HomeMy WebLinkAboutMINUTES-06/18/1996-RegularJune 18,1996
COUNCIL OF THE CITY OF FORT COLLINS, COLORADO
Council -Manager Form of Government
Regular Meeting - 6:30 p.m.
A regular meeting of the Council of the City of Fort Collins was held on Tuesday, June 18, 1996,
at 6:30 p.m. in the Council Chambers of the City of Fort Collins City Hall. Roll Call was answered
by the following Councilmembers: Apt, Janett, McCluskey, Smith and Wanner. Councilmember
Absent: Azari and Kneeland.
Staff Members Present: Fischbach, Krajicek, Roy.
Citizen Participation
Al Baccili, 520 Galaxy Court, questioned the City's hiring procedures and urged hiring a Police
Chief from qualified applicants within the organization.
John Meleski, 2619 Featherstar Way, expressed concerns regarding the 1995 Model Energy Code
as it relates to basement insulation.
' Steve Dim, Dimmer's Brew Pub, spoke of his frustration with roadblocks on College Avenue and
the impact they have on his business.
Citizen Participation Follow-up
City Manager John Fischbach stated he was not prepared to report on costs of educational sessions
regarding the Energy Code, but would follow-up with Council in the next week.
Councilmember Janett responded to Mr. Baccili stating his concerns regarding hiring a Police Chief
need to be directed to the City Manager.
Councilmember Wanner reported a special meeting of the Health and Safety Committee was held
to discuss Mr. Dim's concerns. He stated he would happy to speak with Mr. Dim to discuss the
Health and Safety Committee position regarding roadblocks on College Avenue.
Agenda Review
City Manager John.Fischbach stated there were no changes to the Agenda as published.
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June 18, 1996
Brucc Lockhart, 2500 East Hannony Road, requested that Items #12, Second Reading of Ordinance
No. 90, 1996, Appropriating Prior Year Reserves and Unanticipated Revenue in Various City Funds
and Authorizing [lie Transfer of Existing Appropriations to Be Used far Street Maintenance and
Trt1/ic Operations Needs, and #13, First Reading of Ordinance No. 86, 1996, Appropriating Prior
Year Savings Realized from Increased Productivity and Operating Efficiencies, be withdrawn from
the Consent Agenda.
***CONSENT' CALENDAR***
'['his Calendar is intended to allow the City Council to spend its time and energy on the important
items on a lengthy agenda. Staff recommends approval of the Consent Calendar. Anyone may
request an item on this calendar to be "pulled" off the Consent Calendar and considered separately.
Agenda items pulled from the Consent Calendar by th Public will be considered separately under
Agenda Item #20, Public Pulled Consent Items.
7. Menu Relating to Local Landmark Designations Pursuant to Cliapter 14 of the Code of the
City of Fort Collins
A. Sccond Reading of Ordinance No. 81, 1996, Designating the Anna B. Miller House,
514 East Elizabeth Street, as a Local Landmark Pursuant to Chapter 14 of the Code
of the. City of Fort Collins.
B. Second Reading of Ordinance No. 82, 1996 of the Council of the City of Fort Collins '
Designating the Losey-walker House, 423 Whedbee Street, Fort Collins, Colorado,
as it Historic Landmark Pursuant to Chapter 14 of the Code of the City of Fort
Collins
C. Second Reading of Ordinance No. 83, 1996, Designating the Dura and Neil Graham
(louse, 81 1 Peterson Street, Fort Collins, Colorado, as a Historic Landmark Pursuant
to Chapter 14 of the Code of the City of Fort Collins.
8. Second Reading of Ordinance No. 84 1226 Appropriating Prior Year Reserves in Various
City Funds and Authorizing the Transfer of Existing ARPIQpriations to Remodel 214 North
I-lowcs for Recreation Personnel.
This Ordinance, which was unanimously adopted on First Reading on June 4, 1996,
appropriates funds to remodel 214 North Howes (formerly the offices of Stewart
Environmental) for Recreation Registration, currently located at 281 North College, By
agreeing to make this move, Recreation is helping to solve work space overcrowding
problems at 281 North College. The remodel budget is $249,000. On -going funding for
leasing 214 North Howes, including janitorial and utilities was included in the 1996 Budget.
Funding for the remodel is from a variety of existing sources.
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June 18, 1996
' 9. Second Reading of Ordinance No. 85, 1996 Appropriating Unanticipated Revenue for the
1996-97 HOME Program.
Ordinance No. 85, 1996, which was unanimously adopted on First Reading on June 4, 1996,
appropriates unanticipated revenue for the 1996-97 HOME Program in the amount of
$539,000. There are no General Fund dollars in the HOME Program.
10. Second Reading of Ordinance No. 87, 1996. Appropriating_ Unanticipated Revenue and
Authorizing the Transfer of Appropriations Between Projects in the Community
Development Block Grant Fund.
The Community Development Block Grant Program provides Federal funds from the
Department of Housing and Urban Development (HUD) to the City of Fort Collins which
can be allocated to housing and community development related programs and projects,
thereby, reducing the demand on the City's General Fund Budget to address such needs.
Ordinance No. 87, 1996, was unanimously adopted on First Reading on June 4, 1996.
11. Second Reading of Ordinance No. 89, 1996, Appropriating Unanticipated Revenue in the
General Fund.
' The Fort Collins Housing Authority (the "Authority") made a payment to the City from its
1995 budget for the sum of $18,512.51 as a "Payment in Lieu of Taxes" ("PILOT") for
public services and facilities. The Authority annually requests that the City refund the money
"...to again fund sorely needed affordable housing related activities, to attend the low-income
housing needs of Fort Collins residents." Ordinance No. 89, 1996 was unanimously adopted
on First Reading on June 4, 1996.
12. Second Reading of
Ordinance No.
90, 1996, Appropriating
Prior Year Reserves and
Unanticipated Revenue
in Various City
Funds and Authorizing
the Transfer of Existing
Appropriations to Be
Used for Street
Maintenance and Traffic Operations
Needs.
This Ordinance was unanimously adopted on First Reading on June 4, 1996 and appropriates
prior year reserves in the Capital Projects Fund - 1/4 Cent Street Maintenance and
Transportation Fund, existing appropriations in the General Fund, and unanticipated revenue
in the Transportation Fund. The money will be used for traffic operations, pavement
management, street sweeping, snow removal, and bicycle education.
13. First Reading of Ordinance No. 86. 1996, Appropriating Prior Year Savings Realized from
Increased Productivity and Operating Efficiencies.
In 1992, City Council adopted the Service Productivity Incentive Policy, effective for 1992
' and years thereafter. The goal of the policy is to provide a framework within which a
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June 18, 1996
manager can develop along -range strategic plan for service delivery rather than rely on a '
short-term, line -item cost approach.
An operating manager that has unspent and uncommitted appropriations as a result of
increased productivity and operational efficiency can carry-over those dollars in a reserve
savings account for the Service Area. These savings are intended to be used by managers to
fund office equipment, furniture and minor capital needs. Managers may request the use of
the savings through the City Manager. The City Manager then presents his recommendation
to the City Council for approval through an appropriation ordinance.
14. First Reading of Ordinance No. 91, 1996. Authorizing the Conveyance of Certain Real
Property Along Cedarwood Drive.
This 4,897 square foot tract is located in the Bruce E. Miller Cedarwood Subdivision, 1st
Filing. The L-shaped tract runs along Cedarwood Drive and then goes west between 1513
Cedarwood Drive and 2640 W. Prospect Road. The land was purchased from the developer
in 1978 for a sewer line. This land was purchased in fee rather than the usual easement
interest because the necessary easement restrictions on this tract limited development
potential on this property, making it unmarketable.
As a result, the City has been responsible for maintaining this tract for the last 18 years.
Because of the location of this City parcel, maintenance has fallen to the adjoining property
owner. The preference of the Water Utilities Department is to transfer the land, reserve the
necessary easement interests and restrict planting in the easement area. Because of the size
and location of the parcel, it is of insignificant value to all but the adjacent property owners.
All adjoining property owners were contacted and only Roger and Karen Ahlbrader were
willing to take title to the property in exchange for assuming the responsibility to maintain
it. As a result, the City will deed this tract to the Ahlbraders, reserving the 21.83 foot strip
that runs east and west for City Utilities and reserving the 22.11 foot strip that runs north and
south for Public Utilities.
15. First Reading of Ordinance No. 92, 1996 of the Council of the City of Fort Collins Vacating
the Right -of -Way for Sharp Point Drive North of Prospect Road as Dedicated with the Seven
Lakes Business Park PUD and Retaining the Same for Utility. Public Access. and Drainage
Easement Purposes.
