HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 08/22/2006 - 2007 GENERAL FUND BUDGET SHORTFALL2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
Economic Health 2007 Expenditure and Service Reductions
Offer
# Offer Title Reduction/Impact Cuts
226 Economic Vitality &
Sustainability: Long
Range Planning
Reduce City Council
Policy Agenda work
Reduce City Council Policy Agenda work by $10,000. (See offer 394 and 408 for total
reduction of $30,000) Will reduce ability to engage independent contractors to assist with
analysis and timely response to emerging Council policy issues. Examples of past projects
are the Impact Fee Analysis, Natural Area Buffer Standards, Regional Retail Analysis, and
City Plan Survey. (10,000) (10,000)
287 Economic Vitality &
Sustainability: Financial
Tools
Reduce Landmark
Rehab Loan Program
& Design Assistance
Program
Reduce Landmark Rehab Loan Program by $10K, leaving $15K. Eliminate the Design
Assistance Program of $5K.
(15,000) (15,000)
408 Development Review
Center
Various Reductions FTE reduction of 0.75 (.5 Planning Technician and .25 Environmental Planner. Reduce
outside reproduction costs by $12,000. Reduce City Council Policy Agenda work by $10,000.
(See offer 394 and 226 for total reduction of $30,000) Will reduce ability to engage
independent contractors to assist with analysis and timely response to emerging Council
policy issues. Examples of past projects are the Impact Fee Analysis, Natural Area Buffer
Standards, Regional Retail Analysis, and City Plan Survey. (66,173) (66,173)
409 Urban Renewal Authority Fund with Restricted
Revenues
Changes the funding source from ongoing General Fund to one-time Economic Health Vendor
Fee reserves.
(62,741) (62,741)
411 Downtown District
Maintenance
Downtown Core Area
Horticulture
Cut downtown core area horticulture program. Annual flowers will not be planted at any City
facility in the downtown area including: Library, Museum Courtyard, City Hall, Police Building,
Avery House, Lincoln Center, Mulberry Pool, City Office Building, Transit Center, and flower
beds on Block 31. The effect of the cut will be a lack of color at downtown facilities during the
summer months. Areas where flowers were planted will have a weedy appearance, making
City facilities less attractive. (53,500) (53,500)
428 Patrol District One
Substation
Eliminate District
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
Environmental Health 2007 Expenditure and Service Reductions
Offer
# Offer Title Reduction/Impact Cuts
237 100% Use of Clean
Burning Bio-Diesel
Eliminate Bio-Diesel
Subsidy
Due to anticipated reductions in Bio-Diesel costs, there is no longer a need for the planned
$30,842 subsidy from the General Fund in 2007. (30,842) (30,842)
272 Natural Resources
Administration -
Environmental Planning
Increase Director
Charged to Natural
Areas to 75%
Increase the Director's time charged to Natural Areas to 75%. This offer reduces the General
Fund by 0.05 FTE. This change will reflect the Director's 2007 time allocations based on
proposed reductions to General Fund Natural Resource projects. (See offer #286.)
(5,282) (5,282)
286 Air Quality Improvement Increase Director
Charged to Natural
Areas to 75%
Increase the Director's time charged to Natural Areas to 75%. This offer reduces the General
Fund by 0.03 FTE. This change will reflect the Director's 2007 time allocations based on
proposed reductions to General Fund Natural Resource projects. (See offer #272.)
(2,366) (2,366)
311 Climate Wise Climate Wise Reduce Climate Wise funding by $2,500. This reduction will have a significant impact on
funds available for Climate Wise partners (program customers). Since funds available for
partner support are limited and the program is growing, any reduction in the budget will limit
services available. (2,500) (2,500)
370 Waste Reduction &
Recycling
Reduce .52 FTE and
Programs
FTE reduction of 0.52 (.5 Environmental Planner and .02 Director. Reduce program funds by
$30,000. Will eliminate services to the Resource Recovery Farm and Christmas tree
recycling program. Will reduce education and outreach and services to Climate Wise. Also
2% of Director's Salary shifted ($1,540) (68,111) (66,571) (1,540)
TOTAL ENVIRONMENTAL HEALTH (109,101) (2,500) (66,571) (40,030)
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Highlighted cells are "Given" Cuts
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
Neighborhood Quality 2007 Expenditure and Service Reductions
Offer
# Offer Title Reduction/Impact Cuts
91 Housing & Community
Development
Reduce Human
Services Program
25%
Reduces the Human Services Program by about 25%. Funds are allocated to agencies
serving households below 80%AMI.
(83,750) (83,750)
230 Innovative Neighborhood
Code Enforcement
Reduce Code
Compliance funds
Reduce Code Compliance funds used for abatements. Staff anticipates impact on City
Nuisance code services will be minimal, barring unforeseen circumstances such as high
number of snow storms. (50,000) (50,000)
361 Customer Services--One
Stop Shop
Eliminate 1 Admin
Assistant
FTE reduction of 1.0 Admin Assistant ($64,788). Reclass 1.0 FTE Admin. Assistant to
Customer Service Rep. II ($4,855). There would be no service impact due to the
reclassification. Elimination of the Admin. Assist. would result in a longer wait for customers
at the counter and longer service response time, likely compounded with new regulations in
early 2007. (69,643) (69,643)
TOTAL NEIGHBORHOOD QUALITY (203,393) (83,750) 0 (119,643)
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Highlighted cells are "Given" Cuts
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
Safer Community 2007 Expenditure and Service Reductions
Offer
# Offer Reduction/Impact Cuts
69 Information Services -
Basic
Eliminate 1 Police
Report Specialist &
partial Training
Officer
FTE reduction of 1.22 (1-Police Report Specialist, and .22 Training Officer). This reduction
also includes the expenses related to these positions, such as training, overtime, meals,
supplies, and equipment. Will make staffing the District One substation with a Police Report
Specialist virtually impossible. This will effect the quantity and quality of information provided
by this department. (86,538) (86,538)
321 Investigation - Criminal
Impact Unit
Eliminate Criminal
Impact Unit
Eliminate the Criminal Impact Unit (CIU) of 4 Detectives and 1 Police Sergeant. Without the
CIU, Police Services would no longer be able to investigate, educate, and suppress gang
related crimes or focus investigative efforts on apprehending and arresting fugitives.
(509,409) (509,409)
332 General Investigations
Property/Major Crimes
Reduce .24 Training
Officer and support
costs for offer #321
and #341
Reduce support costs for the Criminal Impact Unit and School Resource Officers that would
be eliminated. These costs include equipment, tuition reimbursement, laundry, training, and
supplies. FTE reduction of .24 Training Officer. Will result in lack of coordination of all hiring
processes within the agency, placing a heavier burden on HR. Will reduce the amount of
training provided and increase the cost as training is provided by officers using overtime. The
background investigation processes will become more expensive as overtime will be paid to
officers and civilians to investigate applicants. Will cause a degradation or elimination of the
current recruiting effort.
(130,591) (130,591)
341 School Resource Officers Eliminate 6 School
Resource Officers
FTE reduction of 6 School Resource Officers (SRO). Will reduce staffing of SRO unit to 1
sergeant and 4 SRO's assigned to traditional high schools. Will significantly alter current
contract agreement with Poudre School District. Reduces amount received from PSD by
$262,074. (269,697) (269,697)
354 Information Services -
Equipment/Computer
Replacement
Reduce Equipment
Replacement
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
Cultural, Recreation and Education 2007 Expenditure and Service Reductions
Offer
# Offer Title Reduction/Impact Cuts
95 The YAC-Safe Place for
Kids
Youth Activity Center Reduced hourly clerical staff, funded by the General Fund, providing reception and registration
support. Use hourly clerical support from Recreation Administration, not supported by the
General Fund, to fill the void. This action will provide a seasoned staff member to help with
the YAC closure and transition of processes and programming to the new NACC. Will result
in probable closure of 214 N. Howes as central registration site. Result in increased lines at
other registration sites, increased phone traffic, and reduced customer service.
