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HomeMy WebLinkAboutMINUTES-02/21/1974-Regular1,02 February 21, 1974 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO ' Council -Manager Form of Government Regular Meeting - 6:30 P.M. Present: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Staff members present: Brunton, DiTullio, Bingman, Kane, Cain, March and Lewis. Poudre General Tire Recipient of Merchant of the Month Award Fire Chief Ed Yonker presented the Merchant of the Month Award to Mr. Charles Habel of Poudre General Tire for their efforts in Fire Prevention. Minutes of the February 7, 1974 meeting approved Mayor Preble stated copies of the minutes had been received. Councilman Bowling stated there had been an omission of his motion regarding smoking in the Council chamber. This motion v-tas not, in fact, omitted from the minutes; an error at the , printing office deleted a page from the minutes, which has since been mailed to the Council members. Mayor Preble stated the minutes stood approved as corrected. Petitions for Storm Sewer Improvement District referred to Administration and City Attorney Director of Community Development, Roy A. Bingman, stated the City had received six petitions from property owners bordering on a drainage area, that generally runs from Taft Hill Road, to West Prospect and west Elizabeth. The petitions was for a Storm sewer Improvement District. , Councilman Russell made a.motion, seconded by Councilman Lopez, to accept the petitions and refer them to the Administration and City Attorney for checking and establishment of a district. Yeas: Council members Bowling, Fead, Gray, Lopez,,Preble, Reeves and Russell. Nays: None. Final Plat of the Partial Replat for Edora Acres approved Director of Community Development, Roy. A. Bingman, identified the area; Planning Director, William Kane, stated the intended use was for four -plea development, the Planning and Zoning Board unanimously voted for approval. , 102 193 Councilman Bowling inquired into the landscaping and Mr. Hunt, Developer, spoke to the construction schedule, the plans to cork with the City Arborist on shrubbery and an access to Prospect, stating there would be none. Councilman Bowling made a motion, seconded by Councilwoman Gray, to approve the final plat of the partial replat for Flora Acres. Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. Ordinance adopted on second reading establishing additional ✓0 departments in Administrative Branck of City Government Councilwoman Gray made a motion , seconded by Councilwoman Reeves, to adopt Ordinance No. 10, 1974. Yeas: Council members Bowling, Fead, Ga Gray, Lopez, Preble, Reeves and Russell. Nays: None. ORDINANCE NO. 10 1974 BEING AN ORDINANCE ESTABLISHING ADDITIONAL DEPARTMENTS IN THE ADMINISTRATIVE BRANCH OF THE CITY GOVERNMENT WHEREAS, Section 2 of Article IV of the City of Fort ' Collins provides for the establishment of offices, departments and agencies of the administrative branch of the City govern- ment by ordinance upon recommendation of the City Manager; and WHEREAS, the City Manager has recommended to the City Council a reorganization of the administrative branch of the City government, which reorganization consists of establishing additional departments and offices; and WHEREAS, such reorganization has heretofore been imple- mented with the concurrence of the City Council on a trial basis; and WHEREAS, the City Council desires to approve and establish such reorganization and authorize the same by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS: Section 1. Department of Community Development. A. There is hereby created a Department of Community Devel,)pment, which department shall have the responsibilities and functions hereinafter indicated for the divisions of the ' department and such other duties or functions as may be pro- vided by law or ordinance or assigned by the City Manager. B. There is hereby established the office of Director of. Community Development who shall be appointed by the City Manager. The Director of Community Development shall have control and supervision over all employees assigned to this department, subject to the supervision of the City Manager. 103 04 C. The Community Development Department shall consist.of ' the following divisions: 1. Planning and Zoning Division. This division shall be headed by the City Planner who shall be appointed by the Director of Community Development. The Planning and Zoning Division shall: _ a. Advise the City Manager, the City Council and the Planning and Zoning Board on all matters affecting land.planning and zoning in the City. b. Recommend action on all annexation requests. c. Recommend action on all zoning requests. d. Recommend action on all proposed sub- division plats. e. Establish liaison and close working relation- ships with other administrative offices of the City and other local government agencies and institutions in order to coordinate plans for all areas in and around the City. f. Promote the realization of the comprehensive I plan for the City. g. Integrate all individual projects or programs and develop plans to insure harmonious and integrated planning for the City. 2. Engineering Division. This division shall be headed by the City Engineer who shall be appointed by the Director of Community Development. The Engineering Division shall: a. Keep and maintain accurate maps, plats and records of all public works, lands or property owned by the City. b. Advise City officials on all engineering matters referred to it. C. From time to time as required by the Council or City Manager make reports regarding public improvements or such other work as may be requested. 3. Traffic Engineering Division. This division shall be headed by the Traffic Engineer who shall be appointed by the Director of Community Development. The Traffic Engineering Division shall: 104 1 9 5- a. Be responsible for signalization, signing and marking for all streets in the City. b. Make such studies of traffic conditions as may be necessary'or directed. c. Make suggestions and recommendations to the Director of Community Development regarding traffic on City streets. 4. Building Inspection Division. This division shall be headed by the Building Inspector who shall be appointed by x' the Director of Community Development. The Building Inspection r r Division shall: Ga. Inspect all.construction in the City to insure -compliance with applicable codes and ordinances of the City. b. License building contractors in the City and maintain necessary testing and examination procedures in connection with the licensing of contractors. c.