The owner and developer of the Neenan Office Building 11 Minor Subdivision has requested
the vacation of the public street right-of-way for Sharp Point Drive north of Prospect Road,
originally dedicated with the Seven Lakes Business Park PUD. The Neenan Office Building
project is located on the north side of Prospect Road along the west side of the Poudre River.
At the time the original Seven Lakes Business Park PUD was platted, the developer planned
to extend Sharp Point Drive north of Prospect Road as a local public street to serve the '
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June 18, 1996
' adjacent properties. Since that time, the developer and the adjacent property owners have
agreed that their properties can be adequately served and accessed by a shared, privately
owned drive rather than a public street. Since the driveway would serve the same purpose
that the local public street was planned to serve, staff supports the request for right-of-way
vacation.
The right-of-way proposed for vacation will be retained as a utility, public access, and
drainage easement. All adjacent property owners have executed a private easement
agreement for shared access, utility installation, and maintenance. Pedestrian and bicycle
access to the Poudre River Trail will be provided via a connection between the trail and the
new sidewalk along Prospect Road which will be constructed with the Neenan Office
Building project. Also, a connection from the Neenan Office Building parking lot to the trail
will be constructed.
16. Resolution 96-71 Approving an Intergovernmental Agreement (IGA) for the Joint Ownership
and Operation of the Fort Collins -Loveland Municipal Airport.
The current IGA was adopted by both Councils in January 1991, following the dissolution
of the Airport Authority, and then modified with approval of both Councils in 1994. Under
the Current IGA, full control and decision -making authority was placed with the Councils
' in Fort Collins and Loveland according to terms of joint ownership.
The proposed IGA presented for Council's consideration is consistent in form and content
to the versions adopted by Council in 1991 and 1994. One modification added during the
1994 review was the inclusion of an Airport Steering Committee consisting of the Mayors
of Fort Collins and Loveland, both City Managers, the Airport Manager and Airport Liaison.
The purpose of this committee is to facilitate communication between the cities, and advise
the Councils concerning Airport issues. Such issues have included the following: general
policy, budget, capital improvement projects, leases, and service planning.
This proposed IGA will remain in effect until December 31, 1997, and may be extended
either by written agreement of both cities, or automatically for one year, by virtue of each city
appropriating funds to support the Airport for the ensuing budget year.
17. Resolution 96-72 Amending Resolution 94-80 Pertaining to the City's Policies and
Procedures to Comply with the Colorado Water Metering Act in Order to Implement a
Delayed Billing Program,
On November 20, 1990, City Council adopted Resolution 90-147 approving the policies and
procedures to be followed in complying with the Colorado Water Metering Act. Staff was
directed to set up a voluntary water metering program for existing non -metered customers.
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June 18, 1996
The Water Metering Act requires that billing for water services based on the metered rate '
begin no later than ninety days from the date the meter is installed. Resolution 90-147
requires that "customers converted from non -metered to metered water service shall begin
paying the metered water rate upon installation of the meter." Resolution 94-80 changed the
requirement so that customers who volunteer between June 1 to August 31 of any year for
the installation of a water meter may elect to delay paying at the metered rate for up to 90
days after the installation, but may begin paying the metered rate no later than October I of
that year. This Resolution deletes the October 1 cut off date, and clarifies that the period of
June 1 to August 31 relates to when the meter is installed rather than when the application
is taken.
18. Resolution 96-73 of the Council of the City of Fort Collins Regarding Housing Authority
ee.
On May 21, 1996, City Council adopted five Capital Improvement Expansion Fees which
apply to all new construction after July 1, 1996. Concerns were raised about the effect of
these new fees on housing affordability. The Housing Authority has requested that its
projects be exempt from these fees, as they are exempt from other regulatory development
fees.
19. Routine Deeds and Easements. '
A. Deed of Easement from Robert Shields for the purpose of permanent utility and
drainage located east of County Road 9 and north of Harmony Road. Monetary
consideration: $0.
B. Deed of Easement from Geneva Homes, Inc. for the purpose of permanent drainage
located east of Timberline Road and south of Harmony Road (Lot 23). Monetary
consideration: $10.
C. Deed of Easement from Geneva Homes, Inc. for the purpose of permanent drainage
located east of Timberline Road and south of Harmony Road (Lot 28). Monetary
consideration: $10.
D. Deed of Easement from Oakridge Partners for the purpose of permanent access
located south of Harmony Road and east of Lemay Avenue. Monetary consideration:
$10.
E. Deed of Easement from Sandcreek Associates for the purpose of temporary access
located west of College Avenue and south of Country Club Road. Monetary
consideration: $0.
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June 18, 1996
F. Deed of Easement from Foothills Unitarian Church for the purpose of permanent
storm drainage located north of Drake Road and east of Yorktown Drive. Monetary
consideration: $10.
G. Deed of Easement from Everitt Enterprises for the purpose of permanent access and
utility located north of Drake Road and west of College Avenue. Monetary
consideration: $0.
H. Deed of Easement from Everitt Enterprises for the purpose of temporary drainage
located north of Drake Road and west of College Avenue. Monetary consideration:
$0.
***END CONSENT***
Items on Second Reading were read by title by City Clerk Wanda Krajicek.
8. Second Reading of Ordinance No. 84, 1996, Appropriating Prior Year Reserves in Various
City Funds and Authorizing the Transfer of Existing Appropriations to Remodel 214 North
Howes for Recreation Personnel.
' 9. Second Reading of Ordinance No. 85, 1996 Appropriating Unanticipated Revenue for the
1996-97 HOME Program.
10. Second Reading of Ordinance No. 87, 1996, Appropriating Unanticipated Revenue and
Authorizing the Transfer of Appropriations Between Projects in the Community
Development Block Grant Fund.
11. Second Reading of Ordinance No. 89, 1996, Appropriating Unanticipated Revenue in the
General Fund.
12. Second Reading of Ordinance No, 90, 1996, Appropriating Prior Year Reserves and
Unanticipated Revenue in Various City Funds and Authorizing the Transfer of Existing
Appropriations to Be Used for Street Maintenance and Traffic Operations Needs.
Items on First Reading were read by title by City Clerk Wanda Krajicek.
13. First Reading of Ordinance No. 86, 1996, Appropriating Prior Year Savings Realized from
Increased Productivity and Operating Efficiencies,
14. First Reading of Ordinance No 91, 1996, Authorizing the Conveyance of Certain Real
Property Along Cedarwood Drive.
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June 18, 1996
15. First Reading of Ordinance No. 92, 1996 of the Council of the City of Fort Collins Vacating ,
the Right -of -Way for Sharp Point Drive North of Prospect Road as Dedicated with the Seven
Lakes Business Park PUD and Retaining the Same for Utility. Public Access. and Drainage
Easement Purposes.
Councilmember Smith made a motion, seconded by Councilmember Apt, to adopt and approve all
items not removed from the Consent Agenda. Yeas: Councilmembers Apt, Janett, McCluskey,
Smith and Wanner. Nays: None.
THE MOTION CARRIED.
Ordinance No. 90,1996,
Appropriating Prior Year Reserves and
Unanticipated Revenue in Various City Funds
and Authorizing the Transfer of Existing Appropriations to Be Used
forStreetMaintenance and Traffic Operations Needs. Adopted on Second Reading:
The following is staff's memorandum on this item.
"Executive Summary
This Ordinance was unanimously adopted on First Reading on June 4, 1996 and appropriates prior '
year reserves in the Capital Projects Fund - 114 Cent Street Maintenance and Transportation Fluid,
existing appropriations in the General Fund, and unanticipated revenue in the Transportation Fund.
The money will be used for traffic operations, pavement management, street sweeping, snow
removal, and bicycle education. "
Bruce Lockhart, 2500 East Harmony Road, objected to the use of funds for neighborhood traffic
calming and questioned the amount of money for a Bicycle Education Coordinator.
Transportation Operations and Projects Group Leader Gary Diede spoke of the number of traffic
calming projects city-wide and spoke of funds being used for bikeway education. He stated some
neighborhoods and local businesses have contributed money to help with traffic calming issues.
Councilmember Wanner made a motion, seconded by Councilmember Apt, to adopt Ordinance No.
90, 1996 on Second Reading. Yeas: Councilmembers Apt, Janett, McCluskey, Smith and Wanner.
Nays: None.
THE MOTION CARRIED.
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June 18, 1996
Ordinance No. 86,1996,
Appropriating Prior Year Savings Realized from
Increased Productivity and Operating Efficiencies Adopted.
The following is staff's memorandum on this item.
