and, right off the bat is difficult, they don’t get to play. We’ll engage when people come in and act as decent human beings. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 5 Governing Body Retreat Trusted Advisors Transforming Communities Governing Together Questions City Council Responses What values are important to you in governing?  Honesty, integrity, being forthright  Appreciation for everyone’s roles – appreciate what everyone brings, who they’re trying to represent, and trust each other. The collective vote is what matters, and we can’t hold grudges. It’s not personal – the vote is the ultimate dispute resolution mechanism. We can all think through things differently, and we’re all doing the best we can to vote for our constituents.  Follow-through, fairness, clarity, authenticity, integrity. It’s okay if people change their minds because of new information, but if I’m asked where I am at in a given point in time, I’ll give an indication of where I’m standing.  Mutual respect – we’re all human beings, and the respect is crucial. We’re a council of seven. I also value consistent messaging (from staff to us and from us to the community), and we need to carry the same message, even when we’re voting differently. I don’t want to find out along the way that I didn’t know things that other Council members did.  Follow-through. We all make promises on the campaign, and showing up for those promises is important. I also think that we have to be empathetic, but have boundaries.  Honesty, and an attitude of life-long learning. We don’t know everything, and we need to remember that.  Being gracious and kind. We can disagree and have disputes, but that’s what underlies. What is important to remember when your position is the prevailing decision, and what is important to remember when your position is not the prevailing decision?  Respect everyone’s vote. The majority rules – that’s the system. It’s not a situation for gloating, and it’s not a me vs. you issue. We’re all humans, we’ll make mistakes, and we can always revisit.  Don’t gloat. When things are heated, sometimes it’s good to keep my distance.  Be humble – everyone will be on both sides  It’s not personal, and there’s no right or wrong  Don’t be boastful. I also think it’s important to not waste time; there have been times where the minority has said the same things over and over and over, and we can’t do that, especially where people haven’t reached out, where there isn’t new information – it’s just not efficient.  Be gracious, be kind, and recognize the wisdom of the group. Trust the process, trust the group.  Humility; disagree with issues and not people. We may disagree on how to do things, but we all care, and we need to choose to believe the best.  Sometimes the minority folks are able to ask a lot of questions that help to make the overall product better, because they’re raising appropriate issues.  People process issues differently, and it’s important to learn each other DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 6 Governing Body Retreat Trusted Advisors Transforming Communities Governing Together Questions City Council Responses What type of relationship do you hope to have with your colleagues on the Governing Body?  Civil, authentic, supportive, humor, honesty, clarity, direct, honest  Appreciate each others’ strengths and would like to have fun and have a sense of humor  Respect. Council is like family. We didn’t choose each other, we can’t get rid of each other, and we’re not going to get along all the time.  Trust and respect. I’m glad that we have fun – I love that we’re majority female, and I hope that we can get along and give each other what we need.  I’d like to celebrate each others’ victories and be willing to notice when people do good things  Grit and grace. We’re here to do a job, and that takes a lot of grit, but we also have to extend grace as well.  I’m on “Team Kind” and recognizing what people bring and the cool things that they’ve done. We can all give at different times and in different ways. What type of relationship do you hope to have with your appointed staff (City Manager, City Attorney and Chief Judge)?  Civil, authentic, supportive, but I’m not here to make everyone else’s job easier, and I recognize that that makes things challenging for both of us  Staff is less like family, because we can get rid of them, but I do think that respect is critical  I’d like to have a closer relationship with some of the staff. Sometimes I feel too removed, and we’ve hired so many cool people  Respect for what folks are doing and how well they’re doing it  I can’t tell you how cool it is to ask and question and have the answer in your inbox the next day. I’ll rely heavily on your expertise, and I’m appreciative of the responsiveness and thoroughness.  The professionalism – staff are the experts, we are in charge of being in touch with our constituents. I trust you, I want to work with you, and I appreciate the work that you do.  