HomeMy WebLinkAboutMINUTES-06/16/1998-RegularJune 16,1998
COUNCIL OF THE CITY OF FORT COLLINS, COLORADO
Council -Manager Form of Government
Regular Meeting - 6:00 p.m.
A regular meeting of the Council of the City of Fort Collins was held on Tuesday, June 16, 1998,
at 6:00 p.m. in the Council Chambers of the City of Fort Collins City Hall. Roll Call was answered
by the following Councilmembers: Bertschy, Byrne, Mason and Smith.
Councilmembers Absent: Azari and Kneeland. Wanner arrived at 6:15 p.m.
Staff Members Present: Fischbach, Krajicek, Roy.
Agenda Review
City Manager Fischbach stated that item #21 Resolution 98-97 Making Appointments to Various
Boards and Commissions has been revised to insert the names of individuals recommended for
appointment.
Councilmember Mason requested that item #18 First Reading of Ordinance No. 116, 1998,
Appropriating Prior Year Savings Realized from Increased Productivity and Operating Efficiencies
be withdrawn from the Consent Calendar.
CONSENT CALENDAR
Second Reading of Ordinance No. 100, 1998, Appropriating Unanticipated Revenue in the
Capital Projects Fund for the Design and Construction of the Civic Center Parking Structure.
Ordinance No. 100, 1998, which was unanimously adopted on First Reading on June 2, 1998,
appropriates proceeds from the receipt of funds from Latimer County in order to proceed
with the design and construction of the Civic Center Parking Structure on Block 21 in
downtown Fort Collins, consistent with the Civic Center Master Plan and Downtown Parking
Plan. The total cost of the project is expected to be $11.2 million. The entire structure to be
constructed is expected to have about 900 parking spaces and approximately 15,000 square
feet of retail and office space.
8. Second Reading of Ordinance No. 101, 1998, Authorizing the Issuance of City of Fort
Collins. Colorado, Downtown Development Authority Taxable Subordinate Tax Increment
Revenue Bonds, Series 1998, Dated July 1, 1998, for the Purpose of Financing Certain
CCg ital Improvements and Capital Projects; and Providing for the Pledge of Certain
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Incremental Ad Valorem Tax Revenues to Pay the Principal of, Interest on and Any Premium
Due in Connection with the Redemption of the Bonds.
At its November, 1996 Board of Directors meeting, the Downtown Development Authority
(DDA) considered the development of a mixed -use development project to be located at the
site of the old Mawson Lumber Store on the southeast corner of East Mountain Avenue and
Mathews Street.
The design of the project picks up on common downtown architectural themes including the
use of brick and prominent corner features. Right-of-way improvements are considerably
beyond minimum City requirements and establish a strong pedestrian orientation which
should be precedent setting as the rest of East Mountain Avenue redevelops. The project
meets all the objectives and code requirements of the recently adopted City Plan.
Ordinance No. 101, 1998, which was unanimously adopted on First Reading on June 2, 1998,
authorizes the City to enter into a short term debt obligation, and appropriation and payment
of the loan proceeds for the subject project improvements and the appropriation and
expenditure of tax increment monies to retire the debt.
9. Second Reading of Ordinance No. 102, 1998, Amending Ordinance No. 170, t979, by the
Local Landmark Designation of the Public Rights -of -Way and Certain Other Real Property
Owned by the City of Fort Collins and by the Downtown Development Authority. Located
within the Perimeter of the Old Town Fort Collins Historic District Pursuant to Chapter 14
of the City Code.
Ordinance No. 102, 1998, which was unanimously adopted on First Reading on June 2, 1998,
designates the public rights -of -way and certain other real property, owned by the City of Fort
Collins and by the Downtown Development Authority located within the perimeters of the
Old Town Fort Collins Historic District, and not previously specifically described as a part
of the local landmark district in Ordinance No. 170, 1979, in order to conform the legal
description to that intended.
10. Second Reading of Ordinance No. 103, 1998, Authorizing the Sale of Approximately 8,284
Square Feet of Land Located North of the Eastside Neighborhood Park Site to Elmer J.
Herbertson.
In 1994, the City purchased 1.89 acres of land to be added to the Laurel School site, creating
a total of 9.7 acres for the Eastside Neighborhood Park. A portion of the 1.89 acres purchase
included a remnant of land north to Laurel Street. The remnant has never been used as part
of the park site since there is joint school/park access off of Laurel. Since the purchase, staff
has been negotiating with the property owner to the north to exchange the remnant for a strip
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of land along his southerly property boundary. The owner has finally agreed to this
exchange. The additional land (8285 square feet) on the park's northerly property boundary
provides a larger landscaped buffer between the Laurel School playground area and the park
pathway. Landscape improvements for the new park will be completed by the City in late
1998 or Spring of 1999. Ordinance No. 103, 1998 was unanimously adopted on First
Reading on June 2, 1998.
11. Second Reading of Ordinance No. 104, 1998, Authorizing the Grant of Two Permanent Non -
Exclusive Storm Drainage Easements and Three Related Temporary Construction Easements
to First Healthcare Corporation.
Ordinance No. 104, 1998 was unanimously adopted on First Reading on June 2, 1998 and
grants two (2) storm drainage easements and related temporary easements, to First Healthcare
Corporation, which are in the floodplain located on Fossil Creek Community Park to convey
drainage from the Vencor site to the Fossil Creek channel.
12. Items Relating to Martinez PUD.
A. Second Reading of Ordinance No. 105, 1998, Amending Ordinance No. 86, 1997 to
Vacate the Easement and Right -of -Way for Public Street as Recorded February 9,
1976, in Book 1684 at Page 895.
B. Second Reading of Ordinance No. 106, 1998, Amending Ordinance No. 193, 1997
to Include a Revised Legal Description to the Grant of Drainage Easement to
Wonderland Hill Development Company for Drainage Facilities and an Outfall to
the Poudre River.
Last year, City staff worked with the Lee Martinez Neighborhood Association, Wonderland
Hill Development Corporation and the Downtown Development Authority on the
development of an 11.38 acre parcel of land bordering Lee Martinez Park. Council adopted
Ordinance No. 86, 1997, vacating a Grant of Easement and Right -of -Way and also adopted
Ordinance No. 193, 1997 granting certain easements to Wonderland Hill Development
Company in exchange for a Deed of Dedication from Wonderland for additional parkland.
Since that time, the consulting engineering firm for the project has identified a change in the
pattern of drainage flows from earlier assumptions, which requires a larger easement to
better accommodate the drainage and swale design. Ordinance No. 105, 1998 was
unanimously adopted on First Reading on June 2, 1998 and makes the above referenced
amendments to Ordinance No. 86, 1997. Council also unanimously adopted Ordinance No.
106, 1998, on June 2, 1998.
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13. Items Relating to the City's Fiscal Year 1998-99 Community Development Block Grant and
Home Investment Partnerships Programs.
A. Second Reading of Ordinance No. 107, 1998, Appropriating Unanticipated Revenue
and Authorizing the Transfer of Appropriations Between Program Years in the
Community Development Block Grant Fund.
B. Second Reading of Ordinance No. 108, 1998, Appropriating Unanticipated Revenue
and Authorizing the Transfer of Appropriations Between Program Years in the Home
Investment Partnerships Fund.
The Community Development Block Grant (CDBG) Program and the Home Investment
Partnerships (HOME) Program provide Federal funds from the Department of Housing and
Urban Development (HUD) to the City of Fort Collins which can be allocated to housing and
community development related programs and projects, thereby reducing the demand on the
City's General Fund Budget to address such needs. Ordinance No.'s 107 and 108, 1998,
were unanimously adopted on First Reading on June 2, 1998.
14. Items Relating to Economic Policies.
A. Second Reading of Ordinance No. 109, 1998, Continuing a Temporary
Manufacturing Equipment Use Tax Rebate Program for Fort Collins Manufacturers.
B. Second Reading of Ordinance No. 110, 1998, Suspending the Street Oversizing Fee
Exemption Program for an Indefinite Period.
