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HomeMy WebLinkAboutWORK SESSION SUMMARY-04/13/2021-Work Session1 of 1 |P a g e City Manager’s Office PO Box 580 300 LaPorte Ave. Fort Collins, CO 80522 970.221.6505 970.224.6107 - fax fcgov.com MEMORANDUM Date: April 6, 2021 To: Mayor Troxell and City Councilmembers From: Darin Atteberry, City Manager Re: City Council Priorities Dashboard – End of Term, 2021 Background The purpose of this memorandum is to present Council with the 1 st Quarter Council Priority Dashboard, which outlines purpose, outcomes, and actions taken or planned for the various initiatives identified by Council as priorities at their June 2019 retreat. Updates shown represent progress as of the end of City Council’s term. Changes from the last version are presented in red text. The dashboard’s purpose is to track the status of each priority, to keep Council informed of updates to these items, and to guide scheduling on the Six-Month Planning Calendar. The Dashboard is also available on fcgov.com, under the “Council Meetings” tab of the Mayor and City Council page. Future Versions Staff is exploring new tools and formats to report on the next council’s adopted priorities. With Council’s feedback, staff looks forward to utilizing a new tool that will ensure timely and useful updates are provided in an easy to read and accessible format. Cc: Kelly DiMartino, Deputy City Manager Tyler Marr, Interim Director, Information and Employee Services 1 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD The purpose of this dashboard is to track the progress of priorities established during the June 2019 Council retreat and adopted in July 2019. It will be updated quarterly to provide current information and to guide the scheduling of items on the Six-Month Planning Calendar. Last Updated: End of Term; March/April 2021 Next Major Update: TBD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS ECONOMIC HEALTH AFFORDABLE AND ACCESSIBLE CHILDCARE Continue to identify barriers and needs related to increasing the supply of affordable childcare, looking at a variety of solutions including development incentives and flexibility to ensure that childcare is not a career and lifestyle limiting factor in Fort Collins Sustainability Services Next Council Action: Memo with status updates included in March 25 Council packet Other Info: Childcare was added as a policy statement category in the City’s 2021 Legislative Policy Agenda. Recreation Department continues to offer childcare services during school-out days and spring/summer break, including scholarships or reduced fee options for low-income families. City staff has a new benefit, Care@Work, that offers free, unlimited access to Care.com’s premium membership to find caregivers, tutors, senior caregivers, pet walkers and sitters, housecleaners, errand runners, and access to other families looking for shared-care arrangements like a Nanny Share or Learning Pod. 2 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS SMALL BUSINESS PLAN Develop strategies that can advance the City’s stated goals of incubating, expanding, and retaining existing employers. Assist in ongoing efforts underway by community organizations and continue focus on innovation and start-ups Sustainability Services Next Council Action: No pending Council actions. Optional Business Site Visits (opportunities for virtual visits exist; coordinate with EHO to arrange) Other Info: Supported the distribution of approximately $840,000 of State funds, authorized by the General Assembly in December 2020, to 164 businesses through the Small Business Relief Program. Launched a new grant program to support tax preparation and financial reporting for small businesses that have received financial assistance. Or to prepare for the next round of grants. Small Business Assistance Program (CARES funded): provided $1.9 million in direct support to 204 businesses – 90 of which are restaurants (all materials available in Spanish and other languages upon request; technical assistance available for owners without internet access). Collaborating with regional partners to develop a regional economic recovery strategy – will provide guidance to local strategies. Initiated process of hiring a full-time contractual Business Specialist targeting support of minority-, Spanish speaking-, and women- owned businesses. Developed and deployed a $5.0 million county-wide loan program targeting businesses with 20 or fewer employees. 