"Financial Impact
The accumulated available savings from the inception of this program (1992) to year end 1995 from
increased productivity and operational efficiency amounts to $1,431,760, thus, the General Fund
Reserve for Productivity Savings available balance at year end 1995 is $1,431,760. Service
programs have requested use of their savings and the City Manager has approved the
appropriations in the total amount of $563,473 for Council consideration:
After appropriation of the recommended amount, the remaining balance in the Productivity Savings
Reserve would be $868,287.
Executive Summary
In 1992, City Council adopted the Service Productivity Incentive Policy, effective for 1992 and years
' thereafter. The goal of the policy is to provide a framework within which a manager can develop
a long-range strategic plan for service delivery rather than rely on a short-term, line -item cost
approach.
An operating manager that has unspent and uncommitted appropriations as a result of increased
productivity and operational efficiency can carry-over those dollars in a reserve savings account
for the Service Area. These savings are intended to be used by managers to fund office equipment,
fiurniture and minor capital needs. Managers may request the use of the savings through the City
Manager. The City Manager then presents his recommendation to the City Council for approval
through an appropriation ordinance.
City Council adopted the savings incentive policy to provide incentives for General Fund managers
to improve planning for the delivery of services to the residents of the community. Allowing
managers to save and use resources from increase productivity through strategic planning
emphasizes responsibility and accountabilityfor efficient service delivery, rather than a "spend it
or lost it" mentality.
Savings result from a variety of factors. A majority of the total General Fund dollars saved are from
position vacancies. A vacant position can take several nhonths to fill. Sometimes a manager makes
a strategic decision to hold the vacancy open for awhile to see if the workload can be absorbed by
existing staff without degrading or decreasing the quality and amount of service. Depending on the
results, the position may be restructured, filled as it existed, or eliminated. Savings also result from
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June 18, 1996
improved productivity. A recent example includes using GISfnles to reproduce mailing lists, thereby '
reducing mailing costs by $200 per mailing. Another example is that by staff doing some of the
design and drafting for ballfields, several thousand dollars were saved that would have been used
for outside professional services.
In addition, departments and divisions are responsible for enhancing and/or maintaining their own
computer office systems. ICS' responsibility is for City-wide computer systems such as GroupWise
and the Library and Lincoln Center systems. Department/division requests may be processed
through the budget process for major enhancements such as the GIS system, or through productivity
savings for replacement and network enhancements.
Over the past several years, funds for productivity savings have been used for such items as:
upgrade of Council computers
laser printer for Municipal Court
Human Resources upgrades for their LAN
The request far use of the savings must be approved by the City Manager and is typically linked to
improved productivity, equipment replacement or enhancement, or a PILOT service - productivity
savings are basically one-time dollars. This policy is scheduled to be reviewed at the end of this
operating year.
SUMMARY OF REQUESTS
'
$ 1,684
New Computerfor the Municipal Court Prosecutors
1,900
New Printer for the Attorneys ,
3,500
City Attorney Contribution to the Document Management Project
7,000
Remodel City Hall West Conference Room
15,000
City Plan Project
9,397
Fiber Optic Connection and LAN Access
863
Municipal Court Training
3,800
Personal Computer and Network Printer
2,860
Municipal Court Space Needs
1,002
City Clerk Contribution to Document Management System Technical Support
18,200
Implement GroupWise in Facilities
2,300
Purchase Facility Maintenance Software
88,000
Remodel281 North College
8,557
Secretarial Support for Human Resources
8,380
City Personnel Policies & Procedures Manual
6,000
Commission on the Status of Women Report
4,187
1996 October Multi -Cultural Retreat
35,000
Remote LANAccess for the City Organization
39,601
Electronic Distribution of Bids and Other Documents
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June 18, 1996
'
10,000
Out -of -State Sales and Use Tax Audits
1,786
Computer Support for CLRS
2,874
Spring Tree Planting
53,331
Access & Renovate Damaged Tennis Courts
15,000
Document Management in Building & Zoning
5,000
File Conversion Services Building & Zoning
8,000
Computer Upgrades
10,000
Office Remodel and Replacement Furniture
50,000
Police Facility Needs Assessment
32,000
Remodeling for Investigations Division
15,500
Equipment and Furniture for New Positions
30,000
Furniture Replacement
55,000
Computer Technical and Network Support
8,000
Computer Software Licenses, Additional Server Software and Hardware
9,751
Traffic Engineer Car
$563,473
Total All Requests
BACKGROUND:
BY SERVICE AREA/DEPARTMENT:
EXECUTIVE, LEGISLATIVEAND IUDICIAL
CITY ATTORNEY
$1,684 - New Computer for the Municipal Court Prosecutors
Due to the Municipal Court Prosecutors conducting pretrial conferences in a temporary
location of the hallway in the courthouse, it is impossible for them to have computers or
telephones in these temporary work areas. The betiefits/outcomes of obtaining a stew conupuuter
for the prosecutors are as follows: (1) the prosecutors will have access to the City-wide e-mail
system for the purpose of sending and receiving snail; and (2) with the move of the municipal
court prosecutors to City Hall West, they will be added to the ExecNet server, which will
enable them to utilize the same sofnvare that the other attorneys in the office currently have
access to, so that they can perform the necessary e-nail and word processing functions of their
jobs.
$l 900 - New Printer for the Attorneys
Recently upgraded computers enable the attorneys to compose and print their own electronic
mail messages and word processing documents. In addition, some of the attorneys are
printing graphics and agreements from their individual computers. As a result, the printer that
is currently networked for the office is overloaded, because the printer is also heavily used by
support staff for the production of agenda items, as well as other documents, including memos,
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June 18, 1996
agreements and letters. Adding another printer would enhance the efficiency of document '
production for the office.
$3,500 - City Attorney Contribution to the Document Management Project
The City Attorneys Office is part oj'Phase I of the Document Management project. As such,
the office rises the system to access ordinances, resolutions and agreements that are currently
on the system. It appears that the City Attorney's Office may be able to utilize the system for
scanning legal opinions and briefs into the system. This would enable the Office to more
easily retrieve previous opinions rendered by the Office and also enable the cut and paste
method of incorporating portions of previous opinions or briefs into current works in progress.
$7,000 - Remodel City Hall West Conference Room
The second floor conference room of City Hall West has been converted to office space for the
new Assistant City Manager and additional office and storage space for the City Attorney's
Office. It is anticipated that the City Attorney's share of the remodeling costs will be
approximately $7,000. The benefits of gaining this additional space are: (1) the entire staff of
the City Attorney's Office is now in one location; (2) the Municipal Court Prosecutors have
gained the space and facilities needed for settlement conferences, the preparation of
correspondence, pleadings, statistics, etc.; and (3) the additional file room/storage space has
enabled the Office to move common office supplies and equipment out of individual work
areas.
CITY MANAGER'S OFFICE '
$15,000 - City Plan Project
These funds are requested front the Policy Agenda productivity savings to fiend a portion of
the City Plan project. The project funds in this budget were originally appropriated to pay for
project implementation costs for unspecified Council Policy Agenda projects. The funds were
not expended in 1995 because no projects in need of funding were identified during the year.
These funds are available for other projects in the Council work plan. The benefit of
appropriating this money to the City Plan project is that is will help the project stay on
schedule for completion by the end of 1996
MUNICIPAL COURT
$9,397 - Fiber Optic Connection and LANAccess
Municipal Court is a remote userfor GroupWise, the Police CAD/RMS systems, and the Fund
Accounting System. By connecting to the County's fiber optic lines, Municipal Court would
have direct communication instead of remote. Direct communication would require less time
to access, process, and respond on the systems. Included in this request is $2,000 for
Municipal Court's share of the new Executive Network server.
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$863 - Municipal Court Training
In the past, training has been allowed on an "as requested and if money is available" basis.
At best, Clerks have had 1-2 days of training per year, usually in Fort Collins. Municipal
Court recently set a policy for 1996 of $150/year training per 1 FTE. With 5.75 FTE, this
amounts to $863 for 1996. More opportunities for training should improve Court morale and
provide staff with the means to maintain or increase skills that would allow for job or career
changes.
$3 800 - Personal Computer and Network Printer
Two of the Court staff now have repetitive movement difficulties with their wrists. This new
personal computer will assist us in providing ergonomic keyboards to staff who do a good deal
of data entry and allow more staff access to GroupWise and other word processing projects.
Court currently has two DeskJet printers which are not recommended as network printers.
The purchase of a network printer will allow several computers to be hooked to the same
printer and reduce the number of printers required for Court staff.
$2 860 - Municipal Court Space Needs
Municipal Court is overcrowded and even though it is unclear how long after December 31,
1996 we will continue to occupy, this space, moves and adjustments are necessary to handle
our current work load in a more productive manner. Staff will be moved to accommodate the
Camera Radar/Red Light Clerk in our office. The crowded conditions in the main clerks' area
create excessive noise which has become an inconvenience to the customers. These funds will
provide shelves, bi fold dogs, partitions, and desks to make necessary moves and adjustments
to the workstations. Additional modifications to reduce the level of noise amounted to over
$4,100. Since our lease status is questionable, Municipal Court does not wish to make
changes of that magnitude.