Of course, look to staff. Staff have expertise. But Council members have expertise too, and Council represents the values of the community. It’s good to have the Council initiatives, and it’s good for staff to implement. There is a right answer on some issues.  Elected officials need to make it a safe space for staff to disagree with us, in cases where they’ve been misunderstood or misquoted, or where there are areas that need to be clarified What do you hope this governing body will be known for?  Being forward thinking, awareness of innovative ideas  Getting sh** done – I think people want action  I’ve heard lately from others that this Council is actually doing things, rather than studying them or evaluating them, and I want to keep things going  I want us to be effective and thinking about the future with every decision that we make  This is simple in theory and complicated in practice: we need to move the City forward. We made provisions for what the City needs, but we did the things that keep Fort Collins unique.  Pragmatic Council, kind, thoughtful. Coming out of the pandemic, I’m really concerned about connectivity (how we move around the city, how we connect with each other – social and physical infrastructure)  Pass good stuff. I find that “no” is the most important word – stop the bad stuff, improve bad stuff, and make sure to do no harm. I don’t regret a single “no” vote, but it’s hard to back up the “yes” votes. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 7 Governing Body Retreat Trusted Advisors Transforming Communities Governing Together Questions City Council Responses What does it mean to be elected by a District to serve the City?  I govern the same. I am what I am, and I have the authenticity thing down. I’m hired for my work ethic, ability, honesty, and I can play well when it makes sense. If there are district issues, I won’t hesitate to disagree with my district if they don’t have the background or the history. I’ll use my judgement and communicate the rationale.  My district has a few things that set it apart, and I’m very in tune with those issues, but there are other things that are more universal. Clean air, growth, development – City-wide, I try to be in tune with the whole city.  It’s hard to know what the majority of your district wants. The voices you tend to hear are the ones who are the loudest and the most privileged. I think back to the campaign a lot – what values and what lens did I present that people responded to? People were willing to place their trust in my judgement.  All our districts are unique, but I’ve experienced a lot of the issues that folks in my district cares about. I won by 40 votes, and it was so close! It only makes sense for my district though. We’re moderate, established, and a lot of the things that are controversial don’t affect us very much.  I won by 10%, and my district is conservative, but I’m not. There are some things that everyone wants – affordable housing, open space – just not necessarily in their backyard. In some cases, our values collide.  I take this very seriously, and I weigh what I think about against how my district thinks about things. I really have an emotional connection to my district, and I’m very committed to both the district and the City.  As mayor, I’m one of seven. No special powers, but there will be some votes that I’ll take as mayor that as a member of District 6, I might vote differently on. I’ll vote my conscience first, but people shouldn’t be expected to know everything all the time. If I’m in a quandary, I’ll reach out to my constituents. We don’t poll, but we can call groups and channel the voices of their members. I’m very eager to make sure that those voices that don’t traditionally have access to government have access. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 8 Governing Body Retreat Trusted Advisors Transforming Communities Governing Together – Questions Appointed Staff Responses What values guide your approach to leadership?  Council is the Board of Directors – you set the vision and align the resources, and we execute. We take the advisory role very seriously, we’re not seeking average, and we don’t have a community that seeks average. I’m here because I want to be here and you want me to be here. We need to be accountable and take seriously the fees, taxes, fines, rates that people pay, and we want to be efficient with our activities. We’re the fourth largest business in town, and we take that seriously – we want to lead and show what’s possible. Fair, trustworthy, reliable. I don’t believe that staff should be advocates, but we want to be thought of as reliable advisors.  Integrity, consistency, impartiality, balance – we balance accountability, empathy, rehabilitation, consequences, etc., but also balance for staff. Commitment to the law, individual rights, to self for reflection and honesty, and commitment to the community as we work to create something good.  