HomeMy WebLinkAboutMINUTES-04/18/1989-Regular1
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April 18, 1989
COUNCIL OF THE CITY OF FORT COLLINS, COLORADO
Council -Manager Form of Government
Regular Meeting - 6:30 p.m.
A regular meeting of the Council of the City of Fort Collins was held on
Tuesday, April 18, 1989, at 6:30 p.m. in the Council Chambers in the City
of Fort Collins City Hall. Roll call was answered by the following
Councilmembers: Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
Winokur.
Staff Members Present: Burkett, Krajicek, Roy
Citizen Participation
A. Proclamation naming April 21 as Arbor Day was accepted by Jim Clark,
Chairman of the Community Horticulture Center. Jim Hubbard, State
Forester, and Tim Buchanan, City Forester, spoke on the City's
accomplishments regarding the urban forestry program and noted that
this is the llth year in a row that Fort Collins has received this
award.
B. Proclamation naming the week of April 24-28 as Professiona
Week was accepted by Joan Busch, representing the Mountain
of Professional Secretaries International.
C. Proclamation naming April 30-May 6 as American Home Week
by Mike Long, Manager of American Heritage Title.
ew Lnapter
was accepted
D. Proclamation namin Ma as Better Hearing and Speech Month was
forwarded to the appropriate persons.
Bill and Holly Wright, owners of Wright Life Sporting Goods, expressed
their concerns regarding skateboarding. They passed out copies of a
proposal representing the ideals of the citizens group called Fort Skate,
in hopes of building a skateboard facility in Fort Collins.
Lynn Block, 5328 Fossil Ridge Drive, distributed maps of Fossil Creek
Meadows and spoke regarding the alignment concerns of the Fossil Creek
Parkway. Ms. Block proposed an alternative access route from Trilby to
Harmony and from College to Lemay and requested a reevaluation of the
proposal and encouraged additional citizen involvement.
Liz Gerth, member of the Larimer County Humane Society, noted her concerns
regarding the problems at the Humane Society and asked for Council
consideration of the matter as soon as possible.
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April 18, 1989
Bruce Lockhart, 2500 East Harmony Road, spoke of the 214th Anniversary of '
the beginning of the American Revolutionary War, the Battle of Lexington
and Concord. He commented on the rights of the American people to keep and
bear arms.
Jeff Young, of Concerned Members for a responsible .Humane Society,
expressed concerns regarding the ownership of Humane Society vehicles and
the use of City funds to finance Larimer County animal control. He
requested Council look into misappropriation of funds budgeted for animal
control staff training and lack of direction from management and staff with
regard to training of personnel.
Agenda Review: City Manager
City Manager Burkett stated that under Other Business there would be an
Executive Session and that the Resolution had been revised for Item #29,
Resolution 89-94 Amending the City's Application for Rails to Trails
Conversion of a Portion of the Burlington -Northern Railroad Rex Line, to
clarify the location of the milepost indicator for the rails to trails
application.
Councilmember Maxey requested Item #21, Resolution 89-91 Authorizing A
Waiver From the Public Street Capacity Requirement to Construct Off -Site
Street Improvements for the East Mulberry Place PUD Master Plan and Item I
#22, Items Relating to Acquisition of Land in the Foothills, be withdrawn
from the Consent Agenda.
Councilmember Azari asked that Item #16, Hearing and First Reading of
Ordinance No. 75, 1989, Appropriating Prior Year Reserves in the General
Fund in the Amount of $1OO,0O0 from the Ford Foundation to Advance the
Goals and Objectives of the Land Development Guidance System (LDGS) and
Item #17, Items Pertaining to Financial Computer Systems Procurement, be
removed from the Consent Calendar.
Councilmember Mabry withdrew Item #23c, Right-of-way dedication from
Everest and Westcor Limited Partnership needed for constructing new street
improvements in the realignment of Foothills Parkway and Mathews Street
connected with improvements in the Foothills Fashion Mall Expansion, from
the Consent Agenda.
Consent Calendar
This Calendar is intended to allow the City Council to spend its time and
energy on the important items on a lengthy agenda. Staff recommends
approval of the Consent Calendar. Anyone may request an item on this
calendar be "pulled" off the Consent Calendar and considered separately.
Agenda items pulled from the Consent Caler-4ar will be considered separately
under Agenda Item #24, Pulled Consent Itec:s.
5. Consider approval of the minutes of the regular meeting of April 4
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April 18, 1989
Items Relating to Lemay Avenue First Annexation and Zonin
A. Second Reading of Ordinance No. 58, 1989, Annexing Approximately
3.6 Acres Known as Lemay Avenue First Annexation.
B. Second Reading of Ordinance No. 59, 1989, Zoning Approximately 3.6
Acres Known as Lemay Avenue First Annexation, into the BP Planned
Business District, with a planned unit development condition.
On April 4, Council unanimously adopted Resolution 89-76 Setting Forth
Findings of Fact and Determinations and unanimously adopted on First
Reading Ordinance No. 58, 1989 and Ordinance No. 59, 1989. The
ordinances annex and zone approximately 3.6 acres of Lemay Avenue and
Hoffman Mill Road right-of-way, located north of the
Burlington -Northern Railroad tracks to Mulberry Street. The requested
zoning is the BP Planned Business District, with a planned unit
development condition.
APPLICANT: City of Fort Collins
OWNER: Same
Items Relatinq to Lemay Avenue Second Annexation and Zoning.
Second Reading -of Ordinance No. 60, 1989, Annexing Approximately
6.2 Acres Known as Lemay Avenue Second Annexation.
Second Reading of Ordinance No. 61, 1989, Zoning Approximately 6.2
Acres Known as Lemay Avenue Second Annexation, into the BP Planned
Business District, with a planned unit development condition.