CITY CLERK
$/ 002 - Electronic Document Management System Technical Support
These finds will be used to partially pay for technical support needed for the core Electronic
Docunient Management System. Technical support is needed for system backups and other
core system maintenance activities to ensure the continued operation of the system, to install
upgrades on a timely basis, and to nionitor the efficient allocation of the systems resources.
ADMINISTRATIVE SERVICES
FACILITIES
$18 200 - Implement GroupWise in Facilities
These funds will be used to purchase the necessary computer hardware, software, and system
administrative training to implement GroupWise, the City's electronic mail system, within the
Facilities division. This will enable facilities to communicate with the rest of the City more
efficiently.
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June 18, 1996
$2,300 - Purchase Facility Maintenance Software 1
Facilities will purchase a software package, Facility Maintenance Cost Forecast System. This
software will allow staff to better track and forecast facility maintenance and repair- costs.
With this software facilities can project 5 year future maintenance costs and develop a 5 year
maintenance plan by building.
$88,000 - Remodel 281 North College
These funds will be used to remodel a portion of 281 North College to improve customer
service and provide a productive work environment for customers and staff involved in
development review. In 1995 and 1996 additional staff were added in Current Planning and
Engineering Development Review. This has resulted in the ability to review more projects and
improve the review turn around time. Unfortunately, new staff was squeezed into existing
development review space. Meeting and conference rooms were also converted into office
space. There is simply no expansion room at 281 and Recreation registration is moving to 214
North Howes to free up space at 281. Funds will come from the following productivity savings
reserves: $20,OOOfromCPESAdministration, $35,OOOfromEconomic Affairs, $18,000from
Policy Agenda and $15,000 from the City Manager's Productivity Savings. These funds will
be transferred to the Capital Projects Fend, Major Building Maintenance Capital Project.
HUMAN RESOURCES
$ 8,557 - Secretarial Support '
The Human Rights and Neighborhood Resources programs have provided secretarial support
to the Human Resources' Training and Organizational Development division. This assistance
was provided when the Training and Organizational Development program was housed at 405
Canyon and will continue through the month of June. The program has now been moved back
to 200 West Mountain Avenue. The success of the Training and Organizational Development
program is dependent on sufficient clerical support. The $8,557 will provide hourly clerical
support for the remainder of the year. The clerical support functions include training class
coordination and registration; marketing assistance with flyers, brochures, catalog, etc.;
training set-up functions such as room, equipment, supplies, coordination and completion of
training needs assessment; and, other special projects as assigned including developing a data
base of employee training records.
$ 8,380 - City Personnel Policies & Procedures Manual
The City's Personnel Policies and Procedures manual is scheduled to be completed in 1996.
These funds are needed to complete the publication and distribution of the revised Employee
Handbook.
$ 6.000 - Commission on the Status of Women Report
The Commission on the Status of Women is completing a study of the status of women in the
Fort Collins area as an update to their original 1986 task force report. To complete the
report, the Commission has selected a Technical Writer to serve as a consultant to the '
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' commission members. The cost for the Technical Writer's services is approximately $3,000.
In addition, funds are needed to complete the publication and distribution of the report once
it is completed in the fall. The cost of the publication is approximately $3,000. These funds
will come from the Administrative Services -Administration productivity reserve.
HUMAN RIGHTS
$ 4.187 - 1996 October Multi -Cultural Community Retreat
The Multi -Cultural Community Retreat is designed to provide community members with a
meaningful opportunityfor developing effective communication skills across differences, while
cultivating relationships with people of diverse backgrounds.
INFORMATION & COMMUNICATION SYSTEMS
$35 000 - Remote Local Area Network (LAN) Access for the City Organization
Earlier in 1996, the GroupWise electronic mail system was implemented City-wide. Users of
GroupWise access the system in one of two ways: 1) LAN, or 2) Remote (i.e., those who are
not using a LAN). The Remote GroupWise part of the system has proven to be unstable, and
another remote access solution is needed. In addition to remote GroupWise access, a general
City-wide solution for remote LAN access -- such as City employees who telecommute -- is
needed. This appropriation request is for resources to enable such remote LAN access.
' PURCHASING
$39 601 - Electronic Distribution of Bids and Other Documents
These funds were saved by not filling a position as soon as it was vacant, but having everyone
double -up on work coverage for a short time. The funds are needed for the electronic
distribution of bids and other documents. This will be accomplished by the purchase of
software and hardware related to electronic document management and world wide web page
and electronic data interchange. The technology enhancements will speed up service to our
customers as well as reduce the amount of paper generated.
TREASURY
$10,000 - Out -of -State Sales and Use Tax Audits
Since the sales and use tax audit program began in 1986, there have been nearly 800 audit
contacts with local businesses that have generated assessments of $2.82 million. Twenty-two
audits required travel to Denver, 12 audits were performed in front -range cities, and just one
out-of-state audit was funded. The remaining contacts were located in Fort Collins. Nearly
all large retailers have corporate offices outside of Fort Collins. So while the local businesses
are subject to compliance audits, the large retailers are virtually unaudited because offuunding
constraints. It is crucial to audit these large companies to retain the equity of the program.
To target only local companies for audit is highly unfair. Based on results from other
Colorado cities, staff is confident that the revenue return ratio for out-of-state audits will be
greater that 5 to 1.
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June 18, 1996
CULTURAL LIBRARY & RECREATIONAL SERVICES '
CLRS -ADMINISTRATION
$1 786 - Computer Support for CLRS
As of May, 1996, the entire CLRS Service Area has recruited and hired a new position to be
responsible for Computer Support for CLRS departments, excluding the Library. Each
Division or Department within CLRS will be paying a proportional share of the personal
services and other cost of this individual. CLRS Administration's 1996 share of these costs
amounts to nearly $2,000 which was not originally budget. The productivity savings funds will
be applied toward the cost for a computer support position.
FORESTRY & LANDSCAPING
$ 2,874 -spring Tree Planting
The Forestry program had $2,874 in savings in 1995. These funds were not used forfall tree
planting because of the impact of the September snowstorm that required tree planting to be
canceled. These funds are now needed to help cover the cost of spring tree planting which will
replace trees lost in the storm.
PARKS MAINTENANCE
$53,331 - Access & Renovate Damaged Tennis Courts
These funds are requested to access and renovate the damage on eight Rolland Moore Park
tennis courts that occurred during the winter of 1995-1996. Large surface cracks in the '
asphalt have forced the closing of the tennis courts until temporary crack sealing can be
performed. This is a quick fix and is not expected to hut. It is assumed that renovation will
occur in the fall after sunnier play is complete and depending on what is recommended after
the assessment.
COMMUNITY PLANNING & ENVIRONMENTAL SERVICES
BUILDING AND ZONING
$15,000 - Document Management
Asa primary user of the Document Management system it is a major priorityfor Building and
Zoning. It is a fidly networked electronic document management system that replaces the
current manual address file system. The program is an essential effort to maintain our
efficiency in the near and long term. The money will be used to keep the system going.
$5,000 - File Conversion Services
These funds will be used to cover the salary of an hourly employee who is responsible for
scanning and indexing papers from the manual address file onto the Document Management
system. An hourly employee began this "paper to electronic" conversion in October of 1995.
We anticipate that another eight months will be needed to complete the conversion. An
additional $5,000 is needed to keep the employee on the job through project completion.
Document Management will not be effective until all of the Building and Zoning files have
been converted. '
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June 18, 1996
' $8.000 - Computer Upgrades
These appropriations will be used to replace the remaining 386 and 486 computers with 5 new
pentium computers. Pentium computers were purchased in 1995 for our front line staff. The
remaining staff continues to use 386 and 486 computers. While such computers are sufficient
for normal word processing and other functions, we are finding that they are too slow to be
used effectively with other programs such as AreView and Document Management. This
slowness is a deterrent to beneficial use of such programs.
$10,000 - Ofliee Remodel and Replacement Furniture
Most of the Building and Zoning office arrangements and design are not conducive to a
functional and efficient work environment. Much of the furniture is 20 years old and
deteriorating, and offices lack adequate file space. New, efficient layouts will enhance office
functionality and increase the ability to have conferences with customers in individual offices.
POLICE
$50,000 - Police Facility Needs Assessment
These funds will be used for a needs assessment and building feasability study for a new police
facility. This assessment is consistent with the Fort Collins Police Services (FCPS) Strategic
Plan of 1995. The current building, built in 1958 as the City Hall, is packed to capacity.
