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HomeMy WebLinkAboutMINUTES-06/07/1977-Special' June 7, 1977 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council - Manager Form of Government Special Meeting - 4:00 P.M. A special meeting of the Council of the City of Fort Collins was held on Tuesday, June 7, 1977, at 4:00 P.M. in the Council Chambers in the City of Fort Collins City Hall. Roll call was answered by the following Councilmembers: Bloom, Gray, St. Croix, Suinn, and Wilkinson. (Secretary's Note: Councilman Bowling arrived at 4:15 P.M. and Council- man Russell arrived at 4:25 P.M.) Staff Members Present: Brunton, Deibel, Thexton, Bingman, Wood, Lanspery, Parsons, Kaplan, and Lewis. Also: City Attorney Arthur March, Jr. ' Appointment of Paul Lanspery as Interim City Manager Approved Following is the City Manager's memorandum and recommendation on this item: "At an executive session on Tuesday, May 31st, the Fort Collins City Council unofficially agreed to appoint Paul Lanspery as Interim City Manager. My actual departure will be between July 1st and July 6th, depending on the work load here and the administrative requirements in Phoenix, Arizona. There- fore, Paul Lanspery should be appointed Interim City Manager effective July 6, 1977. If for any reason I have to leave prior to that time, he always acts as Acting City Manager during my absence. Paul Lanspery has been working closely with me over the last year, and I believe he is well qualified to handle the Interim City Manager position. I also feel that Mr. Lanspery should receive additional compensation while serving as Interim City Manager. It is my recommendation that Mr. Lanspery temporarily be moved to Step F, Range 42 (he is presently ' at Step C) and thus receive an additional $343 per month -169- starting July 1, 1977, and continuing until the new I Manager starts work in the City. Recommendation: The Administration recommends that the City unc point Paul Lanspery Interim City Manager effective July 6, 1977, and continuing until the new City Manager takes office. It is also recommended that Mr. Lanspery receive an additional $343 per month from July 1, 1977, until that time." Councilman Suinn made a motion, seconded by Councilman Wilkinson to adopt the recommendation of the Administration. Yeas: Councilmembers Bloom, Gray, St. Croix, Suinn, and Wilkinson. Nays: None. MOTION CARRIED Vacation of Part of Street to Woodward Governor Property Referred to City Attorney for Ordinance Preparation Mayor Bloom announced that he would withdraw from discussion or voting on this item. Following is the City Manager's memorandum on this item: ' "Recently the City of Fort Collins constructed curb, gutter, and sidewalk along Lemay Street on the east side of the Woodward Governor property. The inside edge of the sidewalk is approximately two feet from the property line. At the present time the City is working on additional improve- ments on the south side (Drake Road) of the Woodward Governor property. There will be approximately two feet of property between the inside edge of the sidewalk and the property line. Woodward Governor wants to construct a fence around their property. If they constructed the fence on the property line, they would have a small strip to maintain between the sidewalk and the fence, and this would be costly. To place the fence immediately adjacent to the sidewalk would require either an encroachment easement or the vacation of this strip. An encroachment easement would cause many problems including the question of liability. We have had several discussions with staff on this matter, and feel that the -170- ' best way to handle the situation is to vacate the four-ft. strip back to Woodward Governor and thus allow them to install the fence immediately adjacent to the sidewalk. The City would receive an easement to go onto this portion of the Woodward Governor property if and when the sidewalk needed repair. This entire matter is part of a major project which includes construction of a storm sewer line across the southeast corner of Woodward Governor's property." Mr. Ronald Fulkrod of Woodward Governor presented pictures of the proposed fence. Councilman Wilkinson made a motion, seconded by Councilwoman Gray to refer this item to the City Attorney for Ordinance preparation allowing the street vacations, with the under- standing that Woodward Governor Company will be allowed to install the fence and that the City will start installing the storm sewer immediately. Yeas: Councilmembers Gray, St. Croix, Suinn, and Wilkinson. Nays: None. (Secretary's Note: Councilman Bloom out of room.) MOTION CARRIED