On April 4, Council unanimously adopted Resolution 89-77 Setting Forth
Findings of Fact and Determinations and unanimously adopted on First
Reading 9 and
ordinancesannexOrdinance s do zone approximately d6 2caces f Lema89Avenue
right-of-way, located north of Mulberry Street to Lincoln Avenue. The
requested zoning is the BP Planned Business District, with a planned
unit development condition.
APPLICANT: City of Fort Collins
OWNER: Same
A. Second Reading of Ordinance No. 62, 1989, Annexing Approximately
9.1 Acres, Known as the McClanahan First Annexation.
B. Second Reading of Ordinance No. 63, 1989, Zoning Approximately 9.1
Acres, Known as the McClanahan First Annexation, Into the B-P,
Planned Business, Zoning District with a PUD Condition.
On April 4, Council unanimously adopted Resolution 89-77 Setting Forth
Findings of Fact and Determinations and unanimously adopted on First
Reading Ordinance No. 62, 1989 and Ordinance No. 63, 1989. The
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April 18, 1989
ordinances annex and zone approximately 9.1 acres located west of
South College Avenue and south of the REA Building, 1/4 mile south of
Harmony Road. The requested zoning is the B-P, Planned Business
District with a PUD condition. The property is presently undeveloped.
The property is currently zoned T-Tourist in the County. This is a
voluntary annexation.
APPLICANTS: Fred R. & Dorothy L. McClanahan OWNERS: Same
5001 South College Avenue
Fort Collins, CO 80525
Since before 1980, Police Services has used existing state statutes to
seize money and property used in criminal activity. City Council
receives annual reports on seizure activity and expenditures of funds.
By statute, monies allocated by the court to the seizing agency shall
not be considered a source of revenue to meet normal operating needs.
These monies are used, instead, to meet expenses incurred by the
agency in performing its duties which have not been funded through the
routine budget process.
These monies have been deposited in the General Fund and set aside in
a restricted reserve for police expenditure. This Ordinance, which
was unanimously adopted on First Reading on April 4, appropriates
$83,164 from prior year reserves which reflects seizure money on
account through year-end 1988. The action has been requested by the
Finance Department to allow expenditures through 1989. Awards made by
the courts during 1989 will be appropriated early in 1990.
During the 1989 budget process, staff conducted studies of the
Potential use of private contractors, use of smaller vehicles on the
routes, and the development of a strategic plan. These studies were
completed after the 1989 budget was adopted, but were defined
sufficiently to include in the City's Urban Mass Transportation
Administration (UMTA) grant submitted in December 1988. UMTA has
reviewed and approved the 1989 grant including these projects.
This Ordinance, which was unanimously adopted on First Reading on
April 4, appropriates $268,891 in unanticipated revenue for the
funding of Transfort's capital ($209,781) and planning ($59,110)
projects.
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April 18, 1989
Work began on January 23, 1989 to replace a structurally deficient
bridge on Laporte Avenue near Frey Avenue across the Larimer No. 2
Canal. During excavation, a 20" cast iron water line was uncovered 9
inches below the existing earthen floor. The new bridge required
installation of a new concrete floor at the same elevation of the
water line.
Several alternatives have been studied. The permanent solution will
require the construction of a new water line at a lower level. The
total cost of the water line lowering is $35,901.01.
Remaining funds for the Laporte Bridge will not cover the total cost
of the water line lowering. However, the West Prospect Bridge account
has $32,000 in City funds remaining that can be transferred to the
Laporte Bridge account. This Ordinance, which was unanimously adopted
on First Reading on April 4, transfers these funds. The remaining
$3,901.01 will be funded by the Water Utility.
12.
In August of 1987, the Fort Collins Foundation contributed $3,500 to
the Natural Resources Division for the purpose of providing
improvements to the Gustav Swanson Nature Area Project. As of January
1, $2,331 remained, and such funds reverted to the General Fund. The
Natural Resources division is requesting the reallocation of those
funds to the Gustav Swanson Nature Area Project for landscaping and
other improvements to be made in the coming year. This Ordinance,
which was unanimously adopted on First Reading on April 4, transfers
the funds from the General Fund and sets up as a separate line item in
the Capital Projects Fund for wildlife habitat mitigation.
13. Second Raariinn nf
Police Department personnel hired before April 8, 1978, have been
covered by the City Fort
of Collins Police Officers' Pension Plan (the
"Old Hire" Plan). In September of 1988, the City
Council passed two
resolutions which provided for the conversion of the Old Hire Plan
from
a defined benefit plan to a.money purchase plan. The resolution
amended the Old Hire Plan to
allow participating officers the option
to transfer their pension contributions and
earnings thereon to the
City of Fort Collins Police Money Purchase Pension Plan. This
Ordinance, which
was unanimously adopted on First Reading on April 4,
provides the authorization for the transfer funds
Planof from the Old Hire
unds
tocover tpensionyobl gationsetoicurrent retireessofathe
OldaHireppropritesfplan
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14.
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April 18, 1989
and appropriates the surplus remaining in the plan for general city
uses that the Council may determine.
City Code Chapter 4, "Animals and Insects, Division 2. Bees," contains
"Section 4-226. Keeping of bees prohibited.", which states:
"The keeping
declared to
residents of
prohibited."
by any person
be a menace to
the city and is
of bee hives in the city is
the health and safety of the
hereby declared a nuisance and
This Ordinance, which was unanimously adopted as amended on First
Reading on April 4, amends Section 4-226 to allow the keeping of bees
under certain conditions which are summarized as follows: establishing
the type of hives for beekeeping; fencing of flyways; providing
adequate water supply; maintenance of hives; type of queen; colony
density, ie., number of hives per lot area; required marking of hives;
setting inspection authority; and establishing compliance violations.
