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HomeMy WebLinkAboutMINUTES-10/03/1989-Regular1 October 3, 1989 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council -Manager Form of Government Regular Meeting - 6:30 p.m. A regular meeting of the Council of the City of Fort Collins was held on Tuesday, October 3, 1989, at 6:30 p.m. in the Council Chambers in the City of Fort Collins City Hall. Roll call was answered by the following Councilmembers: Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Staff Members Present: Burkett, Krajicek, Roy Citizen Participation A. Proclamation Naming October 1-7 as 4-H Club Week was accepted by a 4-H Week Ambassador. B. Proclamation Naming October 1-7 as Oktoberfest Week was accepted by Warren Jones, Oktoberfest Chairman and Jim O'Neill, Publicity Chair. C. Proclamation Naming October 8-14 as Fire Prevention Week was accepted by Firefighters John Denison, Tim Champlin, and Sparky, the dog. D. Proclamation Naming October 8-14 as Public Power Week was accepted by Bob Nastan, Light and Power Construction and Services Manager. E. Proclamation Naming October 16-20 as Medical Assistant Week was forwarded to the appropriate persons. F. Proclamation Naming October 9-13 as Court Observance Week was accepted by Marilyn Casey, President, Larimer County Legal Secretary's Association. G. accepted by Larry Sizemore II, was Jim Creeden, P.O. Box 1022, described an injury that occurred during the Midget Football League on September 30 and asked the Council Health and Safety Subcommittee to look into delays in ambulance response time. He announced the formation of Citizen's Offering Police Support, a Police Department support group. Robert Kapitsky, 1917 Harmony Drive, opposed issuance of IDRB bonds for Innovative Companies due to noise and air pollution concerns and elaborated on the release of chemical solvents in the residential area. K1I.ID October 3, 1989 Agenda Review: City Manager City Manager Burkett noted mill levy revisions to Item #20, Ordinance No. 134, 1989, Appropriating Annual Expenditures for the City of Fort Collins in 1990 and Setting the Mill Levy for said Fiscal Year, and noted the GID mill levy changes to Item #26, Hearing and First Reading of Ordinance No. 26, Determining and Fixing the Mill Levy for City of Fort Collins General Improvement District #1 for the Year 1990 and Appropriating the Budget for City of Fort Collins GID #1. Councilmember Kirkpatrick requested Item #8, Resolution 89-170 Making Appointments to the Housing Authority and the Senior Advisory Board, be withdrawn from the Consent Agenda. Mayor Winokur withdrew Item #6, Hearing and First Reading of Ordinance No. 129, 1989, Consolidating the Cemetery Operation into the General Fund, from the Consent Agenda. Consent Calendar This Calendar is intended to allow the City Council to spend its time and energy on the important items on a lengthy agenda. Staff recommends approval of the Consent Calendar. Anyone may request an item on this calendar be "pulled" off the Consent Calendar and considered separately. Agenda items pulled from the Consent Calendar will be considered separately under Agenda Item #12, Pulled Consent Items. 5. This $54,000 grant requires a City match of $41,409. The matching funds were appropriated in the Police Services 1989 budget, and provide the salary and fringe benefits for an existing officer assigned to narcotics enforcement, intelligence and white collar crime. The line item description for the Narcotics Support Operations II project is as follows: STATE SHARE CITY SHARE TOTAL Personal Services $21,672 $41,409 $63,081 Supplies & Operating 16,328 16,328 Equipment 16,000 16,000 Total Budget $54,000 $41,409 $95,409 This is Fort Collins Police Services' third consecutive award through the Colorado Division of Criminal Justice. The award period is October 1, 1989 through September 30, 1990. Funds will be used for sm October 3, 1989 ' continued funding of a contractual data entry clerk position, operating expenses for this position, funds for the purchase of evidence (controlled buys), a lap -top computer and printer and electronic equipment. M This ordinance appropriates $54,000 in grant funds for expenditure in the Fort Collins Police Services Special Investigations Unit. Prior to 1980, the cemetery operation was a division within Parks and Recreation in the General Fund. During the 1980 budget process, the Cemetery Fund was created primarily to provide management information as to how much subsidy was required to operate the cemeteries, and to strive for self-sufficiency through user fees as other Enterprise Funds are required to do. Due to a nation-wide trend of utilizing cremations versus burials, user fees for the Cemetery Fund have been unable to keep pace with inflation and the cost of operating the cemeteries. The Cemetery Fund has relied more heavily on General Fund subsidies over the past several years. Observations made by the City's outside auditor called attention to ' the number of funds used to account for revenues and expenditures in the City. The number of funds used by the City has led to difficulty in managing the funds as well as public confusion. To alleviate the difficulty, a recommendation was made by the auditors to consolidate funds where possible. This Ordinance would move the cemetery operation into the General Fund beginning January 1, 1990. Revenues and expenditures would still be tracked for the cemetery operation through the utilization of a center number assigned specifically for cemeteries. 7. This is a Development Services staff -initiated request to amend certain sections of the Zoning Code and Subdivision Ordinance. These changes are necessary to make clarifications to the Code as recodified in 1987. Prior to the recodification, the Zoning Ordinance and the Subdivision Ordinance were separate chapters, each having their own definition section. In 1987 both of these ordinances were combined into one chapter (Chapter 29), but both retained their original definition sections. Staff has now ' identified some necessary clarifications to the definitions. In addition, some sections of both previous chapters are repetitive and the duplicate sections should be deleted. October 3, 1989 EM 91 10. A vacancy currently exists on the Housing Authority due to the resignation of Lora Beerbower. Councilmembers Edwards and Azari reviewed the active applications on file and are recommending that the current alternate, John Kefalas, fill Ms. Beerbower's position and that Scott Woods be appointed to fill the alternate position. A vacancy also exists on the Senior Advisory Board due to the death of Sam Rosenthal. Councilmember Azari reviewed the list of active applicants and is recommending Kenneth Stubler be appointed to fill the position. This Resolution appoints the following individuals with terms to expire as set forth after each name: Housing Authority John Kefalas Scott Woods (alternate) Senior Advisory Board Kenneth