C. Second Reading of Ordinance No. 111, 1998, Suspending the Development Impact
Fee Rebate Program for an Indefinite Period.
Ordinance No. 109, 1998 was unanimously adopted on First Reading on June 2, 1998, and
authorizes the continuation of the Manufacturers Use Tax Rebate Program.
Ordinance No.'s 1 10 and 111, 1998, which were also unanimously adopted on First Reading
on June 2, 1998, suspends the Development Impact Fee Rebate Program and the Street
Oversizing Impact Fee Exemption Program until such time as the City Council takes action
to re -authorize, or reinstate them.
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June 16, 1998
15. First Reading of Ordinance No. 112, 1998, Appropriating Prior Year Use Tax Carryover
Reserves for the Manufacturer's Use Tax Rebate Program.
In March 1996, City Council originally approved a temporary rebate program for use tax paid
on manufacturing equipment. The goal of the program is to maintain the local economic
base by providing modest tax relief to manufacturing concerns located in Fort Collins.
During 1997, the City ofFort Collins received $3,703,616 in use tax receipts from companies
within the Standard Industrial Code classification for manufacturers. This constitutes 68%
of all use tax paid by local businesses in 1997.
16. First Reading of Ordinance No. 113, 1998, Appropriating Storm Drainage Fund Prior Year
Reserves into the Canal Importation Basin for the Acquisition of Right -of -Way and Design
of Capital Improvements.
The Canal Importation Drainage Basin Master Plan identified the need for the establishment
of a drainage channel parallel to the Pleasant Valley and Lake Canal (Canal) from Overland
Trail to Spring Creek. The purpose of the parallel channel was to intercept drainage water
from properties upstream and carry them to Spring Creek. Currently no channel exists in this
area and as properties developed along this corridor, right-of-way was acquired.
On June 25, 1996 the developer, Eric Booton, and the City entered into a development
agreement for the Fairbrooke Heights P.U.D. development. As a condition of this approval
the development was to expand a detention pond then east of the Canal, relocate the Canal
to the eastside of the detention pond, and provide a corridor for the parallel drainage channel
as identified in the Canal Importation Basin Master Plan.
Since the flood, the City has been meeting with property owners and the developer on the
final improvements for the area. The length of time it would take to adequately perform a
master plan update for the area and to design and construct the final improvements would
prohibit completion before the Canal runs water for irrigation purposes in mid April. It was
decided that interim improvements would be constructed. These improvements included the
following: discrepancies with the improvements associated with the development plan will
be corrected; repairs to the embankment and other facilities damaged in the flood will be
made; improvement to the Fairbrooke Channel downstream of the Fairbrooke Heights
development; construction of an interim spillway on the Canal; and, the acquisition of eight
(8) lots along Indian Peaks Place adjacent to the enlarged detention pond. The interim
improvements are currently underway by City forces with the developer reimbursing the City
for related development costs.
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June 16, 1998
17. Items Relating to Grant Revenue to Fund Specialized Transportation Capital Acquisitions
for Use in ProvidingTransportation ransportation Services to the Elderly and Disabled in Non -Urbanized
Areas.
A. First Reading of Ordinance No. 114, 1998, Appropriating Unanticipated Revenue in
the Transit Services Fund and Authorizing the Transfer of Appropriations to Be Used
For Transit Services for the Elderly and Disabled in Non -Urbanized Areas.
B. First Reading of Ordinance No. 115, 1998, Appropriating Unanticipated Revenue in
the Transit Services Fund and Authorizing the Transfer of Appropriations to Be Used
For Transit Services in Non -Urbanized Areas.
These grant funds will be used to purchase a new replacement mini -bus for service in the
non -urbanized areas surrounding Fort Collins, and to purchase a new full size bus for service
on the FoxTrot route.
The funding for these capital purchases are from the Colorado Department of Transportation
(CDOT) grant programs, 5310 (Provision of Transportation Services for Elderly and Persons
with Disabilities) and 5311 (Provision of Public Transportation Services in NON -urbanized
Areas.) On June 2, 1998, Council adopted Resolution 98-95, authorizing the grant
agreements associated with CDOT's grant of these funds.
18. First Reading of Ordinance No. 116, 1998, Appropriating Prior Year Savings Realized from
Increased Productivity and Operating Efficiencies.
In 1992, City Council adopted the Service Productivity Incentive Policy, effective for 1992
and years thereafter. The goal of the policy is to provide a framework within which a
manager can develop a long-range strategic plan for service delivery rather than rely on a
short-term, line -item cost approach.
An operating manager that has unspent and uncommitted appropriations as a result of
increased productivity and operational efficiency can carry over those dollars in a reserve
savings account for the Service Area. These savings are intended to be used by managers to
fund office equipment, furniture, minor capital, and other one-time operational needs.
Managers may request the use of the savings through the City Manager. The City Manager
then presents his recommendation to the City Council for approval through an appropriation
ordinance.
City Council adopted the savings incentive policy to provide incentives for General Fund
managers to improve planning for the delivery of services to the residents of the community.
Allowing managers to save and use resources from increased productivity through strategic
June 16, 1998
planning emphasizes responsibility and accountability for efficient service delivery, rather
than a "spend it or lose it" mentality.
19. First Reading of Ordinance No. 117, 1998, Authorizing the Transfer of Appropriations
Between the Library Department in the General Fund and the Art in Public Places Reserve
Account in the Cultural Services and Facilities Fund and Approving the Commission of
"Forest Light".
In connection with the Harmony Library project, staff and the Art in Public Places Board
have proposed to use $14,150 in City funds to commission artist George Peters to work with
the City of Fort Collins, the State Art in Public Places Program and Front Range Community
College — Larimer Campus, to create a sculpture entitled "Forest Light".
This piece will consist of a group of ten silver branches arching and spanning the length of
the entryway. Each branch will be embellished with silver and gold square leaves. In
amongst the branches there will be several flying book forms, "book birds" that will move
with the air currents within the hallway. A written description of the concept of the proposed
work of art is attached as Exhibit "A". The model will be placed in Council Chambers prior
to the Council meeting. The final piece may vary from this description.
A subcommittee, comprised of City of Fort Collins Art in Public Places Board, staff, Front
Range Community College staff, students, project designers, and state legislative
representatives selected George Peters as the finalist for this project. At its May 21, 1998
meeting, the Art in Public Places Board reviewed the Harmony Library finalist proposal and
model. The APP Board voted to accept George Peters sculpture for Harmony Library.
20. Resolution 98-96 Approving the Acceptance of a Donated Sculpture Entitled "Monica's
Vision" From the Monica Joyce Memorial Committee.
Section 23-309 of the City Code requires that all works of art with a value of $300 or more
to be donated to the City for placement in a public area be accepted only with the approval
of the Art in Public Places Board, and that all such works with a value of $10,000 or more
may be accepted only with approval of the Council. Under the APP Guidelines, the City is
to accept ownership and responsibility for maintenance only of works of art that meet the
objectives of the APP program. The work of art must also meet the criteria for works of art
and site selection in the Guidelines.
The Monica Joyce Memorial Committee's proposal to donate a memorial piece of art to the
City to be placed in the Lincoln Center Terrace Sculpture Garden was presented to the APP
Board on May 21, 1998. The bronze sculpture is entitled "Monica's Vision" and is in honor
of Monica Joyce. "Monica's Vision" has been appraised to have an expected value of
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$26,000. The artists to be commissioned by the Monica Joyce Memorial Committee to create
this bronze sculpture are Texas artists Gene and Rebecca Tobey. A photograph of a similar
sculpture by the artists is attached. The actual bronze sculpture will be 36" tall by 36" wide.
The APP Board has reviewed and approved this piece and requests that the City Council
accept this work of art on behalf of the City. Lincoln Center staff and Design Committee
recommend acceptance of the sculpture.
21. Resolution 98-97 Making Appointments to Various Boards and Commissions.
Vacancies currently exist on various boards and commissions due to resignations of board
members and the expiration of terms of members of boards and commissions.