This Ordinance, which was unanimously adopted on First Reading on
April 4, amends the Zoning Code to allow recycling facilities to be
considered a warehouse use rather than a junkyard use. This is
accomplished by adding definitions for "Recycling Facility" and
"Recyclable Material", as well as amending the definition of
"Junkyard". The second section of this request proposes a change to
the method of calculating the required setback distance for ground
signs. The Code currently requires that the setback be measured from
the right-of-way line, a line which varies from one street to another
with respect to distance from the curb or edge of pavement.
Therefore, the right-of-way line has now become an "arbitrary" point
from which to base the requirement for setbacks of ground signs. A
method of determining the location of a ground sign from a "fixed"
point is preferable. These changes are considered minor and/or
"housekeeping" in nature and are intended to correct known problem
areas in the Code.
The City of Fort Collins has been awarded a grant from the Ford
Foundation in the amount of $100,000 for advancing the goals and
objectives of the Land Development Guidance System. The activities
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April 18, 1989
' that will be pursued are designed to improve the performance of the
LDGS and support the mission of providing personalized, quality
community services to the citizens of Fort Collins.
This ordinance appropriates $100,000 in grant funds for expenditure in
the Planning Department's Budget.
17. Items Pertaining to Financial Computer Systems Procurement
A. Resolution 89-85 Authorizing the Purchasing Agent to Enter into an
Agreement with Moore Governmental Services, Inc. as a Case Not
Requiring Bid for Professional Services for Financial and
Payroll/Personnel Systems.
B. Resoluti^n 89-86 Authorizing the Purchasing Agent to Purchase as a
Case No; Requiring Bid for Hardware and Systems Software from
Digital Equipment Corporation (DEC).
C. Hearing and First Reading of Ordinance No. 76, 1989 for the
Lease/Purchase of Computer Equipment and Software for a new
City-wide Financial and Payroll/Personnel System.
For the past year a City-wide task force has been studying the needs
of the City with respect to Financial and Payroll/Personnel Systems
' software. Staff has been concerned for some time that the current
systems which were installed in 1977 are not meeting the needs of the
Finance Department as it relates to its responsibility to provide
financial support to all City departments. Of concern also is the
department's duty to provide adequate checks and balances that protect
the interests of the citizens of Fort Collins and other governmental
agencies.
The task force determined that the current financial software is
inadequate and that staff time is wasted performing tasks manually
which could and should be done by the computer. The team then
analyzed the needs of the City and developed a requirements document
for Financial Systems and Payroll/Personnel software. The needs
document was then compared to the capabilities of the financial
systems provided in the Request for Proposal documents prepared by
Moore Governmental Services, Inc. The project team believes that the
Moore systems meet the needs as defined and recommends that the Moore
Financial Systems should be purchased for use by the City. Additional
computer hardware needed to support the system will be purchased from
Digital Equipment Corporation.
18. Items Relating to the Purchase of Water.
A. Resolution 89-87 Authorizing the Purchase of 7,150 Acre Feet of
Water.
I
B. Resolution 89-88 Approving Temporary Use Permits with the Northern
Colorado Water Conservancy District for 1,875 units of CBT water.
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19.
20.
21.
22
April 18, 1989
This item is in response to Resolution 88-205 which directed staff to
take the steps necessary to purchase 7,400 acre feet of water. The
first Resolution would approve the agreements negotiated by staff to
purchase 7,150 acre feet of water. The second Resolution would
approve Temporary Use Permits with the Northern Colorado Water
Conservancy District for the transfer of CBT water.
The resolution would authorize the Mayor to enter into an
intergovernmental agreement with CSU for a study of background water
quality in Horsetooth Reservoir. The study is necessary to assure
that the quality of raw water treated for domestic use is maintained
and to provide information on algae in the reservoir that may impact
water treatment processes.
The Resolution would authorize the Purchasing Agent to enter into a
professional services agreement with James M. Montgomery Engineers
for a comprehensive study and computer model of the wastewater
collection system.
This request pertains to the East Mulberry Place PUD Master Plan,
located south of Highway 14 at Countryside Drive. The Countryside Park
residential development is located to the south of this site. This
master plan consists of a motel, restaurant, convenience store with
gas pumps and a self -storage facility on 10.7 acres. The property is
zoned C-Commercial and M-Multi-family. A request to rezone the
M-Multi-family portion of the site to C-Commercial is also being
reviewed by Larimer County and the Urban Growth Area Board.
The proposed development meets the Urban Growth Area phasing criteria,
with the exception of the off -site street improvements requirement.
Access to the site is from the Frontage Road of Highway 14. Under the
UGA Phasing Criteria, the developer would be responsible for improving
the Frontage Road to local street standards, from the site to Highway
14 at Summit View Drive, a distance of approximately 1/4 mile. Both
the Frontage Road and Countryside Drive are considered local streets
and would therefore, also need improvements (curb, gutter, sidewalks,
etc.) as part of the development of this site.
Items Relating to Acquisition of Land in the Foothills
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April 18, 1989
A. Resolution 89-92 Accepting the Donation of Forty Acres of Land for
Open Space.
B. Resolution 89-93 Authorizing the Purchase of Land for Open Space
and a Microwave Relay Station.
City Council has adopted a policy to acquire land in the foothills
directly west of Fort Collins to be preserved as a natural backdrop to
the city. Accepting the donation of 40 acres and purchasing 90 acres
would place in public ownership the northern portion of the foothills
adjacent to the Urban Growth Area. In addition, this site is ideal
for a microwave relay station which is needed for control and
monitoring of the water intake at Water Plant Number One.