- Review all plans for construction in the City and issue building permits in connection with all buildings. d. Maintain liaison with all boards and agencies concerned with building and construction in the City. D. •In addition to the functions and duties prescribed above for the divisions of the Community Development Department, such divisions shall perform such other duties or functions as may be provided by law or ordinance or assigned by the Director of Community Development. ' Section 2. General Administrative Services Department. A. There is hereby created a Department of General Administrative Services, which department shall have the responsibilities and functions hereinafter indicated for the divisions of the department and such other responsibilities and functions as may be provided by law or ordinance or assigned by the City,Manager. B. There is hereby established the office of Director of General Administrative Services who shall be appointed by the City Manager. The Director of General Administrative Services shall Kave control and supervision over all employees assigned to this department, subject to the supervision of the City ' Manager, C. The General Administrative Services Department shall consist of the following divisions: 105 m 1. Personnel Division. This division shall be headed by a personnel officer who shall be appointed by the Director of General Administrative Services. The Personnel Division shall: a. Be responsible for all matters concerning the City employees, including selection,' -promotion, testing, grievances and othbr personnel procedures. b. The Personnel Division shall further maintain a general information service for City employees. - 2. Purchasing Department. This department shall act as.a division of the General Administrative Services Department and shall be headed by the Purchasing Director who shall be known as the Purchasing Agent and who shall be appointed by the Director of General Administrative Services. The Purchasing Department shall be responsible for all City purchasing as provided in the Charter and ordinances of the City. 1 3. Warehouse Division. This division shall be , headed by a Stock Control Manager who shall be appointed by the Director of General Administrative Services. The Warehouse Division shall operate the City warehouse and maintain all stocks and supplies assigned to the warehouse. 4. Equipment Division. This division shall be headed by an Equipment Superintendent who shall be appointed by the Director of General Administrative Services. The Equipment Division shall: a. Be responsible for the maintenance of all equipment of the City assigned to it for maintenance. b. Operate the City•Garage. C. Assign and schedule the use of all equipment of the City assigned to the Equipment Division. 5. Systems and Information Division. This division shall be headed by an A.D.P. Supervisor who shall be appointed by the Director of General Administrative Services. The Systems and Information Division shall develop and operate computer and other systems of the City. 6. Building and Grounds Division. This division ' shall be headed by a Maintenance Superintendent who shall be appointed by the Director of General Administrative Ser- vices. The Building and Grounds Division shall be responsible 106 147 1 1 r, for the maintenance of all buildings and grounds of the City except those assigned to other departments. 7. Safety Division. This division shall be headed by a Safety Officer who shall be appointed by the Director of General Administrative Services. The Safety Division shall: a. Develop and maintain such safety programs as may be needed by the City in order to comply with federal and state laws and insure the safety of City personnel. b. Maintain of,the City and advise such safety procedures. liaison with other departments other departments of necessary c. 'Maintain such training programs as may be necessary to insure safety of City personnel. d. Advise the City Manager on all matters concerning the safety and health of City personnel. D. In addition to the functions and duties prescribed above for the divisions of the General Administrative Services Department, such divisions shall perform such other duties or functions as may be provided by law or ordinance or assigned by the Director of General Administrative Services. Section 3.. Except as duties may be reassigned by the express provisions of this ordinance, this ordinance shall not change any of the functions or duties of other established departments of the City as set forth in the Charter or ordinances of the City. Introduced, considered favorably on first reading, and ordered published this 7th day of February, A.D. 1974, and -to be presented for final passage on the 21st day of February, A.D. 1974. Mayor ATTEST: i City Cler Passed and adopted on final reading this 21st day of February, A.D. 1974. Mayor. ATTEST; City Clerk 107 First reading: February 7, 1974 (Vote: Yeas: 7; Nays: 0) , `Final reading: February 21, 1974 (Vote: Yeas: 7; Nays: 0) Publishing dates: February 12 and 26, 1974 Attest: it�'y Ordinance adopted on first reading rezoning property by Thelma Johnson Director of Community Development,Roy A. Bindmman, identified the area as now described and the property originally requested for rezoning. This petition has been through two Planning and Zoning meetings; the original request has been amended from a request from RM zoning on the RL pro- perty to a request for a rezoning for a larger area to RMP zone. Planning Director, William Kane, spoke to the island of low density residen- tial zoning; the notification of adjacent property owners in order that they might be aware of any future development of Taft Hill Road. A PUD would be required under this zone (RMP). Councilwoman Gray inquired into the minority report from the Planning ' and Zoning Board expressing concern for establishing a precedent for further rezonings to higher density in the area around the mobile home zone. City Attorney March responded he felt it was more of a concern because. of the history of this tract of land; the existing zoning (RL) had been a compromise when the area was annexed. There was definitely not a legal precedent in this matter. Council also addressed the allowable density and the impact on schools and roads; and the concerns of the Planning and Zoning Board that the Board was not truly a Planning Board but only a Zoning and Rezoning Board. Mr. Tom Purdue, President of Planning Service, Inc., representing Mrs. Thelma Johnson, et al, spoke to the proposal for the requested rezoned property. Mrs. Johnson and Mr. Gilsdorf spoke in favor of the ordinance as drawn. Councilman Bowling made a motion, seconded by Councilman Fead, to adopt Ordinance No. 11, 1974 on first reading. Yeas: Councilmen Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. Ordinance adopted on first reading amending the Code relating to the Water Utility ' Mayor Preble stated this ordinance changed the definition of a living unit. UE 0 1110,41 1 P 1 Councilman Lopez made a motion, seconded by Councilwoman Gray,. to adopt Ordinance No. 12, 1974 on first reading. Yeas: Council members Bowling Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. Ordinance adopted on first reading amending the Code relating to the Electric Utility Mayor Preble stated this again was changing the definition of a living unit. Councilwoman Reeves made a motion, seconded by Councilman Russell, to adopt Ordinance No. 13, 1974 on first reading. Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. Resolution adopted as amended approving agreements to be entered into with other agencies to provide services to the City City Attorney March stated there were some incorrect names on the agreements. The changes were as follows: 1. Larimer County House of Hope; and "Inc" at the end of the name. 2. Board of County Commissioners of Larimer County; add, "Colorado". 3. Women's Crises and Information Center; add "Inc."., 4.. Community Industries should be sticken and the name Poudre Trans- portation Corp, Inc. S. The Point should be stricken and the name "Fort Collins Foundation for the Committees on Drug Education. Councilman Bowling made a motion, seconded by Councilwoman Reeves, to amend the resolution by making the above changes. Yeas; Council members Bowling,. Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None: Councilman Russell inquired if the Council, as a whole, was not to serve , on the Committee to meet with the County and the, :ity of Loveland? City Manager.Brunton stated this was correct and was an error in the memorandum. Mayor Preble stated each agreement would be discussed. 1. The first agreement was with Larimer County Youth Homes,Inc. Mr. Adams of Larico, responded to Council questions on the number. of children in residences, the way the children are referred to Larico and the possi- bility of requesting additional funding for a counseling service to be instituted. Councilman Bowling stated this request was :cAnsiderably different from the original request. 2.. The Larimer County Youth Services Bureau, also represented by Mr. Adams was next discussed. No questions from Council members were posed. 3. North Central Comprehensive Health Planning Association, Inc. No questions by -Council members were posed. 4. Volunteer Clearing House, Inc: represented by Mary Bates:. Mr. Andy Anderson, President of the Concerned Citizens, inquired if this was not a duplication of program now handled by the County and.State ' Social Services? Mrs. Bates stated this was a new service, not dup- licated by any other agency, and spoke to the scope of the program. S. Larimer County House of Hope, Inc. No questions were posed by Council members. 6. Women!s Crises and Information Center, Inc. No questions posed by Council members. 7. Salvation Army. No questions posed by Council members.._.,_ 8. The Poudre-Thompson Community Action Program, Inc. Mrs. Phyllis Mattingly spoke to the scope of the program and stated this was not a duplication of the services provided by the Vo-Tech Center. Mrs. Mattingly stated.this was to be used as a pilot program for the state. Mrs. Mattingly also submitted a list of names of the people who had been placed by the project, and she requested that the funding on.this agreement be made retroactive to February 1, 1974. . ,No Council action taken on this request. 9. Poudre-Thompson Transportation Corps., Inc. Mr. Andy Anderson of the Concerned Citizens inquired if Care -A -Van was to provide trans- portation for the elderly, as .proposed to the Association of Retired Persons. Mayor Preble stated the Bus System would provide for the , elderly. Councilman Lopez stated it was his understanding that disabled elderly would be using the services of Care -A -Van. 110 I III ' Mr. Anderson also inquired if a charge would be made. City Manager Brunton stated no charge would be made, but donations would be accepted, to keep them from violating the PUC regulations. Captain McPherson of the Salvation Army stated he took exception to this statement as the Salvation Army received a bill when they used their services; they were charged by the mile. 10. Retired Senior Volunteer Program, sponsored by Poudre-Thompson Trans- portation'Corps; no questions raised by Council members. X 11. The Fort Collins Foundation for the Committee on Drug Education; Mr. Dave Adamson, Director, responded to the Council questions on the size of staff, the case load, the members of the Staff and their functions; and the combined salaries of the Staff. ~ Councilwoman Gray inquired into the possible duplication of services as performed by the Bar Association. Mr. Adamson stated a meeting with the Bar Association Legal Aid Committee had been held and he felt an agreement had been reached on a method of handling referals. On the agreements in general, Mayor Preble inquired into the 90 day can- cellation clause of some of the agreements; and the advanced timing required. City Attorney March stated there was nothing magic about 90 days and Council could change that period if they so desired; Councilman Fead inquired if ' it was not understood that these agreements would automatically expire on December 31, 1974; Attorney March stated it was to the contrary that they would automatically renew if they are not cancelled. Councilman Fead stated he would like to see them set up so that they automatically cancel on December 31st and that any interim cancellation would require the notice. City Manager Brunton stated it was his under- standing that this commitment was only for the 1974 fiscal year, as this is the only time money is budgeted; so in effect, if Council does not budget money in the 1975 budget for these programs, they would automa- tically become non-existent by the mere fact that they are not funded. City Attorney March stated each agreement should be reviewed if they are to be amended. 1. North Central Comprehensive Health Planning Association, Inc.; this is a one time, one year provision. 2. Volunteer Clearing House, Inc.; the calendar year 1974, and it goes from month to month thereafter and 30 days to cancel. 3. Larimer County House of Hope is a month to month and 30 days; this is an area that is difficult to predict what the City is going to do when the new law goes into effect; change to 30 days. 1 4. Larimer County Youth Services is a one time, no renewal. 