3 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS STRATEGIES THAT CREATE COMMUNITY JOBS Engage with and assist/convene community partners to address opportunities for those who are underemployed or non-college bound with the use of an equity lens. Consider strategies to help reduce the mismatch between available jobs and skills in the workforce Sustainability Services Next Council Action: Recovery Planning Work Session scheduled for May 25, 2021. Other Info: Working across the region on a coordinated and collaborative response and recovery plan to COVID-19 focused on workforce retraining, business adaptation, and leaning into recovery opportunities – this strategy is ultimately about putting the local labor force to work. Titled the Reignite Our Economy and covering both counties. Providing a direct distribution of Personal Protective Equipment to businesses based on need and availability in December 2020. On-going collaboration with the County’s Workforce Development Board on regional response to COVID-19 workforce challenges. Maintaining NoCoRecovers.com with regional partners as a one-stop shop for business support resources and up to date COVID-19 information. This has helped businesses to keep operating and keep employing community members. Working with Social Sustainability and private employers to develop a strategy for Diversity and Inclusion related to workforce development On-going engagement in Talent 2.0 with multiple partners 4 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS UNDERGROUNDING OF ELECTRIC INFRASTRUCTURE (TRANSMISSION AND DISTRIBUTION) Understand current status and develop strategy to complete undergrounding of all electric system infrastructure within Fort Collins to improve reliability and community aesthetics, including Platte River’s and other utilities’ transmission lines and the remaining distribution lines owned by Light & Power to provide for a more dynamic power grid Utilities Next Council Action: Whitepaper for undergrounding distribution and transmission infrastructure Other Info: Distribution: Construction nearly complete on the Milfred Lane & Primrose Drive overhead conversion areas. Designs are in progress for the two remaining projects to be released for construction in the area south of Drake & Taft. Construction will begin to underground the overhead line that runs through the Two Creeks Natural Area in April 2021. This line alone accounts for 20% of our remaining overhead distribution system. Utilities is working closely with Connexion for joint construction opportunities. Undergrounding focus will shift to the College & Trilby area for design and construction in late 2021. Transmission: Fort Collins staff is delayed in developing a joint white paper with Platte River regarding Transmission infrastructure undergrounding. Engineering resources are being focused on the capital budget revisions needed for 2020 and the 2021 budget. There are at least three transmission providers that operate within Fort Collins GMA. Platte River, Western Area Power Administration, and Xcel Energy. Initial estimates based on current construction costs for underground transmission are $0.5B. 5 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS ENVIRONMENTAL HEALTH REDUCE PLASTIC POLLUTION Understand current state and prevalence of plastic pollution within Fort Collins and expand educational efforts and develop strategies to reduce or eliminate plastic pollution in Fort Collins. Continue to track advances in treatment technology for reducing or eliminating microplastics from water supplies (drinking, stormwater, wastewater, and instream) Utilities/ Sustainability Services Next Council Action: Memo in Q2 or Q3 about alignment with State legislation, as the situation warrants. Other Info: A memo informing City Council of the cancellation of the microplastics study sent on 3/25/2021. The study was cancelled due to ongoing lack of staff capacity resulting from Cameron Peak Wildfire response and recovery needs and additional technical support needed for the Halligan Water Supply Project. The issue will continue to be monitored and needs for future study will be brought forward as needed. Awareness campaign funded by 2020 BFO offer included a spring / summer campaign for residents called May the Fork be With You and a fall / winter campaign that highlights businesses reducing single-use plastic and tips for all businesses. City Council passed ordinance 026 to establish regulations regarding disposable bags and mitigation of other sources of single use plastic pollution on February 16 th 2021 and also passed Resolution 2021-023 referring the Disposable Bag ordinance to the April election. Public engagement occurred through OurCity Web site for plastics, including business tips and a survey to gain community input prior to Council’s referral of the Disposable Bag ordinance to the April election. Since referral, links to relevant Council materials have been posted to the OurCity site. 6 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS PROTECT AND ENHANCE INSTREAM RIVER FLOWS Continue to improve and protect the ecological condition, aesthetic quality, and resiliency of the Poudre River and its watershed/tributaries Community Services/ Utilities Next Council Action: Other Info: Funding for Emerging Contaminants education and outreach was cut in 2020 in response to COVID-19 budget impacts. Targeted messaging around Emerging Contaminants and pharmaceuticals disposal have been incorporated into existing Utilities