Stubler Expiration of Term July 1, 1990 July 1, 1991 July 1, 1992 This Resolution was postponed to this date from September 19. Parks and Recreation and Right -of -Way staff have been working for several months on a neighborhood park purchase within the planned expansion of Quail Hollow Subdivision. Recent negotiations with the developer resulted in a price of $4,500 per acre. A contract to purchase the property has been signed and is contingent on Council approval. The City is the owner of property in the County which constitutes part of Michaud Lane and is also south of and adjacent to Michaud Lane. Bruce H. Davidson and Kimberly Vanderpool -Davidson have purchased vacant land which lies adjacent to and south of the City's property. In order for the Davidsons to be able to install underground utilities from Michaud Lane onto their property and to have access to their property from Michaud Lane, it is necessary for the City to -490- October 3, 1989 J 1 r grant and convey to the Davidsons, non-exclusive easements across the City's property. If the City does not grant such non-exclusive easements to the Davidsons; they would be denied access to their property and would not be able to provide underground utilities to it. It should be noted that the Davidsons' use of the non-exclusive easements will not interfere with the City's continued use of its property. Staff believes that the $10 consideration represents reasonable value for the non-exclusive easements, considering the nature of the property rights being conveyed and the small amount of the City's property which will be used. 11. Routine Easement. Deed of Easement from Kenneth L. Reynolds and Sue C. Reynolds, Ken's Muffler Shop, 1219 North College, needed for North College Water System Improvements. Consideration: $10. The North College Water System Improvements Project will replace a badly corroded four -inch waterline along the west side of College between the Poudre River and Willox Lane. The project will also involve improvements to the distribution system on Willox, Vine, Bristlecone and Hickory which will reinforce water service and improve fire protection along North College. The project is being done in cooperation with the State Highway Department's overlaying on North College. This is the last easement needed. Ordinances on First Reading were read by title by Wanda Krajicek, City Clerk. Item #5. Item #6. Item #7. Councilmember Edwards made a motion, seconded by Councilmember Azari, to adopt and approve all items not removed from the Consent Calendar. Yeas: Councilmembers , Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. -491- October 3, 1989 Ordinance No. 129, 1989, Consolidating the Cemetery Operation into the General Fund, Failed Following is staff's memorandum on this item: "EXECUTIVE SUMMARY Prior to 1980, the cemetery operation was a division within Parks and Recreation in the General Fund. During the 1980 budget process, the Cemetery Fund was created primarily to provide management information as to how much subsidy was required to operate the cemeteries, and to strive for self-sufficiency through user fees as other Enterprise Funds are required to do. Due to a nation-wide trend of utilizing cremations versus burials, user fees for the Cemetery Fund have been unable to keep pace with inflation and the cost of operating the cemeteries. The Cemetery Fund has relied more heavily on General Fund subsidies over the past several years. Observations made by the City's outside auditor called attention to the number of funds used to account for revenues and expenditures in the City. The number of funds used by the City has led to difficulty in managing the funds as well as public confusion. To alleviate the difficulty, a recommendation was made by the auditors to consolidate funds where possible. This Ordinance would move the cemetery operation into the General Fund beginning January 1, 1990. Revenues and expenditures would still be tracked for the cemetery operation through the utilization of a center number assigned specifically for cemeteries." Councilmember Kirkpatrick made a motion, seconded by Councilmember Edwards, to adopt Ordinance No. 129, 1989 on First Reading. Mayor Winokur stated he believed that this fund did not consolidate expenditures and urged that decisions be made regarding the operation of the cemeteries in a special revenue fund. Deputy City Manager Skip Noe outlined the tracking of revenues and expenditures through the provision of cost centers within the accounting system. Councilmember Kirkpatrick noted the parallel between .the cemetery and the regular operations of the City and stressed the importance of providing for a level of maintenance equal to park maintenance. She mentioned the revenue limitations connected with the cemetery and noted her support for the move from an enterprise fund to the general fund. -492- October 3, 1989 r The vote on Councilmember Kirkpatrick's motion to adopt Ordinance No. 129, 1989 on First Reading was as follows: Yeas: Councilmembers Azari, Horak, and Kirkpatrick. Nays: Councilmembers Edwards, Mabry, Maxey, and Winokur. THE MOTION FAILED. Resolution 89-170 Making Appointments to the Housing Authority and the Senior Advisory Board. Adopted as Amended Following is staff's memorandum on this item: "EXECUTIVE SUMMARY A vacancy currently exists on the Housing Authority due to the resignation of Lora Beerbower. Councilmembers Edwards and Azari reviewed the active applications on file and are recommending that the current alternate, John Kefalas, fill Ms. Beerbower's position and that Scott Woods be appointed to fill the alternate position. A vacancy also exists on the Senior Advisory Board due to the death of Sam Rosenthal. Councilmember Azari reviewed the list of active applicants and is recommending Kenneth Stubler be appointed to fill the position. This Resolution appoints the following individuals with terms to expire as set forth after each name: Housing Authority John Kefalas Scott Woods (alternate) Senior Advisory Board Kenneth Stubler Expiration of Term July 1, 1990 July 1, 1991 July 1, 1992 This Resolution was postponed to this date from September 19." Councilmember Azari made a motion, seconded by Councilmember Edwards, to adopt Resolution 89-170. Councilmember Kirkpatrick outlined her frustrations regarding the make-up of the applicant pool and asked that the appointment be delayed and readvertised. Councilmember Kirkpatrick made a motion to amend Resolution 89-170, seconded by Councilmember Maxey, to retain the Senior Advisory Board, retain the regular Housing Authority member and remove the selection of the alternate member. Yeas: Councilmembers Horak, Kirkpatrick, Maxey, and Winokur. Nays: Councilmembers Azari, Edwards, and Mabry. -493- October 3, 1989 THE MOTION CARRIED. I The vote on Councilmember Azari's motion to adopt Resolution 89-170 as amended was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Resolution 89-174 Adopting