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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 11/04/2020 - FIRST READING OF ORDINANCE NO. 135, 2020, MAKING Agenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY November 4, 2020 City Council STAFF Melina Dempsey, Transit Planner Claire Havelda, Legal SUBJECT First Reading of Ordinance No. 135, 2020, Making a Supplemental Appropriation for the CanDo Community Telework Program and Authorizing the City Manager to Execute the Grant Agreement on Behalf of the City. EXECUTIVE SUMMARY The purpose of this item is to consider an appropriation of $4,999 in unanticipated revenue received through a grant for the Colorado Department of Transportation (CDOT) CanDo Community Telework Grant program to be managed by the FC Moves Department. The Ordinance also authorizes the City Manager, in consultation with the City Attorney, to execute the Grant agreement/acceptance on behalf of the City. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Colorado Department of Transportation (CDOT) has awarded a $4,999 grant to the City of Fort Collins (the “City”) to develop and provide information and resources to businesses regarding the benefits of teleworking and other non-single occupant vehicle (SOV) mobility options. Employers in Northern Colorado who request assistance will be provided best practices, resources, and tools so they may implement their own telework programs. The project will focus on all employers in Fort Collins and may expand out to other Northern Colorado communities. The maximum request for this project is $5,000 and does not require a local match. $4,000 of the funds will be utilized to pay a City intern to assist in the development of a web-based toolkit and implementation of an outreach campaign. The remaining funds of $999 will be used to develop marketing and outreach materials in support of the program. The updated vision of FC Moves [drafted early 2020] is a community with the safest, most environmentally sustainable, and equitable transportation system in the county. An important element in achieving that mission is advancing telework to lessen or eliminate the necessity to commute. In addition to the many benefits associated with teleworking, it has become a necessity and requirement for many in response to COVID-19. Employers in Fort Collins and beyond, including the City, have had to respond quickly to remote work environments in response to COVID-19, with varying degrees of readiness in place. This grant will provide additional staff capacity to develop resources including a web-based toolkit and best practices for employers in Fort Collins and Northern Colorado. The project will include marketing materials and outreach to employers so that they may implement their own telework programs. This project is part of a larger campaign within the City comprising of four strategies to support sustainable transportation and Transportation Demand Management (TDM) programming. The project also addresses public health by promoting the environmental, physical, and mental health benefits of telework programs for employers and employees alike. It will encourage the continuation of teleworking for businesses that have implemented policies and will educate and provide resources for those businesses that do not currently have policies. Agenda Item 6 Item # 6 Page 2 Teleworking supports community and environmental goals such as increasing physical activity, reducing air pollution, reducing congestion, and reducing transportation-related greenhouse gas emissions. Before the COVID-19 outbreak, on average people in Fort Collins spent about 40 minutes commuting to and from work each day. This project will contribute to the larger goal of reducing the number of SOVs on the road and reducing or eliminating commute trips during, and beyond, COVID-19. With more employees teleworking and less contact in office spaces, the goal is to reduce the spread of il lnesses like COVID-19 and a general increase in the mental and physical health satisfaction of employees. In a recent City of Fort Collins employee survey on teleworking, 55% of respondents indicated their physical well-being has been positively impacted while working from home during the Stay-at-Home order. Additionally, 60% of respondents indicated their mental well-being has been positively impacted as well. These results are a strong indicator overall of the positive impacts teleworking can have at other businesses in the area. This grant supports the following components of the 2019 City Plan: Principle T 8: Manage the transportation system to ensure reliable traffic and transit flow through travel demand management and transportation system optimization. Policy T 8.1 - Transportation Demand Management Promote and facilitate transportation options that reduce dependence on automobile trips (e.g., carpools, regional vanpools, telecommuting, electronic access, new vehicle types, vehicle sharing, transit, walking, biking, employee programs, market pricing for parking, road-user charges, etc.). Principle T 9: Utilize the transportation system to support a healthy and equitable community. Policy T 9.8 - Air Quality Supports efforts to improve air quality through the prioritization of transportation infrastructure and travel demand programmatic investments that reduce vehicle miles traveled. Incorporate air quality impacts into transportation planning decisions through the use of the Fort Collins Air Quality Impacts Tool. Policy T 9.9 - Climate Action Plan Prioritize transportation planning projects and programs that support CAP and GHG-reduction goals. CITY FINANCIAL IMPACTS This action will appropriate