outreach programs and website information is routinely updated to inform customers about the importance of and how to properly dispose of pharmaceuticals and over the counter medications to reduce impact on water resources. This initiative is considered complete. The City’s Urban Lakes Policy and Guidance Team and SWCA Environmental Consultants made significant progress on developing the Urban Lakes Guidance in Q1 of 2021. Interviews and/or surveys of internal and external subject matter experts is nearly complete and a database of lakes is being developed. The Urban Lakes Guidance and accompanying map package are anticipated by mid-July. A scope of work for the Urban Lakes Policy will be developed in Q2 of 2021. A draft 40% design plan set has been created for the new Environmental Learning Center diversion structure. A request for proposals for a general contractor for the construction phase has been created and will be released in early April. The ELC Team partnered with CSU to secure $69,000 in grant funding from Nature in the City to improve ADA access and trail connectivity at the site. The Poudre Flows Plan is the proposed instream flow augmentation plan the City is working on with several other partners. The project remains on track to seek the two main necessary approvals of this plan: (1) CWCB approval; and (2) Water Court approval. The project was presented to the CWCB board in November and will do so again in January to be able to file the application in Water Court in early 2021. Realistically, Water Court approval will take 2-3 years. 7 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS IMPROVED AIR QUALITY Continue to reduce the impacts and prevalence of radon and ozone within the City through regional collaboration, reduction in ground level ozone, and expanded education. Improve understanding of microparticulates (particulate matter 2.5 microns or less in diameter) in Fort Collins and any disparate impacts they may be influencing. Sustainability Services Next Council Action: Other Info: 2020 annual air quality update memo provided in January 2021. Fort Collins received a “Clear Air Champion” award for progress in electrifying our fleet and lawn & garden equipment from the Regional Air Quality Council in December 2020. Mayor Troxell accepted the award. Healthy Homes program recruited and trained 9 new volunteers in 2021, and is offering indoor air quality home assessments by phone. Healthy Homes secured funds through CARES to assemble disinfecting kits, and is distributing both English and Spanish kits through La Familia and Meals on Wheels. In 2020, CSU partnered with the City to submit EPA grant proposals related to wildfire resiliency. Still awaiting final EPA decisions. 8 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS MITIGATE IMPACTS OF OIL AND GAS ENCROACHMENT INTO GROWTH MANAGEMENT AREA Understand current and potential surface impacts of oil and gas production within the growth management areas and consider strategies to mitigate those impacts. Evaluate the impact and needed/desired changes as a result of Senate Bill 181 through a robust public engagement process Planning, Development & Transportation /Sustainability Services Next Council Action: The next Council Work Session to provide feedback on draft local regulations is anticipated for fall 2021 Other Info: No new drilling expected. SB181 increases local authority and allows for comprehensive changes to LUC that could apply to existing and future oil and gas wells. A Council Work Session was held on January 26, which provided input and direction for staff in the development of local siting regulations. Potential elements to be explored include, but are not limited to: Registration and permitting requirements; Impact and maintenance fines and fees; Requirements for existing facilities; Reclamation requirements; Financial securities and insurance; Development review and approval process; Environmental protection standards above state requirements; Emergency Preparedness Plan requirements; Additional monitoring, testing and reporting requirements for air, water, odor. 9 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS NEIGHBORHOOD LIVABILITY & SOCIAL HEALTH EQUITY AND INCLUSION Implement the usage of an equity lens, including staff and Council training, develop indicators and metrics and consider a resolution regarding anti-discrimination Sustainability Services/ Information & Employee Services Next Council Action: Memo with final Equity Indicators report included in April 1 Council Packet. Other Info: Staff presented to the Ad-Hoc Committee in January on select findings from the equity indicator work The final indicator report has been finalized, and as noted above, will be included in the 4/1 Council packet, along with a 1-pager helping to describe the report findings. Staff is currently working on internal and external communication plans for sharing the report community wide. CUNY ISLG is working to finalize work on setting benchmark