Financial and Management Policies Relating to the 1990 Annual Budget. Adopted as Amended Following is staff's memorandum on this item: "FINANCIAL IMPACT Financial and Management Policies were used to develop and formulate the 1990 Annual Budget. The Financial and Management Policies reflect Council direction and commitment to sound financial planning. BACKGROUND The Financial and Management Policies form the basis on which the City of Fort Collins' Annual Budget is based. For 1990, staff has undertaken a review of the Financial and Management Policies. The following are major changes incorporated in the 1990 Budget: Section 2.2 Sales and Use Tax Distribution was revised to reflect the two 0.25 cent sales and use taxes approved by the City's residents for Street Capital Maintenance and the CHOICES 95 Capital Improvement Program. Section 4.2. (2.) Electric Rates has been updated to more closely reflect the reserves used by the Light and Power Utility. Section 5.1. Capital Improvement Funds - Citizen Participation has been revised to include the citizen involvement and participation in the Choices 95 Capital Improvements Program, as well as the extension of two 0.25 cent Sales and Use Taxes (excluding grocery food) to finance the City's Street Maintenance Program and the Choices 95 Capital Improvements Program. Section 7.1. - 7.7 Investment Program was expanded to more fully describe the objectives, authority, and scope of the City's Investment Program. Section 8.1 - 8.4 Debt Policy has also been expanded to detail the conditions for using debt, financing, and authorization for municipal borrowing." City Manager Burkett presented a complete overview of the budget items. I -494- October 3, 1989 Councilmember Edwards made a motion, seconded by Councilmember Mabry, to adopt Resolution 89-174. Jim Creeden, P.O. Box 1022, had questions about the City's financial management policies. Councilmember Mabry made a motion, seconded by Councilmember Horak, to amend Resolution 89-174 by changing the fourth line from the bottom on page 6 to read "and the City Manager immediately informs the City Council of such action." Councilmember Mabry emphasized that when the budget is frozen, it is important that the information be made known to Council and clarified that "immediately" should mean as quickly as possible after the City Manager has judged that the frozen appropriation should take place. City Manager Burkett stated that Council is advised when staff has anticipated budget problems that would impact the level of services and questioned if the notification should be made regardless of the dollar amount. Councilmember Kirkpartrick spoke against the implicit language in the amendment and emphasized the accountability of the City Manager. She explained that adding language placed an additional requirement that could be difficult to implement due to ambiguity and the time frame issue. ' The vote follows: on Councilmember Mabry's motion to amend Resolution 89-174 was Yeas: Councilmembers Azari, Edwards, Horak, as Mabry, Maxey, and Winokur. Nays: Councilmember Kirkpatrick. THE MOTION CARRIED. Mayor Winokur made a motion, seconded by Councilmember Horak, to amend Resolution 89-174 by adding a Section 3.10 entitled Car Allowance as follows: 3.10. CAR ALLOWANCE The City provides reimbursement to its employees for use of their personal vehicle on official City business. Payment is considered a reimbursement for expenses and not a form of compensation. All payments are based on the actual mileage traveled by the employee at a mileage reimbursement rate set by th City Manager. Deputy City Manager Skip Noe estimated the cost ramifications for the twenty-eight employees who receive car allowances. Director of Administrative Services Pete Dallow clarified that car allowances to unclassified employees are based on mileage. ' Barbara Allison, 1212 Lynnwood Drive, stated she believed staff should be reimbursed for their mileage based on miles actually driven. -495- October 3, 1989 Councilmember Edwards expressed difficulty in supporting the motion due to ' lack of information regarding the impact of the proposal to the City. Councilmember Horak explained the issue is the image to the citizens and stated he believed car allowances are for major corporations. Councilmember Azari noted her support for the amendment. The vote on Mayor Winokur's motion to amend Resolution 89-174 by adding Section 3.10 on Car Allowances was as follows: Yeas: Councilmembers Azari, Horak, Mabry, Maxey, and Winokur. Nays: Councilmembers Edwards and Kirkpatrick. THE MOTION CARRIED. Councilmember Horak made a motion, seconded by Councilmember Kirkpatrick, amend Resolution 89-174 and delete Section 3.3 on Energy. Councilmember Horak noted that Section 3.3 did not deal with the fund's management. Councilmember Azari expressed concern regarding the Finance Committee's review of the Management Polices. Councilmember Horak stated that the Financial Committee was not directed by I Council to review the Management Polices. The vote on Councilmember Horak's motion to amend Resolution 89-174 and delete Section 3.3 on Energy was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. The vote on Councilmember Edwards motion to adopt Resolution 89-174 as amended was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Ordinance No. 131, 1989, Amending Chapter 26, Article VI, Division 4 of the Code Setting Rates and Charges for Electric Service. Adopted on First Reading Following is staff's memorandum on this item: -496- October 3, 1989 ' "FINANCIAL IMPACT This action will reduce revenue from the sale of electric energy by 3% beginning July 1, 1990, while meeting the revised Financial and Management Policies Relating to the 1990 Annual Budget. During the May 9 work session, Council was presented with updated information and recommendations regarding power supply issues related to the Utility's financial and purchase power reserve position. Direction received from Council was as follows: * Prepare a cost of service based electric rate ordinance implementing a 3Y - 4% revenue reduction in conjunction with the 1990 budget. * The effective date of the ordinance should be set at July 1, 1990 to allow for late adjustments should the Central Utah Project or other federal legislation significantly increase purchase power cost. * Adopt a policy in the 1990 Budget allowing the accumulation of purchase power reserves up to 25% of annual electric sales revenue. The 1990 Light and Power Budget was prepared in accordance with that direction and incorporates a revenue reduction of 3% effective July 1, 1990. A summary report of the 1990 Rate and Cost of Service study is ' included as additional information. While cost of service principles are simple in concept, they are complex in application. Accuracy depends on a number of variables such as load research, 0 & M cost, and individual customer uses that shift from year to year. Staff estimates that accuracy levels of