23. Routine Deeds and Easements.
a. Easement from Joseph Bidula and Zofia Bidula, 746 N. College
Avenue, for the North College Water System Improvements.
Consideration: $3000 (Commercial - based on $4 sq. ft.)
b. Powerline Easement from Thomas M. Pettus 8 Valerie A. Favicchio,
321 Scott Avenue, needed to underground existing overhead electric
services. Consideration: $10
c. Right-of-way dedication from Everwest and Westcor Limited
Partnership needed for constructing new street improvements in the
realignment of Foothills Parkway and Mathews Street connected with
improvements in the Foothills Fashion Mall Expansion.
Consideration: None.
Ordinances on Second Reading were read by title by Wanda Krajicek, City
Clerk.
Item #6. A.
3
Item #7. A.
Lm
Item #8. A.
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Item #9.
Item #10.
Item #11.
Item #12.
Item #13.
Item #14.
Item #15.
April 18, 1989
Second Reading of Ordinance No 63 1989 Zoning Approxi-
mately 9.1 Acres. Known as the McClanahan First Annexation
Into the B-P. Planned Business Zoning District with a PUD
Condition.
�econg Keaging of Ordinance No 72 1989 Amending Chapter 4 of I
the Code of the City Relating to Bees
Second Readina of Ordinance No 73 1989 Amending Chapter 29 of
the Code of the City of Fort Collins Relating to Certain
Definitions in the Zoning Code and the Method of Calculating
Setbacks for Ground Signs
Ordinances on First Reading were read by title by Wanda Krajicek, City
Clerk.
Item #16.
Item #17. C.
Councilmember Edwards made a motion, seconded by Councilmember Kirkpatrick,
to adopt and approve all items not removed from the Consent Calendar.
Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
Winokur. Nays: None.
THE MOTION CARRIED. I
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April 18, 1989
Ordinance No. 75, 1989, Appropriating Prior
Year Reserves in the General Fund in the Amount
of $100,000 from the Ford Foundation to Advance
the Goals and objectives of the Land Development
Guidance System (LDGS). Adopted on First Reading
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
The grant funds will be available over a two-year period beginning
September 1, 1988. Grant funds may be expended only for such purposes
substantially in accordance with the budget and grant application as
approved by the Ford Foundation. The grant funds were received in
November, 1988, but were not appropriated. In 1989, the funds are in the
General Fund prior year reserves. The breakdown of the approved budget is
listed below:
City Share Ford Foundation Share
Personal Services $58,100 $ 0
Consulting Services $ 73,250
Other (printing, etc.) 1 26,750
' Total Budget $58,100 $100,000
EXECUTIVE SUMMARY
The City of Fort Collins has been awarded a grant from the Ford Foundation
in the amount of $100,000 for advancing the goals and objectives of the
Land Development Guidance System. The activities that will be pursued are
designed to improve the performance of the LDGS and support the mission of
providing personalized, quality community services to the citizens of Fort
Collins.
This ordinance appropriates $100,000 in grant funds for expenditure in the
Planning Department's Budget.
BACKGROUND
On September 30, 1988, the City of Fort Collins was named a winner in the
1988 Innovations in State and Local Government Awards Program, sponsored by
the Ford Foundation and the John F. Kennedy School of Government at Harvard
University. The LDGS and the City of Fort Collins received an award of
$100,000. The LDGS is one of 10 award recipients selected in 1988 from more
than 970 entries submitted by states, counties and cities nationwide. The
winners were selected by a panel of experts in state and local affairs.
' The grant funds may be expended only for such purposes substantially in
accordance with the program enhancement efforts as described in the
attached gran* application. Two primary opportunities will be pursued for
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April 18, 1989
improving the performance of the LDGS as a result of the grant funds as I
follows:
a. Increasing the effectiveness, timeliness, and quality of decisions.
b. Increasing the effectiveness and understanding of the Land Development
Guidance System.
The activities or enhancement efforts which were approved by the Ford
Foundation include:
i. Preparation of design guidelines for the purpose of implementing and
interpreting certain criteria of the LDGS in the review of
development/redevelopment proposal.
ii. Preparation of design guidelines which describes the types of
mitigation measures and design tools which may be employed either
separate.y or in combination to mitigate existing potential land use,
environmental and physical conflicts.
iii. Customer service training and feedback.
iv. Refine energy and environmental conservation criteria.
v. Preparation of public information/education materials on the LDGS '
with the intent of increasing the understanding by the public of the
System, planning and development.
PROCESS
Many of the projects are underway. The design guidelines for wetlands and
wildlife habitat will begin later this year. The preparation and
implementation of the various projects will involve property owners-,
developers, design professionals and the general public. When appropriate,
special advisory committees will be utilized. Adoption of any design
guidelines or revisions to the LDGS will require Planning and Zoning Board
recommendation and City Council approval."
Councilmember Mabry made a motion, seconded by Councilmember Edwards, to
adopt Ordinance No. 75, 1989 on First Reading.
Assistant Planning Director Joe Frank detailed the plans for the
expenditure of the $1OO,OOO award.
The vote on Councilmember Mabry's motion to adopt Ordinance No. 75, 1989 on
First Reading was as follows: Yeas: Councilmembers Azari, Edwards, Horak,
Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
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April 18, 1989
Items Pertaining to Financial
Computer Systems Procurement
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
Computer hardware and software for a new City financial system will be
purchased at a cost not to exceed $700,000. Financial arrangements have
been negotiated with Maryland National under a five-year (ease/purchase
contract at the interest rate of 8.03%. Funds for lease purchase payments
were included and authorized in the 1989 budget for the Finance Department
and the system was approved for future funding in the amount of $708,000 as
part of the Choices 95 Program.