5. Women's Crises and Information Center is this year and then a month to month with a 30 days. 7_l 6. Salvation Army was month to month with 30 days. 7. Community Action Action Program Association, Inc would be month to month and 30 days -- this was year. .1 after changing changed to year to 8. Poudre-Thompson Transportation Corps, Inc., the transportation part was changed to 30 days and calendar year 1974 and year to year. Councilman Fead stated he was concerned about fares, etc., on this item and would like to have it deleted from the resolution and taken .up later. 9. Poudre--Thompson Transportation Corps, hc; the Retired Senior Volunteer Program is a one time payment. 10. Fort Collins Foundation for the Committee on Drug Education (The Point) would change to 30 day notice, calendar year and month to month. 11. Larimer County Youth Homes, Inc. is month to month and would change to 30 days. Councilwoman Gray reported on the Council on Alcoholism; the last time the Committee met, they were awaiting a report from the Building Inspection office and the report stated $2,000 to $5,000 would have to be put into the house and considered the prohibition for that length of time so the Council on Alcoholism might get some state funds. Council member Lopez left the room at this time as he serves on the Board of some of the above agencies. Councilman Fead made a motion, seconded by Councilman Bowling, to remove the Care -A -Van transportation item and retain the Retired Senior Volunteer., item on the resolution and ask for clarification of the dates presented by the Salvation Army. Yeas: Council members Bowling, Fead, Gray, Preble, Reeves and Russell. Nays: None. (Councilman Lopez out of room) Councilman Russell made a motion, seconded by Councilman Fead, to adopt the Resolution as amended. Yeas: Councilmembers Bowling, Fead, Preble, Reeves and Russell. Nays: None. (Council members Lopez and Gray out of room) RESOLUTION 74-18 OF THE COUNCIL OF.THE CITY OF FORT COLLINS APPROVING CERTAIN AGREEMENTS TO BE ENTERED INTO WITH OTHER AGENCIES TO PROVIDE SERVICES TO THE CITY WHEREAS, heretofore the City of Fort Collins has.received from the Federal Government certain revenue sharing funds, and WHEREAS, the Council has determined to use a portion of 1 1 1 said funds to develop human resource programs in the City, and ll.a, ._ 30 JO in rj WHEREAS, the Council has heretofore authorized the creation of a Department of Human Resources in the municipal service of the City, and ___.WHEREAS, after consideration of the programs -which the City Council desires to iMplement, it has been determined that it is in'the best interests of the City to contract with other a3encip.i.for the implementation of some of these programs, and WHEREAS, contracts have been prepared as follows: Contracting Party Services North Central Comprehensive Health Central coordinating and . Planning Assoc., Inc. and planning of health services Volunteer Clearing House, Inc. Larimer County House of Hope, Inc Board of County Commissioners of Larimer County, Colorado Women's Crisis and Information Center, Inc. Salvation Army Poudre-Thompson Community Action Program, Inc. Human service occupations _: program to train and place homemakers and to provide homemaking.service to handicapped and aged under _ subsidy program when they -_. cannot otherwise afford the service Detoxification and re- habilitation of alcoholics Larimer County Youth Services Bureau to channel youth out of juvenile justice system by way of constructive anti - delinquency programs Multidimensional assistance, counseling, information and referral Drop -in Center for the aged Industrial trailing, therapy and employment for socially and economically deprived persons III 114 Poudre-Thompson Transportation Corps, Inc. , Fort Collins Foundation for the Committee on Drug Education Retired Senior Volunteer ' Program to provide volunteer community service positions and administrative backup for retired persons General service for economi- cally deprived residents of the community including medical clinic; legal aid clinic, psychological services, drug information and other opportunities for personal growth and social action for betterment of Community Larimer County Youth Homes, Inc. Providing short term shelter and family crisis intervention counseling for youth and young adults and WHEREAS, said agreements have been approved by the City Manager and the City Attorney and the City Council desires to approve ' such agreements and authorize their execution. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF. FORT COLLINS that the terms and conditions of the aqreements above referred to be and the same hereby accepted and approved and BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they hereby are authorized and directed to execute said agreements for and on behalf of the City of Fort Collins. Passed and adopted at a regular meeting of the City. Council held this 21st day of February, 1974. ATTEST:Mayor ' City Clerk Resolution adopted appointing James M. Nichols to fill a Vacancy on the Fort Collins Human Relations Commission Councilman Russell made a motion, seconded by Councilman Fead, to adopt the resolution.- Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. RESOLUTION 74-19 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPOINTING JAMES M. NICHOLS TO FILL A VACANCY ON THE HUMAN RELATIONS COMMISSION b WHEREAS, a vacancy now exists on the Fort Collins Human Relations Commission, and WHEREAS, the City Council desires to appoint James M. Nichols P to fill such vacancy and he has indicated he is willing to accept such appointment. ' NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that James M. Nichols be and he hereby is appointed'as a member of the City of Fort Collins Human Relations Commission for a term to expire on July 1, 1975. Passed and adopted at a regular meeting of the City Council held this 21st day of February, A.D. 1974. Mayor ATTEST: .City Clerk Councilwoman Reeves inquired into the recommendation of the Administration that the Human Relations Commission study and evaluate the Human Resources Program for the next year. Councilwoman Reeves made a motion, seconded by Councilwoman Gray, to request that the Hunan Relations Commission study the area of Human Resources and report back by July. Yeas: Council members Bowling, Fead, Gray, Lopez,-Preble, Reeves and Russell. Nays: None. 1 1 C Resolution adopted opposing House Concurrent Resolutions No. 1001 and No. 1005 Mayor Preble stated these resolutions- were up before the legislation and were attempts to control municipal utility operations. Councilwoman Gray stated Council had discussed these resolutions briefly about a month ago, and reported briefly as Council's Legislative Chairman on the intent of the resolutions. Councilman Fead made a motion, seconded by Councilman Lopez, to adopt the resolution. Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. RESOLUTION 74-20 OF THE COUNCIL OF THE CITY OF FORT COLLINS OPPOSING HOUSE CONCURRENT RESOLUTIONS NO. 1001 and 1005 WHEREAS, there has been introduced into the 49th General Assembly of the State of Colorado House Concurrent Resolution No. 1001 which provides for submitting to the qualified electors of the State of Colorado an amendment to the Constitution of the State of Colorado authorizing the Public Utilities Commission to regulate the facilities, service, rates and charges of municipally owned.utilities both inside and outside the corporate limits of a municipality, and WHEREAS, House Concurrent Resolution No. 1005 has also been introduced, which resolution provides for submitting to . the qualified electors an amendment to said Constitution authorizing the General Assembly to regulate the facilities, service, rates and charges of a utility owned by a Home Rule City in areas served outside the boundaries of said municipality, and WHEREAS, it has been the historic practice under our', Constitutions and democratic system of government to encourage self rule by municipalities, and l 1 1 116 1 30 30 �0 "J^ 1 1 WHEREAS, the changes which would result from the adoptiong of said resolutions Nos. 1001 and 1005 would breach the long-established concept and principal of such government by permitting the State to regulate municipally owned facilities, and WHEREAS, to permit the State to regulate municipally owned facilities would lead to further encroachments by the State over the facilities and affairs of the municipalities, either directly or indirectly. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the City of Fort Collins does hereby oppose said resolutions Nos. 1001 and 1005 and urges the residents of the City of Fort Collins and of other municipalities or institutions and representaties to actively protest and resist the same, and BE IT FURTHER RESOLVED that the City of Fort Collins hereby requests that it be notified through its City Manager of any hearings to be held on House Concurrent Resolutions No. 1001 and 1005. Passed and adopted at a regular meeting of the City Council held this 21st day of February, A.D. 1974. ATTEST: / 1/ , City Clerk Mayor 117 Resolution adopted defining the working relationship_ ' } between the City Council and the Designing Tomorrow K Today Committee Mayor Preble stated this resolution was a reiteration of a previous resol- ution, clarifying it a little more. .. Councilman Lopez made a motion, seconded by Councilwoman Reeves to adopt the resolution. Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. RESOLUTION 74-21 OF THE COUNCIL OF THE CITY OF FORT COLLINS DEFINING THE WORKING RELATIONSHIP BETWEEN THE CITY COUNCIL AND THE DESIGNING TOMORROW TODAY COMMITTEE WHEREAS, heretofore the Designing Tomorrow Today Committee was established in the City of Fort Collins and such committee has heretofore performed valuable services for the City Council and the citizens of the City, and ' WHEREAS, in the opinion of the City Council there is a need for a written statement defining the working relationship between such committee and the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: 1. The City Council recognized that Designing Tomorrow Today is an organization established by the citizens of this area which has a special relationship with the City. The Steering committee of said committee is appointed annually on July 1 of each year by the Mayor of the City.with the approval of the City Council and the funding for the committee is provided by the City, the Fort Collins area Chamber of Commerce and such other orgar.izati� as may desire to contribute to the committee. As a general 118 ' citizens advisory group, Designing Tomorrow Today is unlike City commissions appointed for a specific purpose. 2. The membership of Designing Tomorrow Today is open ended. A deliberate effort is made to encourage, recruit and solicit participation from all segments of the community. Any interested x . Fort Collins area resident may participate in any or all of the JG task forces of thescommittee. 3. All meetings of the task forces and steering committee are open to the public. Any citizen may participate in the discussion at any task force meeting and those who have signed membership cards and attended two prior meetings may vote on•any issue presented. Although steering committee meetings are open ' to the public, discussion and voting may be limited to steering committee members. 4. 'Topics studied by Designing Tomorrow Today task forces may be derived from two general areas: • A. Those study topics assigned by the City Council or other governmental bodies. B. Topics for study which are initiated by the various task forces or by the steering committee. 5. Recommendations of task forces shall be referred to the steering committee and if_approved shall be forwarded with any appropriate modifications by the steering committee to the City Council or other.interested governmental body. 6. Designing Tomorrow Today is a general citizens advisory group and helps provide a vehicle for responsible citizen input on issues of concern to the total community. 119 Council held this 21st day of February, A.D. 1974. Mayor w/ ATTEST: City Clerk Resolution adopted approving an'agreement to be entered into with the Water Supply and.Storage Company City Manager Brunton reviewed the change made to the original agreement whereby the City may choose an alternate point of delivery, either receiving water from Horsetooth or from Chambeis Lake. Councilwoman Reeves inquired into the March 1 notification date on the agree- ' ment, clarified by City Attorney March, that the City should have done it's water planning by this time, and is a workable date. Councilwoman Gray m,aie a motion, seconded by Councilman Bowling, to adopt the resolution. Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. RESOLUTION 74-22 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AN AGREEMENT TO BE ENTERED INTO WITH THE WATER SUPPLY AND STORAGE COMPANY . WHEREAS, heretofore the Cite of Fort Collins has acquired certain shares'of the capital stock of the Water Supply and Storage Company, and WHEREAS, the waters represented by said shares are not ' capable of being used by the City from the company's ditch, but the company has proposed an agreement whereby the City would , be able to receive water through such shares either through Horsetooth Reservoir or the Northern. Colorado Water Conservancy 1.2T 1 jo 10 G 1 District or at the City's No. Poudre River, and 1 water treatment plant on the WHEREAS said agreement has been reviewed by the Water Board and approved by it and also has been approved by the City Manager and the City Attorney and the City Council desires to approve the same and authorize its execution. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the terms and conditions of said agreement be and the same hereby are approved and accepted and BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby authorized and directed to execute said agreement for and on behalf of the City of Fort Collins. Passed and adopted at a regular meeting of the City Council held this 21st day of February, 1974. ' ATTEST: . Mayor City Clerk Recommendation of Administration to implement Sanitary Sewer Program approved City Manager Brunton reviewed the federal and state funding on the ,sewer pro- grams, totaling $5,256,000. The recommendations are as follows: Recommendation: The Administration makes the following recommendations to imple- ment the total sanitary sewer program: '(1) Authorize Black and Veatch to proceed with alternate design plans for the renovation and improvement of Sewer Plant No. 1 under the contract signed July 27, 1972. ---`- Initially we were reluctant to recommend improving Sewer Plant No. 1 because of the increased operation and maintenance cost of the two plants under the increasingly 121 12 stringent state and federal requirements. However, we now feel we can partially , automate Plant No. 1 with the additional controls at Plant No. 2. At the present time we have 'twelve persons total at both plants. Listed below is our estimated personnel requirements: Position Administration Plant No. 2 Plant No. 1 Total Wastewater Superintendent 1 1 Wastewater Supervisor 1 1 2 Plant Operator 6 1 1 Plant Maintenance 3 1 4 Mechanic I Chemist 1 1 Lab Technician 1 1 Total 1 1211 311 17 Present Manpower 8 4 12 One question that must be answered is whether or not it is advantageous to renovate Sewer Plant No. 1 at the present time. The expansion of Plant No. 2 will be adequate until 1978. However, with two to three years to design and construct, we would have to start on this improvement in 1976 or 1977 at the latest. With Sewer Plant No. 2 improvements, we would have projected adequate facilities until 1982-84. (See Exhibit B) Listed below is a summary of our treatment capacity in mgd: i Present Phase I - Sewer Plant No. 2 Enlargement Completion Date 7/76 Plant No. 1 4.5 Phase II - Sewer Plant No. 1 6/76 or 9/77 4-6 Improvement Plant No. 2 Total 1 4.5 9.0 16.5 16.5 16.5 20.5-22.5 It is undecided at this time whether Plant No. 1 should be an activated sludge process using pure oxygen or contact stabilization, remain as a trickling filter with some activated sludge, physical chemical, etc. However, we estimate that the plant should be of 4-6 mgd capacity with an estimated remodeling cost of $1,000,0000 ($800,000 in the total grant package). Listed below are some of the advantages of renovating and -improving Plant No. 1: 1. If we delay, the construction cost will be increased. 2. Since we have federal and state financing now, the $1,000,000 project can be completed at a cost of $275,000 to the City. 3. If Plant No. 1 is taken out of service and put in "mothballs," considerable deterioration will set in. 4. Without hurting ourselves we can help the Cache La Poudre Water Users , Association. 5. There will be greater flexibility in potential future water reuse program. (2) Authorize City to�roceed b�force account with design of Spring Creek interceptor Sewer Line scheduled to be constructed in 1975. 122 ITIT 1 r r1 (3) Authorize the issuance of $2,000,000 of sewer revenue bonds. The City will need a substantial part of this money before it can award the contract on Sewer Plant No. 2 expansion. Listed below is a breakdown on the justification of the City's costs for the various projects: Plant No. 2 and No. 1 projects $1,051.1000 Interceptor Sewer 401,500 Plant No. 1 cost not in grant package 200,000 Administration, finance and legal costs 29,000 Spring Creek Interceptor Sewer Line 330,000 Total $2,000,000 It is better to issue all required revenue bonds at one time rather than piece- meal. Under the new federal "Arbitage Law" we can issue bonds if they are used within three years. The money not used immediately can be reinvested at a higher interest rate than the interest loan rate. (4) Autlorize Boettcher and Company to act as complete fiscal agent for City's $2,000,000 Sewer Revenue Bond issue. The City has a long-standing agreement with Boettcher and Company. It was decided sometime ago that the City should honor this agreement. We feel. it would be 'better, more efficient and morn economical if Boettcher and Company did the entire package rather than divide the work between the Company and the City. Enclosed is a copy of Boettcher and Company's proposal to perform the entire service which would cost $19,600. (See Exhibit C) (5) Authorize the City Administration to continue process application for funds with federal and state government. To date we have received a tentative commitment for federal and state grants: Federal -- Interceptor Sewer $1,205,500 Plant No. 2 Expansion 2,891,000 $4,096,500 State -- $1,314,000 We have also applied for increased state grants for three previously funded projects. There is a possibility that we can increase our grant percentage from 33% to 55%. Listed below is a tabulation summary of these projects: North.College Interceptor: Total Cost $184,569 Original Grant 60,907 Requested Addi- tional Grant 40,605 L1 Horsetooth Sewer: Total Cost $485,712 Original Grant 160,284 Requested Addi- tional Grant 106,857 12> Sewer Plant No. 2, Original:Tota1 Cost $1,245,333 , Original Grant 410,976 Requested Addi- tional Grant 273,984 We have no assurance that we will receive these grants. The grand total of all federal and state grants tentatively approved or requested is $5,831,746. (6) Authorize City Administration to meet with Cache La Poudre Water Users Association to attempt to'coordi.nate closing and starting up of Plant No. 1 to Re of maximum benefit to water usr.rc_ Cn,uicilman Russell requested clarification on recommendation No. (4), '%ae feel it would be better, more affluent and more economical if Boettcher and Company did the entire package rather than divide the work between the Company and the City." His specific question was whether or not there is a method by which the City involves itself in the bond work with bonding companies. City Attorney March stated it was not at all uncommon to have City's legal staffs put together the package as opposed to having Boettcher and Company do it, the City legal staff could also put together the perspectus, and could do most of the work, short of actually selling the bonds. Councilman Russell inquired if bonding companies were competitive and the ' legality of the agreement with Boettcher and Company. City Attorney March stated this was a professional service. City Manager Brunton spoke to the previous help given the.City by Boettcher and Company in 'recommending Charter changes. Mayor Preble stated Council should go back and talk about recommendation No. (1). Councilman Fead spoke in favor of the recommendation. Councilman Fead made a motion, seconded by Councilman Bowling, to approve recom- mendation no. (1). Yeas: Council members Bowling, Fead, Gray, -Lopez, Preble, Reeves and Russell. Nays: None. City Manager Brunton stated Public Works Director, Charles Liquin, and Con- sultant Carl Houck had done an "amazingly good job" in the leg work on this project. Councilman Russell made a motion, seconded by Councilman Lopez, to approve recommendation No. (2). Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. Councilwoman Reeves inquired into the Boettcher and Company fee of $9.80 per $1,000 of bonds. City Manager Brunton stated this was a negotiated fee, after , company cost figures to prepare the necessary work in-house. Director of Finance, Charlie Cain, stated he felt it was a competitive bid based on the studies of cost.in-house. City Attornev March stated it was a realistic figure lower than he would have anticipated. 124 125 ' Councilman Bowling spoke to the past reaffirmation of the agreement with Boettcher and that Council was aware that Boettcher might bid on City binds. City Manager Brunton stated Council could review other bids from other firms at any time they chose. Councilman Lopez made a motion, seconded by Councilman Bowling, to approve recommendation No. (3). Yeas: Councilmembers Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: - None. 0 Councilman Bowling made a motion, seconded by Councilman Fead, to approve 00 recommendation No. (4).. Yeas: Council members Lowling, Fead, Gray, Oc Lopez, Preble, Reeves and Russell. Nays: None. C: +avnr Preble stated no formal action was required on recommendation No. (5). Councilman Lopez made a motion, seconded by Councilwoman Reeves, to approve recommendation No. (6). Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. Additional long range plans for City Water Supply approved City Manager Brunton stated the Administrative Staff had held several meetings ' discussing the water and sewer problems. There was a letter with the agenda from the Chairman of the Water Board setting forth the recommendation of the Water Board on the alternatives. City Attorney March reviewed the Windy Gap water_:aswould be utilized by the City if and'i✓hen'it was obtained and the transfer possibilities of South Side Ditch water to Joe Wright, -reservoir. City Manager Brunton spoke to the reuse potential of Windy Gap or Joe Wright. City Manager Brunton and City Attorney March both requested that the option for Windy Gap water be retained. Councilwoman Gray stated her original question was if by adopting the Water Board recommendation, would the Council be,indeed, endorsing the Michigan Ditch/Joe Wright project. City Attorney March stated Council will have made a step towards closing the door on Windy Gap. Councilwoman Gray stated it should be made clear that Council was choosing the Joe Wright project over Windy Gap. Councilman Bowling inquired into the length of time for a decision on Windy Gap. City Attorney March spoke to the time frame on the allotment contract. man it him that fasterlthanFitdhasaduring themlastofive ears,fWindy the Cityawouldsbe usingallof Joe Wright Reservoir and be ready to absorb their. is done. water by the time it ' Councilwoman Reeves.stated she would be very interested in the envi-ronmentai impact study. (recommendation in Central Files) 1L.'V- Councilmen Lopez made a motion, seconded by Councilman Bowling, to accent r the recommendations of the Water Board and authorize its implementation. Yeas: Council members Bowling, Fead, Gray, Lopez and Preble. Nays: Councilwoman Reeves. (Councilman Russell out of room) Report on Water and Sewer Main participation tabled to March 7, 1974 City Manager Brunton stated he had just received a memorandum this after- noon from Mr. Jan Scarboro, Manager of the Contractor's Association, and he.was requesting a two week delay in which the Administration concurred. Mr. Scarboro spoke to the proposal of the Association and presented charts to support their proposal. Councilman Fead requested additional discussion, on the IMarch 7, 1974 meeting, of how this fits with our general philosophy that growth should pay its own way. Councilwoman Reeves stated slid would be inter- ested how this relates to the policies of Colorado Springs and Boulder. City Manager Brunton stated these items would be included. Councilman Bowling made a motion, seconded by Councilman Fead, to table this item to March 7, 1974. Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. Riverside-Lemay-Prospect Improvement District referred to City Attorney City Manager Brunton stated beside saying there were numerous problems, the first would be to separate the district, one for water, one for storm Sewer, and one for street improvements. Councilwoman Reeves inquired what effect this would have on anindivi- dual householder. City Attorney March stated this is why this had been established as one district; the one problem was that a great deal of the area is developing land where the developer has requested that a district be;formed tlier-e -are areas where a householder is involved, and he is concerned about them and hopefully they would all be contacted and advise them what was going on. They will get notices of each separate one. City Manager Brunton stated they will notify these owners. Director Of Community Development,'Roy A. Bingman, stated there were relatively' few properties that would be assessed for all three portions of the district; they are mainly on Riverside Drive and are developing pro perty. i. Councilman Fead inquired if we would not'be taking property owners and pyramiding the assessments beyond what we could de with the com- bined district. City Attorney March stated "yes" but that this is developing property. Councilman Fead expressed his concern that we not ena up in essence avoiding the intent of the regulation by going this way. 1 1 1?A ... .. _ _... _. _._. J ' Councilman Russell made a motion, seconded by Councilman Lopez, to refer the matter to the City Attorney for a new resolution starting over. Yeas: Council members Bowling,.Fead, Gray, Lopez, Preble, Reeires and Russell. Nays: None. Sole Source Purchase of one Westinghouse Blain Breaker Switch Gear approved The subject requisition is for the purchase of a replacement circuit breaker element for the Drake Substation. Increased loading of the V substation requires that reliability of