(15,000) (15,000)
101 Northside Aztlan
Community Center
Northside Aztlan
Community Center
Reduce clerical staffing at the Northside Aztlan Community Center, funded by the General
Fund, and replace that staffing with existing clerical support from Recreation Administration,
not funded by the General Fund. Will result in probable closure of 214 N. Howes as central
registration site. Result in increased lines at other registration sites, increased phone traffic,
and reduced customer service. (49,000) (49,000)
102 Recreation-at-Your-Door
(RAD) Van Program
Recreation-at-Your-
Door (RAD) Van
Program
Reduce General Fund supported hourly staff for this program. Staff will focus on soliciting
donations, sponsors, and volunteers to continue the program at the same service level.
Minimal impact to program participants if fund-raising is successful. (19,100) (19,100)
106 EPIC: "Liquid and Frozen
Assets"
Reduce EPIC staff Reduce classified personnel by 1.75 FTE, (0.75 FTE clerical position, currently vacant, and
1.00 FTE facility maintenance technician). Both positions currently work evenings and
weekends providing broader coverage by full-time classified staff. Hourly facility attendants
will be used to provide coverage for the facility maint. tech. Maintenance, cleanliness, and
front desk customer service will be lost with the use of hourly staff. (63,000) (46,000) (17,000)
112 RAFT (Registration and
Financial Technology)
"we Keep Recreation
Afloat"
Reduce Recreation
Technology
Upgrades
Reduce expenses for technology upgrades and repairs ($22,000) for the Recreation Division.
Interest income in the Recreation Fund is ahead of projections which will allow them to cover
$10,000 of the reduction, lessening the net reduction to Recreation to $12,000.
(22,000) (22,000)
131 Essential Library
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
328 Special Event Support 4th of July $37,000 will be eliminated from the budget for the 4th of July celebration at City Park.
Fundraising would be needed in 2007 to support the reduced portion of 4th of July
programming. If fundraising is not successful, City Park preparation for the event will be
significantly reduced. The event would be a fireworks only event with no entertainment, no
additional park preparation, and next day cleanup only. This reduction does not include
Police, Fire or Transportation costs for this event. (37,000) (37,000)
344 Urban Forest
Management
Eliminate 1 Forestry
Technician
Eliminate a Forestry Technician position (1.0 FTE) at a cost of $65,028. Pruning rotation for
trees on City-owned property will be extended from 9 yrs. to 11 yrs. Customer requests and
complaints will increase and an increased risk of accident could occur from falling trees or
limbs, tree replacement will be reduced from 50% of removed trees being replaced to 40%.
The condition of the City's urban forest will decline and the City's ability to deal with the storm
cleanup of down trees will be reduced. (65,028) (65,028)
345 CLRS Administration Charge CLRS Staff
to Other Funds
Reduce General Fund support equal to 0.278 FTE. 0.15 of the CLRS Director's position will
be charged to the City's Park Planning Division ($22,208), funded by Neighborhood Parkland
fees. 0.128 of an Administrative Aide's position will be charged to the Golf Fund ($8,056). An
additional $2,988 is reduced from non-personal services expenditures
(33,252) (33,252)
369 Maintenance of City
Owned Hard Surface
Trails
Trail Maintenance Conservation Trust Fund lottery proceeds, totaling $125,000, will be used to fund trail
maintenance in lieu of using General Fund support. This adjustment will not impact the
current level of services provided. (125,000) (125,000)
414 Neighborhood Parks
Maintenance
Neighborhood Parks Trimming along fence lines, buildings, trees, etc. will be eliminated resulting in a less
manicured look in the parks ($10,000). Trash collection will be reduced from 6 days a week
to 3 days a week, depending on the park, this will result in more loose trash in the parks and
increased complaints from citizens ($30,000). Equipment replacement will be reduced by
$25,000, delaying the replacement of worn out equipment and increasing repair costs to
existing equipment. May increase the workload of Fleet Services and productivity will lessen
due to increased down-time because of repairs.
(65,000) (15,000) (50,000)
415 Community Parks
Maintenance
Community Parks Trimming along fence lines, buildings, trees, etc. will be eliminated resulting in a less
manicured look in the parks ($10,000). Gateway Park to be taken over by Natural Areas or
closed permanently. Closure of Gateway would affect rafting companies use as a launch site;
the Water Utility would need to assume responsibility for protecting their infrastructure; and
$100,000 in GOCO funds, used to construct the park, would need to be refunded to GOCO.
Savings from the closure would be $96,000, however, one-time funds, totaling $100,000,
would be needed to repay GOCO. Picnic Rock maintenace should no longer be a Parks
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
Improve Transportation 2007 Expenditure and Service Reductions
Offer
# Offer Reduction/Impact Cuts
217 Harmony Transfer Center Maintenance
reductions
Reduce maintenance expenditures by $9,500. Will create a minimal service impact, however,
aesthetic appearance may suffer, pavement cracks or low spots may appear where water
collects. Deferred maintenance could lead to more costly repairs later.
(9,500) (9,500)
219 Regional Planning
Organization
Contributions
Reduced MPO
contribution
Reduction eliminates the 20% contingency from the amount budgeted for the North Front
Range Metropolitan Planning Organization. Fort Collins would not be able to meet its
obligation if the MPO received unanticipated additional funding that would require any part of
the 20% contingency. Other impacts could include: funded projects not proceeding, return of
funds to CDOT, and a delay year-end payment to 2008. (19,500) (19,500)
340 Maintenance of City
Owned Medians
Reduce Median
Maintenance
Reduce medians maintenance contract from an 8 mo. contract to a 7 mo. Contract, resulting in
a savings of $30,000. Effect is that median maint. will end one month earlier in the fall. Some
plant loss may occur, weeds may develop, and grass could grow after final fall cutting until the
spring. (30,000) (30,000)
434 Patrol Traffic Unit - Basic Eliminate Traffic Unit FTE reduction of 4 (3 Police Officers and 1 Sergeant). Eliminates Traffic Unit whose primary
assignment is to enforce the city an state traffic code. Will have a significant impact on offer
#534 as the traffic ticket surcharge revenue will decline. (363,310) (363,310)
636 Core Street Maintenance Reduce Streets front
desk coverage
Reduce contractual FTE (Admin. Clerk I) position by 0.25. Front desk hours will be reduced
as will the ability to provide customer service to citizens, other areas, and employees in
person, by telephone, or by e-mail. Add'l workload will be distributed among two
administrative staff members. (10,856) (10,856)
Reduce Funding for
Pavement Management
CMO Team added option: Do not fully fund the Pavement Management Program in 2007 by
eliminating $700,000 in General Fund contribution. (700,000) (700,000)
644 Traffic Operations FTE, electric, and
traffic control
equipment reductions
(1) Reduced Electric expenses will result from replacing Walk, Don't Walk indicators from
incandescent to LED's (svg. $20,000). No impact to the citizens of Fort Collins. (2) Eliminate
a currently vacant 0.33 FTE (Traffic Equip. Operator II) (svg. $19,921). No noticeable impact
to the public. Responsibilities will be distributed to the Signal Technicians and experienced
hourly employees, and reprioritizing signal maintenance priorities. (3) Reduce Traffic Control
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
High Performance 2007 Expenditure and Service Reductions
Offer
# Offer Title Reduction/Impact Cuts
47 Non-Camera Radar/Red
Light Cases
Reduce .55 FTE FTE reduction of .55 (.5 Deputy Court Clerk and .05 Judge). If the case load does not
increase there will be no negative impact at this time. (29,600) (29,600)
84 Camera Radar/Red Light
Cases
Reduce .10 Judge FTE reduction of .10 Judge. No negative impact at this time. The reduced FTE more
accurately represents the amount of judicial time currently needed. This is funded by camera
radar funds, $14,250 of the restricted revenue would be available for specific camera radar
uses. 00
85 Liquor Licensing
Authority
Reduce .05 Judge FTE reduction of .05 Judge. No negative impact at this time. The reduced FTE more
accurately represents the amount of judicial time currently needed.