EXECUTIVE SUMMARY
A. Resolution 89-85 Authorizing the Purchasing Agent to Enter into an
Agreement with Moore Governmental Services, Inc. as a Case Not
Requiring Bid for Professional Services for Financial and
Payroll/Personnel Systems.
' B. Resolution 89-86 Authorizing the Purchasing Agent to Purchase as a Case
Not Requiring Bid for Hardware and Systems Software from Digital
Equipment Corporation (DEC).
C. Hearing and First Reading of Ordinance No. 76, 1989 for the
Lease/Purchase of Computer Equipment and Software for a new City-wide
Financial and Payroll/Personnel System.
For the past year a City-wide task force has been studying the needs of the
City with respect to Financial and Payroll/Personnel Systems software.
Staff has been concerned for some time that the current systems which were
installed in 1977 are not meeting the needs of the Finance Department as it
relates to its responsibility to provide financial support to all City
departments. Of concern also is the department's duty to provide adequate
checks and balances that protect the interests of the citizens of Fort
Collins and other governmental agencies.
The task force determined that the current financial software is inadequate
and that staff time is wasted performing tasks manually which could and
should be done by the computer. The team then analyzed the needs of the
City and developed a requirements document for Financial Systems and
Payroll/Personnel software. The needs document was then compared to the
capabilities of the financial systems provided in the Request for Proposal
documents prepared by Moore Governmental Services, Inc. The project team
believes that the Moore systems meet the needs as defined and recommends
' that the Moore Financial Systems should be purchased for use by the City.
Additional computer hardware needed to support the system will be purchased
from Digital Equipment Corporation.
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April 18, 1989
BACKGROUND I
The City is operating on a computerized financial system that was installed
in 1977. As the City has grown, so have its needs and responsibilities to
provide accurate, useful and up-to-date financial data to all City
departments and other agencies. Demands are made for more information, on
request, without increases in staffing. Today's customer requires
immediate access to information. The over -night processing of information
which was prevalent in the '70s is not tolerable today.
City staff began addressing the need to improve current financial systems
in 1987 when the City issued an RFP to vendors of municipal software. The
RFP specifically asked for quotes on utility customer service software and
additionally for information and pricing for financial systems software.
As a result of that process, the City selected Moore Governmental Systems
to provide the Customer Information Service (CIS) software which is
expected to be implemented this year. At the same time, the City was
determining its future hardware needs and a decision was made to purchase
new equipment from Digital Equipment Corporation (DEC). In August of 1988
the City Council authorized both the purchase of the Moore Governmental
Systems CIS software and r.-tain computer hardware and systems from DEC.
Last year a separa�_ force was for-ed to evaluate the financial
systems information provided by vendors who responded to the customer '
service RFP. That task force was composed of staff from the most directly
impacted departments of ICS and Finance as well as users from other
departments. All City departments were surveyed so that a needs analysis
would accurately present the present and future needs of the City. This
analysis was then compared to the capabilities of the Moore Governmental
Systems. Further comparisons were made after Moore demonstrated system
functions and answereu questions for staff. Present users of the Moore
System were interviewed and site visits were made by members of the task
force and other users. The Moore Financial System was reviewed in detail
and the system has demonstrated that it will meet the majority of all the
City's current and envisioned needs. The project team has recommended the
purchase of the Moore Financial and Human Resources packages.
Upon Council approval, staff will begin final contract negotiations with
Moore. It is expected that the system can be purchased for a cost
not -to -exceed $350,000. In order to support this system, additional
hardware consisting of a central processing unit, disk storage devices for
financial data, systems upgrades and computer terminals will be purchased
from DEC. The 30Y discount which was negotiated by staff with DEC last
August will still be available until May 15th. This discount will be in
addition to a special program available to purchasers of other DEC
equipment. The net result of the discounts is expected to be a savings of
$60-70,000. Total hardware is not expected to exceed $350,000.
The firms offering the lowest interest rate from the City's February, 1989 '
lease/purchase proposal were contacted for rates on this lease/purchase.
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April 18, 1989
t
A lease/purchase agreement has
been negotiated
with Maryland National at
the rate of 8.03% for five years. This rate is
only .45% higher than the
lease rate the City received
in February and
is very reasonable given
current market conditions. The
final loan amount
is expected not to exceed
$700,000.
If approved, the new financial system will be implemented in 1990. Staff
will spend the next few months preparing for system conversion and planning
the training for all system users."
Councilmember Edwards made a motion, seconded by Councilmember Azari, to
adopt Resolution 89-85. Yeas: Councilmembers Azari, Edwards, Horak,
Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Councilmember Horak made a motion, seconded by Councilmember Kirkpatrick,
to adopt Resolution 89-86. Yeas: Councilmembers Azari, Edwards, Horak,
Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTI-ON CARRIED.
Councilmember Horak made a motion, seconded by Councilmember Kirkpatrick,
;- to adopt Ordinance No. 76, 1989 on First Reading. Yeas: Councilmembers
Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
' THE MOTION CARRIED.
Resolution 89-91 Authorizing A Waiver
From the Public Street Capacity
Requirement to Construct Off -Site Street
Improvements for the East Mulberry
Place PUD Master Plan Adopted
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
A waiver to the public street capacity requirement would result in a waiver
fee of $11,000 per acre for development of this site, or an approximate
total fee of $117,000.