comparisons for the indicator work, with expected results early April. Staff have begun work on an Equity Dashboard A Budget Equity team formed to help embed EDI considerations into the BFO process. Staff have developed a cohort of internal trainers for the racial justice curriculum, and trainings across the organization have started Staff is developing Principles of Community for the organization, at Council direction, as a public commitment to ensuring local government is inclusive and welcoming to all Chief Equity and Inclusion Officer position will close for applications on May 3rd. 10 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS AFFORDABLE AND ACHIEVABLE HOUSING STRATEGIES Engage the community and a cross-section of stakeholders to create dialogue and continue efforts around affordable housing Sustainability Services Next Council Action: Council Consideration of Kechter Land Bank Purchase and Sale Agreement, set for May 4 (conditioned on all legal documentation being finalized) and Assignment of 2021 Private Activity Bonds (will be added to Council calendar for June). Council Work Session for Housing Strategic Plan Implementation will be added for Q3 2021. Other Info: Ad Hoc Housing Committee focused on wrap up report out to complete its charge. Meaghan Overton hired as Housing Manager. Housing Strategic Plan unanimously adopted by City Council. Community summit scheduled to kickoff implementation in April/May. Community members can RSVP at fcgov.com/housing or fcgov.com/vivienda Land Bank Option for 5 acres at Montava extended through 2022 Council Finance Committee expressed support for the sale of the Kechter Land Bank parcel for $25,000 to develop 54 for-sale permanently affordable townhomes. Land Bank Program City Code updated to remove reverter language for non-compliance and replace with development specific tools to maintain permanent affordability. Following the off-cycle appropriation for Land Use Code (LUC) updates approved by Council, staff has released an RFP for consultant support of housing-related LUC changes and code reorganization. Consultant selection and onboarding will occur in Q2. 11 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS OPTIMIZATION OF ALLEYS OUTSIDE OF DOWNTOWN Develop strategy for identifying and improving alleys outside of the downtown core, to maintain and ensure basic functionality, appearance and safety. Additionally, explore how to fully utilize their potential and create opportunity through additional public spaces and enable access for accessory dwelling units or affordable housing options Planning, Development & Transportation Next Council Action: No Council action planned at this time; Staff will schedule an update to Council in 2021. Other Info: An updated memo has been completed that shows an inventory and condition assessment of the downtown alleys, as well as improvement recommendations and opportunities. The memo will be sent to City leadership in early April. LOW-INCOME BENEFITS/REBATES STREAMLINING AND CONSOLIDATION Continue to simplify access to and participation in the variety of income-qualified benefits and rebates the City offers. Explore elimination of redundant application and verification requirements as well as potential impacts of setting a single income level which qualifies residents for all programs Financial Services/ Sustainability Services Next Council Action: None currently scheduled; Staff will schedule a staff report at a 2021 Council meeting to provide an update. Other Info: Redeploy offer was funded in the 2021 budget to hire the Income- Qualified Navigator position. Recruitment is underway. Code for America efforts are in- progress to create a common platform for all income-qualified rebate offerings. Sales tax (grocery) rebate will be the first program to be brought onto the new platform in time for the 2021 rebate window 12 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD MOBILE HOME PARK PRESERVATION AND RESIDENT PROTECTIONS Develop policies/programs to preserve mobile home parks as a source of affordable housing and enhance resident protections, particularly around issues of utility gouging and eviction Planning, Development & Transportation Next Council Action: Staff is engaged in conversations with Hickory Village Mobile Home Park regarding an anticipated change in ownership and options for a co-op or resident-owned park. This may result in an item for Council consideration. Additionally, one remaining split-zoning parcel containing a manufactured housing community is anticipated for partial rezoning to the new MHP zone district. This item is anticipated to advance for P&Z recommendation and Council consideration once conditions improve for in-person outreach and engagement to the impacted community. Other Info: Research into reliable sub-metering of water utilities for manufactured housing parks is underway. This is a long-term effort with ongoing monitoring and research to determine best practices for Fort Collins. Enforcement of violations of the Colorado Mobile Home Park Oversight Act and Amendments have been handled by the Colorado Department of Local Affairs through a complaint-based system since May 2020. However, Staff is aware of accountability concerns based on community input and complaint tracking of the state process Staff and the CAO are working to investigate and develop mechanisms for local enforcement of state law to protect mobile home park residents and improve accountability for property managers and MHP owners and would like to bring options for Council to consider in a Work Session in 2021. Content creation of the Mobile Home Park Handbook is underway in concert with Mi Voz. The handbook is expected to be finalized by October 2021. 