(7,125) (7,125)
181 City Clerk Administration Eliminate 1.0 Admin
Clerk I
FTE reduction of 1.0 - Admin Clerk I. Customers will need to ring bell for service, need to hire
temporary staff during election, more overtime of existing staff during election. Passport
application service may be discontinued. Eliminate annual appreciation event for board and
commission members.
(50,189) (50,189)
193 Elections Reduce November
special election
funding
Reduce funding for November special elections. Allocation of the total cost is determined by
formula. If the cost is higher more funds would need to be found.
(7,125) (7,125)
211 Custodial Services Reduced Custodial
Services
Eliminate funding of $4,313 representing a portion of a Buyer (0.05 FTE) position funded by
Op. Svcs. The portion will be picked up Purchasing, using one-time funds. Reduce "Custodial
Services" by $78,290. Facilities impacted will include Senior Center, EPIC, Lee Martinez
Farm, 215 Mason, 281 N. College, and the Library. In addition, exterior window cleaning will
be reduced to once a year. Custodial svcs. at the YAC (1/2 yr), 321 Maple, Downtown
Restrooms, 110-114 Howes, Police Annex and 214 Howes will be eliminated. Reduce office
cleaning and trash removal in General Fund bldgs. to once every other week (except for City
Hall or the offices of the Mayor, City Manager, and Council).
(78,290) (78,290)
214 Building Systems and
Energy Management
Reduced Utilities and
Repair and
Maintenance of
General Fund
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
460 Enterprise Resource
Planning (ERP) Base
Services
Reduce ERP
Equipment
Replacement
Reduce equipment replacement ($100K), other commodities ($30K), and other contractual
($1,686). The ERP program has adequate funds for upcoming hardware replacement in 2007.
MIS is analyzing options for system upgrades and replacement and will make
recommendations and funding requests in 2008/2009 if needed. (131,686) (31,686) (100,000)
470 Department of
Transportation (DOT)
Compliance Program
Reduce FTE .11 -
transfer DOT to Risk
Mgmt
FTE reduction of 0.11($5,630) - transfer DOT responsibilities to Risk Mgmt. Other HR duties
associated with this FTE reduction will have to be absorbed by existing personnel resulting in
reduced services and added delays. (5,630) (5,630)
471 City Council Core
Services
Reduce conference
and other contractual
Reduce conferences and other contractual expenses. Council conference funds were $28,000
and are now $18,000. Will limit City Council networking, educational opportunities, and the
ability of the City to lobby legislators on issues of concern to Fort Collins.
(12,000) (12,000)
477 CMO-City Council Policy
Development &
Management
Reduce .75 FTE and
other expenses
FTE reduction of 0.75 (0.25 Exec Admin Assist, 0.4 Policy & Project Mgr, and 0.1 Legislative
Affairs Coordinator). Reduce other contractual expenses $5,000. Reduces CMO ability to
fund unexpected expenses during the year.
(63,270) (46,144) (17,126)
480 CMO - Organizational
Leadership &
Implementation
Reduce .75 FTE and
other expenses
FTE reduction of 0.7 (0.5 Exec Admin Assist, 0.1 Policy & Project Mgr, and 0.1 Legislative
Affairs Coordinator). Reduce other expenses $7,000. Reduces CMO ability to fund
unexpected expenses during the year.
(49,153) (17,901) (31,252)
482 Basic Enterprise GIS
Software & Support
Delay equipment Eliminate data conversion costs ($5K) and reduce equipment replacement ($30K). The
2007 Budget Reductions Draft, CMO Team--as of August 15, 2006
Reduction Offers
1
High Priority to
Retain
2
Moderate
Priority to
Retain
3 Lower
Priority to Retain
CMO Team Priorities
583 Performance Excellence Reduce .5 FTE FTE reduction of 0.50 (0.25 Asst. HR Dir, and 0.25 Sr. HR Rep.). Eliminating these positions
will negatively impact HR's ability to implement of the pay for performance system, create
add'l workload for the HR Dir., and reduce the resources (HR Business Partners/Reps)
available for projects. (44,340) (44,340)
584 Human Relations
Business Partners
Reduce 1.0 FTE FTE reduction of 1.0 (0.5 Asst. HR Dir, and 0.5 Sr. HR Rep.). Eliminating these positions will:
create add'l workload for the HR Dir.; negatively impact the ability of HR to focus on leading-
edge, innovative HR strategies, and lessen the coverage by HR Business Partners.
(88,670) (73,400) (15,270)
626 Finance Administration
and Financial Advisory
Role for the City
Reduce 1 FTE &
telephone
Reduction of 1 FTE ($68,049) due to a duplication in the '07 budget. Delay ordering supplies
and reduce telephone expense by eliminating private lines will result in minimal service
impacts. (77,149) (77,149)
TOTAL HIGH PERFORMANCE (1,440,383) (751,704) (179,030) (509,649)
Grand Total All Priorities $ (8,469,727) (Includes $700,000 PMP reduction)
Totals by Priority Level: $ (4,597,089) $ (767,766) $ (3,104,872)
"Given" Total (Highlighted above): $ (814,357)
Total Suggested Cuts, less "Given" Cuts: $ (2,290,515)
("Given" Cuts are those that staff recommends be made as
improvements to efficiency or expenditure reductions,
regardless of the outcome of the gap discussion)
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Highlighted cells are "Given" Cuts
--Section 2--
Potential Service and Expenditure Reductions
2007 General Fund Budget
Revised
August 22, 2006
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-1
Funded v. Reductions by Result Area
(General Fund)
Safer Community Funded,
$39,223,635
Safer Community Reduction,
$2,776,357
CRE Funded, $12,324,928
CRE Reduction, $1,294,933
Transportation Reduction,
$1,115,087
Transportation Funded, $7,060,809
Enviro. Health Reduction, $109,101
Neighborhoods Funded, $1,614,713
Economic Health Reduction,
$738,714
Economic Health Funded,
$3,142,738
Enviro. Health Funded, $608,117
High Performing Government
Funded, $13,926,554
High Performing Government
Reduction, $1,440,383
Neighborhoods Reduction,
$203,393
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-2
Economic Health
2007 Budget % Change of
General Fund
Total Funded Expenditures for Outcome $6,806,699
Total General Fund Expenditures for Outcome $3,881,452
General Fund Potential Reductions $ 738,714 -19%
Total FTE Effect 6.05 FTE
Reduction Highlights:
• Elimination of the Police
District One Substation
• A change in funding source is
proposed for the Urban
Renewal Authority
• Downtown District
Maintenance would be
reduced by eliminating flower
planting at various downtown
facilities
• Reductions are proposed for
Various aspects of the City’s
Economic Vitality programs
• Reduction in
resources for Council
Policy projects and
studies
• Reduction in service
resources in the
Development Review
Center
Economic Health
Reductions v. All Funded Offers
$6,806,699 Total, All Funds
Funded Offers, All Funds,
$6,067,985 , 89%
General Fund Potential
Reductions, $738,714 ,
11%
Economic Health
General Fund Offers and Reductions
$3,881,452 Total, General Fund
Funded Offers, General
Fund, $3,142,738 ,
81%
General Fund Potential
Reductions, $738,714 ,
19%
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-3
Economic Health
Service Package Items—Reduction Items
Offer 226: Economic Vitality and Sustainability: Long Range Planning $10,000
Reduction Description:
Funding for City Council Policy Agenda work is reduced by $10,000 in each of
three offers (#226, #394, and #408) for a total reduction of $30,000. This will cut
by 50% the Service Area’s ability to engage independent contractors to assist with
analysis and timely response to emerging Council policy issues. In the past, these
funds have been used on projects such as the Impact Fee Analysis, Timnath
Community Separators, Natural Area Buffer Standards, Regional Retail Analysis,
Poudre River Contamination, and the City Plan Survey.