EXECUTIVE SUMMARY
This request pertains to the East Mulberry Place PUD Master Plan, located
south of Highway 14 at Countryside Drive. The Countryside Park residential
development is located to the south of this site. This master plan consists
of a motel, restaurant, convenience store with gas pumps and a self -storage
facility on 10.7 acres. The property is zoned C-Commercial and
M-Multi-family. A request to rezone the M-Multi-family portion of the site
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to C-Commercial is also being reviewed by Larimer County and the Urban I
Growth Area Board.
The proposed development meets the Urban Growth Area phasing criteria, with
the exception of the off -site street improvements requirement. Access to
the site is from the Frontage Road of Highway 14. Under the UGA Phasing
Criteria, the developer would be responsible for improving the Frontage
Road to local street standards, from the site to Highway 14 at Summit View
Drive, a distance of approximately 114 mile. Both the Frontage Road and
Countryside Drive are considered local streets and would therefore, also
need improvements (curb, gutter, sidewalks, etc.) as part of the
development of this site.
The criteria to be used in evaluating waiver requests include the
following:
- the waiver will not result in unplanned public expense for the provision
of public services, improvements, or facilities;
- the waiver is consistent with the intent and purpose of the County and
adjoining municipality's Comprehensive Plans or Policies;
- the waiver application contains material indicating there are
exceptionap circumstances which apply to the specific piece of property
which do not apply generally to the remaining property in the Urban ,
Growth Area; and
- the waiver application contains material indicating approval would not
ie;,:air the public health and safety by creating undesirable traffic
conditions, unhealthy sanitary conditions or adverse environmental
influences in the area.
4
The intent of the waiver process is to give priority to in -fill development
proposals. In -fill development proposals are those in essentially
developed portions of the Urban Growth Area whose impact on existing
services and facilities is relatively minimal. This site is located in a
developed area, with an existing residential development (Countryside Park)
to the south and commercial development to the west and east. Therefore,
staff considers this proposal to be in -fill development. While staff does
not believe that the impact from the proposed commercial uses (4,300
vehicles per day) is enough to warrant full off -site improvements, the need
for improvements to Countryside Drive and the Frontage Road along the
site's frontage, as well as an analysis of the structural integrity of the
Frontage Road east to Summit View Drive, to determine if an asphalt overlay
is needed on the Frontage Road is warranted. The requirement for an
overlay (if determined necessary by County Public Works staff, as a result
of the analysis) would be less than the improvements required under the
Intergovernmental Agreement and would be in addition to payment of the
waiver fee. Staff is recommending approval of the waiver request with the '
following conditions:
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April 18, 1989
' 1. Improvements be made to the Frontage Road and Countryside
P g ys de Drive along
the site's frontage, to current City local street standards.
2. Prior to final review of the proposed development plan, testing be
conducted to determine the structural integrity and the need for an
asphalt overlay on the Frontage Road, from the site to Summit View
Drive. In the event that such testing shows a need for structural
improvements, the applicant/developer shall construct such improvements
in a timely manner as required by Larimer County.
URBAN GROWTH AREA REVIEW BOARD:
The waiver -•iquest will be considered by the Urban Growth Area Review Board
at its April 19, 1989 meeting."
Councilmember Kirkpatrick made a motion, seconded by Councilmember Edwards,
to adopt Resolution 89-91.
City Planner Sherry .Albertson -Clark gave a brief presentation and responded
to questions from Council.
The vote on Councilmember Kirkpatrick's motion to adopt Resolution 89-91
was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick,
Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Items Relating to Acquisition of Land in the Foothills
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
This action allows the expenditure of funds previously appropriated by
Council. $200,000 will be utilized from the General City Capital Fund Open
Space and Trails West of Taft Hill Road. $50,000 will be utilized from the
Water Fund.
EXECUTIVE SUMMARY
A. Resolution 89-92 Accepting the Donation of Forty Acres of Land for Open
Space.
B. Resolution 89-93 Authorizing the Purchase of Land for Open Space and a
Microwave Relay Station.
' City Council has adopted a policy to acquire land in the foothills directly
west of Fort Collins to be preserved as a natural backdrop to the city.
Accepting the donation of 40 acres and purchasing 90 acres would place in
public ownership the northern portion of the foothills adjacent to the
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April 18, 1989
Urban Growth Area. In addition, this site is ideal for a microwave relay
station which is needed for control and monitoring of the water intake at
Water Plant Number One.
BACKGROUND
The 1974 Open Space Plan, an element of the City's Comprehensive Plan,
recommended the purchase of the first rise of foothills immediately west of
the city to be preserved as open space to protect the backdrop of the city
as a natural, undeveloped area. Council recently renewed this commitment
by adopting the 1988 Parks and Recreation Master Plan which recommends
preservation of the foothills north of Campeau Open Space, known as the
Donaldson Property. The Water Department also has an interest in this
site. The high point of the property provides a perfect location for a
microwave relay station which will allow control and monitoring of the
water intake at Water Plant No. One in Poudre Canyon.
Acquiring the Donaldson property will provide an area into which the
Foothills Trail could be expanded. The property contains interesting rock
outcrops, provides scenic views of the city to the east and mountains to
the west, and has an abundant deer population.
Money has previously been appropriated by Council in the General City
Capital Fund for Acquisition and Development of Open Space and Trails West
of Taft Hill Road. This purchase will utilize $200,000 of the almost
$600,000 available in that account. Additionally $50,000 has been
appropriated and is available in the Water Fund for purchase of the
microwave relay station site.
Council action is necessary for the acceptance of land donations and is
requested for the land purchase."
Director of Cultural, Library, and Recreational Services Mike Powers gave a
brief presentation and responded to questions from Council.
Councilmember Maxey stated his support for the items and indicated the need
for further investigation of the purchases of open space areas.