Some police functions have been moved off -site to meet current space needs. A study of police
space needs, conducted in 1992 by the City's Facilities Department, predicted our available
space would be filled by 1995. That, in fact, has occurred. Besides being out of space to meet
current and future requirements, the present building cannot provide some of the unique
requirements of a modern, highly technological police agency, thus a new facility is badly
needed in the near future.
A Police facility is one of the uses being considered in the Civic Center Master Plan. This
scope of work is very different than the master plan. The analysis will answer many of the
questions that arise regarding whether or not a Police headquarters building can even fit into,
and with, the Civic Center district. The analysis will enable us to more accurately size and
prepare a budget for a new Police building as part of the upcoming Capital Improvement
Plan. The study will identify the following items that are not part of the scope of the Civic
Center master plan:
1. The functional and operational requirements of a police facility for Fort
Collins.
2. The actual space needed when the building is built as well as for the next 20
years.
3. Site requirements and preliminary building system requirements (HVAC,
electorial, plumbing, etc.)
4. Site layout, including proposed improvements, and the identification of
potential sites.
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June 18, 1996
In addition, the study can include recommendations for location, consolidation combination ,
with others, centralized versus decentralized operations, satellite buildings, and storefront
operations.
$32 000 - Remodeling for Investigations Division
As of 1995, the Investigations Division was effectively out of office space. This year, 1996,
the Investigations Division will expand by 2 Detectives, I Sergeant, 1 Victims Services
Coordinator, .5 Warrants Clerk, all of whom require office work spaces. Consequently, we
are remodeling the old vault storage area and eliminating the division break room to
accommodate growth and relieve some overcrowding.
$15,500 - Equipment and Furniture for New Positions
During 1996, the Investigations Division was authorized to add a supervisor, detective,
victim services coordinator, and a half-time warrants clerk. Equipment and office furniture
needs were not included in the final budget request and, therefore, not appropriated. These
funds are needed to provide adequate furnishings and equipment, i.e., desks, chairs,
computers, phones, and data lines, and will cost approximately $15,500.
$30,000 - Furniture Replacement
The Information Services Division is needing to replace a hodgepodge of 15-25 year old
furniture with modern, ergonomic workstations. The Risk Management Department did a
review of our situation from an employee health needs perspective in 1995 and found several
areas of need. We have replaced several old desk chairs with ergonomic seating, but limited
funds for capital expenditures have not allowed us to purchase anything further. We also
need to replace ten employee workstations and three general use workstations. The total
package has been estimated by a local office furniture firm to cost approximately $30,000.
TRANSPORTATION SERVICES
ENGINEERING
$55,000 - Computer Technical & Network Support
Engineering moved to a LAN system during 1995 to facilitate file sharing, particularly
capital project design files and financial data, between staff. Because of the complexity of
the software program running from our server, we needed to outsource our computer
technical and network support. Funding of $55,000 is needed to continue the vender
contract for computer consulting service, technical support, and network administration.
000 - Computer Software Licenses. Additional Server Software and Hardware
The additional software and license upgrades will allow staff to better access the GIS and
DTS data housed on a Unix system. We need to purchase afar/modem license for our server
which will allow staff to exchange data with consultants and send and receive faxes on
individual computers - reducing paper usage. Additional network drops are necessary to
add staff to the Engineering LAN and to network additional peripheral print devices (plotter,
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June 18, 1996
' large printer, etc.). All of these technical improvements will increase productivity and time
management for staff.
$9 751 - Traffic Engineer Car
In June of 1995 the General Fund provided $40,260 for a Traffic Engineer position. The
funds were to cover the salaryfor the remainder of the year, office furniture and equipment,
but were not enough for a vehicle. These savings were realized when the traffic engineer
worked on other projects and charged his time to the other projects. These funds are now
requested to help purchase a vehicle for this position. The remainder of the cost will be
covered within the Traffic Operations existing budget.
$563,473 TOTAL ALL DEPARTMENTS"
City Manager John Fischbach gave a brief presentation on this item.
Bruce Lockhart, 2500 East Harmony Road, expressed concerns regarding funding for the
Commission on the Status of Women's annual report as well as funds being appropriated for the
Multi -Cultural Retreat.
Deputy City Manager Diane Jones clarified this was only a request for funding and did not
' necessarily mean that funds requested would be appropriated. She spoke of funding for the Multi -
Cultural Community Retreat and gave a brief summary of the retreat purposes.
Councilmember Apt made a motion, seconded by Councilmember Smith, to adopt Ordinance No.
86, 1996 on First Reading. Yeas: Councilmembers Apt, Janett, McCluskey, Smith and Wanner.
Nays: None.
THE MOTION CARRIED.
Staff Reports
City Manager John Fischbach spoke of the money being spent to remove hazardous materials from
the Phase 11 of the Railroad Consolidation Project connecting track. He stated the cost estimate for
the project is $49,000, and that he would report to Council if additional money is needed.
Assistant to the City Manager Frank Bruno gave an update on the City's Capital Improvement
Program.
Councilmember Reports
Councilmember Wanner spoke of the Health and Safety Committee meeting, noting the only issue
' discussed was Mr. Dim's concerns regarding roadblocks on College Avenue.
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June 18, 1996
Councilmember McCluskey spoke of a recent Finance Committee meeting, reporting the three issues '
discussed were fiscal impact model, recreation fee policy and the revenue retention policy.
Councilmember Apt stated the Growth Management Committee met and discussed City Plan and
its implementation. He reported the Master Street and Road Plan and Pedestrian Level of Service
Plan were discussed.
Councilmember Smith stated the Public Access Committee met to discuss technology issues. He
spoke of a meeting with the Metropolitan Planning Organization ("MPO") regarding an upcoming
demonstration of a passenger rail train system. He spoke briefly of activities planned for Bike Week.
Councilmember Janett gave an update of the Pioneer Mobile Home Park relocation effort, and spoke
of the information contained in the Commission on the Status of Women's report.
Consideration of the Appeal
of the March 25, 1996, Decision of the Planning and
Zoning Board Denying the Development Projects Known
as the Hearthfire Overall Development Plan (ODP) and the
Hearthfire Planned Unit Development (PUD), Preliminary, Remanded to P&Z.
The following is staff's memorandum on this item. I
"Executive Summary
On March 25, 1996, the Planning and Zoning Board denied the Hearthfire ODP and the Hearthfire
PUD, Preliminary.
The Hearthfire ODP consists of a request fora two-phase plan for 317 residential dwelling
units (with a mix of low, medium, and high densities), limited commerciaUbusiness, and open
space on 105.3 acres. The overall residential density of the ODP is 3.01 dwelling units per
acre.
The Hearthfire PUD, Preliminary consists of a request for 245 residential dwelling units
(133 single family lots, 44 carriage house units on 44 of the single family lots, and 56 multi-
family units) and commercial/business uses on 77.34 acres. The gross residential density of
this phase is 3.17 dwelling units per acre.
A portion of the property is zoned RLP - Low Density Planned Residential with a PUD condition
and a portion is zoned RLP - Low Density Planned Residential with no conditions. It is located north
and east of Richards Lake, south of Douglas Road, west of County Road 11, and east of Colorado
Highway 1.
368 1
June 18, 1996
' On April 8, 1996, a Notice of Appeal was received by the City Clerk's office regarding the decision
of the Planning and Zoning Board. In the Notice of Appeal from Lucia A. Liley, Attorney for the
Appellant Richards Lake Development Company, it is alleged that:
The Board failed to properly interpret and apply relevant provisions of the Code and
Charter [Section 2-48(1)].
2. The Board failed to conduct a fair hearing in that it substantially ignored its previously
established rules of procedure [Section 2-48(2)(b)].
3. The Board failed to conduct a fair hearing by considering evidence relevant to its findings
which was substantially false or grossly misleading [Section 2-48(2)(c)].
4. The Board failed to conduct a fair hearing in that it improperly failed to receive all relevant
evidence offered by the Appellant [Section 2-48(2)(d)].
The procedures for deciding the appeals are described in Chapter 2, Article 11, Division 3 of the City
Code. This hearing on the appeal was continued from May 21, 1996, at the request of the parties
in interest.
' Enclosed is a copy of a joint petition signed by the developer and a representative of the neighbors
of the PUD for remand of the Hearthfire ODP and Hearthfire PUD to the Planning and Zoning
Board. Council will need to decide whether to remand the ODP and PUD to the Planning and
Zoning Board. "
City Attorney Steve Roy briefly outlined the appeal process, noting this item was postponed at the
request of the appellants and developer. He stated the parties -in -interest have requested this item
be remanded to the Planning and Zoning Board.
