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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/01/2020 - SECOND READING OF ORDINANCE NO. 102, 2020, APPROPRItem # 1 Page 1 AGENDA ITEM SUMMARY Agenda Item 2 September 1, 2020 City Council STAFF Erik Martin, Police Financial Analyst II Jerrod Kinsman, Police Lieutenant Chris Van Hall, Legal SUBJECT Second Reading of Ordinance No. 102, 2020, Appropriating Unanticipated Department of Justice Coronavirus Emergency Grant Revenue in the General Fund for Police Services. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on August 18, 2020, appropriates funds awarded by the Department of Justice (DOJ) for the formula grant FY 2020 Coronavirus Emergency Supplemental Funding Grant. This grant award of $100,818 will defray certain expenses the City has incurred responding to the COVID-19 Pandemic, which includes the purchase of personal protective equipment, cleaning supplies, and communication expenses along with overtime associated with the response. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1.First Reading Agenda Item Summary, August 18, 2020 (w/o attachments)(PDF) 2.Ordinance No. 102, 2020 (PDF) Agenda Item 9 Item # 9 Page 1 AGENDA ITEM SUMMARY August 18, 2020 City Council STAFF Erik Martin, Police Financial Analyst II Jerrod Kinsman, Police Lieutenant Chris Van Hall, Legal SUBJECT First Reading of Ordinance No. 102, 2020, Appropriating Unanticipated Department of Justice Coronavirus Emergency Grant Revenue in the General Fund for Police Services. EXECUTIVE SUMMARY The purpose of this item is to appropriate funds awarded by the Department of Justice (DOJ) for the formula grant FY 2020 Coronavirus Emergency Supplemental Funding Grant. This grant award of $100,818 will defray certain expenses the City has incurred responding to the COVID-19 Pandemic, which includes the purchase of personal protective equipment, cleaning supplies, and communication expenses along with overtime associated with the response. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The DOJ has a formula grant that is intended to help local governments prevent, prepare for and respond to the COVID-19 pandemic. The City has applied and has been awarded $100,818 as part of the formula award. As a part of the City of Fort Collins’ response to the virus, the City increased the purchase of personal protective equipment (PPE) and cleaning supplies. The City also incurred Police Services overtime costs associated with the transition of a large share of the Police Services workforce to work remotely. Additionally, the City incurred costs providing security at the Northside Aztlan Community Center while the Center was functioning as an emergency shelter pursuant to City of Fort Collins Emergency Regulation 2020-02. Appropriation of these grant funds will fully cover those expenses. CITY FINANCIAL IMPACTS This appropriation would shift $100,818 in expenses associated with the City’s COVID-19 preparation and response from the General Fund to the DOJ grant. This grant does not require any matching funds. ATTACHMENT 1 -1- ORDINANCE NO. 102, 2020 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED DEPARTMENT OF JUSTICE CORONAVIRUS EMERGENCY GRANT REVENUE IN THE GENERAL FUND FOR POLICE SERVICES WHEREAS, the City has expended funds to prevent, prepare for and respond to the COVID-19 pandemic; and WHEREAS, the City previously applied for a Department of Justice (“DOJ”) grant titled FY 2020 Coronavirus Emergency Supplemental Funding Grant (the “Grant”) that is meant to reimburse costs the City has spent to prevent, prepare for and respond to the COVID-19 pandemic; and WHEREAS, the DOJ has awarded the City $100,818 under the Grant; and WHEREAS, the Grant funds are anticipated to defray costs the City previously incurred from purchasing personal protective equipment (PPE), cleaning supplies, overtime costs associated with the transition of a large share of the Police Services workforce to remote work and costs associated with providing security at the Northside Aztlan Community Center while the Center was functioning as an emergency shelter pursuant to City of Fort Collins Emergency Regulation 2020-02; and WHEREAS, this appropriation benefits public health, safety and welfare of the citizens of Fort Collins and serves the public purpose of preventing, preparing for and responding to COVID- 19 pandemic; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the General Fund and will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from unanticipated grant revenue in the General Fund the sum of ONE HUNDRED THOUSAND EIGHT HUNDRED EIGHTEEN -2- DOLLARS ($100,818) for expenditure in the General Fund for the Fort Collins Police Services for expenses related to the COVID-19 preparation and response. Introduced, considered favorably on first reading, and ordered published this 18th day of August, A.D. 2020, and to be presented for final passage on the 1st day of September, A.D. 2020. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 1st day of September, A.D. 2020. __________________________________ Mayor ATTEST: _______________________________ City Clerk