Consulting Engineer - Mason Street Improvement District Approved Following is the City Manager's memorandum and recommendation on this item: "Ordinance No. 62, 1977, relating to fees to be charged in connection with improvement districts will be up for consideration on first reading at the June 7, 1977, meeting. This ordinance provides for increasing the maximum fee to be charged for engineering in connection with special improvement districts from 7% maximum to 15% maximum. It is not mandatory that the City charge the maximum rate; however, many of the quotes that we have been receiving for engineering consultants to perform this work range from 12 to 15%. We can do the work more economically by doing it in house, but there is limited amount of work we can do. If parties want to have their work done prior to the time the City can put it on their schedule from a priority basis, they should have the option of going to the outside market to receive these services and also be willing to pay the additional cost. -171- Roy A. Bingman, Engineering Services Director, and his ' staff interviewed five engineering firms to do the work on the Mason Street Improvement District. It was the recommendation of the committee that the work be authorized to James H. Stewart and Associates as the best firm to perform the work. This recommendation was based on fee, knowledge of job, availability and other factors. As with all other special assessment districts, there is' a requirement of who pays the front-end money. Until the engineering plans are far enough along to firm up the cost, there is no assurance that the project will go forward. If after the public hearing the project is rejected, some- body has to pick up the cost of the initial engineering work. It is recommended that the front-end money required be provided by a transfer of funds from the Seven -Year Capital Program - Street Improvements to the Special Assessment Fund. Recommendation: The Administration recommends that the City Council aut orize the signing of the contract with James H. Stewart and Associates to do the engineering work on the Mason Street Improvement District, providing the Council agrees to increasing the maximum engineering fee charged in improvement districts. The Administration further recommends that the City Council authorize the transfer of ' $12,000 from the Seven -Year Capital Program - Street Improve- ments to the Special Assessment Fund." Councilwoman Gray made a motion, seconded by St. Croix to adopt the recommendation of the Administration. Yeas: Councilmembers Bloom, Gray, St. Croix, Suinn, and Wilkinson. Nays: None. MOTION CARRIED Agreement with Sadie M. Dixson to Provide the Concession for the Use of the Gift Shop in the Southeast Portion of the New Fort Collins Museum Approved Following is the City Manager's memorandum on this item: "Enclosed is an Agreement with Sadie M. Dixson to provide concessionaire services in the gift shop area of the new Fort Collins Museum. The gift shop is located in the south- east portion of the garden level floor. The Agreement is from June 1, 1977 through May 31, 1978. -172- ' Initially, the City was going to purchase the supplies and merchandise and have a City employee to sell the items. However, it was in our opinion that it would be better for both parties if this entire matter was handled on a contract basis. Ellen Thexton, Cultural Affairs Director, contacted several parties in regard to this con- cession. Mrs. Dixson had merchandising experience and she was considered the best qualified. Because this is a new venture, a three percent of gross income contract was agreed upon for the first year of operation July 1, 1977 to June 30, 1978." Councilwoman Gray made a motion, seconded by Councilman Wilkinson to approve the agreement with Sadie M. Dixson for concession of the gift shop in the New Fort Collins Museum, and authorize the Mayor and the City Clerk to execute the Agreement on behalf of the City. Yeas: Council - members Bloom, Gray, St. Croix, Suinn, and Wilkinson. Nays: None. MOTION CARRIED Easement Agreement with Poudre Valley Rural ' Electric Association Approved Following is the City Manager's memorandum on this item: "At the May 31st, 1977, work session the City Council unofficially approved an easement with the Poudre Valley REA. Earlier this year the City had purchased some property west and upstream from our present Water Treatment Plant No. 1. A private party bought the remaining property with the understanding that only one house would be built on the property. In order to provide electrical service to this property, the Poudre Valley REA needs an easement