Applications were solicited during March and April. Council received copies of the
applications and Council teams interviewed applicants during May and June. Since
interviews will not be completed until June 15 this Resolution will be inserted in the "Read
Before the Meeting Packet" on June 16.
22. Routine Easements.
A. Deed of Easement from BMO Leasing, Inc. for a duct bank to Hewlett Packard,
located between County Road 9 and the railroad tracks on Harmony Road. Monetary
consideration: $10.
B. Deed of Easement from Poudre Valley Hospital District for a duct bank to Hewlett
Packard, located between County Road 9 and the railroad tracks on Harmony Road.
Monetary consideration: $10.
C. Deed of Easement from Oak Farm, Inc. for a duct bank to Hewlett Packard, located
between County Road 9 and the railroad tracks on Harmony Road. Monetary
consideration: $10.
D. Deed of Easement from Imago Enterprises, Inc. for a duct bank to Hewlett Packard,
located between County Road 9 and the railroad tracks on Harmony Road. Monetary
consideration: $12,173.
E. Deed of Easement from Douglas D. And Jana Konkel to install an electric secondary
vault, located at 1405 South College. Monetary consideration: $104.
F. Quit Claim Deed from Robert and Joan Montgomery for bank stabilization on Spring
Creek as part of flood repair work. Monetary consideration: $0.
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June 16, 1998
Items on Second Reading were read by title by City Clerk Wanda Krajicek.
Second Reading of Ordinance No. 100, 1998, Appropriating Unanticipated Revenue in the
Capital Projects Fund for the Design and Construction of the Civic Center Parking Structure.
Second Reading of Ordinance No. 101, 1998, Authorizing the Issuance of City of Fort
Collins Colorado, Downtown Development Authority Taxable Subordinate Tax Increment
Revenue Bonds, Series 1998, Dated July 1, 1998, for the Purpose of Financing_ Certain
Capital Improvements and Capital Projects; and Providing for the Pledge of Certain
Incremental Ad Valorem Tax Revenues to Pay the Principal of, Interest on and Any Premium
Due in Connection with the Redemption of the Bonds.
9. Second Reading of Ordinance No. 102, 1998, Amending Ordinance No. 170, 1979, by the
Local Landmark Designation of the Public Rights -of -Way and Certain Other Real Property
Owned by the City of Fort Collins and by the Downtown Development Authority. Located
within the Perimeter of the Old Town Fort Collins Historic District Pursuant to Chapter 14
of the Cites
10. Second Reading of Ordinance No. 103, 1998, Authorizing the Sale of Approximately 8,284
Square Feet of Land Located North of the Eastside Neighborhood Park Site to Elmer J.
Herbertson.
11. Second Reading of Ordinance No. 104, 1998, Authorizing the Grant of Two Permanent Non -
Exclusive Storm Drainage Easements and Three Related Temporary Construction Easements
to First Healthcare Corporation.
12. Items Relating to Martinez PUD.
A. Second Reading of Ordinance No. 105, 1998, Amending Ordinance No. 86, 1997 to
Vacate the Easement and Right -of -Way for Public Street as Recorded February 9,
1976, in Book 1684 at Page 895.
B. Second Reading of Ordinance No. 106, 1998, Amending Ordinance No. 193, 1997
to Include a Revised Legal Description to the Grant of Drainage Easement to
Wonderland Hill Development Company for Drainage Facilities and an Outfall to
the Poudre River.
June 16, 1998
13. Items Relating to the City's Fiscal Year 1998-99 Community Development Block Grant and
Home Investment Partnerships Programs.
A. Second Reading of Ordinance No. 107, 1998, Appropriating Unanticipated Revenue
and Authorizing the Transfer of Appropriations Between Program Years in the
Community Development Block Grant Fund.
B. Second Reading of Ordinance No. 108, 1998, Appropriating Unanticipated Revenue
and Authorizing the Transfer of Appropriations Between Program Years in the Home
Investment Partnerships Fund.
14. Items Relating to Economic Policies.
A. Second Reading of Ordinance No. 109, 1998, Continuing a Temporary
Manufacturing Equipment Use Tax Rebate Program for Fort Collins Manufacturers.
B. Second Reading of Ordinance No. 110, 1998, Suspending the Street Oversizing Fee
Exemption Program for an Indefinite Period.
C. Second Reading of Ordinance No. 111, 1998, Suspending the Development Impact
Fee Rebate Program for an Indefinite Period.
Items on First Reading were read by title by City Clerk Wanda Krajicek.
15. First Reading of Ordinance No. 112, 1998, Appropriating Prior Year Use Tax Carryover
Reserves for the Manufacturer's Use Tax Rebate Program.
16. First Reading of Ordinance No. 113, 1998, Appropriating Storm Drainage Fund Prior Year
Reserves into the Canal Importation Basin for the Acquisition of Right -of -Way and Design
of Capital Improvements.
17. Items Relating to Grant Revenue to Fund Specialized Transportation Capital Acquisitions
for Use in Providing Transportation Services to the Elderly and Disabled in Non -Urbanized
Areas.
A. First Reading of Ordinance No. 114, 1998, Appropriating Unanticipated Revenue in
the Transit Services Fund and Authorizing the Transfer of Appropriations to Be Used
For Transit Services for the Elderly and Disabled in Non -Urbanized Areas.
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June 16, 1998
B. First Reading of Ordinance No. 115, 1998, Appropriating Unanticipated Revenue in
the Transit Services Fund and Authorizing the Transfer of Appropriations to Be Used
For Transit Services in Non -Urbanized Areas.
18. First Reading of Ordinance No. 116, 1998, Appropriating Prior Year Savings Realized from
Increased Productivity and Operating Efficiencies.
19. First Reading of Ordinance No. 117, 1998, Authorizing the Transfer of Appropriations
Between the Library Department in the General Fund and the Art in Public Places Reserve
Account in the Cultural Services and Facilities Fund and Approving the Commission of
"Forest Li lg �t".
26. First Reading of Ordinance No. 118, 1998, Amending Section 5-356 of the Cites
Regarding Rebates from the City's Development Impact Fee Rebate Program and Revising
Related Program Regulations.
CouncilmemberBertschy made amotion, seconded by Councilmember Mason to adopt and approve
all items not withdrawn from the Consent Agenda. The vote on the motion was as follows: Yeas:
Councilmembers Bertschy, Byrne, Mason and Smith. Nays: None.
THE MOTION CARRIED.
Staff Reports
Darin Atteberry, Assistant City Manager, introduced Gary Gordier, the new Information
Technologies Department Director.
Councilmember Reports
Councilmember Mason reported on the Legislative Review Committee meeting of June H , 1998.
The Committee reviewed the legislative box score on bills on which the City took a position, and
the overall box score was 85%. The Committee also reviewed the legislative agenda time line used
for staff to put together the legislative agenda for 1999. A legislative luncheon will be held in
October. The Committee received a staff report on electric deregulation and SB 152, which
approved an 18 month study to make recommendations concerning electric utility deregulation for
the State. The Committee also heard a presentation on the Land and Water Conservation Fund and
the possibility of securing some of these funds for the Poudre River Heritage Corridor. The
Committee discussed the Internet Tax Freedom Act and will continue to work with CML in an effort
to grandfather the City out of the bill. The Committee discussed the failed Bruce amendment and
also gas aggregation.
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Councilmember Byrne reported on the Poudre School District Liaison Committee meeting of June
16, 1998, which focused on Building Community Choices dollars and apartnership between the City
and the School District. The Committee discussed focusing the dollars at the junior high level.
Councilmember Byrne reported on neighborhood meetings held last week in the Hampshire area on
traffic issues and the west central area on a number of issues.
Mayor Pro Tem Smith reported on the Utilities and Technology Committee meeting of June 8, 1998,
which discussed stormwater fees, an update on the TCI franchise, and a utility services update
relating to wind power.
("Secretary's Note: Councilmember Wanner arrived at 6:15 p.m.)