this station be increased X accordingly. The element will be for installation in the existing West- �J inghouse switchgear lineup and cannot be purchased from any other source. /s/ Stanley R. Case Is/Robert A. Kost Councilman Russell made a motion, seconded by CounciIA4omaft Reeves, to approve the sole source purchase as above. Yeas: Council members Bowling, Fead, Lopez, Preble, Reeves and Russell. Nays: None. (Councilwoman Gray out of room) Other Business ' 1. City Attorney March stated he needed to report to the Council that the State Supreme Court had ruled in favor of the City in.the occupation tax suit, that has gone as far as it can go. 2. The next.item was the difficulty in switching to the Platte River Association having to do with the financing and it will be necessary to clarify through court action; as a result, there has been a suit filed in District Court here, in which the Platte River Power Association is the plaintiff and the Director of Finance of the various cities involved are the defendants. It is a suit to clarify legal issues and in order to have the issues clarified, there has to be two sides presented in court. The side would be antagonistic to the position that the City has taken in the past, that is why the Director's of Finance are named as the defendants and the first request that authorization be given him (City Attorney) to employ special counsel, out side of the office to represent Charlie Cain in connection with the suit. Ralph Harden would represent all the cities, so that the City would be paying the City's share of the case. The second request was that the City itself has a definite interest in the question and the Cityls position has been the same as the position of the Platte River Power Authority, so in addition, the City Attorney was requesting that the Council authorize him to enter the appearance of the.City of Fort Collins, by intervention in this same case on the plaintiff's side of the case and authorize him ' to represent the City in that capacity. Councilman. Lopez made motion, seconded by Councilman Fead, to authorize the City Attorney, as requested to accomplish the above. Yeas: Council - members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. 3. An exa:utivc SCSSiUII of the COLUICil Cnllcxl ❑t this time to (I1SCLI5S additional land for a parking lot at the Lincoln Jr. High Swimming Pool site. ' City Attorney March stated the City had an option for the two properties designated "P" and "R", for a total consideration of $55,000, which is in line with the prices paid for the ether properties in the area and he requested authority to exercise the option on behalf of the City and close the purchase. Councilwoman Reeves made a motion, seconded by Councilman Russell, to authorize the City Attorney to exercise the option and close the purchase as above. Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. Nays: None. 4. City Attorney March inquired into the question of having a special meeting on Thursday, February 28, 1974 for the purpose of discussing the Care -A -Van agreement agreement --only. He stated that now would be the time to call a special meeting to save sending out notices. Mayor Preble at this time called a special meeting of the Council to be held at the work session February 28, 1974 to consider only the matter on Care -A -Van and no other official business. Councilman Russell made a motion, seconded by Councilman Lopez, in order to obtain a vote of the Council, to hold the special meeting. Yeas: Council members Bowling, Fead, Gray, Lopez, Preble, Reeves and Russell. , Nays: None. Mr. Brunton called attention to the work session on Thursday, February 28, 1974 in the Council Chamber, with Barton -Ashman and invited the townspeople to attend this meeting. S. Mayor Preble read the following letter from Mr. Lopez: William Lopez -- 229 N. Sherwood St. - Fort Collins, Colorado 80521 Tel. 482-3439 MEMO TO: Mayor Mabel Pre6le and City Council FROM: William Lopez SUBJECT: Resignation From City Council DATE: February 21, 1974 1 wish to tender my resignation from the Fort Collins City Council, ' effective February 28, 1974. 1 am sure that you are all well aware that I have been selected to complete the term of Mr. William Manuel as County Commissioner. 128 12 �3 I have enjoyed my opportunity to serve Fort Collins as a City Council- man and I have looked forward each week to our meetings and I have enjoyed the personal contacts that I have had with all the members of City Council. It has been a privilege for me to work in the capacity of City Councilman with an admin- istration that is constantly seeking programs and procedures to better serve Fort Collins. I admire the dedication of Mr. Brunton and his department heads and especially the dedication of all of the employees of the City of Fort Collins, and 1 will miss the association that I have.had with them. am grateful to the voters of the City of Fort Collins for having given me the privilege to serve them as City Councilman. I hope to continue to 30 be active in improving governmental services to all people from my new position 00 C7 as County Commissioner. 1 will long remember the many interesting and pleasant discussions that we have taken part in during City Council. I feel that these enteractions have helped me earn new friendship with each of you. I hope to continue to cultivate these friendships. Mayor Preble.accepted Mr. Lopez's letter of resignation with -regret; Council also expressed their feelings of loss, but hoped that with Mr. Lovers new appointment as County Commissioner, a new an_d_better ' reiat15—H` hip between the two governments would materialize. 6. Councilman -Russell expressed a desire to specifically set up a joint meeting to clarify the zoning classifications that the County has and compare them to the zoning classifications of the City. 7. Mayor Preble stated that the Council's job now is to fill the vacancy and invited input from the citizens of Fort Collins to fill the position. City Manager :?rinton stated that the Administration would be glad to help set up the mechanics but the decision would be left entirely up to the Council. 8. Mr. Don Heineman, from the Citizens for Choice City Government, requested that the Council consider a request to place a speaker in the hallway outside the Council chamber; since there is no smoking allowed in the chamber, this would allow t.hosc .who do smoke, not to miss any of the meeting. City Manager Brunton stated the Adminis- tration would look into the matter. Adjournment _ Councilman Lopez made a motion, seconded by Councilman Fead, to adjourn the meeting. Yeas: Council members Bowling, Fead, Gray, Lopez, ' Preble, Reeves and Russell. Nays: None. Mayor ASfF 7