from the City across the recently acquired property." Councilman Wilkinson made a motion, seconded by Councilwoman Gray to approve the easement agreement with Poudre Valley Rural Electric Association, and authorize the City Manager and City Clerk to execute the agreement on behalf of the City. Yeas: Councilmembers Bloom, Gray, St. Croix, Suinn, and Wilkinson. Nays: None. MOTION CARRIED -173- Replat of Evergreen Park, I Second Filing Approved Following is the City Attorney'smemorandum on this item: "The City Council has previously approved the plat of Evergreen Park Second Filing. That plat contained a technical error and did not correspond with distances on the ground. A replat has been prepared to correct this error which does not make any other changes. Since there are no changes in the actual layout and the matter is purely technical, it appears reasonable for the City Council to approve the replat without referring the matter to the Planning and Zoning Board." Councilman Wilkinson made a motion, seconded by Councilman Suinn to approve the replat of Evergreen Park, Second Filing. Yeas: Councilmembers Bloom, Gray, St. Croix, Suinn, and Wilkinson. Nays: None. MOTION CARRIED Approval of Five -Year Capital Program ' Following is the City Manager's memorandum on this item: "At its May 24, 1977, work session the City Council reviewed the report on water needs and revenue requirements. Chapter 3 of this report deals with the capital improvements extending from the current year, 1977, and the five following years, 1978-1982. This section is divided into four parts: (1) Source of Supply, (2) Water Treatment, (3) Transmission and Distribution, and (4) Conclusion." Councilwoman Gray made a motion, seconded by Councilman St. Croix to adopt the Five -Year Capital Program as the plan for the water utility. Yeas: Councilmembers Bloom, Bowling, Gray, St. Croix, Suinn, and Wilkinson. Nays: None. MOTION CARRIED Functionally water utility capital improvements fall in three categories. These are the same as our operating and Udg'eting division. -174- • Source of Supply. • Water Treatment. • Transmission and. Distribution. At the end of this chapter you will find in tables 3-1 through 3-4 the itemized list of aniticpated capital improvements planned for each division showing the most probable year of construction and an estimated cost. The need for capital improvements is generated by the need to provide for increased capacity to meet increased demands attributable to growth, and, facility improvements to upgrade service, meet more stringent standards and serve the needs of existing customers. Included in the latter are items of major maintenance, replacement of obsolete equipment, automation, aesthetic considerations, and matters of safety and hygiene. It is projected that $23.2 million in capital improvements will be needed' during the period 1977-1982. These improvements will be financed by income from water sales, water utility investment fees, loans, and bonds. RECENTLY COMPLETED IMPROVEMENTS 1973-1977 Water Treatment Improvements at Water Treatment Plant No. l.have included inletchannel modifications, electrical system improvements, and filter media changes to increase the capacity of the plant to 20 MGD. This increase implant capacity was completed by contracts in the amount of $785,000. Living conditions for resident plant operators, including three houses, domestic water pressure system, septic system, and upgraded power supply was completed at a cost of $120,000. Currently under contract to be completed in mid-1977 are site -175- modifications and operating wastewater system improvements necessary to comply with the National Pollution Discharge Elimination System Permit for the plant at a cost of $500,000, and plant improvements to improve the quality of treatment and the ease and safety of operation at a cost of $300,000. Water Treatment Plant No. 2 was under reconstruction in 1976 to increase the treatment, capacity from the rated 16 MGD to 24 MGD. This increase was accomplished through clarifier modifications, a change in filter media and revised piping and controls. The total improvement was accomplished at a cost of $850,000 due to optimizing all elements of the plant without major con- struction. Transmission and Distribution Capital expenditures under Transmission and Distribution include improve- ments to upgrade fire protection, meters and services and general required system improvements at an annual cost of $220,000. Individual projects have been delayed from the year budgeted due to a slow down in development in 1974 and pending the completion of an updated system study to define the most cost effective additions to the distribution system. High and low pressure areas will require improvements as outlined on future projections. PENDING CAPITAL IMPROVEMENTS Source of Supply The new conduit from Horsetooth Reservoir was delayed due to studies and the desire to cooperate with all entities.. This project is now under design and construction will start in November 1977 to be followed by 1978 and 1979 construction. 