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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/5/2021 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - January 4, 2021 City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 4, 2021 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, City Manager Darin Atteberry, Deputy City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron (all by video-conference call) met on Monday, January 4, and the following summarizes the discussions that began at 7:35 a.m. January 5 Regular Meeting: • This Council meeting will be remote. Public participation for the meeting will be available in three ways: by phone, online through Zoom and by email. • There will be one proclamation declaring January 5 as Lucia Liley Day in honor of Ms. Liley’s contributions to the community on her retirement. • Drainage easement for new Veterans’ Affairs Clinic – The new clinic will be located on the northeast portion of the airport site just north of the Western Area Power Administration building. It was noted that further conversation about elevating development standards at the airport can be done as part of the upcoming airport strat ops meeting. • Easement for remediation activities on Cathy Fromme Prairie – This item is consistent with the requirements agreed to in the Intergovernmental Agreement that was just approved. It was noted that the Land Conservation Stewardship Board should be briefed when an easement, if any, moves forward. • Appointments to various boards, commissions and authorities – The Mayor noted some concerns related to the Planning & Zoning board appointments and indicated he may pull this item for further discussion. • Appointments to fill key vacancies to replace former Mayor Pro Tem Stephens – General information about these vacancies was provided, including: Poudre Fire Authority Per an IGA with Poudre Valley Fire Protection District, provides for the establishment of a governing board to administer the Poudre Fire Authority. The governing board is comprised of 2 members appointed by the City; 2 members appointed by the District; and 1 member appointed by the 4 members mentioned. Meetings are the 4th Tuesday of each month at 8:30 a.m. Councilmember Summers is also a member. No alternate. Leadership Planning Team Meeting January 4, 2021 Page 2 of 5 North Front Range Metropolitan Planning Organization – Planning Council Resolution 87-123 approved formation of the North Front Range Metropolitan Planning Council to allow Fort Collins to work with other local governments in Larimer and Weld Counties to develop transportation plans and policies that will assist in managing projected growth in a sound, cost-effective manner. The formation was required under Section 134 of Title 23, U.S.C., as amended, for the use of Federal funds in transportation projects within US Census designated urbanized areas. As well, Section 174 of the Clean Air Act, as amended, requires that, for areas which have not attained national standards for carbon monoxide and other designated pollutants, the State and officials of local government shall jointing determine an implementation plan to bring the area into compliance. Meetings are the 1st Thursday of every month, from 6:00-8:30 p.m. Mayor Troxell is the alternate. Council appoints a representative and an alternate under the MPO IGA. North I-25 Coalition Working Group This is a working group of the North I-25 Coalition that focuses on local, state and federal items relevant to Northern Colorado. Meetings are the 1st Wednesday of each month at 6:30 p.m. North I-25 Coalition Working Group: I-25 Funding Committee This is a working group of the North I-25 Coalition that focuses on local, state and federal funding for I-25. Meetings are the 1st or 2nd Friday of every month, at 12:30 p.m. General Employee’s Retirement Committee Manages/administers the Retirement Plan for members and retirees and manage accumulated Retirement Fund money; determine the eligibility/service of members under Plan rules; interpret the Plan's provisions; and authorize payment of retirement benefits and bills for expenses of Plan and Committee. 2nd Thursday of each month at 1:15 p.m. No alternate. Ad-Hoc Housing Committee The Ad Hoc Housing Committee was established by Resolution 2020-068 on July 21, 2020 with an overall purpose to support the development of the Housing Strategic Plan, including but not limited to exploring, reviewing, discussing, and making recommendations on the content of the Plan and overall housing efforts. The committee is made up of three Councilmembers and will advise City Council about potential future actions. Meetings are held from 5:00-7:00 p.m. Scheduled meetings: • January 14, 2021 • February 11, 2021 • March 11, 2021 • April 8, 2021 Councilmembers Cunniff and Gorgol are members. No alternate. Leadership Planning Team Meeting January 4, 2021 Page 3 of 5 The process for selecting the Mayor Pro Tem will include Councilmembers indicating their interest in the role, followed by motions and voting until a majority of Council has selected a new Mayor Pro Tem. The process for selecting replacements to the four boards and/or committees will include: • Councilmembers indicate their interest in a role; comments and discussion. • Motion to adopt the Resolution with blanks (for each appointment) to be filled in. • Motion and voting on amendments filling in each blank until each appointment has been filled. • Vote on the Resolution with the