13 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS An education program with community clean-up days leading up to regular proactive Code Compliance patrols will be implemented over the next three years, with a concentrated engagement effort in 2021 and 2022 that will enable city staff to learn the full scope of the work, build relationships with residents and management, and support MHP’s compliancy prior to any official inspection. A BFO offer for 2022 is anticipated. CULTURE & RECREATION EQUITABLE PARTICIPATION IN CULTURE AND RECREATION PROGRAMS Understand current state of participation in cultural and recreation programming and subsequently make adjustments to current practices to improve equitable participation through potentially expanded programming and targeted support Community Services Next Council Action: No Council action planned at this time. Other Info: Cultural Services Department: APP program has translated four 2021 “Call for Artists” into Spanish. This is a first. Established access and opportunity programs continue with the goal to ensure welcoming, inclusive and accessible facilities and programs. Recreation Department: Recreation provides reduced fees, programs, and passes for participants meeting income-eligible requirements to be able to participant in recreational activities. This program has received 50% more requests for funding than is allocated through the BFO process. For the first time some programming is being offered in Spanish. Partnered with Salud to provide COVID-19 vaccine clinics at Recreation facilities to historically underrepresented groups. 14 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PARK REFRESH AND FUTURE NEEDS Complete assessment of current and future needs of parks, with the use of an equity lens, and explore funding options that include private and public partnerships to secure resources for timely refresh of parks Community Services Next Council Action: Council adopted the Parks & Recreation Master Plan in January 2021. Other Info: As part of the update to the Parks and Recreation Master Plan, park and facility refresh was considered through development of a detailed capital improvement plan for asset management. The Parks & Recreation Plan update includes an assessment of every park in the city and provides potential funding options for refresh. Council provided direction for further exploration and identification of potential strategies for long-term, sustainable funding, based on Master Plan findings This work has begun and is being communicated through Council Finance Committee in 2021. 15 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS TRANSPORTATION ENCOURAGE AND INCREASE TRANSFORT USE / ADDITIONAL BUS RAPID TRANSIT (BRT) CORRIDORS Understand existing barriers to use and develop strategies that expand and make easier the use of Transfort. Continue efforts underway to construct and add additional BRT corridor projects to the system Planning, Development & Transportation Next Council Action: No Council action planned at this time. Other Info: PDT planning, transit and engineering staff have selected the consultant team to complete the 30% design of the West Elizabeth multi- modal and BRT corridor. Work has begun and recent meetings with the Federal Transit Administration (FTA) have been encouraging about the viability of this project for future grant funding. The City was awarded an FTA planning grant for $280,000 to plan Transit Oriented Development (TOD) along the proposed BRT project that will extend the MAX corridor along north College Ave.Staff has selected a consultant to perform the work for the North College TOD. Preliminary work has begun with an expected completion of the 2nd quarter of 2022. Planning is underway for a rapid resumption of suspended service as restrictions are lifted, as well as a robust marketing campaign to encourage ridership recovery. Two current study projects are being conducted to plan for the future build out of the Transit Master Plan, adopted by Council in April of 2019: 1. Fleet Electrification Plan, 2. North Transit Maintenance Facility feasibility study. These two projects will provide crucial information which will inform decisions for planning and operations of future service levels, specifically the two BRT projects listed above. 