Offer 287: Economic Vitality and Sustainability: Financial Tools $15,000
Reduction Description:
This service reduction includes a reduction of $10,000 from the Landmark Rehab
Loan Program, leaving $15,000 for 2007. The Design Assistance Program is also
eliminated, resulting in a savings of $5,000.
Offer 408: Development Review Center $66,173
Reduction Description:
Funding for City Council Policy Agenda work is reduced by $10,000 in each of
three offers (#226, #394, and #408) for a total reduction of $30,000. This will cut
by 50% the Service Area’s ability to engage independent contractors to assist with
analysis and timely response to emerging Council policy issues. In the past, these
funds have been used on projects such as the Impact Fee Analysis, Timnath
Community Separators, Natural Area Buffer Standards, Regional Retail Analysis,
Poudre River Contamination, and the City Plan Survey.
This service reduction offer also reduces a Planning Technician position from 1.0
FTE to .5 FTE, an Environmental Planner Position from 1.0 FTE to .75 FTE and
a reduction in funding for Outside Reproduction Costs by $12,000.
Offer 409: Urban Renewal Authority $62,741
Reduction Description:
This expenditure reduction changes the funding source for the Urban Renewal
Authority from on-going General Fund to one-time Economic Health Vendor Fee
Reserves. This funding source could continue to fund this offer in 2008 and
2009, and/or funding could come from Urban Renewal Authority Tax Increment
provided sufficient funds are available.
Offer 411: Downtown District Maintenance $ 53,500
Reduction Description:
This service reduction will eliminate annual flowers planted at any City facility in
the downtown area that Parks maintains. This cut does not include Old Town
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-4
Square which has a separate funding source for its flower program, medians and
parkways along College Avenue or the flower garden in Civic Center Park. City
facilities that will be affected include Library, Museum Courtyard, City Hall,
Police Building, Avery House, Lincoln Center, Mulberry Pool, City Office
Building, Transit Center, and flower beds on Block 31.
Offer 428: Police - Patrol - District One Substation – Basic $495,595
Reduction Description:
This service reduction would eliminate the District One Police Substation. Four
sworn officer positions and one sergeant position would be eliminated. (The
liquor officer would be maintained).
Not recommended; portions of costs for non-personal services are included in other
offers in the Safer Community Result area.
Offer 490: Economic Program Leadership $20,705
Reduction Description:
This service and expenditure reduction reduces support staff for the Economic
program by eliminating a .25 FTE Executive Administrative Assistant and a .05
FTE Policy and Project Manager.
Suggest not cutting Policy Manager position; may be possible to move Admin. Aide
portion to be funded through Vendor Fee revenue.
Offer 537: Economic Marketing and Strategic Public Relations $15,000
Reduction Description
This service reduction would eliminate the City’s financial participation in the
Downtown holiday lights display. This program is currently a cooperative effort
between the City, the Downtown Business Association and the Downtown
Development Authority. Lack of City funding will reduce the scale of the holiday
display which will in turn impact the ambiance of the downtown. The holiday
light display is undertaken to attract people to Old Town for holiday shopping,
dining and recreation.
Cutting holiday lighting contribution may conflict with the City’s commitment to take
over this function in the future.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-5
Environmental Health
2007
Budget
% Change of
General
Fund
Total Funded Expenditures for Outcome
$68,552,326
Total General Fund Expenditures for Outcome $ 717,218
General Fund Potential Reductions $ 109,101 -15%
Total FTE Effect .50 FTE
Reduction Highlights:
• The Waste Reduction &
Recycling program would be
reduced including staffing and
program funding
• A reduction of $2,500 in
“partner support” funds for the
Climate Wise program
Environmental Health
Reductions v. All Funded Offers
$68,552,326 Total, All Funds
Funded Offers, All
Funds, $68,443,225 ,
99.84%
General Fund Potential
Reductions, $109,101 ,
0.16%
Environmental Health
General Fund Offers and Reductions
$717,218 Total, General Fund
Funded Offers, General
Fund, $608,117 , 85%
General Fund Potential
Reductions, $109,101 ,
15%
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-6
Environmental Health
Service Package Items—Reduction Items
Offer 237: 100% Use of Clean Burning Bio-Diesel $30,842
Reduction Description:
This expenditure reduction will account for anticipated lower Bio-Diesel costs in
2007. The need for the general fund subsidy will not be necessary for 2007. This
represents a $30,842 general fund cost reduction.
Offer 272: Natural Resources Department Administration –
Environmental Planning $5,282
Reduction Description:
Ten percent of the Natural Resources Director's salary will be shifted from the
General Fund to the Natural Areas dedicated fund. The ratio of General Fund to
dedicated fund will be 25/75. This change will reflect the Director's 2007 time
allocations based on proposed reductions to General Fund Natural Resource
Department projects.
Offer 286: Air Quality Improvement $2,366
Reduction Description:
This expenditure reduction is a minor adjustment (less than $2,500) to move a
portion of the Natural Resources Director salary to the Natural Areas program.
The change will result in no impact to services provided.
Offer 311: Climate Wise $2,500
Reduction Description:
This service reduction eliminates $2,500 in program funds for the Climate Wise
program. These funds would have provided partner support. These funds are
already limited and the program is growing. Any reduction in the budget will
limit services available.
Offer 370: Waste Reduction & Recycling $68,111
Reduction Description:
This service reduction moves an Environmental Planner position to a .50 FTE and
eliminates $30,000 in program funds. The program will no longer provide
services to the Resource Recovery Farm project. Services provided to Climate
Wise will be reduced or eliminated. The Christmas tree recycling program will
be eliminated. Education and outreach will be substantially reduced. This
program provides services to help the community attain a 50% solid waste
diversion rate. It manages the Resource Recovery Farm business plan; the Pay –
as-You-Throw ordinance; provides education/outreach; and develops news
programs and policies.
Only the portion of the offer which transfers $1500 of the Natural Resources Director’s
salary to non-General Fund sources is recommended for reduction.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-7
Neighborhood Quality
2007 Budget % Change of
General Fund
Total Funded Expenditures for Outcome $2,285,924
Total General Fund Expenditures for Outcome $1,818,106
General Fund Potential Reductions $ 203,393 -11%
Total FTE Effect 1.0 FTE
Reduction Highlights:
• Reduce City
contributions to
Human Services
Grants by 25%
• A reduction in
administrative support
to the One-Stop Shop
in the Neighborhood
Services department.
Neighborhoods
Reductions v. All Funded Offers
$2,285,924 Total, All Funds
Funded Offers, All
Funds, $2,082,531 ,
91%
General Fund Potential
Reductions, $203,393 ,
9%
Neighborhoods
General Fund Offers and Reductions
$1,818,106 Total, General Fund
Funded Offers, General
Fund, $1,614,713 ,
89%
General Fund Potential
Reductions, $203,393 ,
11%
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-8
Neighborhood Quality
Service Package Items—Reduction Items
Offer 91: Housing & Community Development (H&CD) Offer $83,750
Reduction Description:
This service reduction would eliminate 25% of the Human Services Program
funds allocated to agencies serving households below 80% of Adjusted Median
Income. The City currently oversees the City’s portion of Community
Partnership Program funds. Those assets have traditionally been managed by the
Larimer County Health and Human Services Division through coordination with
the City.