Resolution 98-98
Approving an Additional Grant for Inclusion in the 1998-99
Home Investment Partnerships Program for the City of Fort Collins, Adopted
The following is staff's memorandum on this item.
"Financial Impact
This action disburses funding for an affordable housing project through the HOME Program. As
a Participating Jurisdiction in the HUD HOME Program, the City was allocated $569,000 for
FY98. A total of $16,950 is requested for disbursement which would be used to develop 4 units of
affordable rental housing specifically for persons coping with HIV/AIDS.
Executive Summary
In May of 1994, the City of Fort Collins received designation as a Participating Jurisdiction in the
Housing and Urban Development (HUD) HOME Program. The intent of the HOME Program is to
expand the supply of decent, safe, sanitary, affordable housing in the community, to strengthen the
ability of local government to provide housing and to expand the capacity of nonprofit community -
based housing development organizations to provide affordable housing. Funding requests for the
Fort Collins HOME program are received on an ongoing basis and reviewed by the CDBG
Commission which then provides a recommendationforfunding to Council. The City of Fort Collins
has received one request for a grant from The Northern Colorado AIDS Project (NCAP) for
$16,950. NCAP is seeking community support for the acquisition of one four -unit apartment
building which will be rented at affordable rents to persons coping with HIV/AIDS. The Northern
Colorado AIDS Project is seeking the majority of funding for this project as a grant from the
Department of Housing and Urban Development Housing Opportunity,for Persons With AIDS
(HOPWA).
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BACKGROUND:
The HOME Program was authorized by the National Affordable Housing Act of 1990 to provide
funds for a variety of housing -related activities which would increase the supply of decent, safe,
sanitary and affordable housing, primarily rental housing. City Council approved the City's
participation in the HOME Program in March of 1994 and on May 26, 1994, HUD notified the City
of the official awarding of a HOME Investment Partnership Program grant. Designation as a
Participating Jurisdiction in the HOME Program is similar to being an entitlement community in
the CDBG Program; that is, the City will continue to receive an allocation of HOME funds in future
years provided Congress re -authorizes and funds the program.
The HOME appropriationforFY98 consists of $569,000from HUD. ProposalsforHOMEfunding
are judged on the basis of(]) verification ofapplicant and property eligibility, (2) conformance with
the housing priorities contained in the City's HUD -approved Consolidated Plan, (3) the applicant's
ability to abide by the conditions of the contract, and (4) project,feasibility.
An application for HOME funds submitted by The Northern Colorado AIDS Project (NCAP) was
received on May 19, 1998. The Northern Colorado AIDS Project has been a part of the Fort Collins
community since it was founded in 1986 and seeks to meet the needs of those in Fort Collins who
are living with HIV. NCAP offers case management, support groups, advocacy, a food pantry,
education outreach, HIV testing, insurance premium payments for clients, access to AIDS specific
drugs, housing, community referrals and compassion for those coping with HIV. NCAP proposes
to acquire afigur-unit building, each unit containing two bedrooms and one bath. They are currently
in negotiation for an existing building at 625 Conifer. The project would promote affordable
housing by offering the units to their clients at no more than 60% of market value. The project
would be staffed by case management staff and would focus on self-sufficiency, for those affected by
HIV. NCAP is also working closely with the Poudre Health Services District and other area
providers to coordinate services for this project.
The Fort Collins Housing Authority has agreed to be the sponsoring local entity for the NCAP
proposal and is assisting in writing the grant requests required for the project to be a success. The
main source of funding for this project will be a grant request in the amount of $500,000 from
HUD's Housing Opportunities for Persons With AIDS (HOPWA) program. This grant request is
due on July 10, 1998 and requires funding commitments from the local community. In addition to
City of Fort Collins HOME funding, NCAP will also seek funding from the Colorado Division of
Housing in the amount of $50, 000, Fort Collins United Way for $25, 000, local foundations and the
Colorado Realtors Association.
The amount of unprogrammed HOMEfunds available in FY98 is $16, 950. NCAP has requested this
amount to be used toward acquisition of the apartment building which currently has an asking price
of $264, 000. The funding grant to HOPWA would cover the majority of the cost of acquisition with
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additional funding available for program operations over a three-year period. Should the project
not go forward and purchase an apartment complex for the stated purpose within two years, the
funding would be reprogrammed for another affordable housing project.
The NCAP proposal was received after the closing date to be included in the HOME allocations
made by Council on June 2, 1998. In addition, the CDBG Commission does not hold meetings in
June, July or August. In order to expedite processing the proposal, staff prepared an analysis of the
proposal which was mailed to each Commission member. This was a departure from normal CDBG
procedures due to the need for Council action prior to July. The CDBG Commission members
individually reviewed the project by mail and recommended funding approval by the Council. Ten
Commission responses were received by June 2, 1998. The vote was seven Commission members
in favor, two against and one abstaining.
The NCAP proposal was received on May 19, 1998 and it was determined by staff that this proposal
could not be included in the HOME and CDBG allocations made on June 2, 1998 since the CDBG
Commission needed sufficient time to review the project. Since the CDBG Commission does not
hold meetings in June, July or August, staff prepared an analysis of the proposal which was mailed
to each Commission member. This was a departure from normal CDBG procedures due to the need
for Council action prior to July. The CDBG Commission members individually reviewed the project
by mail and recommended funding approval by the Council. Ten Commission responses were
received by June 2, 1998. The vote was seven Commission members in favor, two against and one
abstaining. If approved, this proposal will be included with the other CDBG and HOME projects
approved on June 2, 1998 in the 1998-99 Consolidated Annual Action Plan which is submitted to
the Department of Housing and Urban Development in July. "
HOME Program Administrator Julie Smith stated that this is a request for $16,950 from
unprogrammed HOME funds to the Northern Colorado AIDS Project for the purchase of an
affordable rental housing apartment building.
Shelley Stephens, Housing Authority Director, spoke concerning the community need for the project
and supported the funding request to expand the low income housing inventory.
Holly Sample, CDBG Chair, spoke concerning the time factors, the important community need that
this would meet, and the process followed. The CDBG Commission supports the proposal.
John Farnham, Executive Director Northern Colorado AIDS Project, described the project and noted
that this money would be used to leverage other funding.
Councilmember Bertschy asked about the criteria for selecting clients that will be housed in the
project and what would happen with these HOME funds if other funds are not obtained.
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Councilmember Byrne asked how many people could be housed in the units.
Mayor Pro Tem Smith asked about the maximum time the funds would be set aside awaiting the
larger grant.
Holly Sample, CDBG Chair, stated that the funds would be set aside for a maximum of two years
before they would be reprogrammed for other purposes.
Councilmember Bertschy made a motion, seconded by Councilmember Byrne, to adopt Resolution
98-98. The vote on the motion was as follows: Yeas: Councilmembers Bertschy, Byrne, Mason,
Smith and Wanner. Nays: None.
THE MOTION CARRIED.
Ordinance No. 118,1998,
Amending Chapter 5, Article IX of the City Code
Regarding the Rebate of Impact Fees for Affordable Housing
and Revisine Related Program Regulations. Adopted on First Reading
The following is staff's memorandum on this item.
"Financial Impact
Including fees paid to other governmental entities and/or special purpose utility districts as part of
fees rebated in the rebate program will have no financial impact on the City because a change is not
being made to the rebate allocation schedule at this time. Rebates are currently allocated as flat
dollar amounts based on the Annual Median Income (AMI) of the families occupying the affordable
housing units.
Executive Summary
One of the programs established by the City of Fort Collins to promote the development of
affordable housing units inside the city limits is the Development Impact Fee Rebate Program. This
program provides a partial rebate to an affordable housing developer of the impact fees paid to the
City. The amount of per unit rebate is based on a graduated scale dependent upon the income of
the family eventually purchasing or renting the unit, with higher rebates given for housing for lower
income families.