16 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS HIGH PERFORMING GOVERNMENT EFFECTIVE, INNOVATIVE AND HIGH-PERFORMING BOARD Equip City Council with the resources, training, and tools to be a highly effective, innovative, and high-performing governing body in conjunction with the City’s Leadership System City Manager’s Office/ Information & Employee Services Next Council Action: Darin and Teresa spent time with Councilmembers beginning the week of September 20, 2020 through mid-October to listen to expectations, needs and ideas. All interviews with the Councilmembers were completed, and a summary memo was sent to Council on January 18, 2021. Inputs related to onboarding were shared with the Council onboarding team.A new section on development was written for the 2021 Council Resource Guide. The new Council will have an opportunity to decide what they want to do as a group and what they might want to pursue individually in service to their elected position. Additionally, the Direct Reports Compensation Ad Hoc Committee work was summarized in a Leading Talent section in the 2021 Council Resource Guide. 17 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS CITY FINANCIAL SUSTAINABILITY Increase understanding of revenue trends to inform revenue diversification, appropriate City fees, and efforts to increase tax generation within Fort Collins Financial Services Status: Council adopted Ordinances in fall 2020 to establish nexus for internet retailers to license and remit City sales tax. Through three months, the City is collecting approximately $500K per month. Capital Expansion, Utility PIF, and development review fee updates complete and approved by council All fees (capital expansion, utility PIF, development review, etc) are scheduled to come forward concurrently in 2021, effective in 2022. 18 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD REIMAGINE BOARDS AND COMMISSIONS Better structure the board and commission system to set up success into the future, align with Outcome Areas and allow for integrated perspectives. Explore models that allow for greater use of Ad Hoc meetings, diverse stakeholders and additional community participation City Manager’s Office / City Clerk’s Office Next Council Action: Second reading of Ord. No. 049, 2021 will be at the April 20 regular meeting. Other Info: On March 16, 2021 Council unanimously adopted on first reading Ordinance No. 049, 2021, Repealing and Reenacting Chapter 2, Article III of the Code of the City of Fort Collins Relating to Boards and Commissions. The Code changes in the ordinance are based on two years of research, engagement, and Council direction to reduce barriers to participation, increase consistency and clarity, and avoid redundancy. Four Council work sessions were held to discuss this priority between Q3 2019 and Q1 2021. The approved amendments to City Code included: shorter term options for members; restructuring board “groups” and their respective naming structure (Type 1 & Type 2 advisory boards / quasi-judicial commissions); adjusting the number of members per board; and providing greater flexibility to convene multiple boards around a specific issue;among other enhancements. Staff is working on continuous system improvements, as previously directed by Council (e.g., handbook revisions and meeting logistics) to reduce barriers to participation and improve board function. Short- and long-term appointments were made, and remote meeting access was continued throughout the process to ensure board continuity. 19 PROGRESS KEY – APPROXIMATE COMPLETION: 25% 50% 75% 100%End of Term, March 2021 CITY COUNCIL PRIORITIES DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY INTENDED OUTCOMES SERVICE AREA ACTIONS AND STATUS Ongoing REIMAGINE COMMUNITY ENGAGEMENT Continue to improve open government, community engagement and communication efforts to ensure transparency and informed decisions by engaging a representative and inclusive cross-section of the community Information and Employee Services Next Council Action: International Association for Public Participation (IAP2) training and Council onboarding opportunities being considered for Q2 2021. 2022 Budget Enhancement Offer for Expanded Community Outreach and Engagement Other Info: Continued alignment with Equity & Inclusivity and Reimagining Boards & Commissions work. Refresh of OurCity online engagement platform underway. 2022 Budget and Strategic Plan update outreach and engagement planning underway. Hosted a 2021 Engagement Preview forum with key stakeholders and partners to highlight upcoming projects and how to get involved as well as solicit feedback from partners on what issues they’d like to engage on. Annual Community Survey being conducted in April/May 2021 to help inform the 2022 Budget and Strategic Plan update. Expanded translation and interpretation will continue into 2021 with additional focus on best practices/guidelines and process refinement.