The law and the legal context is an important starting point. Another primary value is service to the community and the organization. We get asked if there are strategic objectives for the City Attorney’s Office, but we really support everything. Responsibility, as we have an obligation to not gloss over issues and to inform and educate. Professionalism, collaboration to ensure effectiveness, candor, and humanity (how we deal with people, how we think of the work we’re doing, and have a level of awareness). How can you contribute to residents’ trust in City government?  Transparency, being fair, being open and accessible, respect, and competence. We can really delight people when we’re responsive, as it can be surprising for some folks. Government speak can be a real turn-off, so we need to communicate really clearly. We also want to delight our residents with world class customer service.  The Court is often the contact that the public has with the city, so treating everyone with dignity and respect. We communicate clearly, commit to a just, fair, and equitable Court with understandable processes.  A lot of what we’ve discussed applies to us. On some level, we’re sometimes viewed as a barrier to transparency, so the more we can be conscious of that and be aware of where that doesn’t need to be a factor. We can do a better job translating, and providing language that is more accessible and makes for a more meaningful conversation. What type of relationship do you hope to have with the governing body?  Independence is important, but I see a shared vision. The Council can empower me to make the Court better, and I want to see us building trust and communicating. I want to give Council good information to show how I’m using the authority they’ve given me.  Mutual respect, appreciation (we’re sometimes the hidden machine behind the screen and feel unnoticed), clear expectation, attentiveness, thoughtful about the information that we provide and the form that it comes to you in. Candor and openness.  Important for the Council to be crystal clear in its vision. The clearer you can be, the better we’ll be able to deliver. For me, I’d say that reliability is really important. Trustworthiness works both ways. I know that in some cases Council can work on making a point, but will use staff to do it. Triangulation doesn’t work, and I don’t want to be dragged in to the parts that we’re not experts at. I don’t view this as an us vs. them situation. Staff have opinions, but I want us to be objective and really identify the (few) areas where we are acting as advocates. We’re eager to serve and to align with you, but the vision is yours. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 9 Governing Body Retreat Trusted Advisors Transforming Communities True Today, True in Ten Years The City Council was asked to share their responses to two questions:  What is true about Fort Collins today that you hope will still be true in ten years?  What is not true about Fort Collins today that you hope will be true in ten years? Responses were captured in the following table, as well as the subsequent graphic map. True Today – still true in Ten Years Not True today – hope it will be true in Ten years  I love Fort Collins  Friendly, open, and tolerant  Big small town  A distinct downtown, not just stripmalls  Lots of trees  Good schools, safe neighborhoods  Up-to-date infrastructure  Healthy  Small business innovation  Unique businesses  Abundant open spaces and parks  Open space, trails, the foothills  A leader in environmental innovation  Safe place for families  Best air quality on the front range  Transit that is accessible, safe, and convenient  People who work here can afford to live here  Business community is recovered and better  Infrastructure is improved and we’re ahead of it  Fully accessible, connected public transit  Bike friendly in a big way, with safe routes to schools  Housing inclusion  Equal opportunity to housing  Livable wage jobs  Equal opportunities to jobs  I can get everything I need on my bike or via bus  North half of the City is connected to the rest of the City  More women-owned and Latinx businesses  Equal access to the opportunity to thrive  Rail up and down the front range  Clean air  Bikes  The results of the “True Today – True in Ten Years” exercise were used to confirm Fort Collins’ seven outcome areas (a visual capture of the outcome areas is presented in Appendix A):  Safe Community  Transportation and Mobility  High Performing Government  Environmental Health  Economic Health  Culture and Recreation  Neighborhood Livability and Social Health DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 10 Governing Body Retreat Trusted Advisors Transforming Communities Parting Thoughts Participants were asked to reflect on the first day of the retreat and share their parting thoughts.  