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June 16, 1998
The Development Impact Fee Rebate Program was established under the assumption that all
projects would be located within the city limits and pay all City impact fees. In 1996, the City
Council established a policy for proportional ("reduced") rebates to affordable housing projects
located outside the city limits but receiving City utilities (water and/or sewer). Most undeveloped
land inside the citylimits is located south of Harmony Road or in the northeast, areas where utilities
are provided by special purpose districts. Affordable housing projects in these areas would be
paying fees to special districts and not the Cityfor utility services. At issue is whether the fees paid
to these special districts and/or other governmental entities should be included in the Rebate
Program.
BACKGROUND:
In 1994, the City Council established the Development Impact Fee Rebate Program permitting a
partial rebate of City impact fees for the purpose of promoting the development of additional
affordable housing units. In 1994, the Council also approved Development Impact Fee Rebate
Program Regulations for Affordable Housing, which list the types of fees eligible for rebate as
follows:
Water Plant Investment Fee
Water Rights Acquisition Fee
Sewer Plant Investment Fee
Street Oversizing Fee
Storm Drainage Fee
Neighborhood Parkland Fee
Community Parkland Expansion Fee
Library Capital Improvement Expansion Fee
General Government Capital Improvement Expansion Fee
Police Capital Improvement Expansion Fee
Fire Capital Improvement Expansion Fee
Rebates are paid in a lump sum so, in other words, a rebate is not dissected to provide an $A rebate
for Parkland Fees and a $B rebate for Street Oversizing Fees, etc. The amount of per unit rebate
is based on a graduated scale dependent upon the income of the family eventually purchasing or
renting the unit, with higher rebates given for housing for lower income families.
For rental projects, rebates range from a low of $730 fora unit occupied by a family with an income
at 60% of the Area Median Income (AMI) to a high of $5,120 for a unit occupied by a family with
an income at 30% ofAMI. For homeownership projects, rebates range, from a low of $730 for a unit
occupied by a family with an income at 80% of the Area Median Income (AMI) to a high of $5,120
for a unit occupied by a family with an income at 30% of AMI.
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June 16, 1998
Including Fees Paid to Other Governmental Entities andlor Special Purpose Utility Districts in the
Rebate Program
Article IX. Rebate of Impact Fees for Affordable Housing of the Code of the City of Fort Collins
establishes the City's Development Impact Fee Rebate Program. When established in 1994, Section
5-355 limited rebates to "units located within the city limits. "
In 1996, there arose the need to establish a rebate policy for affordable housing projects located
outside the city limits but receiving utility services from the City. At that time, the Mercy Housing
project known as Springfield Court, located on the west side of Taft Hill Road just south of
Horsetooth Road and outside the city limits, was considering receiving utility service from the City
and subsequently requesting rebates from the Rebate Program. The Council adopted Ordinance No.
3, 1996, and Resolution 96-7 establishing criteria for the Council to consider for approval of out -of
city rebate requests. Thus, the decision to provide or not to provide rebates to out -of -city requests
would rest with the Council and not be an administrative decision.
Section 5-356 of the Code of the City of Fort Collins currently limits the extent of the rebate
program by defining impact fees as follows:
"... impact fees shall mean any fees imposed by the city [emphasis added] to defray the cost
of the infrastructure and/or resources which may be necessary to serve the affordable
housing unit."
The fees eligible for rebate are limited to those in the list of fees presented above.
A question has arisen concerning an affordable housing project located inside the city limits but
receiving utilities (water and/or sewer) from special purpose districts and/or having to pay an
impactfee to another governmental entity (e.g., a school district). Does such a project qualify for
a `full" rebate, or only a "reduced" rebate, from the City's Development Impact Fee Rebate
Program because some of the fees paid by the project were not paid to the City? The answer to the
question is important because most undeveloped land inside the city limits is located south of
Harmony Road or in the northeast, areas where utilities are provided by special purpose districts.
At its February 5, March 5, and April 2, 1998 meetings, the Affordable Housing Board discussed
and recommended that this question be resolved as follows:
Affordable housing projects located inside the city limits should be considered eligible for
the full qualified partial rebate of development impact fees as per the Program's rebate
allocation schedule whether they receive utility services from the City or special purpose
districts and/or pay impact fees to another governmental entity.
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June 16, 1998
This proposed approach is based on consideration of the basic premise and purpose of the
Development Impact Fee Rebate Program, that is, to promote the development of affordable housing
units. The question presented is whether the ability to obtain a rebate should depend upon the
identity of the party to whom the impact fees have been paid, rather than the broader question of
whether all applicable fees have in fact been paid? The consensus of the Affordable Housing Board
was that if all applicable fees have been paid, then the project should be eligible for its full qualified
partial rebate.
The Affordable Housing Board also considered and chose not to recommend limiting Affordable
Housing projects located inside the city limits but receiving utility services from special purpose
districts to only a proportional ( "reduced ") partial rebate based on the amount offees actually paid
to the City and the amount the development would have paid if it had received utilities from the City.
This approach is premised on the fact that Council established a rebate program for "City
development impactfees "not special purpose district impactfees. This approach also relates back
to precedent previously set by the Council in addressing the question of the extent to which projects
located outside the city limits are eligible for rebates. According to that policy, if all fees are not
paid to the City, then the project is only eligible for a proportional partial rebate based on what they
actually paid to the City.
AFFORDABLE HOUSING BOARD RECOMMENDATION:
The Affordable Housing Board discussed this issue at several meetings and voted unanimously to
include fees paid to other governmental entities and/or special purpose utility districts in the Rebate
Program. A copy of the minutes of the Board's February 5, March 5, and April 2, 1998 meetings
are attached.
Ordinance No. 118, 1998, changes the language in Section 5-356 as follows:
"For the purposes of this Article, impact fees shall mean any fees imposed by the city to
defray the cost of the infrastructure and/or resources which may be necessary to serve the
affordable housing unit, and any fees imposed by other governmental entities or special
The Ordinance also revises the Rebate Program Regulations to update the Regulations and to add
to the list offees eligible for rebate (or, more precisely, offsetting payments) those fees that are paid
to School Districts and Special Purpose Utility Districts, as shown below:
Water Plant Investment Fee
Water Rights Acquisition Fee
Sewer Plant Investment Fee
1:
June 16, 1998
Street Oversizing Fee
Storm Drainage Fee
Neighborhood Parkland Fee
Community Parkland Expansion Fee
Library Capital Improvement Expansion Fee
General Government Capital Improvement Expansion Fee
Police Capital Improvement Expansion Fee
The revised Development Impact Fee Rebate Program Regulations for Affordable Housing, dated
June 16, 1998, are also attached to this Agenda Item Summary."
City Manager Fischbach noted that the title of this item has been changed to read "First Reading of
Ordinance No. 118, 1998, Amending Chapter 5, Article IX of the City Code Regarding the Rebate
of Impact Fees for Affordable Housing and Revising Related Program Regulations."
Ken Waido, Chief Planner, explained the proposed changes to the rebate program. The main issue
is whether or not to include fees that are paid to other governmental entities and/or special purpose
utility districts as part of the City's rebate program. The Affordable Housing Board's position is that
an affordable housing project located within the City limits should be considered eligible for the
rebates whether or not they paid fees to a special purpose district or another governmental entity.
The rebate program has been allocating about $1 13,000 annually. There are several pending projects
that would be impacted by Council's decision on this ordinance.
Councilmember Wanner stated that the reason for this policy is to make affordable housing more
available.
Councilmember Byrne asked how the rebate would make housing more affordable given the
relatively small per unit amount spread out over the life of a mortgage loan, noting questions about
the net gain or impact of the rebate program.
Councilmember Bertschy asked how long the guarantee to keep the units as affordable housing stock
lasts.
Mayor Pro Tern Smith asked about the possibility of setting time limits that match federal
requirements. He stated that this could be looked at as an indirect grant to special districts to
promote affordable housing and asked if the Affordable Housing Board looked at other mechanisms
to ensure that the housing maintains as permanent affordable housing.
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June 16, 1998
Bob Browning, Affordable Housing Board Chair, stated that the Board did not look at other
mechanisms.
Mayor Pro Tern Smith asked if the decision would always be on a case by case basis by Council.
Waido stated that the program operates administratively based on program guidelines established
by Council.