the unanticipated revenue received from the CDOT CanDo program, in the amount of $4,999, as a new expenditure in the Transportation Fund. BOARD / COMMISSION RECOMMENDATION Letters of support were provided by Northern Colorado Clean Cities and by the North Front Range Metropolitan Planning Organization. PUBLIC OUTREACH The means of fulfilling the objective of this grant is through outreach to businesses and organizations within the City of Fort Collins. A survey will be sent to hundreds of organizations to gauge interest in this program and the resources that will be developed. Staff will also promote the program and materials through various City mediums such as newsletters, email and City web pages. Agenda Item 6 Item # 6 Page 3 ATTACHMENTS 1. CDOT Purchase Order - October 7, 2020 (PDF) SPECIAL INSTRUCTIONS *9/15/20: Telework Grant for the City of Fort Collins-Outreach and Education Initiative. The Small Dollar Grant Award Terms and Conditions supersede CDOT's Standard Terms and Conditions and can be found on our website: https://www.codot.gov/business/procurement-and-contract-services or directly at: https://drive.google.com/file/d/1SPHvQQpes69ghjik3Gf_aOBUoCGjBo2B/view Delivery/Installation Date: 05/31/2021 Ship TO: Payment will be made by this agency TO: Invoice INSTRUCTIONS TO VENDOR 1. If for any reason, delivery of this order is delayed beyond the delivery/Installation date shown, please notify the agency contact named at the top left (Right of cancellation is reserved in instances in which timely delivery is not made). 2. All chemicals, equipment and materials must conform to the standards required by OSHA. 3. NOTE: Additional terms and conditions on reverse side or at address shown in Special Instructions. V E N D O R CITY OF FORT COLLINS PO BOX 580 FORT COLLINS CO 80522-0580 Purchase Order State of Colorado DATE: 10/07/2020 IMPORTANT The PO# and Line# must appear on all invoices, packing slips, cartons and correspondence Vendor Master#: 2000023 Phone: 970-221-6770 Vendor Contact: PO# 421065966 Award#: BID#: Page# 1 of 1 Colorado Dept of Transportation 2829 W. Howard Place Denver CO 80204 Buyer: Purch under $5,000 Phone Number: Agency Contact: Molly Bly Phone Number: 303-772-6116 Colorado Dept of Transportation 2829 W Howard Place Denver CO 80204 COLO DEPT OF TRANSPORTATION 2829 W. Howard Place Denver CO 80204 LINE PRODUCT NUMBER PRODUCT CATEGORY DESCRIPTION UOM PLANT QUANTITY UNIT COST TOTAL ITEM COST __________________________________________________________________________ 00001 96102 Fort Collins Telework Program AU 8001 4,999.99 1.00 4,999.99 ------------------------------------------------------------------------------------------------------------------------------------------------ DateAuthorized Signature Signature not required if PO transmitted electronically. FOR THE STATE OF COLORADOTHIS PO IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS https://www.codot.gov/business/procurement-and-contract- services/purchase-order-terms-and-conditions/purchase-order-terms- and-conditions/view DP-01 (R-02/06) DOCUMENT TOTAL: 4,999.99 ATTACHMENT 1 -1- ORDINANCE NO. 135, 2020 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING A SUPPLEMENTAL APPROPRIATION FOR THE CANDO COMMUNITY TELEWORK PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT AGREEMENT ON BEHALF OF THE CITY WHEREAS, the Colorado Department of Transportation (“CDOT”) awarded the City $4,999.99 in unanticipated grant revenue to enable the City to support CDOT’s “CanDo Community Telework Program,” (“CanDo”); and WHEREAS, the CanDo program was developed to support communities in creating innovative Transportation Demand Management programs and tools that draw from the lessons learned during the COVID-19 pandemic; and WHEREAS, with this funding, the City will meet a number of the CanDo program goals by developing and providing information and resources to businesses regarding the benefits of teleworking and other mobility options; and WHEREAS, the CanDo program aligns with the updated vision of Fort Collins Moves such as reducing dependence on automobile trips for work commuting, supporting improved air quality, and supporting Climate Action Plan and Green House Gas reduction in line with that Plan; and WHEREAS, this appropriation benefits public health, safety and welfare of the residents of Fort Collins and serves the public purpose of promoting and facilitating reduced dependence on automobile trips, improving air quality and supporting the City’s Climate Action Plan objectives; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon recommendation of the City Manager, to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Transportation Services Fund and will not cause the total amount appropriated in the Transportation Services Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. -2- Section 2. That there is hereby appropriated from unanticipated grant revenue in the Transportation Services Fund the sum of FOUR THOUSAND NINE HUNDRED NINETY- NINE DOLLARS ($4,999) for expenditure from the Transportation Services Fund for the Can Do Community Telework Program. Section 3. That the City Council hereby authorizes the City Manager, after consultation with the City Attorney, to execute the CanDo Grant accepting the CDOT emergency funds on behalf of the City. Introduced, considered favorably on first reading, and ordered published this 4th day of November, A.D. 2020, and to be presented for final passage on the 17th day of November, A.D. 2020. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 17th day of November, A.D. 2020. __________________________________ Mayor ATTEST: _______________________________ City Clerk