This makes me remember to believe all things are possible, and why I do this work.  I think this is a great start and I feel good camaraderie.  I’m tired, but I feel similarly. I’m a little nervous about tomorrow.  Comfortable. The dynamic in the room is comfortable and people have shared their thoughts.  I’ve enjoyed getting to know folks a little better, and I’m excited about the direction we’re all going to go.  I feel positive, and it’s nice to know that everyone is a person. It’s nice to learn more, and I’m curious to see what happens tomorrow.  I like the honest, direct statements. Today has been very revealing, and I feel like there’s a good level of comfort and trust.  The more face time we can get, the more fun and less stressful other times will be.  I’m really encouraged – we have a great team and the help of a great facilitator.  It’s great that we can laugh together, work together, take our votes and move on. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 11 Governing Body Retreat Trusted Advisors Transforming Communities Day Two Initial Thoughts New participants were asked to share their expectations for the day, and Day One participants were asked to consider the activities of the first day and share their reactions and reflections. Executive Leadership Team  Understand expectations of Council and community, and be a part of the organization  Be a rabble rouser; challenge thinking  Support Council and have a loving engagement  Looking forward to getting to know new Council members  Figuring out how we can work together  Interesting conversation and clarity on future direction  Excited to work with the new Council and am excited to have new priorities  Excited to hear what’s important to Council  Hear expectations, think about the 24/7/365 activities  Share what we do and see how it fits in  Listening and orienting to the new Council  Excited to hear the plan for the next two years working together  Looking forward to insights about what’s important to you as a Council Plus/Delta for Day Two  I think it was great to get to know each other  Excited to have the opportunity to have everyone in the same room and have everyone as part of the conversation  Last night set the stage for today. I was first elected 38 years ago, and I’m excited today as I was on the first day.  16 years as City Manager, and I have as much enthusiasm as I ever have. I still get goosebumps about the work, and I love the juxtaposition of the new and the experience.  Appreciate everyone’s time and the effort to do this together, and I’m excited. It’s a strange feeling to be sitting here as Mayor – I’m thrilled for the work ahead of us.  Last night was extremely helpful, as I didn’t know anyone. It’s great to see everyone’s mindset.  Last night was a great start, and I feel like this is a bit like Christmas morning. I’m excited to see what we’re going to give to Fort Collins.  I felt woefully unprepared two years ago, and I’m super excited to see what priorities we share and what new and innovative ideas arise  Nice kickoff, want to explore these ideas further. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 12 Governing Body Retreat Trusted Advisors Transforming Communities Organizational Update The City Manager and staff provided an overview of what the organization has been focused on and its accomplishments relative to the previous City Council’s priorities. The City Manager also provided an overview of how strategic planning and Council priorities fit into the City’s other planning activities, as shown below. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 13 Governing Body Retreat Trusted Advisors Transforming Communities DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 14 Governing Body Retreat Trusted Advisors Transforming Communities Council Priorities Council Members were first asked to determine whether each of the existing Council priorities should be kept as current priorities, delayed, or considered finished. Council confirmed that each of the existing priorities were current and should be continued. Council Members were then asked to provide their individual priorities for the next two years. Those priorities were organized into each of the seven strategic objectives. To provide further direction to staff, Council priorities were subsequently evaluated by staff to determine whether the proposed activity is new, a quick win, already underway, or captured on an existing workplan, as shown in the tables below. Strategic Outcome New Initiative Safe Community Safe community for all Park safety (parking lot barriers at night) Homelessness - increase "outreach" of Outreach Fort Collins to mid-town and north businesses Mental health responders Positive relationship between City of Fort Collins and FCCP (How can we support the police, how can we best vet our officers, how can we expand or improve MHRT, how do we adjust