plus or minus 5% would be the highest obtainable and plus or minus 10Y is a realistic range of customer equity. The following recommendations distribute the 3% revenue reduction proportionately between Residential Energy Service and General Service. These recommended adjustments will bring all classes to within plus or minus 10% of cost of service and are summarized below: a) Schedule R - Residential Energy Service: Recommendation: Reduce rate by 6.4% or $1.99/month for the average customer with 500 kWh/month usage. b) Schedule RD - Residential Demand Service: Recommendation: No change. c) Schedule GS - General Service: ' Recommendation: Reduce rate by 6.4%. This would be a reduction of approximately $4.09 for a customer using 750 kWh/month, -497- October 3, 1989 $5.57 for 1,000 kWh, $15.31 for 5,000 kWh, and $6.95 I for 10,000 kWh. d) Schedule GS-50 - Large Commercial: Recommendation: No revenue adjustment, raise upper demand limits of rate class from 500 kW to 750 kW to provide for a more homogeneous grouping of customers and closer tracking of cost of service. e) Schedule GS-750 - Industrial: Recommendation: No revenue adjustment, change tariff to accommodate realignment recommended in GS-50 and modify rate to more closely track cost of service. f) Schedule 10 - Special Area Floodlighting: Recommendation: No change. g) Schedule T - Traffic Signal Service: Recommendation: No change. The proposed Ordinance will become effective on all billings rendered on or after July 1, 1990, relating to services provided during the month of June, I 1990 and thereafter. Staff will provide Council with updates on any significant changes in projected power supply cost prior to the implementation of the Ordinance." Councilmember Maxey made a motion, seconded by Councilmember Mabry, to adopt Ordinance No. 131, 1989 on First Reading. Barbara Allison, 1212 Lynnwood Drive, asked questions concerning rates and reserves in the Utility Fund. Utilities Director Rich Shannon estimated the 1990 balance in the Operating Reserve fund was $730,000, the Capital Reserve fund contained $6M, and the Purchase Power Reserve contained $8.5M. He added the last electric rate change was in 1983 when the rates decreased five percent. He stated the City's cost of purchasing power from Platte River Power Authority is 3 1/2 cents per kilowatt hour and noted the City charges 5 1/2 cents per kilowatt hour, the difference covers distribution line maintenance costs. The vote on Councilmember Maxey's motion to adopt Ordinance No. 131, 1989 on First Reading was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Kf~I3' October 3, 1989 ' Ordinance No. 132, 1989, Amending Chapter 26 of the Code Relating to Service Charges for Water and Wastewater Service. Adopted on First Reading Following is staff's memorandum on this item: "FINANCIAL IMPACT The recommended 1990 budget, as presented, includes an overall rate increase of 7.17Y in monthly water fees. Approximately 3.0% of the proposed overall increase is for financing the purchase of additional raw water which Council approved in December, 1988. The overall rate increase results from a I1.0Y increase in unmetered water fees, and a 3.0% increase in metered water fees. These increases are based upon the Utility's cost -of -service study which indicates water fees for unmetered customers are currently too low. In January, 1989, unmetered water fees increased 6.0Y. In February. 1989, both metered and unmetered water fees increased 3.0Y. The proposed increase in unmetered water fees will raise the monthly water bill for a typical single family customer by $2.18 (from $19.82 to $22.00). ' The recommended 1990 budget also includes an overall rate increase of 6.00% in monthly wastewater fees. This overall rate increase results from a 4.56Y increase in fiat rate wastewater fees, and a 7.56Y increase in wastewater fees based upon metered water use. These increases are based upon the Utility's cost -of -service study which indicates wastewater fees For metered water customers are too low. The last adjustment to wastewater service fees was on January 1, 1988, when a 4.OY increase was adopted. The proposed increase in flat rate wastewater Fees will raise the monthly wastewater bill for a typical single family customer by $0.51 (from $11.26 to $11.77)." Councilmember Kirkpatrick made a motion, seconded by Councilmember Edwards, to adopt Ordinance No. 132, 1989 on First Reading. Barbara Allison, 1212 Lynnwood Drive, asked questions regarding Water and Wastewater's previous revenues and expenditures. Jim Creeden, P.O. Box 1022, had questions regarding water rate increases for commercial businesses. City Manager Burkett explained that utility and water rates are based on a cost of service study. John Tschirhart, 1407 Osprey Court, commented on payment for water actually ' used and asked when water metering would be addressed. -499- October 3, 1989 Councilmember Kirkpatrick commented on Council's policy responsibility with I respect to fair and equitable distribution of water and wastewater rates and noted the reasons behind water not being metered at the present time. Councilmember Horak expressed support for fund management in the Water and Wastewater Department and commented on the loan that funded the Collindale Golf Course. He explained the regulations set by the U.S. Congress regarding clean and safe water and the need for ensuring an adequate future water supply. The vote on Councilmember Kirkpatrick's motion to adopt Ordinance No. 132, 1998 on First Reading was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Ordinance No. 133, 1989, Amending Section 26-514(3) of the Code of the City of Fort Collins Relating to the Determination of Storm Drainage Fees, Adopted on First Reading Following is staff's memorandum on this item: "FINANCIAL IMPACT ' The City-wide storm drainage operations and maintenance fee will increase 7Y or $0.08 from $1.10 to $1.18 per month for the typical single-family residence. The increase in fees is needed to fund the Stormwater Utility's share of the Customer Service System, maintenance activities such as sweeping, concrete repair, mowing operations, and water quality. Storm Drainage basin monthly capital fees will increase from OY to 15Y per month or a maximum of $0.26 per month, for capital project construction and debt service payments from the 1988 bond issue. EXECUTIVE SUMMARY The following table is a comparison of the total monthly fees for 1989 and the proposed total monthly fees for 1990 for the typical single-family residence, which is a 6,000-square-foot lot with 40% impervious surface: fi< *8: XTTIJ MONTHLY CAPITAL Foothills $1.15 $1.26 Fox Meadows 1.69 1.95 McClelland/Mail Creek 2.50 2.50 Spring Creek 0.99 1.14 Canal Importation 1.64 1.89 -500- October 3, 1989 Dry Creek 0.90 1.03 ' West Vine 1.06 1.22 Evergreen Park/Greenbriar 2.50 2.50 Fossil Creek 2.24 2.50 All other basins 0.00 0.00 0&M 1.10 1.18 There are no proposed changes to basin new development