Offer 230: Innovative Neighborhood Code Enforcement $50,000
Reduction Description:
This service reduction eliminates a portion of Code Compliance contractual funds
used for abatements. To offset the proposed decrease in these funds, staff has
made efficiency and effectiveness improvements to mitigate nuisances such as
overgrown weeds, rubbish piles, or un-shoveled sidewalks with a new on-site
violation posting process, as well as an increase in abatement fees that passes all
associated costs on to the violator, resulting in significantly reduced numbers of
City-contracted abatements performed. Staff anticipates the overall impact on
City nuisance code services by this cut will be minimal, barring unforeseen
circumstances such as an extremely high number of snowstorms, etc.
Offer 361: Customer Services – One-Stop Shop $69,643
Reduction Description:
These service reductions will be accomplished by eliminating one Administrative
Assistant position and reclassifying another Administrative Assistant position to a
lower classification. The direct support provided to Neighborhood Services and
Code Compliance staff will be reduced by approximately 20 hours per week.
Support for the Zoning Board of Appeals will be eliminated from this offer and be
assigned to other staff within CPES. Financial activities such as accounts
receivable/accounts payable, vendor invoice processing, travel requests and other
similar activities will experience delays as these duties will have to be absorbed
by other administrative employees and prioritized in with other current duties and
responsibilities. A further significant impact on this offer is the potential for a
dramatic influx of complaint intake and processing associated with the new
occupancy limit regulations when these become effective beginning in 2007;
along with entirely new property and building maintenance regulations, now
under development for discussion at the Sept. 12, 2006 Council Work Session.
The reclassification of an Administrative Assistant position to a CSR II is not
expected to result in any service reductions.
Offer requires additional review as One-Stop Shop concept is developed.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-9
Safer Community
2007 Budget % Change of
General Fund
Total Funded Expenditures for Outcome $143,600,942
Total General Fund Expenditures for Outcome $ 41,999,992
General Fund Potential Reductions $ 2,776,357 -7%
Total FTE Effect 15.25 FTE
Reduction Highlights:
• Poudre Fire Authority would
close Fire Station #10
($840,000) shifting service to
other stations.
• The Police Criminal Impact
Unit would be eliminated
which will affect the tracking
of criminal activity.
• The School Resource
Officer Program would be
reduced by eliminating
officers in elementary and
junior high schools, while
retaining officers in high
schools.
• The Police
Training Officer
position would be
eliminated
• The Police Crime
Prevention Officer
would be eliminated
• PFA would reduce
staffing at its South
Ladder Truck,
reducing its staffing
by 3 positions
• Reduce the
Restorative Justice
Program
Safer Community
General Fund Offers and Reductions
$41,999,992 Total, General Fund
Funded Offers, General
Fund, $39,223,635 ,
93%
General Fund Potential
Reductions, $2,776,357
, 7%
Safer Community
Reductions v. All Funded Offers
$143,600,942 Total, All Funds
Funded Offers, All
Funds, $140,824,585 ,
98%
General Fund Potential
Reductions, $2,776,357
, 2%
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-10
Safer Community
Service Package Items—Reduction Items
Offer 69: Police - Information Services Basic $86,538
Reduction Description:
This service reduction would eliminate a Police Report Specialist and a portion of
the Police Training Officer which are included in this offer. The Report
Specialist will likely be eliminated from the District One substation. The balance
of the Training Officer position is eliminated in Offers 332 and 438.
Offer 321: Police Investigation - Criminal Impact Unit – CIU $509,409
Reduction Description:
This service reduction would eliminate Police Services’ Criminal Impact Unit
(CIU). The CIU exists for the purpose of identifying patterns of serious criminal
activity in the community and developing proactive, preventative strategies to
reduce these risks and provide a flexible response to these crime patterns. The
CIU investigates and tracks gang members, gang activity, and identifies patterns
of serious criminal activity. The elimination of the (CIU) would eliminate these
gang and career criminal response services and it would become increasingly
difficult to identify patterns of serious criminal activity and to develop problem
solving strategies to reduce these risks and prevent criminal activity. It would also
prevent the tracking and targeting of criminal activity by career criminals, and
limit the department’s ability to arrest wanted fugitives.
Four Detectives and one Police Sergeant position will be eliminated through this
service reduction.
Offer 332: General Investigations Property/Major Crimes $130,591
Reduction Description:
This expenditure reduction is tied to the elimination of offer 321 (Criminal Impact
Unit) and the reduction of Offer 341 (School Resource Officer Program). All
vehicle lease purchase expenses and operating/maintenance costs along with
some other divisional associated costs were included in this offer when the
original offers were written.
This revised offer also includes the elimination of Investigations contribution to
one training officer position. Each major service area will be reducing its original
offer by their corresponding contribution percentage to reflect a total reduction of
1 FTE.
Offer 341: Police Investigations - School Resource Officers $269,697
Reduction Description:
This service reduction would reduce the scope of the School Resource Officer
program. Under this revised offer, School Resource Officers (SROs) would be
removed from elementary and Junior High feeder schools but remain in place at
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-11
the four traditional Fort Collins high schools. This reduction would eliminate 6
SRO positions, leaving four SROs and one sergeant in the program. This
reduction would also result in the loss of funding provided by Poudre School
District (PSD) for a portion of this program. The revenue loss will equal
$262,074.
Offer 354: Police - Information Services Equip./Computer Replacement $3,600
Reduction Description:
This expenditure reduction would reduce Equipment Replacement funds for
Police Services by $3600.
Offer 371: Police Investigations - Restorative Justice $18,284
Reduction Description:
This service reduction would eliminate the .25 FTE Restorative Justice
Coordinator position.
Offer 394: Building Inspection $89,210
Reduction Description:
Funding for City Council Policy Agenda work is reduced by $10,000 in each of
three offers (226, 394, and 408) for a total reduction of $30,000. This will cut by
50% the Service Area’s ability to engage independent contractors to assist with
analysis and timely response to emerging Council policy issues. In the past, these
funds have been used on projects such as the Impact Fee Analysis, Timnath
Community Separators, Natural Area Buffer Standards, Regional Retail Analysis,
Poudre River Contamination, and the City Plan Survey.
This expenditure reduction would also eliminate a Building Inspector position. It
reduces on-site building code and contractor licensing enforcement by 40 hours
per week. The approximate 30% decrease in plan review and building permit
demand over the last two years and resulting corresponding decrease in building
inspections and related field activity should allow additional
inspection/investigation duties to be spread among the remaining Building
Inspection and Code Compliance personnel, while maintaining acceptable service
levels most of the time in terms of response time and adequate compliance-
verification time on site provided building permit demand does not surge upward
for any sustained period.
Staff recommends not accepting this cut offer, but rather transfer funding offered in this
reduction to fund the Housing Inspector position in 2007.
Offer 438: Police -Patrol – Basic $280,640
Reduction Description:
This service reduction will eliminate the Patrol Division’s contribution to one
training officer position and one (1.0 FTE) Crime Prevention Officer. Each major
service area will be reducing its original offer by their corresponding contribution
percentage to reflect a total reduction of 1.0 FTE. The elimination of the Crime
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-12
Prevention Officer will directly impact the community, as the preventative
services this position provides will be eliminated.
$121,000 of this cut package provides the non-personal services portion of other cut
offers such as District One, SRO, and Traffic Enforcement.
Offer 566: Police 800 MHz Radio $58,241
Reduction Description:
This expenditure reduction would extend the replacement schedule for 800 MHz
Radios for Police Service. These funds will diminish the equipment replacement
fund for the department, and require the lease purchase of future replacement
radios with additional cost for interest.
Additional reductions can be made to this offer totaling $100,000 in 2007. The result
will be to delay equipment replacement somewhat, but the department can use lease
purchase agreements in 2009 or 2010 with limited financial impact for future years.
Offer 646: PFA Service $1,330,147
Reduction Description:
The Poudre Fire Authority service reduction offers impact three areas of the
department’s services. Since 86.7% of PFA's operating budget consists of
personnel, a cut of $1,330, 147 would heavily impact staffing and service levels.