1 1 -176- A high mountain storage project, acquired in 1971, Joe Wright Reservoir, was designed in 1976 at a cost of $450,000 including environmental studies. It will be under construction in 1977. This project is discussed further under 1977-82 improvements. 1977-1982 CAPITAL IMPROVEMENTS --- ---_- Source of Supply For the City to meet the future demands of growth, it must first appraise the amount and.location of raw water supplies. Fort Collins, at this time, does not own or control any high mountain water storage. This is a serious deficiency since the effects of a drought are beat dealt with by City -owned, adequate raw water storage facilities. Water storage posed no serious problem when the population was small and the demand was low. With recent growth and ' projected continued growth a reservoir is a vital part of the total water utility. The Joe Wright Reservoir -Michigan Ditch System was acquired in 1971 from the North Poudre Irrigation Company. In 1974, following extensive geological in- vestigation of the site and in-depth feasability studies of a reservoir with optimum storage, the Water Board and City Council placed a first priority designation on the Construction of Joe Wright Reservoir with a storage capacity of 7,840 acre feet of water. The construction plane and specifications for this project have now been completed by McCall -Ellingson 6 Morrill, Inc., Consulting Engineers and bids are to be received in June for 1977 construction. The estimated cost of the Joe Wright Project is $7,355,000, (BOR-Loan request amount), which was budgeted in 1977. In addition to the above budget cost and associated with the Joe Wright Project is an expenditure of $100,000 in 1978 to provide sanitation facilities, foot paths, and rest areas as requested by ' the Forest Service. -177- The. Water Rights Decrees which the City owns on the Michigan Ditch allow ' for a transmountain diversion of 60,000 A.F. of water in any 10 year period. The Ditch will require continual upgrading to improve capacity. A box culvert with a 200 cfs capacity will be installed in 1978 by the Highway 14 contractor at a cost to the City of $24,000 and a new larger Parshal flume to record ditch flows will be .required in 1980 at a cost of $20,000. The City.of Fort Collins must continually analize its raw water sources. $800,000 has been budgeted for 1981 to acquire additional storage. It is recognized this amount may not be sufficient to achieve a suitable acquisition and in future years funding priorities will probably need to be shifted among other projected needs. Water Treatment Plant #2 receives its supply from Horsetooth Reservoir through an outlet at Soldier Canyon. The present outlet has a flow capacity of approximately 100 cfs whereas, the optimum capacity of an enlarged outlet would ' be 560 cfs. The Horsetooth Water Service Commission, composed of the three Water Districts, CSU, and the City of Fort Collins has contracted with the Bureau of Reclamation, through the Northern Colorado Water Conservancy District to design and reconstruct the outlet to optimum capacity. It has been pro- jected that when the outlet is taken out of service for construction; the City, .. through Water Treatment Plant #1, will be able to meet the consumptive demands of all entities for a late 1978 and early 1979 construction period, but will not have adequate facilities to meet demands after that time. The enlargement will increase the usable capacity available to the City from 32.8 cfs to 314.0 cfa. or 203 mgd. This project will cost the City $180,000 in 1977, $850,000 in 1978, and $750,000 in 1979. -178- Water Treatment ' The City has two water Treatment Plants and both plants have been upgraded in recent years to provide a total 43.0 mgd treatment capacity. Additional ex- pansion of plant #1 is not feasible as the transmission line capacity matches the plant capacity. Minor modifications to improve the plant operation are budgeted in 1977 and 1978. Extensive modification of the clarifiers is budgeted in 1979 at a cost of $600,000. Past growth patterns and future population projections as pointed out in Chapters 1 and 2 indicate a need for an additional 10 mgd treatment capacity every 5 