fees in 1990." Councilmember Horak made a motion, seconded by Councilmember Azari, to adopt Ordinance No. 133, 1989 on First Reading. Utilities Director Rich Shannon commented on the completion of the master plan work on the two additional basins and explained that Council had not formally adopted a fee structure for those basins. The vote on Councilmember Horak's motion to adopt Ordinance No. 133, 1989 on First Reading was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Resolution 89-175 Adopting the 1990 Budget for the City of Fort Collins and Fixing the Mill Levy, Adopted Following is staff's memorandum on this item: "FINANCIAL IMPACT This Resolution adopts the total City Budget for 1990 in the amount of $216,520,880. It also sets the City mill levy at 8.797 mills which will generate $5.3 million. Sales and use tax revenues are projected to generate a total of $24 million. EXECUTIVE SUMMARY This Resolution adopts the 1990 Budget for the City of Fort Collins and sets the mill levy as follows: General Fund 0 & M............................. 1.765 mills Parks 0 & M...... .. ...... ............... .793 mills Poudre Fire Authority Contribution ............. 4.802 mills Fire Pension Fund (Gen. Fund Unfunded Liab.).. .139 mills (PFA Employer Contrib.)...... .193 mills Parks Debt Service ............................. 1.105 mills I TOTAL 8.797 mills -501- October 3, 1989 The property tax mill levy rates are based on original assessments provided by the County Assessor and included in the proposed Budget document. Staff will provide Council with alternative and revised recommendations based on additional information to be provided by the Assessor's Office. BACKGROUND Changes from the 1990 Proposed Budget presented to Council are as follows: General Fund Appropriations have been increased by $258,000 over the Proposed Budget. Per Council direction the Activities Youth Center appropriations have been increased by $20,000 to a total of $40,000, and $88,000 has been added to Library appropriations. The Library will add materials, technology upgrades, an information desk in the Lobby, and the equivalent of 2 full time positions. The net increase in revenue from revised sales & use tax projections and reduced PILOTS will cover these appropriations. In addition, $150,000 has been added from prior year designated reserves: $120,000 for transfer to the Self Insurance Fund to cover General Fund settlement claims, and $30,000 carried over from 1989 for Tourism mitigation. Wastewater Fund Appropriations have been decreased by $22,320. Due to the reduction in the projected rate increase (6Y, down from 12.4Y), PILOTS have been reduced by $28,820. Due to the increased Street Cut Permit Fees of $6,500, the Wastewater Fund realizes a total reduction in appropriations of $22,320. Water Fund Appropriations in the Water Fund have been increased by $24,935 due to increased Street Cut Permit Fees ($6,500), retirement enhancement to reimburse the Pension Fund for those who took the early retirement option in 1986 ($8,435), and consultant fees which were inadvertently omitted from the Proposed Budget ($10,000). Revenue Sharing An increase of $7,000 has been made over the Proposed Budget. Additional revenue is projected in 1989 based on current interest earnings in the fund. These funds will be transferred to the General Fund and applied toward the Social Services contract. -502- October 3, 1989 Sales & Use Tax Appropriations have been increased $117,305 over the Proposed Budget. As mentioned under the General Fund, sales and use tax projections have been revised in 1989 from 6.6% to 10.95% growth based on current receipts. An additional $191,753 will be transferred to the General Fund. The Vendor fee Cap revenue has been decreased by $74,448 based on the amended Ordinance Number 118 passed on September 19, 1989. Transportation Services Appropriations for 1990 have increased by $26,572 over the Proposed Budget. The increase is due to the addition of a Traffic Signal Technician position. The position was recommended in order to keep up with the growing demands for construction and maintenance of the City's signalized intersections. Capital Projects - General Capital Projects There has been no change in total appropriations, however, appropriations totalling $36,000 have been re -allocated. The $36,000 proposed appropriation for Streets & Traffic (Traffic Sjgnalization) was for an additional Traffic Signal Technician. Since a Traffic Signal Technician was also budgeted for by Transportation Services, a re -allocation was needed to eliminate ' double budgeting for the same position. Accordingly, the $36,000 appropriated for Streets & Traffic expenditures was re -allocated to Minor Street Capital. Capital Projects - 114 Cent - CHOICES 95 Appropriations for 1990 have been increased by $100,000 over the Proposed Budget. An additional $100,000 has been proposed for architectural and testing fees related to the Indoor Pool Renovation. The revenue from the Vendor Fee Cap has been decreased by $74,448 based on the amended Ordinance No. 118 passed on September 19, 1989." Councilmember Maxey made a motion, seconded by Councilmember Azari, to adopt Resolution 89-175. Bruce Lockhart, 2500 East Harmony Road, stated he believed the mill levy was too high. He referred to the Resolution that was adopted in 1984 regarding the excess 1/4 cent RECAP sales tax revenue that was to be applied to property tax relief and he urged Council to honor the 1984 promise. Susan Samansky, Larimer County Human Resource Grants Manager, requested additional twenty percent increase (E30,420) in funding for the Human Resource Grant Program and spoke of the needs that have not been met in the Larimer County Human Resource Program. She urged Council to consider ' allocating $30,420 to the program. WINZ October 3, 1989 Jim Creeden, P.O. Box 1022, urged additional funding for the Police ' Department and encouraged that the Police Department be placed at the top of the pay scale. He stressed the importance of the Police Department receiving the highest priority for the service it provides. Councilmember Mabry made a motion, seconded by Councilmember Maxey, to amend Resolution 89-175 to show that the 1990 Cemetery Budget be reduced to an amount equal to the 1989 Budget figures plus an additional $14,000 for maintenance (to include lawncare at Grandview Cemetery). He clarified those figures to be: $436,236 + 14,000 $450,236 He noted his support for the City no longer being involved in cemetery maintenance and perpetual care. Councilmember Maxey acknowledged his support for the amendment and noted the measure would put the City in a position to solicit additional information that could result in a change in the operation of the cemetery. Councilmember Kirkpatrick expressed her concern about the level of security and adequacy of services that are provided at the cemetery. She indicated she believed the services at the cemetery should continue