blanks filled in. • Parks and Recreation Master Plan – Staff received an email asking where changes could be found related to equity provisions in the master plan and how different uses and preferences in park design are reflected. Staff will be sending a response to this item. • Charter Changes – Staff received a question about the priority of the Charter changes in case Council desires to reduce the number of changes that move forward. The changes are ordered according to rough priority. These items were prepared consistent with Council’s work session discussion and staff is not aware of controversy surrounding any of the items presented. It is unknown whether concerns or objections will emerge from Council’s discussion. • Utilities’ right of entry into buildings and onto premises – This item was originally part of a group of updates to Chapter 26 of the City Code. This item cleans up the process and sets a more definite way for staff to proceed if a property owner refuses access. It was noted that this could have been brought forward on the Consent calendar with the other changes. • Other Business – The motion to call a special meeting for January 12 may be modified to include first reading of an appropriation for small business relief money that was recently approved by the General Assembly as part of a special session. Larimer County is working with a handful of local municipalities to get funds distributed on an immediate basis. January 6 Special Meeting: The interview process for the January 6 meeting was discussed. The process is expected to work as follows: • Description of the process by the Mayor (3 minutes) • Opening statement based on direction from the Mayor – 1.5 minutes for each candidate (12 minutes) • Pre-defined question from the Mayor – 2 minutes for each candidate (16 minutes) • Pre-defined question from Councilmember – 2 minutes for each candidate (16 minutes) • Pre-defined question from Councilmember – 2 minutes for each candidate (16 minutes) • Follow-up questions from Councilmembers and discussion (30 minutes) • Closing statement – 1.5 minutes for each candidate (12 minutes) Total time: 1 hour and 45 minutes. Councilmembers will receive the proposed list of pre-defined questions in a separate email. The questions have been updated based on feedback received from Councilmembers Gutowsky and Summers. Councilmembers will also have a chance to ask follow-up questions as part of the process. Councilmembers who are interested in Leadership Planning Team Meeting January 4, 2021 Page 4 of 5 asking one of the predefined questions, should let City Clerk Coldiron know. Otherwise, the Mayor will request that individual Councilmembers ask the unassigned questions. 6-Month Calendar: • January 12, 2021: o A Special Meeting will be added to the calendar (Council will vote on this at the January 5 meeting). • January 19, 2021: o Treasurer & Public Trustee Report from Irene Josey will be added to the calendar. o The executive session related to Broadband is expected to be moved since an update was just provided on this item on December 22, 2020. • February 2, 2021: o Metro Down Payment Assistance (DPA) Partnership was added to the calendar. Staff is asked to provide additional information about this item at the next Leadership Planning Team meeting. • February 9, 2021: o Montava Water Supply Process has been added to the calendar. It was noted that this item should start with a higher-level policy discussion about utility issues in the northeast section of the city. o Historic Preservation property survey and designation priorities – The Mayor thanked staff for the recent meeting held on this topic. Deputy City Manager DiMartino will be viewing a related budget work session and provide more information on the discussion around prioritization. • February 23, 2021: o Wastewater Utility Overview was added to the calendar (moved from January 12). o East Mulberry Corridor Planning was added to the calendar (moved from February 9). • April 27, 2021: o Water Utility Overview was added to the calendar (moved from April 13). City Clerk Coldiron: • Two additional filings were received for Council candidates (District 4). Unofficial Candidates as of January 4, 2021 include: Mayor: o Jeni James Arndt o Gerry Horak Leadership Planning Team Meeting January 4, 2021 Page 5 of 5 Councilmember District 1 o Susan Gutowsky Councilmember District 3 o Tricia Canonico Councilmember District 4 (two-year term to fill vacancy) o Jessica Dyrdahl o Erin Hottenstein o Shirley Peel - NEW o Melanie Potyondy o Sidna Rachid o Bill Wright - NEW Councilmember District 5 o Kelly Ohlson • Noted an ASCSU representative has asked about the process for Council to place an item related to U+2 on the ballot. ASCSU representatives are expected to reach out to Council regarding this possibility. It was noted that this should be a recommendation from the Ad-Hoc Housing Committee if Council were to further pursue this. • Noted an appeal has been received related to the approval of the 738 Campfire Drive Extra Occupancy Project Development Plan. More information will be provided to Council later today. City Attorney Daggett: • Noted staff continues to meet with Colorado State University (CSU) representatives about the Hughes Stadium property to better understand what CSU is planning from a development standpoint. More information will be provided as it becomes available. Mayor Troxell: • Wished everyone a Happy New Year! Meeting adjourned at 10:44 a.m.