Lucia Liley, attorney representing the developer, briefly explained the developer's request for
remand. She stated the developer is prepared to make revisions concerning the density variance area
request, making the project a more appropriate transition project.
Bridget Schmidt, spokesperson for the Northeast Neighborhood Coalition, requested the item be
remanded to the Planning and Zoning Board.
Councilmember Apt made a motion, seconded by Councilmember Wanner, to remand the item to
the Planning and Zoning Board with additional direction.
Ms. Schmidt spoke of the need to recognize that "one size doesn't fit all" and that there are times
when special considerations should be given.
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June 18, 1996
City Planner Steve Olt spoke of the Overall Development Plan for Richards Lake. I
After comments by City Attorney Steve Roy regarding Code requirements and density issues,
Councilmember Apt stated additional direction to the Planning and Zoning Board would not be
appropriate.
Councilmember Smith stated he did not support the motion based on his concerns regarding density
issues.
Councilmember Janett supported the remand, and spoke of the need for the Planning and Zoning
Board to perform its function with very little Council direction.
Liley waived any right to precede with the appeal and approved the remand.
Ms. Schmidt concurred with comments made by Ms. Liley.
Margaret Phillips, Latimer County resident, spoke of density issues and did not agree with the
opinion that "one size fits all". She stated density should be decided on a case by case basis.
The vote on Councilmember Apt's motion was as follows: Yeas: Councilmembers Apt, Janett,
McCluskey and Wanner. Nays: Councilmember Smith. I
THE MOTION CARRIED.
Resolution 96-55 Approving the
Air Quality Action Plan Update for 1996-1998, Adopted.
The following is staff's memorandum on this item.
"Executive Summary
The proposed Air Quality Action Plan update is a set of actions to continue implementation of the
Air Quality Policy Plan (AQPP), an element of the Comprehensive Plan adopted in 1993. Adopting
this resolution would complete the first biennial review and redirection of the City's air quality
programs, as called for in the AQPP. Once approved by City Council, the Action Plan becomes the
basis for staff work programs and budget recommendations.
BACKGROUND:
Over the past year, staff and the Air Quality Advisory Board drafted the Air Quality Action Plan
update, containing 1996-1998 strategies to meet the objectives of the AQPP. City Council reviewed
the proposed Action Plan update at its March 12, 1996, Study Session. Since that time, staff and the '
370
June 18, 1996
' Air Quality Advisory Board have revised the Action Plan update in response to comments from City
Council and selected Boards. These changes are highlighted in the table below entitled "Air Quality
Action Plan -- Order of Implementation. " In summary, the changes include the following:
Motor vehicle emissions. New items were added to address motor vehicle emissions. In
1996 staff and a committee of local experts would look at ways to improve the emissions
testing and repair system through education, incentives, remote sensing technology, and
mechanic training, with a focus on early action. In 1997 enforcement of existing rules on
smoke emissions from diesel cars and trucks would be increased, and excessive idling of
diesel trucks would be curtailed through education or by ordinance, if that proves necessary.
2. Monitoring. Also in 1996, staff and the Air Quality Advisory Board will find ways to use
pictures, not just numerical data, to present visual air pollution to the public.
3. Cities for Climate Protection In response to recommendations from the Air Quality Advisory
Board and Natural Resources Advisory Board, a new item was added in 1997 to join with
other cities to reduce greenhouse gas emissions, mostly CO, fron energy use. The project
involves adopting a resolution establishing a greenhouse gas reduction target, conducting
a simple emissions survey, and developing and implementing a local action plan, including
any existing energy -reduction actions.
' 4. Other. Some actions were prioritized for later implementation, to make the above changes
possible. The joint City/County project on emissions from paved/unpaved roads was moved
from 1997 to 1998. An issue paper on how well the State regulatory system works in Fort
Collins cad development review regulations for new air pollution sources were moved from
1996 to 1997. An issue paper on indoor air quality was moved from 1996 to 1997.
If City council adopts the attached resolution, then staff will carry out a work program based upon
the Action Plan update. Council will have finrther opportunities to fine-tune the Action Plan as staff
brings forward the appropriate programs, ordinances, and budget requests for council approval.
RESPONSES TO CITY COUNCIL COMMENTS AT THE MARCH 12 STUDY SESSION
11 Council I Comment Response
member 11
ON VEHICLE MILES OF TRAVEL (VMT)
Apt Coordinate better among The Plan continues the staff LUTRAQ team
transportation, land use, and (for Land jlse, TRansportation, and Air
air quality programs. Quality) to address this need.
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June 18, 1996
Council
Comment
Response
member
Apt
"Action" to reduce VMT
Action to reduce VMT is beginning now
means actually making
through the Transportation Demand
changes on the ground --
Management program. Completion and
planning is not action!
implementation of City Plan and the Master
Transportation Plan will result in the desired
changes on the ground.
McClusky
Consider revising the goal of
"Continual improvement" is a goal of the
"continual improvement" to
1993 Air Quality Policy Plan (AQPP) and thus
reflect the more -specific VMT
affects more than just VMT growth. However,
growth reduction goals that
the Air Quality Advisory Board will take up
have since been adopted.
the matter in 1996 as they review the goals
and objectives of the AQPP.
ON PER -MILE VEHICLE EMISSIONS
Smith
Dart study this issue to
The proposed AQAP has been changed (1) to
death. We already know
address in 1996 the less -controversial aspects
vehicle emissions are top
of an enhanced local IM program (remote
priority, and we should
sensing, mechanic training, public education,
allocate top resources to it.
incentives), with a focus on early action, and
Take action now to identify
in 1997, (2) to increase enforcement of
and reduce emissions from
existing laws against smoking vehicles and (3)
high -polluting vehicles.
reduce unnecessary idling of diesel vehicles.
Consider remote sensing
technology.
Wanner
Take action to reduce diesel
The proposed AQAP has been changed to
emissions and to re-route
include support for the Traffic Issues Steering
diesel through traffic.
Committee, a public -private partnership, to
develop an incentive -based strategy to move
interstate trucks from US-287/SH-14 onto I-
25/I-80.
McCluskey
Diesel trucks need to be
Agreed. The proposed plan includes study of
properly tested and
possible local enhancements to the State diesel
maintained.
inspection & maintenance program in 1996
and 1997.
ON COMMERCIALIINDUSTRIAL EMISSIONS
372
C
June 18, 1996
Council
Comment
Response
member
Smith
Don't duplicate enforcement
Agreed. The proposed plan includes the
activities that the County or
Interagency Planning Project to avoid
State are supposed to do,
duplication of effort and take advantage of
rather make sure they do it.
opport unities for cooperation between the City
and County and State air agencies.
Apt
County and State provide
As part of the Interagency Planning Project,
inadequate enforcement
enforcement responsibility, authority, and
resources.
resources of County and State agencies will be
regularly reviewed, and changes
recommended if needed.
Smith
Use emission performance
This idea will be included in the evaluation of
standards when considering
new source review requirements in 1997.
fee waivers for new sources.
ON WOOD SMOKE
McClusky
Use ZILCH loam finds for
Staff thinks the ZILCH fund is still needed for
other than wood stoves and
the time being, especially if a point -of -sale
fireplaces, if it is no longer
ordinance is adopted.
needed.
Apt
A wood smoke ordinance is
The proposed plan includes a wood burning
"doable, " and worth doing.
point -of -sale ordinance.
ON INDOOR AIR QUALITY
Janett
Research has shown that
Agreed. The proposed plan includes a
indoor air is very important
continuing education effort on indoor air
in terms of a person's overall
quality (IAQ). Staff and the AQAB will review
exposure to air pollutants.
and recommend to Council a continuing IAQ
role for the City in a 1997 issue paper.
ON OTHER ISSUES
Apt
Present pictures of our
The proposed plait has been changed to
visibility problem, not just
address this need in 1996.
numbers.
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June 18, 1996
Council
Comment
Response
member
Smith
Clarify wiry visibility is
The proposed plan has been changed to clarify
deteriorating when other
that the visibility data record is not yet long
pollutants are improving or
enough to determine if there is an improving
stable.
or deteriorating trend.
Janett
Report productivity indicators
Staff will include productivity indicators in
for each action, to show what
future reporting of air quality activities.
has been accomplished.
Smith
Clarify the funding impact to
Congestion Management and Air Quality
the City if we are
(CMAQ) funds would dry up in year 2000 at -
redesignated as an attainment
the earliest, if we redesignate to attainment.
area for carbon monoxide.
The exact funding impacts will be reported to
Council in 1997 along with recommendations
on whether to seek redesignation.
Smith
Consider if resources or
City Manager has the authority to do this.
people should be moved
among departments to better
meet air quality objectives.