Councilmember Wanner noted that there is a cap on the dollars available for rebates.
Councilmember Mason made a motion, seconded by Councilmember Wanner, to adopt Ordinance
No. 118, 1998 on First Reading.
Councilmember Byrne stated he does not understand the affordable housing strategy at this point and
is not convinced the rebate program will have a significant impact on affordable housing projects.
He asked what percentage of housing stock should be affordable and if the City could be doing other
things to address the problem in a meaningful way.
Mayor Pro Tern Smith asked if the rebate dollars are first in, first out. He expressed a concern that
the most critical projects might come late in the process and receive nothing.
Councilmember Mason supported the Ordinance to maintain support for affordable housing. He
stated that the purpose of the rebate is not to reduce the price of housing but to reduce the costs to
the developer to get the affordable housing units built. This is not an increased burden on the
General Fund because of the cap on the allocation.
Councilmember Bertschy supported the Ordinance but expressed concern about the maintenance of
the affordability of the units. He expressed an interest in looking at zero percent loans or a sales tax
rebate on materials purchased in the City limits.
Councilmember Mason suggested approaching the special districts for help on affordable housing.
City Manager Fischbach stated that such issues have been discussed in the past with the districts,
which tend to be focused on a single purpose rather than overall community issues.
Councilmember Byrne stated that this is an economic development question which should be
addressed strategically rather than in an ad hoc way.
Mayor Pro Tern Smith supported the Ordinance because of his support for affordable housing but
questioned whether this is the wrong economic incentive to use. He suggested that no single entity
will be able to solve this problem alone.
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June 16, 1998
Councilmember Wanner requested that prior to Second Reading, staff address how long units should
remain affordable.
Councilmember Byrne requested information on mixed use neighborhoods and how affordable
housing can blend into the fabric of the City.
Mayor Pro Tem Smith commented that in the long run he would like to see the City look at further
pushing down the average mean income scale.
The vote on Councilmember Mason's motion was as follows: Yeas: Councilmembers Bertschy,
Byrne, Mason, Smith and Wanner. Nays: None.
THE MOTION CARRIED.
Ordinance No. 116,1998,
Appropriating Prior Year Savings Realized from Increased
Productivity and Operating Efficiencies, Adopted on First Reading
The following is staff's memorandum on this item.
"Financial Impact
In accordance with the City Council -adopted Service Productivity Incentive Policy, departments in
the General Fund accumulate savings from increased productivity and operational efficiencies.
Departments/Divisions have requested use of their savings and the City Manager has approved the
appropriations in the total amount of $1,089,325 for Council consideration.
Executive Summary
In 1992, City Council adopted the Service Productivity Incentive Policy, effective for 1992 and years
thereafter. The goal of the policy is to provide a framework within which a manager can develop
a long-range strategic plan for service delivery rather than rely on a short-term, line -item cost
approach.
An operating manager that has unspent and uncommitted appropriations as a result of increased
productivity and operational efficiency can carry over those dollars in a reserve savings account
for the Service Area. These savings are intended to be used by managers to.fund office equipment,
furniture, minor capital, and other one-time operational needs. Managers may request the use of
the savings through the City Manager. The City Manager then presents his recommendation to the
City Council far approval through an appropriation ordinance.
June 16, 1998
City Council adopted the savings incentive policy to provide incentives for General Fund managers
to improve planning for the delivery of services to the residents of the community. Allowing
managers to save and use resources from increased productivity through strategic planning
emphasizes responsibility and accountability for efficient service delivery, rather than a "spend it
or lose it" mentality.
Savings resultfrom a variety offactors. A majority of the total General Fund dollars saved are from
position vacancies. A vacant position can take several months to fill. Sometimes a manager makes
a strategic decision to hold the vacancy open for a while to see if the workload can be absorbed by
existing staff without degrading or decreasing the quality and amount of'service. Depending on the
results, the position may be restructured, filled as it existed, or eliminated. Savings also resultfrom
improved productivity. One example includes using GIS files to reproduce mailing lists, thereby
reducing mailing costs by $200 per mailing. Another example is having staff perform some of the
design and drafting for ballfields. Several thousand dollars were saved that would have been used
for outside professional services.
Over the past several years, funds for productivity savings have been used for such items as:
Upgrade of Council computers.
IT Remote Camera System.
Human Resources upgrades for its LAN.
The request for use of the savings must be approved by the City Manager and is typically linked to
improved productivity, equipment replacement or enhancement, or a pilot service - productivity
savings are one-time dollars.
SUMMARY OF REQUESTS
$ 2,500
City Attorney - One Replacement Computer
480
City Attorney - Ergonomic Enhancements
2,000
City Attorney - Fax Machine
2,000
City Attorney - Copier
1,950
City Attorney - Printers
17,000
City Manager - Computer Replacements and Upgrades
7,500
City Manager - Council Computers
13,000
City Manager - Organizational Graphic Services
2,130
City Manager - Furniture Purchases
4,140
IT - Medical Insurance Premiums
7,500
IT - Director Recruitment Expenses
60,000
IT - Strategic Planning Consulting Services
46,100
IT - Systems Analyst Position
20,000
IT - PC Support of CPES
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June 16, 1998
35,000 IT - Upgrade Data Communications Switch
20,000 IT - TCI Franchise Consulting Services
10,042 Neighborhood Resources - Neighborhood Beautification Program and Staff
Development
1,500 Facility Services - Replacement Pickup Truck (Partial Cost)
3,000 Facility Services - Two Person Workstation
1,500 Facility Services - Notebook Computer
2,500 Facility Services - Two Software Upgrades
7,100 Facility Services - Sewer Cleaning Machine, Wet Vacuums, and a Portable
649,807
1,755
26,234
15,883
1,130
18,000
5,000
4,302
28,000
3,272
5,000
28,000
36,000
$1,089,325
BACKGROUND:
"Trash" Pump
Finance - J.D. Edwards Finance System
CLRS Administration - Lap Top Computer and Software
Library - Materials for the Harmony Library
Park Planning & Development - Vehicle Replacement
Forestry & Landscaping - Street Trees
CPES Administration - Lincoln Institute Conference
CPES Administration - Two Computer Systems
Advance Planning - Upgrade Computers
Building & Zoning - Contractual Plans Analyst
Building & Zoning - Scanning and Indexing Papers for Document Mgmt.
Current Planning - Refund Vested Rights Deposit
DTS - Computer and Software
DTS - Contractual Programming Consulting Services
Total All Requests
BY SERVICE AREAIDEPARTMENT/DIVISION:
EXECUTIVE, LEGISLATIVE AND JUDICIAL
CITY ATTORNEY
$2 500 - One Replacement Computer
The City Attorney's office is requesting $2, 500 to replace a four year old computer which was
being used by the City Attorney. The older computer was becoming unreliable, was running
too slow, and did not meet the necessary requirements needed to install the city's new e-mail
system.
$480 - Ergonomic Enhancements
A preventative survey of each workstation in the City Attorney's Office was conducted. It was
determined that several short term improvements need to be made to reduce the potential risk
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June 16, 1998
of work -related computer "injuries. " These funds will pay for these improvements, which are:
padded wrist rests and mouse rests, footrests, shoulder rests for telephones, and new keyboard
attachments.
$2,000 - Fax Machine
The City Attorney's Office is requesting $2, 000 to replace an out-of-date fax machine. The fax
machine is approximately five years old. Service from the machine is poor, and it requires
a great deal of staff time to monitor the sending of faxes, especially lengthy ones.
$2,000 - Crpier
These funds will be used to purchase a small, tabletop copier to be used in the City Attorney's
office. This copier will allow easier and quicker access for small projects within the office,
avoid wasting time waiting at the larger "public" copier, and result in less wear and tear on
the large copier.
$1,950 - Printers
The City Attorney's Office is requesting $1,950 for four printers: two ink jet printers and two
laser printers. The current laser printer is almost seven years old and receives a lot of use.