years. Preliminary design is underway for 40 mgd additional treat- ment capacity at Plant #2 with the first 10 mgd unit to be constructed in 1979 at a cost of $3.600,000. This amount includes front end costs necessary to be ready for the next three phases of expansion. Other Capital Costs at ' plant #2 are minimal except for a 54" steel supply line from the enlarged Soldier Canyon Outlet to Plant #2. This line will be constructed in 1977 as a joint venture with CSU and the three Water Districts with a cost to the City of approximately $100,000. Transmission and Distribution The growth of Fort Collins in recent years has caused an increasing demand on the distribution system of the Water Utility. New Industry as well as heavy density residential growth in the Southeast sector of the City will require on line system storage as well as enlarged transmission lines. A full computerized system study is underway by Staff Personnel which will provide the Utility with system analysis on both storage and capacity. In anticipation of this analysis, $1.0 million has been budgeted in 1978 and $0.5 million ' budgeted in 1979 for on-line storage. New transmission lines are budgeted as $570,000 in 1979 and $250,000 in 1981. Annual expenditures for improved fire IM615 protection, meters and services, miscellaneous system improvements and City participation on oversized mains are budgeted at about $250,000 per year. Major distribution mains for total system improvement require an additional $250,000 annual expenditure. Conclusion In conclusion it should be pointed out that water is a growth facilitator rather than a growth inducement and.if the Fort Collins Water Utility is to meet present and future demands placed upon it by growth, Utility Investment Fees and Water Rates must be adjusted to provide funds for the system expansion. Further,this projection of Capital Improvement needs is the best estimate at this time. Rapid growth necessitates consideration be given to addi- tional raw water storage. A precise time or dollar figure is not included herein and will undoubtedly be necessary to shift priorities to achieve sufficient raw water storage as future needs become clearer. TABLE__3-L.---_... _ CAPITAL EXPENDITURES SOURCE OF SUPPLY 1977 - 1982. PROJECT Joe Wright Reservoir Soldier Canyon Outlet Michigan Ditch Box Culvert Michigan Ditch Weir High Mountain Storage Water Rights Acquisition Joe Wright, Conditions U. S. Forest Service Miscellaneous YEAR 1977 1978 1979 1980 1981 1982 3,030 3,310 180 850 750 24 20 50 50 50 100 TOTAL 3,210 4,334 800 70 800 25 ' 25 off-M TABLE 3-2 CAPITAL EXPENDITURES WATER TREATMENT PLANT #1 1977 - 1982 PROJECT YEAR 1977 1978 1979 1980 1981 1982 Third Residence 36 ph Control Y5 Irrigation (Wash 15 Water Disposal) Influent Metering 5 Yard Tractor 3.5 Effluent Turbidity 2.5 Recorder ' Garage Filter Turbidimetera (Individual Clarifier Modifications Plant Effluent Metering Process Turbidimetera Interplant Communication Automation Modifications Landscaping Modifications to Intake and Diversion Dam Miscellaneous Land Purchase I TOTAL 36 30 600 25 16 5 5 15 2 2 2 2 35 124 88 627 50 2 300 50 23 352 50 -181- TABLE 3-3 CAPITAL EXPENDITURES WATER TREATMENT PLANT U2 1977 - 1982 PROJECT Paving Fence Enlarge Settling Ponds 10 MGD Addition Sprinkling System Garage Interplant Communication Automation Modifications Landscaping Land for Expansion 54" Influent Line Miscellaneous TOTAL 15 14 (8) 5 (3600) 15 15 2 5 2 2 2 (50) (100) 181 37 3617 Figures in Parenthese are costs allocated to growth. 2 2 (2400) (50) 2 2 2450 1 1 -182- TABLE 3-4 CAPITAL EXPENDITURES ' WATER TRANSMISSION 6 DISTRIBUTION 1977 - 1982 PROJECT YEAR 1977 1978 1979 1980 1981 1982 Oversizing (50) (60) (70) (80) (80) (85) System Study 9 12" Main - Willox (40) West of College Raw Water Storage (1000) 12" Main - West Mulberry 35 System Chlorine Residual (100) 12" Main - Elizabeth to (45) Overland ' System Improvements (65) (70) (75) (80) (85) (90) Meters and Services (60) (60) (65) (70) (75) (80) Service Center 15 Fire Protection Improvement 32 34 36 38 40 42 24" Main - South Shields (65) 24" Horsetooth from (125) Shields to College 12" East Prospect "Diagonal" (50). 