Councilmember Azari made a motion, seconded by Councilmember Edwards, to
adopt Resolution 89-92. Yeas: Councilmembers Azari, Edwards, Horak,
Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Councilmember Maxey made a motion, seconded by Councilmember Azari, to
adopt Resolution 89-93. Yeas: Councilmembers Azari, Edwards, Horak,
Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
1
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6, April 18, 1989
' Right -of -Way Dedication From Everwest and
Westcor Limited Partnership Needed For
Constructing New Street Improvements in
the Realignment of Foothills Parkway
and Mathews Street Connected With
Improvements in the Foothills Fashion Mall Expansion
Councilmember Mabry withdrew from discussion and vote on this item due to a
perceived conflict of interest.
Councilmember Kirkpatrick made a motion, seconded by Councilmember Azari,
to accept the right-of-way designation. Yeas: Councilmembers Azari,
Edwards, Horak, Kirkpatrick, Maxey, and Winokur. Nays: None.
(Councilmember Mabry withdrawn)
THE MOTION CARRIED.
Staff Reports
City Manager Burkett reported the results of the first quarter earnings on
City funds.
Councilmember Reports
Councilmember Edwards noted the Cable TV review and report of the franchise
with Columbine CableVision will be coming to Council for consideration on
May 16.
Councilmember Kirkpatrick commented on Resolution 89-89 and the excellent
example it demonstrated regarding intergovernmental cooperation.
Mayor Winokur commented on the Natural Resource Symposium to be held on
Thursday, April 20 and reported on the opening session of the Western Snow
Conference.
Ordinance No. 65, 1989, Appropriating
Unanticipated Revenue for the Taft Hill and
Horsetooth Intersection Project Adopted on Second Reading
Following is staff's memorandum on this item:
"EXECUTIVE SUMMARY
The Taft Hill-Horsetooth Intersection project, scheduled to be constructed
from late June through August of 1989, will involve improving all four
approaches to the intersection to arterial street standards using concrete
pavement and improving the east half of Taft Hill adjacent to Rossborough
Subdivision.
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April 18, 1989
This Ordinance, which was adopted 5-1 on First Reading on April 4, '
appropriates funds for a portion of the total project. Tri-Trend Inc.,
developer of Rossborough Subdivision, has agreed that it is appropriate to
build the east half of Taft Hill adjacent to Rossborough as a part of the
City's Taft Hill and Horsetooth Intersection project. Tri-Trend is
obligated by its Development Agreement to improve Taft Hill in 1989.
Tri-Trend is responsible for paying the developers share of an arterial
street for its halfmile section.
The City will pay a portion of the project costs from the Street Oversizing
Fund. The Street Oversizing Fund will pay for the oversizing costs with
funds budgeted in the 1989 Street Oversizing Budget. The project budget
assumes that the Street Oversizing Fund will reimburse 100% of the
oversizing costs, but current policy only guarantees 60% reimbursement. If
the Street Oversizing Fund is unable to reimburse IOOY, the difference will
be paid by Tri-Trend. The Capital portion of the budget is funded with 114
cent sales tax revenues."
Councilmember Maxey made a motion, seconded by Councilmember Mabry, to
adopt Ordinance No. 65, 1989 on Second Reading. Yeas: Councilmembers
Azari, Edwards, Kirkpatrick, Mabry, Maxey, and Winokur. Nays:
Councilmember Horak.
THE MOTION CARRIED.
Items Relating to the Issuance of City of
Fort Collins General Obligation Water Bonds in
in the Aggregate Principal Amount of $11 715 000
Following is staff's memorandum on this item:
"EXECUTIVE SUMMARY
A. Second Reading of Ordinance i-o. 70, 1989 Authorizing the Issuance of
City of Fort Collins General Obligation Water Bonds, Series 1989, Dated
May 1, 1989, in the Aggregate Principal Amount of $11,715,000.
B. Second Reading of Ordinance No. 71, 1989 Appropriating Bond Proceeds in
the Water Fund.
In December of 1988, the City Council adopted Resolution 88-205 which set
out the water supply policies for the City of Fort Collins. The policies
were based on a decision to provide enough water to meet or exceed a
I-in-50 drought over the long term. It was further resolved that to attain
that goal the City should purchase 7,400 acre feet of water.
The 1989 Budget includes an expected bond issuance of $5,000,000 for the
modification of the water treatment plant to provide for an additional 10
million gallons per day ("MGD") treatment capacity. The additional '
treatment capacity will bring the total capacity to 74 MGD and construction
of another treatment facility would be postponed until 1996 or 1997. Other
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April 18, 1989
timprovements will extend the distribution system, construct a maintenance
facility for equipment, and expand the water quality laboratory. Expanded
water quality testing and analysis are necessary to comply with new federal
regulations.
The proposed bond issue of $11,715,000 will provide the funds necessary to
purchase 7,400 acre feet of water and the funds needed to modify and expand
the existing water system. On April 4, Council adopted Ordinance No. 70,
1989 on First Reading by a vote of 5-1 and unanimously adopted on First
Reading Ordinance No. 71, 1989.
The bonds were sold on April 11, 1989 through a modified negotiated sale.
The net effective interest rate on the bonds is 7.361Y,. It compares
favorably with interest rates on other issues completed the same day, both
public and negotiated sale."
Finance Director Alan Krcmarik presented a marketing report that included
rating rationale and commented on the interest rate range from 6.81% to
7.42% with the net effective interest rate being 7.36%. He recognized City
staff members and bond counsel who worked on the project and thanked them
for their hard work. He also commented on a minor modification to the bond
ordinance on the bottom of page 38 regarding the date line being omitted.