Anew printer is needed to provide more reliable service with the heavy volume of work. The
second laser printer is.for the Municipal Court prosecutors. They produce a large quantity
of work at the court and currently must have the documents printed in the City Attorney's
Office. The documents are then mailed to the appropriate parties. With the purchase of a new
printer, the prosecutors could generate the required documentation and obtain signatures at
once, giving more efficient service to the citizen or his/her attorney. Two additional ink -jet
printers are being requested ,for two attorneys in the office who generate a lot of
documentation and e-mail that they often circulate in draft form.
CITY MANAGER
$17,000 - Computer Replacements and Uourades
The City Manager's Office needs to replace five computers in 1998 and upgrade an additional
five computers with memory and hard drive disk space. The replacements and upgrades are
necessary so that the computers are year 2000 compliant and meet the Information Technology
Department's recommendations for technology standards. The new J.D. Edwards Financial
system and Office 97 will require users to have additional memory.
$7,500 - Council Computers
In April, 1997, the City acquired computers, upgrades and software as required for the three
new Council members. These computers are in a relatively good technological state due to
these efforts. The only exception is the potential need for year 2000 upgrade requirements.
The computers currently targeted for replacement are that of Mayor Pro Tent Smith and the
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June 16, 1998
auxiliary Council Office computer, for a total of $5,000. The remaining $2,500 will be
available for upgrades or replacements of fax machines when the requirements are known.
$13,000 - Organizational Graphic Services
$12,000 will be used to purchase equipment including a scanner, printer, computer and
software for organizational graphic services. This will increase the level of graphic services
available to the City Manager's Office and the entire organization. The remaining $1,000 is
needed for office renovations and furnishings, including a graphics layout table.
$2,130 - Furniture Purchases
Storage bins are needed in the Deputy City Manager's office to help store files and notebooks,
at a cost of $430. One of the secretaries is requesting a new desk chair which is
ergonomically correct for her work area, $500. File drawers and shelving are requested for
an Assistant City Manager's office to add storage, $1,200.
INFORMATION TECHNOLOGY
$4 140 - Medical Insurance Premiums
In accordance with COBRA regulations and a previous agreement, the Information
Technology (IT) Department must pay the medical insurance premiums for the previous IT
Director. Funds totaling $4,140 are needed to provide this coverage for the required 18
months beginning January, 1998 and continuing through June, 1999.
$7,500 - IT Director Recruitment Expenses
The IT Department has incurred expenses in the amount of $7,500 in 1998 relating to the
recruitment process necessary to hire anew IT Director. Prospective candidates selected for
the interview process were reimbursed for all legitimate travel related expenses including
airfare, lodging, car rental, and meals. To reach potentially qualified candidates, additional
costs were incurred to advertise in national, as well as local, publications and newspapers.
$60 000 - IT Strategic Planning Consulting Services
The IT Department is requesting $60, 000 to hire a consulting firm to develop an organization -
wide strategic information technology plan. This plan will guide the ongoing development and
management of technology services within the municipal government. Preliminary cost
estimates for a project of this type are $80,000 to $100,000. The $60,000 requested will be
added to $20,000 currently in the IT budget designated for this purpose.
$46100 - Systems Analyst Position
Support of the Utility Customer Information System will be transferred out of the IT
Department beginning in 2000. Until then, it has been decided that the IT department will
fund a systems analyst position from its existing budget. A portion of this position will be
funded by Fleet Services for system support that they receive. This request of $46,100 is for
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June 16, 1998
the funds needed in 1998. IT is also earmarking $48,500 of existing savings to fund this
position in 1999.
$20 000 - PC Support of Community Planning & Environmental Services
The IT Department has agreed to provide funding for .5 FTE to support the Community
Planning and Environmental Services (CPES) area PC support needs. This amount, combined
with funding from CPES will provide PC support and LAN administration until the next budget
cycle, when a permanent position will be requested. This support has been provided by GIs
staff in the past. The increased workload and a reorganization which moved GIS to the
Executive, Legislative and Judicial Service Area has left CPES without dedicated support for
PC's.
$35 000 - Upgrade Data Communications Switch
The growth in demand for high speed connections to the City's network has accelerated the
replacement cycle for the data communications equipment. The implementation of the new
J.D. Edwards Finance system, the new Customer Information System, and projected growth
in data transmission needs for the GIS system are driving the need to upgrade the ethernet
switch. Funds in productivity savings were earmarked for the purchase of this device.
$20 000 - TCI Franchise Consulting Services
The City has hired consulting services to provide expertise in assessing whether or not TCI,
Inc., is in compliance with the Cable Franchise Agreement. The IT department is requesting
these funds to cover the costs of an engineering study, legal fees, and expenses related to this
assessment. Reimbursement of these expenses will be pursued in future negotiations with the
cable company.
NEIGHBORHOOD RESOURCES
$10 042 - Neighborhood Beautification Program and Staff Development
Productivity savings of $10,042 from the Neighborhood Resources program is requested for
use in two areas. The first is to supplement the new Neighborhood Beautification Program.
This program, which emphasizes waste reduction in conjunction with neighborhood cleanups,
has proven to be very popular with citizens and has resulted in increased participation over
previous years. The second use of these.funds is for one-time costs for staff development,
including targeted conferences focusing on technology and innovative neighborhood
programs. This training will enhance the ability of Neighborhood Resources staff to remain
abreast of and continue to develop effective methods for citizen and neighborhood
involvement.
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June 16, 1998
ADMINISTRATIVE SERVICES
FACILITY SERVICES
$1 500 - Replacement Pickup Truck (Partial cost)
Facilities has purchased a pickup truck from Fleet Services for about $5,000. $3,500 is
available in the department equipment budget. The remaining $1,500 is requested from
productivity savings that have been reserved for vehicle replacements.
$3 000 - Two Person Workstation
Facilities would like to setup the Planner/Architects office as a two person workstation. This
will allow an intern to work closely with the Planner/Architect on various planning projects
such as the Americans With Disabilities Act project. Some office components currently in
storage can be used. These funds are for additional components needed which include:
acoustical partitions, overhead storage bins, and work surfaces.
$1 500 - Notebook Computer
These funds are requested to purchase a notebook computer to be used by the custodial
contract coordinator. Currently, when a building condition is inspected the findings are
written in longhand and then later entered into a computer at the office. The notebook
computer will allow the inspector to enter the data on the computer at the time of inspection.
$2,500 - Two Software Upgrades
One of the software upgrades is for the facilities Roof Management System. With this upgrade
($600) the system will be year 2000 compliant and it will also allow staff to enter digital
photos of the various roofs that are maintained into the facilities database. The other upgrade
($1,900) is for the AutoCAD program. The AutoCAD program is used for building
renovations, design, and the facility data base. These funds will upgrade the software to the
latest version and add the Architectural Designer Special Edition module. This will ensure
the system is compatible with the architects and engineers that Facilities works with.
$7,100 - Sewer Cleaning Machine, Wet Vacuums, and a Portable "Trash" Pump
A sewer cleaning machine will be purchased for $3,000. This machine will allow Facilities
to handle small sewer line clogs in-house at a lower cost and more quickly than an outside
contractor. Three industrial -sized wet vacuums will be purchased for a total of $2,000. The
wet vacuums will provide facilities with units that are able to cleanup after plumbing failures
which the current small vacuums cannot handle efficiently. A portable "Trash" pump will be
purchased for $2,100. This pump will replace an antiquated, worn-out pump. This machine
is needed to pump out large quantities of water from flooded areas which the wet vacuums
cannot handle.
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June 16, 1998
FINANCE
$649,807 - J.D. Edwards Finance System
These funds are requested to purchase the new J.D. Edwards Finance computer system. The
funds are fromfinance productivity savings andfromfunds allocated to the finance department
in prior years for replacement of the computer system. The new finance system will be lease
purchased over the next five years.
CULTURAL LIBRARY & RECREATIONAL SERVICES
CLRS ADMINISTRATION
$1 755 - Lap -Top Computer and Software
CLRS Administration is requesting their productivity savings to purchase an updated lap -top
computer and software for use in taking minutes at Board meetings, staff retreats, and other
meetings. This will provide a more efficient method of taking minutes, editing them, and
producing a final version for distribution.