The service reduction packages that would have the least impact on emergency
response and overall organizational support include:
1. Elimination of engine company #10 $840,000
2. Reduce south ladder truck from 4 to 3
personnel per shift, reducing 3 positions
$273,000
3. Reduce the Fire Prevention Bureau by one
position
$97,387
4. Various line item reductions including
overtime conferences & training
and tuition reimbursement
$58,541
$47,988
$13,231
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-13
Cultural, Library and Educational
2007
Budget
% Change of
General
Fund
Total Funded Expenditures for Outcome
$30,189,385
Total General Fund Expenditures for Outcome $13,619,861
General Fund Potential Reductions $ 1,294,933 -10%
Total FTE Effected 10.75 FTE
Reduction Highlights:
• A $364,000 reduction in Library
Services would result in an
additional 16 hour reduction in
library hours and the elimination
of several programs.
• Eliminate the Trips program at
the Senior Center and Senior
discounts for recreation
programs.
• Substantial reductions in park
maintenance including
Community and Neighborhood
Parks and Trails
• Reduce upkeep and customer
service at EPIC
• Reduce City funding for
July 4th celebration.
• Reduce Lincoln Center
marketing and technical
support.
Cultural, Recreational and Educational
General Fund Offers and Reductions
$13,619,861 Total General Fund
Funded Offers, General
Fund, $12,324,928 ,
90%
General Fund Potential
Reductions, $1,294,933
, 10%
Cultural, Recreational and Educational
Reductions v. All Funded Offers
$30,189,385 Total, All Funds
Funded Offers, All
Funds, $28,894,452 ,
96%
General Fund Potential
Reductions, $1,294,933
, 4%
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-14
Cultural, Recreation and Education
Service Package Offers -- Reduction Items
Offer 95: The YAC – Safe Place for Kids $ 15,000
Reduction Description:
This reduction will reduce hourly clerical staff at the YAC. At the beginning of
2007, the hourly clerical position at 214 N. Howes will be transferred to the YAC
to provide coverage. This will provide a seasoned staff member to help with the
YAC closure and transition to the new Northside Aztlan facility. This will result
in a probable closure of 214 North Howes as a central registration site. Because a
primary registration site would be eliminated, this would result in increased lines
at other Recreation registration sites, increased phone traffic and possible busy
signals at Recreation facilities, and reduced customer service.
Offer 101: Northside Aztlan Community Center $49,000
Reduction Description:
This reduction will eliminate a portion of the funding for hourly clerical staff for
the new Northside Aztlan facility. Clerical staff from the YAC and a classified
clerical employee from 214 N. Howes will be transferred to the new recreation
center to provide coverage. This will result in a probable closure of 214 North
Howes as a central registration site. Because a primary registration site would be
eliminated, this would result in increased lines at other Recreation registration
sites, increased phone traffic and possible busy signals at Recreation facilities,
and reduced customer service.
Offer 102: Recreation-At-Your-Door (RAD) Van Program $ 19,100
Reduction Description:
This service reduction will reduce funding for hourly staff for this program. Staff
will focus on soliciting donations, sponsors, and volunteers to continue the
program at the same service level. Impact to participants should be minimal if
staff is successful with fund-raising.
Offer 106: EPIC: “Liquid and Frozen Assets” $ 63,000
Reduction Description:
This expenditure reduction will decrease staffing at EPIC. Staff reductions will
include a .75 FTE clerical position that is currently vacant (coverage will be
provided with hourly clerical staff) and a 1.0 FTE facility maintenance technician
(coverage will be provided with hourly facility attendants). Both of these
positions are currently scheduled evenings/weekends for broader coverage by
full-time classified staff during these times. The maintenance, cleanliness, general
upkeep, and front desk customer service of EPIC will be compromised,
potentially impacting customers’ perception and rating of EPIC as a high quality
City of Fort Collins facility.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-15
Offer 112: RAFT (Registration and Financial/Technology) $ 22,000
Reduction Description:
This expenditure reduction and revenue increase will reduce expenses for
technology upgrades and repairs for the Recreation Division, thus delaying PC
and equipment replacement. Additional revenue from the Recreation Fund will
be achieved because interest income in the Recreation Fund is ahead of
projection.
Offer 131: Essential Library Services $363,780
Reduction Description:
This service reduction will reduce the library hours of operation by 8 hours at
each facility for a total of 16 hours per week. Staff will eliminate the programs
that fall outside the core services that public libraries must provide. This will
include eliminating services that affect the fewest people including Bilingual
Outreach Services programs to Spanish speaking families, Homebound Outreach
for disabled patrons without transportation, elimination of the Homebound and
Volunteer Coordinator (affects the use of 7.5 FTE volunteers in the library.)
The IGA with FRCC calls for the library to be open at least 55 hours each week.
With this reduction the Harmony Library will be open less than 55 hours. The
IGA allows for this deviation only due to non-appropriation of funds.
The priority list includes reducing Library funding by $176,000, rather than the full $363,780 in
this offer. The impacts of the $176,000 in proposed cuts at the library would include reducing
hours of public service at each building (Main and Harmony) an additional 4 hours per week;
the elimination of the vacant business librarian position; the elimination of external Outreach
Services (including those for homebound, elderly, and bilingual); and a cut in notifications
resulting in only one set of overdue notices being mailed before a collection agency takes the
account. Please note that bilingual services would not be eliminated at the libraries. Bilingual
customers would still be efficiently served on-site.
Offer 159: Museum Program $ 27,006
Reduction Description:
Several expenditure and service reductions will be made by the Museum.
• Reduce Museum advertising budget by 50%
• Reduce Museum programs and exhibits budget by 30%
• Add an admissions charge for Museum visitors, thus reducing
General Fund support of the facility.
Offer 179: Senior/Adult Programs –“Ageless and Awesome” $77,900
Reduction Description:
Three service and expenditure reductions are offered from the Senior Center
programs:
• Eliminate the 20% discount on activities for adults age 60 and older based
only on age. This would result in increased revenue ($24k).
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-16
• Eliminate the trips program for adults/seniors, including eliminating a 1.0
FTE classified Recreation Coordinator. This will eliminate trips for older
citizens who like to travel but no longer drive or choose not to drive long
distances, as well as short day trips offered through this program. 139
trips involving 2,535 participants were held in 2005 ($38.9k).
• Cut miscellaneous expenses from this Offer, including supplies, food, and
other commodities ($15k). This would "tighten the purse strings" on
spending.
Offer 199: Operating and Maintaining City Owned Memorial Parks $19,516
Reduction Description:
The Cemetery Fund will reduce services in 2007 by reducing its seasonal
workforce and delaying capital improvements. Maintenance will be deferred and
trimming, mowing and weed control will be delayed. Capital improvements
needed to increase revenue options will be delayed. i.e. an improved cremation
garden venue. Savings from these cuts will be $19,516.
Offer 328: Special Event Support $ 37,000
Reduction Description:
This expenditure reduction will affect special events sponsored by the Parks
department, such as the 4th of July celebration. 4th of July fireworks will be
reduced by $37,000. Fundraising will be done in 2007 to help support the event
and fund a portion of this reduction. If fundraising efforts are not successful, City
Park preparation for the event will be significantly reduced. It will be a fireworks
event only with no entertainment, no additional park preparation and next day
cleanup only. This offer does not include Police, Fire or Transportation costs for
this event.
Offer 344: Urban Forest Management $ 65,028
Reduction Description:
This service reduction will eliminate one full time classified Forestry Technician
position. The Forestry Division has 6 classified Forestry Technicians that are
involved in maintaining 40,000 trees on city property. By cutting one Forestry
Technician ($65,028) the pruning rotation for trees on city property will be
extended from 9 to 11 years. Customer requests and complaints will increase due
to reduced tree pruning, removal and planting. Hazard tree work will remain a
priority but an increased risk of an accident will occur from falling trees or limbs.