Apt
Expand public education to
Staff will make more public presentations as
include more presentations to
part of the continuing air quality education
community groups.
program.
ON PUBLIC PROCESS
Smith
Council Boards should have
At the next revision of the AQAP, in Spring
been asked for input prior to
1998, the affected Boards will be consulted
this council Study Session.
before askingfor City Council direction.
PUBLIC INVOLVEMENT SUMMARY
A significant amount of public outreach was done prior to adoption of the first Action Plan in 1994,
and there are no major changes at this review cycle. For these reasons, public process for this
Action Plan update has been limited to gathering input from selected Council boards:
Air Quality Advisory Board
Planning and Zoning Board
Transportation Board
-- Natural Resources Advisory Board
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June 18, 1996
' Staff also mailed the proposed plan to 122 people who had expressed interest in commenting.
Comments from Board members and the public are recorded in the attached comment log.
Air Quality Action Plan -- Order of Implementation
1996 1
1997 1
1998
STRATEGY
REDUCE VMT GROWTH
ONGOING
Transportation and land use "theme"
Complete and implement Master Transportation Plan (multi -
modal)
Complete and implement City Plan
Complete and implement the TDM plan.
Continue internal City efforts
LUTRAQ team
-' - " TDM support by'NRD
REDUCE PER -MILE EMISSIONS
ONGOING
Alternative fuels "theme": Clean Cities program
The city to convert 25 vehicles per year
The city to continue a coordination role
Roadway dust "theme"
XX
XXX
Joint City/County project on emissions from paved and
unpaved roads
ONGOING
Use of higher technology
XXX
Additional funding to pick up sand more quickly after storms
Convene a study committee to recommend a local UM program
XXX
XK-X
Fort Collins committee only non testing issues only, (e.g,,'
public information incentives, remote'sensm mechatiic
training), with focus on early action.
375
June 18, 1996
1996
1997
1998
STRATEGY
XXX
North Front Range T&AQ Planning Council committee, all
I/M issues.
Diesel "theme"
9nti_siribker enforcement{diesel and gasolinewehicles)
Anti zdhng (diesel) _.;aeducktzon ORRordtnance
XXX
Participate in Task Force to reduce through. truck -traffic
Evaluate options to enforce vehicle -related City and State air,
pollution laws. Make'a recommendation to Ciry Manager)
REDUCE COMMERCIAL / INDUSTRIAL EMISSIONS
Pollution Prevention (P2) "theme"
XXX
Permanent funding for joint P2 program with Larimer
County and others
ONGOING
Strategically target high priority sources through P2
program
Regulatory "theme"
Take an active role in the state permit review process --
XXX
participate in regulatory revisions, assure the City is notified
of each APENfiled, and register local sources with the State
that are not now registered.
Issue paper , , How well: oes ere regulatory systei_n,
x*x
XXX
vvork'or Fort Collins?."; Provide information to the
community on commercial/industrial air pollution.
Evaluate State new source review regulations and determine
�}E
XXX
whether the City needs development review requirements that
go beyond state rules.
REDUCE WOOD SMOKE & NUMBER OF UNCONVERTED UNITS
ZILCH "theme"
ONGOING
Continue ZILCH program
376
I
1
June 18, 1996
1996
1997
1998
STRATEGY
XXX
Seek additional funding, if demand increases by 20%
Ordinance "theme"
XXX
Require wood -burning units be upgraded at point -of -sale
Update ordinance restricting use of cottonwood
Update ordinance restricting new wood -burning units
ONGOING
Outreach "theme"
Continue complaint response
Continue public education
XXX
I XXX
Wood burning survey
INCREASE ACTIONS FOR INDOOR AIR QUALITY (IAQ)
ONGOING
Continue IAQ general information program, with content to be
based on results of issue paper
Radon theme
XXX
XXX
Promote radon testing and mitigation in existing homes
XXX
Adopt an ordinance to require radon testing of new homes,
with testing information provided to buyers
XX_ X
Write an issue paper on IAQ -- determine who is doing what and
clarify an appropriate role for the City, to be followed by an interim
update to the AQAP
X*X
XXX
IAQ survey
INTERGOVERNMENTAL PARTNERSHIPS
ONGOING
Continue the Air Toxics Partnership
XXX
Continue the interagency planning project
ONGOING
Participate in Local Environmental Government Staff
XXX
I XXX
Conduct benchmark study of air pollution programs in other cities
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June 18, 1996
1996
1997
1998
STRATEGY
Revise carbon monoxide State Implementation Plan --'Consider
XXX
XXX
applying far redesignation to attainment status, and review choice of
contingency measure
Cities for Climate Protechan Campaign -:Join with r.cities to
reduce greenhouse_gas emtss{ons.;mostly_CQifrom energy use!
Adopt a resolution establishing a greenhouse gas reduction
XXX
targrt. .Conduct a simpleemissions survey_ Develop a, local
achon_plan including any existing et{ergy reduction actions?
XXX
Implement t4e action plan:
MONITORING AND DATA COLLECTION
Better presentation "theme" -- improve delivery of monitoring data
to the public
XXX
-Y�ff
Use pictures, not just data, to show visual air pollution
Simplify communication of A.Q. impacts and trends (both
XXX
general information and annual update). Survey the public
on details of A.Q. concerns. Publicize City actions on A.Q.
Ambient monitoring "theme"
XXX
XXX
Conduct PM-2.5 source apportionment study (one year),
followed by continuing PM-2.5 monitoring
ONGOING
Continue visibility monitoring
XXX
Evaluate the permanent CO monitoring site
Biennial revteW of this Air Quakty *t onsP1an
Rep_'ort on air quality indicators
XXX
XXX
Monitoring:plan update
,- —
Adopt 1999-2000AirQualijy,ActlonPlan'
LEGISLATION -- Ongoing, minimal effort.
Environmental Planner Brian Woodruff explained the actions included in the Plan and reported this
is the first update since 1994. '
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June 18, 1996
IJohn Fooks, Chair of the Air Quality Advisory Board, urged adoption of the Resolution.
Eric Levine, Air Quality Advisory Boardmember, spoke in support of the Resolution.
Councilmember Apt thanked staff and the Air Quality Board for its efforts and expressed concerns
regarding the need for additional public outreach. He questioned if data was available regarding the
public's opinion regarding the City's air quality goals.
Woodruff stated one of the action strategies is to survey residents to determine air quality awareness,
effectiveness of the program as well as citizens concerns regarding air quality. He responded to
Council questions and stated that over a years worth of visual information and slides are now
available.
Linda Devocelle spoke of the various ways air quality issues are made available. She spoke of
presentations made to area schools and of the need to become more aggressive with the School
District to cover more territory.
Councilmember McCluskey spoke in favor of education rather than enforcement and of the need for
Fort Collins to have a testing facility for large diesel trucks.
Councilmember Smith made a motion, seconded by Councilmember Apt, to adopt Resolution 96-55.
Bruce Lockhart, 2500 East Harmony Road, spoke of the pollutants that the Rawhide Power Plant
emits.
The vote on Councilmember Smith's motion was as follows: Yeas: Councilmembers Apt, Janett,
McCluskey, Smith and Wanner. Nays: None.
THE MOTION CARRIED.
Resolution 96-74
Expressing the Intent of the Council to
Place on the November 1996 Special
Election Ballot a Measure Authorizing the Retention
of Revenues in Excess of Constitutional Revenue and Spending Limits. Adopted.
The following is staff's memorandum on this item.
"Financial Impact
City revenues in 1995 surpassed the growth limit imposed by Section 20 of Article X by $763,821.
Section 20 at Subsection 7(d) requires that such revenue be refunded in the next fiscal year unless
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voters approve a revenue change as an offset. The City's only opportunity to present the retention '
question to the voters is the November 1996 election. If the voters do not approve retention of the
$763,821, the money will be refunded through the December utility billing process. The City
experienced growth in several different finds that caused the limit to be surpassed. Staff has not yet
developed the sources, fund by fund, from which the refund would be accomplished.
Executive Summary
In 1992, Colorado voters approved an amendment, codified as Section 20 of Article X, to the State
Constitution that limits the rate at which City revenue and spending may grow. In 1995, the rate
at which revenue and spending were allowed to grow was 7.3% which is equal to a revenue limit
of $87,171,191. In 1995, the City actually received $87,935,012 of revenue that was subject to the
limit. The actual revenue collections exceeded the growth limit by $763,821. Section 20 contains
a provision that requires the collections that are over the limit be refunded to voters in the next fiscal
year unless the voters approve retention of the revenue.