Councilmember Edwards made a motion, seconded by Councilmember Azari, to
adopt Ordinance No. 70, 1989 on Second Reading. Yeas: Councilmembers
Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Councilmember Kirkpatrick made a motion, seconded by Councilmember Maxey,
to adopt Ordinance No. 71, 1989 on Second Reading. Yeas: Councilmembers
Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Resolution 89-94 Amending the City's
Application for Rails to Trails
Conversion of a Portion of the
Burlington -Northern Railroad Rex Line Adopted
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
The original, total price for the purchase and conversion of the Rex Line
was $68,906. If this Resolution is adopted, the Light and Power Department
will continue to negotiate the purchase of the property with
' Burlington -Northern. Parks and Recreation will continue to negotiate with
affected property owners for land acquisition for trail connections.
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April 18, 1989
EXECUTIVE SUMMARY I
This Resolution amends the application for Rails to Trails conversion to
delete that portion of the rail line from Milepost 77.83 to the west. The
City will continue to request that the rail line from Milepost 77.83 to the
east be converted for trail purposes under the National Trail Act.
Milepost 77.83 is approximately at the southwest corner of the mined out
gravel pits along the rail line, west of Taft Hill Road.
The Resolution also authorizes the acquisition of property from
Burlington -Northern from Loomis to Wood Street along the rail line. This
purchase will be made by the Light and Power Department. Further, a $1,000
payment will be made to Burlington -Northern to quit claim its rights to the
remaining portion of the rail line when the conversion is approved as
amended."
Councilmember Mabry made a motion, seconded by Councilmember Maxey, to
adopt Resolution 89-94 as amended.
Director of Cultural, Library, and Recreational Services Mike Powers
described the amendment and commented on the status of the negotiations.
Lola Cook, 812 North Shields, spoke against the proposed trail being within
fifty feet of her home and asked Council for reconsideration.
Gene Wilken, 1100 North Taft Hill Rudd, spoke against the Resolution and
urged Council to acquire recreational trail space by ordinary means, not
through the rails to trails method. He also encouraged complete withdrawal
of the rails to trails application.
Al Schmidt, 911 North Shields, stated there was no need for trail
duplication (2 trails) and noted his concern regarding property damage from
trail users and dogs. He noted there has never been any contact between
his family and the City regarding the rails to trails proposal and
questioned the need for fences to be relocated in order to construct a new
trail.
Mary Humstone, 2220 North Overland Trail, commented on the parallel trail
to the existing rail line and spoke of her concern regarding the use of the
ICC deadline as a timeline for condemnation.
City Manager Burkett addressed the reasons behind the parallel trail line
and the requirements that are listed in the trail application and noted the
trail along the rail line would be a low intensity recreational trail.
Councilmember Mabry commented on the discussion he had with Mr. Wilken
regarding the rails to trails proposal and noted he would be supporting the
motion.
Councilmember Maxey commented on the meetings he has had with many of the I
property owners that live in the rails to trails area.
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April 18, 1989
' Councilmember Horak stated he would not support the Resolution and noted he
had not seen staff's response regarding two trails.
Councilmember Kirkpatrick noted her support for the railbanking issue as a
possible means of transportation in the future.
Mayor Winokur noted his appreciation for the concerns of the landowners
regarding the condemnation issue.
The vote on Councilmember Mabry's motion to adopt Resolution 89-94 as
amended was as follows: Yeas: Councilmembers Azari, Edwards, Kirkpatrick,
Mabry, Maxey, and Winokur. Nays: Councilmember Horak.
THE MOTION CARRIED.
Resolution 89-95 Assigning a Councilmember as
Liaison Representative to the Water Board Adopted
Following is staff's memorandum on this item:
"EXECUTIVE SUMMARY
At the April 4 regular meeting, Council formally assigned Councilmembers as
liaison representatives to the City's various boards and commissions and
appointed Councilmembers to various committee assignments.
Councilmembers Horak and Maxey expressed interest in the Water Board
liaison assignment and a straw poll of Councilmembers present resulted in a
tie. The Water Board liaison position was deleted from the Resolution and
staff was directed to schedule a separate Resolution for April 18 when the
entire Council would be present.
Council should select a Water Board liaison representative and insert the
name in the Resolution."
Councilmember Maxey noted his interest in the liaison position and his
background qualifications.
Councilmember Mabry made a motion, seconded by Councilmember Edwards, to
adopt Resolution 89-95 inserting the name of Loren Maxey. Yeas:
Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
Winokur. Nays: None.
THE MOTION CARRIED.
Other Business
Councilmember Kirkpatrick expressed her desire to pursue the suggestion by
Mrs. Block regarding Fossil Creek Parkway to look into speeding up the
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April 18, 1989 ;
process of designing the street as an arterial and the changes to the I
Master Street Plan.
Councilmember Kirkpatrick made a motion, seconded by Councilmember Horak,
that the issue be investigated by staff and brought back to Council through
the Planning and Zoning process with the alignment and design of Fossil
Creek Parkway as an arterial as the major areas of focus. Yeas:
Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
Winokur. Nays: None.
THE MOTION CARRIED.
Councilmember Horak indicated the need for policy to be established
regarding response to citizen inquiries at Council meetings.
Executive Session Authorized
Councilmember Kirkpatrick made a motion, seconded by Councilmember Edwards,
to adjourn into Executive Session to discuss litigation matters. Yeas:
Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
Winokur. Nays: None.
THE MOTION CARRIED.
Adjournment
At the conclusion of the Executive Session, Councilmember Maxey made a
motion, seconded by Councilmember Mabry, to adjourn the meeting. Yeas:
Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
Winokur. Nays: None.
The meeting adjourned at 9:30 p.m.
4ayor
I LN NO" Mwo M -
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