LIBRARY
$26 234 - Library Materials for the Harmony Library
This savings resulted from the delay in opening the Harmony Library. These funds are
requested to be used to purchase library materials for that facility. March's statistics show
a 95.6% increase in circulation at the Harmony Library over last year at the Mini Library.
Harmony Library's requests for information are up 143% over the Mini Library last year.
These funds will help the library meet the rapidly growing demands on the new facility in south
Fort Collins.
PARK PLANNING AND DEVELOPMENT
$15 883 - Vehicle Replacement
These funds will be used to replace a 10-year-old department vehicle. This vehicle is used by
Park Planning and Development staff primarily around town for visits to potential park sites,
for park design visits, and for park construction observations. These funds were appropriated
last year to replace the vehicle, but the final paperwork was not completed by the end of the
year so the funds fell back into the productivity savings reserve.
FORESTRYAND LANDSCAPING
$1,130 - Street Trees
These funds will be used to plant street trees that have been requested by residents. Many
requests to plant street trees are received each spring. These funds will allow forestry to plant
20 additional trees.
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June 16, 1998
COMMUNITY PLANNING & ENVIRONMENTAL SERVICES
CPES ADMINISTRATION
$18,000 - Lincoln Institute Conference
In 1997, the cities of Fort Collins, Loveland, and Greeley sponsored the Lincoln Institute
Conference. Loveland and Greeley each contributed $9,000 towards the conference. The
funds were received in 1997 and appropriated in the CPES Administration budget. These
funds were not used in 1997 and therefore, fell into the savings reserve. CPES Administration
now requests these funds to pay the Lincoln Institute for the conference.
$5 000 - Two Computer Systems
These funds are requested to upgrade two computers in the CPES Administration office. The
upgrades will include two computers with monitors, necessary hardware and software. It is
necessary to upgrade the two computers to support the technology of the new financial system
and the new Development Tracking System.
ADVANCE PLANNING
$4 302 - Upgrade Computers
Advance Planning is requesting $4,302 to be combined with department operating funds to
purchase five new computers, to upgrade two computers, and to upgrade one lap -top
computer. The new computers and the upgrades are necessary to run Arcview software which
is a necessary tool of the planners. This software is used to integrate with the City's
Geographic Information System to generate maps for long range planning efforts,
neighborhood area plans, Historic Preservation and the Landmark Preservation Commission.
The lap -top computer is shared with CPES Administration and used to make various
presentations, e.g. neighborhood meetings, public open houses, and board and commission
meetings.
BUILDING AND ZONING
$28,000 - Contractual Plans Analyst
These funds are requested to cover a portion of the cost associated with the hiring of a
contractual Plans Analyst. Building &Zoning is experiencing a large backlog ofcommercial
plans. The contractual employee will help review these plans for building code compliance
to reduce the lengthy turn -around time that currently exists. These funds are from Building
& Zoning and CPES Administration savings. Additional.fundsfor this position will come from
the City Manager.
$3,272 - Scanning and Indexing Papers for Document Management
These funds will be used to cover the salary of an hourly employee who is responsible for
scanning and indexing papers from the manual address file onto the Document Management
system. This "paper to electronic" conversion began in 1996. It is anticipated that another
eight to twelve months will be needed to complete the conversion. The system will not be
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effective until all of the Building and Zoning files have been converted. These funds will cover
the cost of the employee through the completion of the conversion.
CURRENT PLANNING
$5,000 - Refund Vested Rights Deposit
Current Planning received a deposit in the amount of $5,000 in 1997 with an application.for
Determination of Vested Rights in accordance with Ordinance No. 161, 1996. No expenses
were incurred in 1997 and the funds fell into the productivity savings reserve. It has now been
determined that no hearing will be necessary for this application. Current planning is
requesting the appropriation of $5,000 in order to fund the required refund to the applicant.
DEVELOPMENT TRACKING SYSTEM
$28,000 - Computer and Software
These funds are requested to purchase a new computer and Oracle software to act as a Unix
data base server to support the new Development Tracking System (DTS). The new DTS is
currently being developed to respond to _year 2000 compliance issues. Implementing the new
DTS on its own server rather than sharing the existing Geographic Information Services server
will provide better system reliability and also allow the City to purchase less expensive Oracle
software licenses in the future. The future savings in software costs are approximately equal
to the cost of the new server.
$36,000 - Contractual Programming Consulting Services
These funds will be used to hire contractual programming consulting services to assist City
staff in developing and implementing the new DTS. The implementation phase of the project
will require additional programming capabilities that can be provided to the project by City
staff.
$1,089,325 TOTAL ALL DEPARTMENTS"
Councilmember Mason stated he would like to hear a short summary of the item for the audience.
Doug Smith, Budget Director, explained the savings incentive policy and equipment replacement
policy.
Councilmember Mason noted that most of the items listed in the Ordinance are for small amounts
of money, with a few exceptions, including $650,000 for a finance computer system to be funded
from the equipment replacement fund and the productivity account fund. He asked the dollar
amounts coming from each fund.
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eight to twelve months will be needed to complete the conversion. The system will not be
effective until all ofthe Building and Zoningftles have been converted These funds will cover
the cost of the employee through the completion of the conversion.
CURRENT PLANNING
$5, 000 - Refund Vested Ri htg s Deposit
Current Planning received a deposit in the amount of $5, 000 in 1997 with an application for
Determination of Vested Rights in accordance with Ordinance No. 161, 1996. No expenses
were incurred in 1997 and the funds fell into the productivity savings reserve. It has now been
determined that no hearing will be necessary for this application. Current planning is
requesting the appropriation of $5, 000 in order to fund the required refund to the applicant.
DEVELOPMENT TRACKING SYSTEM
$28, 000 - Computer and Software
These funds are requested to purchase a new computer and Oracle software to act as a Unix
data base server to support the new Development Tracking System (DTS). The new DTS is
currently being developed to respond to year 2000 compliance issues. Implementing the new
DTSon its own server rather than sharing the existing Geographic Information Services server
will provide better system reliability and also allow the City to purchase less expensive Oracle
software licenses in the future. The f uture savings in software costs are approximately equal
to the cost of the new server.
$36.000 - Contractual Programming Consulting Services
These funds will be used to hire contractual programming consulting services to assist City
staff in developing and implementing the new DTS. The implementation phase of the project
will require additional programming capabilities that can be provided to the project by City
staff.
$1, 089, 325 TOTAL ALL DEPARTMENTS"
Councilmember Mason stated he would like to hear a short summary of the item for the audience.
Doug Smith, Budget Director, explained the savings incentive policy and equipment replacement
policy.
Councilmember Mason noted that most of the items listed in the Ordinance are for small amounts
of money, with a few exceptions, including $650,000 for a finance computer system to be funded
from the equipment replacement fund and the productivity account fund. He asked the dollar
amounts coming from each fund.
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Alan Krcmarik, Finance Director, spoke concerning the J.D. Edwards finance computer system item.
Councilmember Byrne noted that some departments such as utilities are not part of this program.
Mayor Pro Tem Smith asked if an annual review is done on how productivity savings are achieved.
He expressed a concern that this program may tend to bypass the budgeting process.
Doug Smith stated that this is a savings incentive policy and noted that some savings are derived
from delays in filling vacancies.
Councilmember Bertschy noted that a significant number of the requests are information technology
related and questioned how this fits with an overall plan for computer technology purchases.
Doug Smith stated that the ordinance includes many computer requests partly because of the need
to become Year 2000 compliant.
Councilmember Byrne made a motion, seconded by Councilmember Wanner, to adopt Ordinance
No. 116, 1998 on First Reading. The vote on the motion was as follows: Yeas: Councilmembers
Bertschy, Byrne, Mason, Smith and Wanner. Nays: None.
THE MOTION CARRIED.
The meeting adjourned at 7:50 p.m.
ATTEST:
City Clerk
Adjournment
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