The Finance Committee has reviewed the revenue refund situation in the context of the many service
demands being placed on the City. Many of the pressing service demands were discussed by Council
at its recent retreat. The Committee recommended that Council put the question of retaining the
revenue before the voters at the November 1996 election. The Committee believes it to be in the best
interest of the community to request voter approval to retain the revenue. Requesting voters to
approve retention of revenues already collected is not a tax increase and is consistent with the
wording of Section 20 ofArticle X. The most likely priorities for use of the money include improving
streets and traffic flow and addressing related public safety concerns.
BACKGROUND:
Short History
Colorado voters approved the provisions of Section 20 of Article X in the 1992 election. The
amendment was written by Doug Bruce, a resident of Colorado Springs. The 1992 amendment was
Mr. Bruce's third attempt to have voters put revenue and spending limits into the State Constitution.
The 1992 amendment was approved by 54% of the persons voting in the 1992 election. In Fort
Collins, the majority of voters did not approve the amendment, only 46% of Fort Collins voters
supported the measure.
The adopted amendment became effective in December of 1992 and affected the budgets adopted
by the City beginning with the 1993 budget. Section 20 established 1992 as the base year on which.
ensuing years' allowable revenue and spending growth would be calculated.
For cities and towns, the local growth limit is based on the growth in the Denver -Boulder Consumer
Price Index (the inflation component) and increases in actual value of property within the corporate
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limits due to annexation and new construction (the local growth component). Since 1992, the City
of Fort Collins has experienced fairly strong growth in local growth and the inflation component
has been higher than the national average.
City's Financial History Since 1992
Section 20 of Article X contains revenue limitations for total governmental revenue and a specific
limitation for property tax collections. Below, staff has presented information regarding the total
revenue limit. The growth limit has not been a factor for property tax collections for the City. In
1996, staff projects that the property tax growth limit probably will be exceeded.
The City's revenue collections in 1992 were strong compared to 1991 and provided a solid base for
the start of financial operations after the passage of Section 20 of Article X. The following table
summarizes the City's Financial operations since 1992.
1992 Actual 1993 Actual 1994 Actual 1996 Actual
Growth Rate Calculation 6.2% 7.0% 7.3%
Growth Limit in $ $74,779,888 $79,360,978 $81,236,866 $87,171,191
' Total Revenue 74,779,888 75,776,363 81,249,737 87,935,012
Under Limit 3,584,615
Over Limit - Subject to Refund 12,871 763,821
Note: This table is a summary of the actual calculation. Because of adjustments due to debt service
changes, applying the growth rate percentages in the table will not yield the precise dollar amounts.
The table shows the City did not reach the growth limit in 1993. Section 20 ofArticle X requires the
City to use the lower of the growth limit dollar base or actual collections. So, in 1993, the City's
revenue base notched down to actual collections.
In 1994, revenue exceeded the growth limit by $12,871. The City refunded this amount to utility
customers as a credit on the November 1995 bills. The cost to refund the $12,871 was about $7,000
and was paid from the City's general fund. The cost to place retention on the November 1995 ballot
would have been about $40,000, far exceeding the amount to be retained. Each utility account
received a credit of about 29 cents.
For the 1995 revenue, the amount of refund per utility account is estimated to be between $17 and
$18.
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1995 Revenue Detail
Portions of 25 Cityfunds are included in the calculation of the revenue and spending limits imposed
by Section 20 of Article X. Computing the limits is a complicated process and all Cityj'unds must
be reviewed to determine the bottom line. Basically, the prior year audit process must be completed
prior to determining the amount subject to refund. The City's financial practices provide for this
information to be available by the end of May following the prior year.
The allowed growth rate for 1995 was 7.3%. None of the City's 25 funds came within 1 % of the
rate. Fifteen of the 25 funds exceeded the growth rate limit. The other ten funds either decreased
in size (five funds) from the prior year or grew but did not reach the 7.3% growth limit (five funds).
The table below shows the funds that exceeded the growth limit, measured in terms of percentage
and in terms of dollars.
Fund
Percent
Rank
Dollars
Rank
General Fund
9.61 %
11
$444,425
2
Conservation Trust
100.00%
2
3,400
15
Community Development Block Grant
100.94%
1
10,396
13
Transit Services
30.83%
4
164,890
3
Sales and Use Tax Fund
9.52%
13
856,784
1
,
Transportation
8.73%
15
78,005
6
Recreation
9.59%
12
50,626
10
Cemeteries
25.52%
6
52,935
9
Perpetual Care
25.67%
5
15,828
12
Capital Projects
37.89%
3
142,478
4
Equipment
25.20%
7
125,026
5
Self -Insurance
10.61 %
10
53,216
8
General Employees Retirement
9.50%
14
8,329
14
Downtown Dev. Auth. - Operating
15.71 %
8
17,254
11
Downtown Dev. Auth. - Debt Service
13.52%
9
58,737
7
Other Cities' Experience with Voter Approved Revenue Change
Over the past three years, several other cities in Colorado have faced the same issue -- that of
having revenue over the limit. The Colorado Municipal League ("CMU) does not have an accurate
data base regarding the number of cities that have refunded revenue to taxpayers. CML does
maintain a data base on the number of cities and towns that have placed revenue measures before
the voters. Through the Spring 1996 municipal elections, 46 of 53 ballot questions from cities and
towns with surplus revenue have received voter approval. This is an approval rate of about 86%.
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Several other cities and towns have requested voter approval to exempt some or all of their future
revenue sources from the provisions of Section 20. These ballot questions have a slightly better
voter approval record. The Colorado Supreme Court is expected to render a decision in the near
future that will decide whether local elections can exempt local revenues from the provisions of
Section 20. The approval rating of these broad form revenue exemptions is 94%; 162 of 172 have
been approved by local governments.
City Voter Survey Results
At the Council -Executive Lead Team retreat held April 1, 1996, the Council provided direction to
staff to conduct a survey of Fort Collins' voters to determine what level of voter support is present
for a ballot question allowing the City to retain the $763,821 of revenue from 1995. The survey was
conducted the first few clays of June. The results are briefly summarized below.
The survey showed that Fort Collins voters lean toward retaining the revenue and using it to meet
important service needs. Over three quarters of the surveyed voters definitely or probably would
vote to retain revenue. The top issues facing Fort Collins include growth management and planning,
police protection, road conditions and traffic flow. From the survey results, it can be concluded that
the residents of Fort Collins understand the growth limit situation and have a preference to have the
City use the revenue to address important service needs.
' November Election Schedule
- August 6, First Reading of Ordinance calling a special election
- August 20, Second Reading of Ordinance calling a special election
- September 6, deadline for City to enter into IGA with the County
- November 5, Special Municipal Election
Other November Election measures
It is expected that Fort Collins voters will have other ballot measures to consider at the November
1996 election. The County is proceeding with its plans to build a new Justice Center. Poudre
School District anticipates an additional mill levy to address technological needs of the school
system. A recent newspaper report estimated the mill levy question level to be between four and six
mills. These is also the possibility of a voter initiated question regarding the Timberline Road
Extension.
Finance Committee Discussion - June 5
The Finance Committee discussed the revenue ballot question at its June 5th meeting. They
recommended that the resolution be prepared for the full Council to consider. The Committee also
requested that staff outline the types of public information that can be provided to the public and
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through which organizations. Below, staff has provided a list of meetings and groups that may '
desire additional information and discussion of the revenue ballot measure:
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June 18, 1996
Regular Council Meetings and Study Sessions
Boards & Commissions
Service Organizations
Neighborhood Meetings
The Finance Committee recommended that the questions of retaining revenue from 1995 that
surpassed the growth limit be placed before the voters. "
Director of Finance Alan Krcmarik showed a slide presentation and spoke of the history of
Amendment #L He spoke of how refunds could be disbursed to residents.
Transportation Operations and Projects Group Leader Gary Diede spoke of projects that excess
revenues may potentially fund.
City Clerk Wanda Krajicek spoke of election costs and how they are determined.
Councilmember Smith made a motion, seconded by Councilmember McCluskey, to adopt
Resolution 96-74.
Bruce Lockhart, 2500 East Harmony Road, spoke in opposition of retaining revenues, and suggested
allowing citizens to decide if an election should be held by putting a comment box, for or against,
in utility bills.
Councilmember Janett spoke in support of an election and of the need for pavement management.
The vote on Councilmember Smith's motion was as follows: Yeas: Councilmembers Apt, Janett,
McCluskey, Smith and Wanner. Nays: None.
THE MOTION CARRIED.
OTHER BUSINESS
Councilmember Smith clarified, the previously mentioned demonstration train, is not the same as
the Rockies train, and spoke of the various locations where the train would be demonstrated.
City Manager John Fischbach spoke of the amount of money needed for the demonstration train and
efforts to raise money.
w
The meeting adjourned at 9:10 p.m.
ADJOURNMENT
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June 18, 1996