to match the quality of services provided elsewhere within the city and stated she was , not convinced that this proposal would ensure that level of service. Councilmember Azari stated she was unsure of the motion's impact on the budget. The vote on Councilmember Mabry's motion to amend Resolution 89-175 was as follows: Yeas: Councilmembers Edwards, Mabry, Maxey, and Winokur. Nays: Councilmembers Azari, Horak, and Kirkpatrick. THE MOTION CARRIED. Councilmember Maxey commented on the Old Town Basin capital fund fee assessment. Manager of Stormwater Utility Bob Smith stated that there were no plans to spend money on that basin until the fees had been established. Councilmember Horak noted the proposed budget did not reflect the feasibility study for the performing arts center. Councilmember Horak made a motion, seconded by Councilmember Kirkpatrick, to amend Resolution 89-175 to include $40,000 in the 1990 Budget to conduct the feasibility study for the performing arts center.. Councilmember Horak explained his reasons for the motion and spoke of the I original commitment to the study being funded from the 'General Fund. -504- October 3, 1989 Councilmember Edwards stated he would support the motion and commented on the Choices 95 process and the intent of the feasibility study. He remarked on the long term effect of the project in connection with the performing arts center. Mayor Winokur spoke regarding the funding being an on -going process and mentioned the need for reappropriating the funds should the project not begin in 1990. Councilmember Horak stressed the importance of setting the money aside for the project to begin in 1990. Councilmember Azari assured Council that she would return with information regarding the development concepts from the Cultural Resources Board. The vote on Councilmember Horak's motion to amend Resolution 89-175 to include $40,000 in the 1990 Budget to conduct the feasibility study for the performing arts center was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Mayor Winokur made a motion, seconded by Councilmember Horak, to amend Resolution 89-175 (Exhibit A) to decrease the funding for authorized ' expenditures in the Benefits Fund by $1,072,161 and to revise the proposed fund statements for 1990. Mayor Winokur spoke to his motion regarding- concerns about the benefits fund and the health insurance program and explained that the figure of $1,072,161 was a reduction of authorized expenditures by one-third. He stated the figure reflected monies equal to the twenty percent increase plus the energy fund transfer of $768,000. Director of Administrative Services Pete Dallow stated that staff had attempted to deal with increased costs of medical insurance and how the increase should be absorbed. He explained the alternatives include continued 100% coverage for employees and dependents, or additional cost containment measures and noted that the issue staff would focus on is who will pay for or share the increased expenditures. Mayor Winokur explained that should the amendment be adopted, expenditures and cost containment measures would be addressed. He stressed the importance of good financial planning for the City and directed staff to return to Council by the end of December with a plan to solve the benefits problem. City Manager Burkett stated he could not endorse the proposed amendment because it did not reflect good financial planning. He outlined staff's plan to reduce expenditures and/or increase revenue and expressed ' confidence in staff's ability to resolve the issue satisfactorily. -505- October 3, 1989 Councilmember Horak stated he believed the issue could be easily resolved I and stressed the need for a fair benefit program for all employees. Councilmember Edwards commented on the cost problems associated with the health care benefits and stated he did not believe the amendment would quickly resolve the problems. He expressed his support for containing the increasing costs but stated he would not support the motion. Councilmember Azari encouraged a realistic budget for health insurance benefits be available to Council and expressed dissatisfaction with the projected estimates which appeared to increase health care benefits by twenty percent. She urged staff and Council to work together to achieve practical and realistic cost figures prior to January 1 and stated she would support the motion. Councilmember Kirkpatrick stated she believed the issue was more management focused than a financial. She stressed that employees should not be placed in a position where a false crisis exists and stated she would not support the motion. Mayor Winokur stated he believed the current proposal did not reflect responsible budgeting. He added that the remaining $2M in the health care fund would carry into 1990 and maintained that to budget for an additional compensation increase made no sense. He acknowledged his commitment to provide a fair and honest health care program to City employees. The vote on Councilmember Winokur's motion to to amend Resolution 89-175 ' (Exhibit A) to decrease funding for authorized expenditures in the Benefits Fund by $1,072,161 was as follows: Yeas: Councilmembers Azari, Horak, Mabry, Maxey, and Winokur. Nays: Councilmembers Edwards and Kirkpatrick. THE MOTION CARRIED. Councilmember Edwards made a motion, seconded by Councilmember Mabry, to amend Resolution 89-175 (Exhibit A) to increase the expenditures in the General Fund by $41,764 for the purpose of funding recycling administration. Councilmember Edwards stressed the importance of the City's commitment to a City-wide curbside recycling program and for budgeting for the known administrative costs. He estimated the amount of staff time and money that would be used to develop the program which included the educational and administrative components. Councilmember Horak acknowledged his discomfort with the motion and the uncertainty of how the increased costs would be handled. Councilmember Kirkpatrick explained her reasons for supporting the motion and the positive ideas behind the curbside recycling program. She encouraged as much work and development as possible go into the new program. ' -506- October 3, 1989 ' Councilmember Edwards reiterated that the number one priority was to demonstrate the City's commitment to develop this program and to appropriate the funds to cover the administrative costs. Councilmember Horak expressed concern about the large amounts of money that are needed for the recycling program and noted his discomfort with supporting a motion without knowing what the future dollar needs may be. Mayor Winokur noted his support for setting aside additional funding to develop an operational recycling program and encouraged the use of the $41,764 increase for administrative purposes. The vote on Councilmember Edwards' motion to amend Resolution 89-175 (Exhibit A) to increase the expenditures in the General Fund by $41,764 for the purpose of funding