to keeping schools safe if SROs are removed, how can we improve relations between citizens and FCPD?) More stringent penalties for animal cruelty and neglect Transportation and Mobility Join bus forces with PSD Amtrak One hour to get anywhere via bus Free bus service for all High Performing Government Regionalism - collaboration regionally while maintaining the unique character of FOCO (transportation, water, air quality) Prioritizing maintenance and operations (don't forget the nuts and bolts and don’t pass costs on to our children) Ethics reform: revisit the definition of conflict of interest regarding Council participation Look into changing the April election to November with School Board years to have all local elections at once Work/life balance considerations Ranked choice voting Holistic processes Environmental Health White roof program Green electrification of homes Assist with the creation of Wildlife Rehab Center Kill NISP End new drive-thrus Become a bird certified city Help bird species recover Accelerate composting (municipal) DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 15 Governing Body Retreat Trusted Advisors Transforming Communities Strategic Outcome New Initiative Composting - Curbside and business Food waste elimination campaign Work with the national 30/30 program Incorporate irrigation ditches as part of wildlife habitat fabric Leave no trace campaign Adopt grey water statute to allow grey water systems in new buildings Districted system for garbage, recycling and compost End idling Economic Health Raise the minimum wage Close the digital divide Rebuild women's economic power Circular economy plan - incorporate Austin Tech incubator as a model Stop the transfer of tax dollars to developers and corporate interests Incorporate homeowner incentives in permitting and ensure all contractors are permitting Partner with PSD for workforce development Power House/Futures Lab Education to employment pipeline Culture and Recreation Animal health (creative thinking around dogs and cats) Access funding for parks (maintenance and operations, refresh, and new parks) Indigenous Peoples’ Day Improved tree policies Tree planting subsidy Toddler park/ park for children with disabilities Land acknowledgement statement Neighborhood Livability and Social Health Rebuilding communities (15 minute communities, intentional community) Create more intergenerational opportunities Planning Department reboot DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 16 Governing Body Retreat Trusted Advisors Transforming Communities Initiative Type Council Priority Quick Wins Add City holidays - Juneteenth, Indigenous Peoples’ Day, others? (election day?) COVID vaccine incentive programs for City staff Refer to climate change as a climate emergency Pink tax Already Doing Improved and accelerated stream (riparian) restoration (New and existing) Stormwater detention improvements (design) Effective soil amendment policies and compliance (water usage) Juvenile diversion Develop a policy for when police recordings are released Cyber security review Part of an Existing Workplan Money to safe roads Police racing cars/motorcycles – better enforcement Bike routes, paths, and safe routes to schools Improved traffic compliance Increased hiring of women and minority personnel Improve road signage for commuter cyclists (safer roads, wider bike lanes) Bike trail connectivity Focus on connectivity to the north part of the City Improve transportation by connecting, expanding, and planning for future growth (better connection, service to all neighborhoods, encourage use of public transportation, provide for future service) Adopt 1041 Powers Solar - Increase rebates, performance rebates, education, electrification of government buildings and businesses (consider roof setbacks, 120% rule, revamping the Epic Loan) Provide initiatives to install solar - residential Make real progress on the road to Zero Waste (multi-family, construction waste, etc.) Xeriscape - increase rebates and education, less green lawns with new development Protect Hughes Site as public open space Enhanced recycling education Create a targeted, specific plan for business recovery (fully open businesses, take targeted approach, examine policies to ensure that the City stays out of the way and does no harm, remedy for workforce shortage due to gov't assistance, not adopt a minimum wage, continue public vs. private collaboration, explore reducing taxes, licenses, fees, etc. Promote women- and minority-owned businesses Painted streets Expand and provide cell service to all parts of the City (lagging behind in Registry Ridge and South, public safety issue for first responders, businesses not able to work remotely, hurts property values, recommend a study on the coverage area, make a priority by tying leases to coverage) Reevaluate land use code and revamp to adjust to emerging needs (U+2 ordinance, AD, consistent