Tree replacement will be reduced from 50 percent of removed trees being
replaced to only 40 percent. The condition of the cities urban forest will decline
due to reduced maintenance. The cities ability to deal with the storm clean up of
down trees and limbs will be reduced.
Offer 345: Cultural, Library, Recreation Services Administration $ 33,252
Reduction Description:
This offer will reduce contractual and commodity expenses in the CLRS
Administration budget and reallocate personal services to other divisions. Park
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-17
Planning will fund 15% of the CLRS Director’s position through impact fees, and
Golf will fund 1/4 of an Administrative Aide position previously paid for by the
General Fund.
Offer 369: Maintenance of City Owned Hard Surface Trails $125,000
Reduction Description:
This expenditure reduction will be made by using an additional $125,000 of
Conservation Trust lottery money for trail maintenance. This will reduce the
General Fund contribution to this service. There will be no impact on current
service levels.
Offer 414: Neighborhood Park Maintenance $ 65,000
Reduction Description:
Several service reductions will be made in the maintenance of Neighborhood
Parks:
• Trimming along fence lines, buildings, trees, etc. will be eliminated.
• Trash collection will be reduced from 6 days a week to 2 or 3 days a week
depending on the park site.
• Equipment replacement budget will be reduced by $25,000.
Offer 415: Community Parks Maintenance $206,000
Reduction Description:
Several service reductions will be made in the maintenance of Community Parks:
• Trimming around fence lines, buildings, trees etc. will be eliminated in the
park system.
• Gateway Mountain Park will be taken over by Natural Areas or closed
permanently. If Natural Areas is unable to take over the park, the City
will be required to refund $100,000 to GOCO for funds that were used to
create Gateway Park.
• The City will no longer maintain the Picnic Rock area along Highway 14,
unless Natural Areas staff can assume responsibility for maintenance.
Picnic Rock is currently supported by one-time funding in 2007 of
$18,500, Offer 433. If Natural Areas assumes responsibility for Gateway
in 2007 any funding for Picnic Rock should also be given to Natural
Areas. If Gateway is closed there will be no park maintenance personnel
in the Poudre Canyon and it will not be economically feasible to keep
Picnic Rock open.
• Lifecycle maintenance in the community park system will be reduced by
$20,000. This reduction will delay improvements and replacement of
aging park infrastructure.
• Equipment replacement will be reduced by $25,000.
• Spring Canyon Community Park maintenance will be reduced by one Park
Technician position. Funding for this position in 2007 was to be used for
equipment purchases and start up costs and the position was to be hired in
2008. Equipment purchases will be delayed and Park Technician duties
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-18
will be reorganized in order to meet the needs at Spring Canyon
Community Park. Lights for basketball courts and tennis courts will not
be turned on until on-going funding can be obtained in the future. Savings
from this cut will be $55,000.
Total savings from cuts to this offer in 2007 are $206,000 General Fund.
Staff only recommends the Gateway Park portion of this offer. This $96,000 General
Fund expense would be shifted to the Natural Resources Department for future operation
of the park. CLRS staff also recommends that the one-time funds allocated in 2006-07 for
the maintenance of the Picnic Rock recreation area along the Poudre River. This area is
owned by the Division of Wildlife and City Utilities, but is currently maintained by the
same staff which maintains Gateway Park.
Offer 423: Gardens on Spring Creek / Community Horticulture Program $5,000
Reduction Description:
Expenditure reductions will be made for the operations of the Gardens on Spring
Creek. Commodities and contractual budgets will be reduced by $5,000, from the
previously proposed $60,300 to $55,300. We will accomplish this by cutting
everything but the most essential needs, and applying more of our earned revenue
to offset this cut.
Offer 610: Lincoln Center Offer $ 102,351
Reduction Description:
This service reduction eliminates General Fund revenues totaling $102,351. One
Facility Assistant position (1.0 FTE) will be eliminated, saving $46,115 in
General Fund expenditures. Lincoln Center advertising, marketing, meeting room
and technical supplies and hourly personal services will be reduced by $35,640.
The Lincoln Center will also increase revenue to replace a portion of General
Fund support in the amount of $20,600. Performance Hall rents will increase by
7% and users will be billed for previously unbilled technical services.
The result of these reductions will be to limit rental of conference rooms on
Mondays, reduce promotional efforts by 35%, reduce maintenance and
replacement of equipment and supplies, and place more of financial burden on
Lincoln Center customers. This may result in out-pricing some customers.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-19
Improve Transportation
2007 Budget % Change
of General
Fund
Total Funded Expenditures for Outcome
$ 41,969,170
Total General Fund Expenditures for Outcome $ 8,175,896
General Fund Potential Reductions $ 1,115,087 -14%
Total FTE Effect 10.08 FTE
Reduction Highlights:
• A proposed substantial
reduction in service levels
for the Dial-a-Ride
Program to the ADA
minimum requirements
• A proposed reduction
would eliminate the
Police Traffic Unit
• Reduce maintenance of
street medians
• Delays in constructing
and installing traffic
signs, signals and
pedestrian
crossings. Transportation
Reductions v. All Funded Offers
$ 41,969,170 Total, All Funds
General Fund Potential
Reductions, $1,115,087
, 3%
Funded Offers, All
Funds, $40,854,083 ,
97%
Transportation
General Fund Offers and Reductions
$ 8,175,896 Total, General Fund
General Fund Potential
Reductions, $1,115,087 ,
14%
Funded Offers, General
Fund, $7,060,809 , 86%
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-20
Transportation Services
Service Package Offers -- Reduction Items
Offer 217: Harmony Transfer Center $9,500
Reduction Description:
This expenditure reduction would defer maintenance at the Harmony Transfer
Center. The reduction will create minimal service impact. The aesthetic
appearance of the facility may suffer; there may be pavement cracks or low spots
in the asphalt where water collects. Over time, deferred pavement and concrete
maintenance will accelerate the deterioration of the facility and be more costly to
repair later.
Offer 219: Regional Planning Organization Contributions $19,500
Reduction Description:
This expenditure reduction eliminates the 20% contingency from the amount
budgeted for the North Front Range Metropolitan Planning Organization (MPO)
Fort Collins contribution. Fort Collins would not be able to meet its obligation if
the MPO received unanticipated additional funding that would require any part of
the 20% contingency.
Offer 340: Maintenance of City Owned Medians $ 30,000
Reduction Description:
This service reduction will reduce the median maintenance contract from an 8
month contract to a 7 month contract. Median maintenance will therefore end one
month earlier in the fall. Some plant loss may occur if there is a hot dry fall,
weeds may develop in the fall before a hard freeze occurs, and grass may
continue to grow after contract period has ended and will not be mowed until
spring. Budget will be reduced by $30,000.
Offer 434: Police - Patrol - Traffic Unit – Basic $363,310
Reduction Description:
This reduction would eliminate the Police Traffic Unit, including three sworn
officers and one sergeant. This will eliminate the team of officers and supervisor
whose primary assignment is to enforce the city and state traffic code. Traffic
ticket surcharge revenue will be lost as a result of this reduction.
Offer 636: Core Street Maintenance $10,856
Reduction Description:
This service reduction will cut administrative support for the Streets Maintenance
department by .25 FTE. The reduction will result in reduced levels of customer
service to citizens, other service areas and staff including contacts in person, by
telephone or by e-mail.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-21
Offer 644: Traffic Operations $81,921
Reduction Description:
Three expenditure reductions are offered in the Traffic Operations Division
budget. An efficiency improvement will be made by replacing Walk, Don’t Walk
indicators, from incandescent to LED’s. ($20,000 savings) An Equipment
Operator II position will be eliminated, with other classified and hourly
employees performing these duties ($20,000). Neither of these reductions will
result in noticeable impact to citizens.