recycling administration was as follows: Yeas: Councilmembers Azari, Edwards, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: Councilmember Horak. THE MOTION CARRIED. Councilmember Mabry made a motion, seconded by Councilmember Edwards, to amend Resolution 89-175 (Exhibit A) to decrease the expenditures in the General Fund by $500,000 and that the City Manager revise the proposed fund statements for 1990 as shown in Section 2 (Exhibit A). ' Councilmember Mabry spoke to his motion and commented upon the unfunded liabilities. He urged limits not be imposed upon Council's ability in 1990 to accomplish its proposed goals. Decreasing expenditures by $500,000 will create a reserve of half a million dollars and once decisions are made, funding will be available to carry out those needs. City Manager Burkett requested clarification and direction from Council regarding the $500,000 decrease in the General Fund and pointed out the undesignated reserve fund of $2.2M which could be used to fund Council goals. Councilmember Kirkpatrick commented on a memo that Council received regarding reprioritizing opportunities in the amount of $240,616. She noted her willingness to support an amendment that would reduce the General Fund by $240,616. She stated she believed that without clear direction and known impacts it was not in the best interest'of'the community to decrease the budget in the amount of $500,000. Councilmember Mabry commented on Council's responsibility to outline the levels of service that the City provides. He encouraged staff to rework the recommendations surrounding the $500,000 to determine how the service levels would be impacted. Councilmember Azari commented on the idea of creating a fund that would allow the City to move into new areas of initiative. She advised taking a ' look at administrative costs and determining where reductions could be made in order to gain greater flexibility in the 1990 Budget. -507- October 3, 1989 Councilmember Edwards stated he would support the amendment to further the process of ensuring that the City and community get the most for their money. Councilmember Horak explained his support for the amendment in the area of recycling. He suggested decreasing Administrative Services by six percent ($360,000) with an additional $100,000 from the City Manager's Budget which would create $460,000. Councilmember Kirkpatrick recommended Council look into the economic development program and noted the original funding for the program came from revenue associated with industrial development revenue bonds. She added that currently the program had been incorporated into the General Fund and cautioned that efforts not be duplicated in an attempt to reduce costs in the area of development services. Mayor Winokur commented on the City's current financial situation. He observed the improvement of the City's financial policies with regard to increased flexibility and commented on the City's debt structure and unfunded liabilities. The vote on Councilmember Mabry's motion to amend Resolution 89-175 (Exhibit A) to decrease expenditures in the General Fund by $500,000 and to direct that the City Manager revise the proposed fund statements for 1990 as shown in Section 2 (Exhibit A) was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Deputy City Manager Noe elaborated on connection with a property lease that Greeley and explained the balance in interest earnings and funds not expe past funding for social services was sharing funds and added that staff was the Rockwell Ranch fund of $1600 in aas jointly owned by Fort Collins and the revenue sharing fund was due to ided from prior years. He explained specifically designated from revenue hoping to eliminate the fund. Councilmember Kirkpatrick commented on a letter she received from the Activities Youth Center and noted her support for continuing programatic opportunities at the same level as last year. She noted that cruising remains a community issue which needs to be resolved and commented on the proposal that was received from Larimer County Human Services regarding the community effort to address social service needs and the responsibility for local involvement. She commented on the lack of City revenue available to address and provide human service needs. Councilmember Azari noted her support and commitment to the idea of a human services task force. Mayor Winokur agreed with Councilmember Kirkpatrick's `comments about the community's social service needs. d3O711 October 3, 1989 Mayor Winokur made a motion, seconded by Councilmember Horak, to reduce the Transportation Fund (Section 1, page 3) by $92,530 (Parking Enforcement funding). Mayor Winokur stated he believed that the problem concerning parking in the downtown area is not the lack of spaces, but, rather an abuse from some employees. He stated that Police Services could provide parking enforcement on an as needed basis. Councilmember Maxey disagreed with Mayor Winokur's proposal but, concurred with the causes associated with the major parking problems. He suggested solving the problem by changing the rules that govern the present program to reduce the abuse by employees and business owners. Councilmember Edwards commented on his daily use of parking downtown and the efforts towards directing a more user-friendly approach to parking enforcement. He added that he was not interested in seeing uniform police officers writing parking tickets. Councilmember Azari described the successes of the parking program and stated she did not support Mayor Winokur's position. She added the Downtown Development Authority was continuing to work towards the practice of centralized retail management which could include parking enforcement services and stated she did not believe it would be good public relations ' if Police Services took over parking enforcement. Councilmember Horak stated his support for the motion and his willingness to reexamine the issue to best resolve the issue. Councilmember Kirkpatrick opposed the amendment and commented on the different levels of selective enforcement for traffic violations. Mayor Winokur commented on the amount of time needed to develop a centralized retail management system and pointed out the employer's responsibility. He encouraged employers take individualized action with employees who take up parking spaces that could be used by customers. He commented on the misperception that police officers in uniform were not user-friendly. The vote on Mayor Winokur's motion to decrease the Transportation Fund by $92,530 (Parking Enforcement funding) was as follows: Yeas: Councilmembers Horak and Winokur. Nays: Councilmembers Azari, Edwards, Kirkpatrick, Mabry, and Maxey. THE MOTION FAILED. Councilmember Horak made a motion, seconded by Councilmember Mabry, to postpone consideration of Resolution 89-175 until October 17. Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and ' Winokur. Nays: None. -509- October 3, 1989 THE MOTION CARRIED. Ordinance No. 134, 1989, Appropriating Annual Expenditures for the City of Fort Collins in 1990 and Setting the Mill Levy for said Fiscal Year Adopted on First Reading as Amended Following is staff's memorandum on this item: "FINANCIAL IMPACT This Ordinance appropriates the total City Budget for 1990 in the amount of $216,520,88O. It also sets the City mill levy at 8.797 mills which will generate $5.3 million. Sales and use tax revenues are projected to generate a total of $24 million. EXECUTIVE SUMMARY This Ordinance appropriates the 1990 Annual Budget and sets the mill levy." Deputy City Manager Noe read the proposed changes into the record. Councilmember Mabry made a motion, seconded by Councilmember Azari, to ' adopt Ordinance No. 134, 1989 on First Reading as amended. Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. iiTiTu[�>f ii7�t9:1:1:11X�� Items Relating to the 1990 Downtown Development Authority Budget. Following is staff's memorandum on this item: "FINANCIAL IMPACT These items would set the Downtown Development Authority mill levy at 3.675 mills and adopt a DDA Budget of $215,124. In addition, payment of debt service of $1,160,000 from the tax increment fund would be authorized. L -510- October 3, 1989 T ' EXECUTIVE SUMMARY A. Hearing and First Reading of Ordinance No. 135, 1989, Setting the Mill Levy for the Downtown Development Authority for 1990 and Appropriating the Annual Expenditures for 1990. This Ordinance sets the 1990 mill levy for the DDA at 3.675 and appropriates expenditures for 1990. B. Hearing and First Reading of Ordinance No. 136, 1989, Appropriating Unanticipated Revenue in the Downtown Development Authority Fund for Payment of Debt Service for the Year 1990. This Ordinance appropriates funds for the Payment of Downtown Development Authority debt service for 1990. The property tax mill levy rates are based on original assessments provided by the County Assessor and included in the proposed Budget document. Staff will provide Council with alternative and revised recommendations based on additional information to be provided by the Assessor's Office. BACKGROUND On May 17, 1988, Council adopted Ordinance No. 95, 1987 authorizing the issuance of tax increment bonds, pledging tax increment revenues to debt ' retirement, and requiring payment toward that debt retirement on a scheduled basis over the life of the bonds. The Charter requires that all funds which pass through city accounts be appropriated by Council. The tax increment revenue to be appropriated flows directly into the debt service account." Councilmember Kirkpatrick made a motion, seconded by Councilmember Azari, to adopt Ordinance No. 135, 1989 on First Reading. Yeas: Councilmembers Azari, Edwards, Horak; Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Councilmember Mabry made a motion, seconded by Councilmember Edwards, to adopt Ordinance No. 136, 1989 on First Reading. Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Other Business Mayor Winokur made a motion, seconded by Councilmember Maxey, to direct staff to issue an R-F-P to solicit proposals for the operation and maintenance of the City cemeteries. I Mayor Winokur asked that market availability be looked into with regard to privatization or contracting for service and added that the concerns that -511- October 3, 1989 have been brought to Council's attention about increased cemetery costs reaffirmed the need to pursue different options. I City Manager Burkett noted the objective was to develop a more efficient and effective way of handling the service provided by the cemetery, with the hope of reducing costs, and maintaining or improving the current level of service. Mayor Winokur clarified the purpose behind the R-F-P was to determine what is being done in the private sector and to consider implementing those ideas into the City's procedure. He stated he was not setting any specific conclusion or placing any limitations on the proposal, rather it was for information purposes. Councilmember Horak commented on private entities working with existing service providers developing a service proposal, thus offering the City more options. He stated that cemetery maintenance would be more efficient if the current service providers were not evaluating the received bids. Mayor Winokur urged that the proposal be kept competitive and open within and outside of the City operation. Councilmember Horak suggested an agenda item be drafted, to clearly identify the complex issues of phase -in and phase -out, how to leave the current system, and how to deal with employees. He encouraged a detailed presentation by staff outlining the procedures that will be followed. ' Mayor Winokur added that the agenda item did not have to be on the agenda in two weeks. Mayor Winokur and Councilmember Maxey accepted Councilmember Horak's suggestion as a friendly amendment to their previous motion. The vote on Mayor Winokur's motion as amended to direct staff to issue an R-F-P to solicit proposals for the operation and maintenance of the City cemeteries and for staff to draft an agenda item to identify the complex issues of phase -in and phase -out, how to leave the current system, and how to deal with employees was as follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. THE MOTION CARRIED. Councilmember Mabry spoke regarding his attendance at an economic development symposium at Sylvandale and noted that he had been asked by the Loveland City Manager to serve on a newly formed ad -hoc committee dealing with questions concerning northern Colorado's access to the new Denver airport (E-470). He stated once he had Council's informed consent to sit on the committee, he would report periodically on the functions and actions of the committee for Council consideration. -512- October 3, 1989 ' Councilmember Horak expressed concern about the committee being involved in the issue without the community and Council first having the chance to discuss its support of the issue. Councilmember Azari expressed caution about being "caught up in" the economic development of the region and stressed the focus of the ad -hoc committee was to only look into the development of the new airport and its effect on northern Colorado. Mayor Winokur commented on the October 24 worksession dealing with the National Recreation Area study and mentioned that the Ethics Committee had concluded that his participation would not be a financial or personal conflict of interest. He elaborated that due to his employment with the U.S. Forest Service and involvement in making recommendations, it could create the appearance of a conflict of interest and that due to that possibility, he would not participate in the discussions concerning the National Recreation Area. Adjournment Councilmember Mabry made a motion, seconded by Councilmember Edwards, to adjourn the meeting. Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. The meeting adjourned at 11:25 p.m. Mayor ATTEST: City Clerk -513-