enforcement) DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 17 Governing Body Retreat Trusted Advisors Transforming Communities Outcome Area Previous Council Priority New Council Priority/ Related Initiative High Performing Government Reimagine Community Engagement Improve communication and transparency to the public Civic Engagement Environmental Health Protect and Enhance Instream River Flows Protect the Poudre River from impacts of flow diversion Reduce Plastic Pollution Rebate program for washing machine microfibers Mitigate Impacts of Oil and Gas Encroachment into Growth Management Area Continue to mitigate the impacts of gas and oil Improve air quality Real air quality improvements Economic Health Affordable and Accessible Childcare Workforce development/retention - childcare that is affordable, quality, and accessible Childcare as infrastructure Affordable childcare for City employees Neighborhood Livability and Social Health Mobile home park preservation and resident protections Mobile home parks - local enforcement and resident-owned community process Affordable and Achievable Housing Strategies Rental registry/licensing Increase affordable senior housing Affordable housing funding ADUs and tiny houses The City Council will reconvene in approximately sixty days to revisit its priorities. In the meantime, staff will generate information related to each of the new initiatives, as well as provide updates on the initiatives that are already underway or part of an existing workplan. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 18 Governing Body Retreat Trusted Advisors Transforming Communities Committee and Liaison Assignments The following Council assignments were made. Where applicable, alternates are noted in parentheses. Boards and Commissions  Affordable Housing Board - Emily  Air Quality Advisory Board –Susan  Art in Public Places Board – Tricia  Building Review Commission (Building Review Board) - Shirley  Citizen Review Board – Julie  Disability Advisory Board (Commission on Disability) - Mayor  Human Services and Housing Fund Board (Community Development Block Grant Commission) - Tricia  Cultural Resources Board - Susan  Economic Advisory Board (Economic Advisory Commission) – Shirley  Energy Board –Tricia  Retirement Committee (GERP) - Kelly  Golf Board - Mayor  Human Relations Commission - Emily  Land Conservation Stewardship Board – Kelly  Historic Preservation Commission (Landmark Preservation Commission) - Susan  Natural Resources Advisory Board - Julie  Parking Advisory Board - Julie  Parks and Recreation Board - Mayor  Planning and Zoning Commission (Planning and Zoning Board) – Emily  Senior Advisory Board - Susan  Transportation Board – Emily  Water Commission (Water Board) - Mayor  Women’s Advisory Board (Women’s Commission) - Julie  Youth Advisory Board - Emily  Land Use Review Commission (Zoning Board of Appeals) – Shirley Council Committee Assignments  Ad Hoc Housing Committee  Ad Hoc Community Impact Committee  Ad Hoc Direct Reports Compensation Committee  Downtown Development Authority - Susan  Election Code Committee – Mayor, Tricia, Kelly (Julie)  Ethics Review Board – Susan, Mayor, Julie, (Tricia)  Finance Committee – Emily, Kelly, Julie, (Shirley)  Futures Committee – Mayor, Emily, Susan, (Tricia)  Legislative Review Committee – Shirley, Mayor, Tricia (Susan) DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 19 Governing Body Retreat Trusted Advisors Transforming Communities Other Organizations  Boxelder Basin Regional Stormwater Authority – Julie, Emily  City/Colorado State University Leadership Committee (previously the City/CSU Liaison Committee) – DISSOLVE  Colorado Municipal League (CML) Policy Committee – Tricia, Shirley  Disaster Council - Mayor  Forfeited Property Disposition Committee - Mayor  Housing Catalyst(Authority) - Emily  Larimer County Behavioral Health Policy Council – Susan (Emily)  Library Trustee Selection Committee – Julie, Emily  North Front Range Metropolitan Planning Council – Mayor, Tricia  North Front Range Wasteshed Policy Group – Kelly, Susan  North I-25 Coalition - Mayor  North I-25 Coalition working group: I-25 Funding Committee - Mayor  Northern Colorado Airport Commission – Mayor, Darin  Northern Colorado Airport Selection Committee – Julie, Mayor  Platte River Power Authority (Mayor or designee) – Julie, Darin  Poudre Fire Authority Board of Directors – Emily, Susan  Poudre Heritage Alliance - Julie  Poudre School District/City/County Liaison – Susan, Emily  Committee Regional Transportation Coordination Task Force Policy Advisory Committee - Mayor  Regional Water Collaboration Steering Committee – Kelly, Shirley DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 20 Governing Body Retreat Trusted Advisors Transforming Communities Contributing to the Outcomes The retreat concluded by asking each Council member to share how their personal gifts can contribute to the work the Council has decided it wants to accomplish together.  