20" Horsetooth - (120) College to Timberline Soldier Canyon Transmission (570) 12" Drake - Taft to (125) Horsetooth and North on Overland to Rosa Drive 16" Timberline- (120) ' Prospect to Drake 12" Drake east of (120) Timberline -183- TABLE 3-4 (Page 2) ' CAPITAL EXPENDITURES WATER TRANSMISSION & DISTRIBUTION PROJECT Southwest Transmission On Line System Storage Lemay & Harmony W.L. Drake & Overland W.L. 1977 - 1982 YEAR 1977 1978 1979 1980 1981 1982 TOTAL 476 1000 500 1554 1871 Figures in Parentheses are costa allocated to growth Water Utility Bond Issue Approved (250) (380) (140) 963 650 817 ' 1 Following is the City Manager's memorandum and recommendation on this item: "We have discussed with the Council and reported in Chapter 13 of the Water Study the need to provide financing for the construction of Joe Wright Reservoir and other projects prior to awarding of contracts. Since we have no assurance at this time that we will actually receive a Federal loan, we must finance through bonds in the amount of five million dollars our proposed major con- struction projects over this and the next two years. As reported this bond money will be needed for this year's construction cost of Joe Wright, for the new pipe outlet from Horsetooth Reservoir, and possibly the next water treatment -184- plant expansion. Should the Federal loan be provided as requested, no additional bonding will be required during the next five-year period. If we do not get the loan, an additional four million dollars will need to be borrowed in 1979. Recommendation: The Administration recommends that the City Council reconfirm its intent to issue $5,000,000 worth of water general obligation bonds. It is further recommended that the Administration be directed to take the necessary steps to issue the bonds." Councilwoman Gray made a motion, seconded by Councilman Bowling to adopt the recommendation of the Administration. Yeas: Councilmembers Bloom, Bowling, Gray, St. Croix, Suinn, and Wilkinson. Nays: None. MOTION CARRIED Consider Awarding Bid on Joe Wright Reservoir ' Following is the City Manager's memorandum on this item: "On Thursday, June 2, 1977, we opened bids on the construction of Joe Wright Reservoir. The tabulation of bids with some comments were included on the Regular Council Agenda under Item No. 18. Enclosed is a more detailed breakdown by unit prices comparing the final engineer's estimate of May 27, 1977, to the actual bid prices. In effect, the bid is awarded on the basis of unit prices, based on the assumed quantities by our engineers. The price should not deviate too much from the $5,225,366. This matter was discussed at a special meeting of the Water Board on June 3, 1977. The Water Board unanimously recommended that the bid be awarded to the Green Construction Company. If awarded the bid, the contractor expects to begin work the week of June 13th." Councilman Wilkinson made a motion, seconded by Councilwoman Gray that Green Construction Company be awarded the bid for the Joe Wright Reservoir, and authorize the City Manager to sign the contract. Yeas: Councilmembers Bloom, Bowling, Gray, Russell, St. Croix, Suinn, and Wilkinson. Nays: None. IMOTION CARRIED -185- Action on Appointments to Boards and Commissions Councilwoman Gray made a motion, seconded by Councilman Russell to go into executive session for the purpose of making appointments to Boards and Commissions. Yeas: Councilmembers Gray and Suinn. Nays: Councilmembers Bloom, Bowling, Russell, St. Croix, and Wilkinson. THE MOTION WAS DEFEATED Appointment to Poudre Valley Association's Joint Coordinating Council on Community Education Following is the City Manager's memorandum on this item: "At a regular meeting on January 7, 1975, the City Council by motion approved the Working Plan for Community Education which calls for a joint coordinating council consisting of three persons appointed by the School District and three persons appointed by the City Council. At that time the City Council appointed Thomas Frazier and Fran Thompson, who are still on the council, and Isabelle Carillo, who resigned on April 18, 1977. Isabelle Carillo's term will ' expire in December, 1977; Fran Thompson's term expires in December, 1978; and Tom Frazier's term expires in December, 1979. Due to the resignation of Isabelle Carillo, the City Council needs to appoint a member to fill her unexpired term until December, 1977." Councilman Bowling made a motion, seconded by Councilwoman Gray to appoint Joyce Malles to the Poudre Valley Association's Joint Coordinating Council on Community Education. Yeas: Councilmembers Bloom, Bowling, Gray, Russell, St. Croix, Suinn, and Wilkinson. Nays: None. MOTION CARRIED Councilman Russell made a motion, seconded by Councilman Wilkinson to postpone making appointments to the Housing Authority until June 21, 1977. Yeas: Councilmembers Bloom, Bowling, Russell, St. Croix, Suinn, and Wilkinson. Nays: Councilwoman Gray. MOTION CARRIED I City Council then proceeded to make selections to the various Boards and Commissions. Mayor Bloom adjourned the Special Meeting at 5:30 P.M. ATTEST: City er -186A-