Mayor: I’m an extrovert. I was in the Peace Corps, and we moved to Mozambique for six years when it was the poorest country in the world. I’m exceptionally calm, and the calm scary voice is pretty much as bad as it gets. I have a lot of patience, and things generally work themselves out. There will obviously be areas of concern; and I’ll speak out when I need to. I don’t anticipate being an interventionist, and I’m one of seven. I think about things, I hear them, and I assume that things will work out. I’m grateful that we live in a safe, clean environment, and I’m an incurable optimist.  Susan: I bring a lot of lived experience that I can fall back on – if you’ve been around long enough, you’ll see it come back around. There’s a recognition that some “innovative” things are just remakes in better forms. I think of myself as a life-long learner. I enjoy working with people, I enjoy being on Council. In terms of style, I take in a lot of information before I speak. I don’t want to be thought of as not knowing what’s going on because I’m slower to speak up.  Shirley: Mom of four, I bring everything to the table. I try really hard to be consistent, and I’m persistent. I have a servant heart and I like to help people. I like things organized and logical, and I’m a good listener.  Julie: I’m pragmatic and logical. I prefer to break problems down into their individual parts. I have a master’s and am currently pursuing a master’s in public policy. I tend to be quiet, and I don’t like to repeat what others say, because of my love of efficiency. I don’t like to fill empty space with words, and will try not to do that.  Tricia: 12 schools before graduating high school; tend to be a bit of a risk taker. I was an entrepreneur – started a subscription business fifteen years before it was a thing. Made it most of the way through a PhD program, and have had a lot of different life experiences that can contribute to how I view things as a Council member.  Emily: First millennial to be elected to Council. Harder to keep the same quality of life. Very values driven, background in public health. I try to make sure that the things I talked about on the campaign trail are the things that I want to focus on. I am an introvert, this can be overwhelming, but Council stretches us in in good ways.  Kelly: Did international politics, then national politics, then the highest form – local government. I try to go beyond the packet and bring information to Council that will be helpful. I consider myself an impact player, and I think that there’s a good chance that this Council might have the most positive impact with the least drama over the last 46-47 years. It won’t always be easy, but we’re going to do more than fine. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 21 Governing Body Retreat Trusted Advisors Transforming Communities Day Two – Parting Thoughts Participants were asked to reflect on the retreat and share their parting thoughts.  Inspired and optimistic  Shared love of community and purpose  Insightful  Enjoyed the opportunity – very good day  Excited to work with the new Council – blue skies ahead  Ready to go  Inspired  Thankful to meet everyone  Appreciative  Love hearing the why and the thinking behind the priorities – Engaged  Appreciative of the need to pay attention to core functions – this is a really cool Council  Great conversation  I didn’t really have expectations, but I had a lot of hope. I’m feeling really optimistic about the Council and the folks in the room  I think the last few days have really demonstrated that we can work well together and do great things  I’m not annoyed at all, and I’m glad that we get to work together more. I’m thrilled and excited.  I’m feeling motivated and energized, plus ambitious.  There’s a lot of commitment, and watching everyone navigate this process, I think we’ll get to a place of satisfaction, and I’m encouraged.  I’m really grateful to see the really positive dynamic between council members. It was evident in the preparation that you did  Let’s get to it  The preparation was obvious, and we did the prethinking that we needed to. The facilitation was excellent, but we went through some fairly contentious exercises that went very smoothly. We were all very gracious.  Thank you to everyone.  I’m feeling very motivated. The Council wants to be intentional, and I love that.  I’m excited that we’re taking the low-to-no drama approach to government, we had some fun, and I’m appreciative that everyone took the time to participate today. I hope that the way we worked together today is how we work together from here on. We’re in for two good years. DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327 City of Fort Collins Page 22 Governing Body Retreat Trusted Advisors Transforming Communities Appendix DocuSign Envelope ID: 3818F063-9780-4577-8474-141B1CF51327