The final reduction in Traffic Operations is a $42,000 reduction in the budget for
traffic signal materials and equipment will result in fewer signal improvements
throughout the community. Intersections that meet warrants and have no other
funding sources will not be built in 2007 and staff will not be able to respond to
citizen requests for pedestrian crossings and signal upgrades. Additional funding
for this program has been included in the Building on Basics capital program
beginning in 2008. This offer may have a significant impact on citizens.
The CMO Budget Team recommends accepting only a portion of this cut offer. By
accepting only $39,921 of the offer, staff recommends retaining the Traffic Control
Equipment portion of the offer. Two other portions of the offer would be accepted:
Eliminate $20,000 by changing indicators to LED; eliminate current .33 FTE Traffic
Equipment Operator II position ($19,921).
Offer 674: Transfort/Dial-A-Ride $600,000
Reduction Description:
This service reduction would limit Dial-A-Ride para-transit services to the
minimum level required under the Americans with Disabilities Act. The effect of
these service reductions will include:
• Elimination of paratransit service that is not within ¾ mile of a fixed
route. Impacted destinations include Foothills Gateway and Poudre Valley
Hospital’s Harmony Campus.
• Elimination of service hours beyond the fixed route hours of operations.
• Elimination of reduced fares for low-income passengers. All passengers
would be charged $2.50 per one-way fare.
• Elimination of service to non-disabled passengers.
• Elimination of service to disabled passengers who are able to utilize fixed
route service. All active clients would undergo re-certification to verify
capabilities.
High demand for Dial-a-Ride services has led to significant cost over-runs in this
program in 2006. By continuing to offer the current level of service which is well beyond
the minimum level required under the ADA, costs will continue to increase beyond the
funds budgeted for the service. Transportation Services staff is working to develop
alternatives which would allow the City to reduce the current service area for DAR (the
GMA boundary) back down to the minimum required service level (3/4 of a mile from
any fixed route service.) By reducing the DAR service area, the City may be able to use
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-22
the same amount of money to add to the fixed route system, allowing more passengers to
use the fixed route rather than the more expensive DAR. By spending between $460,000
and $1.2 Million, the fixed route system could be significantly expanded. Areas for
possible expansion could include East Harmony Road to Ziegler Road, Timberline Road,
and East Prospect Road. Staff will continue to work to develop alternatives for the DAR
program which will contain program costs.
CMO Offer Suggestion: Pavement Management Program $700,000
Reduction Description:
The City Manager’s Office Budget Team has added a reduction suggestion to the list of
cut offers provided by the Service Directors. The Pavement Management Program was
not fully funded in 2006, receiving $700,000 less than the full funding level requested for
the program. This reduction would continue to under-fund the Pavement Management
Program by $700,000 in 2007. During the next few months, the PMP will also be
reviewed to evaluate the best practices for the street maintenance program to seek
efficiencies or process improvement opportunities.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-23
High Performing Government
2007
Budget
% Change of
General Fund
Total Funded Expenditures for Outcome
$59,887,352
Total General Fund Expenditures for Outcome $15,366,937
General Fund Potential Reductions $ 1,440,338 -9.57%
Total FTE Effect 7.1 FTE
Reduction Highlights:
• Reduce funding and
administrative support for
Rebate Program
• Eliminate publication of “City
News” (Utility Bill insert)
• Eliminate Intergovernmental
Relations Program
• Reduction in Municipal Court
expenditures
• Reduction in custodial services
to City buildings
• Reduction in major
maintenance and repairs to
City buildings
• Reduction in services
that support major
technical computer
systems
High Performing Government
General Fund Offers and Reductions
$15,366,937 Total, General Fund
Funded Offers, General
Fund, $13,926,554 ,
91%
General Fund Potential
Reductions, $1,440,383
, 9%
High Performing Government
Reductions v. All Funded Offers
$59,887,352 Total, All Funds
Funded Offers, All
Funds, $58,446,969 ,
98%
General Fund Potential
Reductions, $1,440,383
, 2%
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-24
High Performing Government
Service Package Items—Reduction Items
Offer 47: Municipal Court Services - Non- Camera Radar/Red Light Cases $29,600
Reduction Description:
The Municipal Court has offered several expenditure reductions that are a result
of efficiencies and changes in case load. These reductions can be made without
significantly impacting services to the community. Included are a reduction of
the Deputy Court Clerk’s FTEs from 3.5 to 3.0 and reduction of the Judge's FTE
from 0.75 FTE to 0.70 FTE. This will eliminate a .5 FTE position that is
currently vacant.
Judge Lane believes that these efficiencies can be made without affecting service levels.
Offer 84: Municipal Court Services Camera Radar/Red Light Cases $14,250*
Reduction Description:
This expenditure reduction in the Municipal Court’s Camera Radar/Red Light
program will reduce the Judge's position from 0.15 FTE to 0.05 FTE. The
reduced FTE more accurately represents the amount of judicial time currently
needed for this area. (
*
$14,250 is restricted revenue for camera radar uses only)
Offer 85: Municipal Court Services Liquor Licensing Authority $7,125
Reduction Description:
This expenditure reduction would change the Judge’s FTE allocated to Liquor
Licensing Authority duties from 0.10 to 0.05 FTE. The reduced FTE more
accurately represents the amount of judicial time currently needed for this area.
Offer 181: City Clerk Administrative Clerk $ 50,189
Reduction Description:
This service and expenditure reduction eliminates an Administrative Clerk I
position ($47,694) in the City Clerk’s Office. Elimination of this position, which
serves as the front desk receptionist, will have a negative impact on customer
service, including leaving the office front desk unattended and possibly leading to
the elimination of the new passport application service. In addition the cost of
April elections will increase due to the need to hire temporary employees to assist
during the election and in increased overtime for existing employees.
The service reduction will also eliminate the annual appreciation event for board
and commission members ($2,495).
Offer 193: Elections $7,125
Reduction Description:
This offer reduces the funding for the November 2007 special election by $7,125.
It is possible that this reduction is not practical to make, since the cost of elections
is set by Larimer County and will be based upon their cost for running the
coordinated election.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-25
Offer 211: Custodial Services $78,290
Reduction Description:
A number of service and expenditure reductions are offered by Operations
Services in the area of custodial service in a variety of City facilities, with a total
cost reduction of $78,290.
• Eliminate Senior Center custodial services in the administration offices,
mail room, office conference room, studio, wet crafts room, tech office
and break room. Senior Center staff will need to clean these areas.
• Reduce EPIC carpet vacuuming to every other day instead of daily. In
addition, bleachers will be cleaned twice a week instead of daily.
• Eliminate two days of custodial services, including trash removal, at Lee
Martinez Farm (from 7 days to 5 days).
• Reduce hallway carpet cleaning at 215 N Mason, 281 N College, and the
cleaning of Library low traffic carpeted areas from twice a year to once a
year.
• Reduce exterior window cleaning at 35 general fund buildings to once a
year instead of twice a year.
• Eliminate half year of custodial services at YAC, and all custodial services
at: 321 Maple, Downtown Restrooms, 110-114 Howes, Police Annex and
214 N Howes if these facilities are closed as denoted in Offer 214 (below).
• Reduce office cleaning and trash removal in 26 general fund buildings
with offices to once every other week instead of weekly.
• Elimination of on-going funding for a portion of a Buyer FTE ($4,313
salary & benefits). Purchasing will resume funding this position using
one-time funding.
Offer 214: Building Systems and Energy $274,310
Reduction Description:
These service reductions in the Building Systems and Energy area will total
$274,310. Reductions will include:
• Elimination of the on-going funding for a portion of a buyer position.
Purchasing will resume funding this portion using one-time funding.
• Savings in utilities (Natural Gas, Water, Electricity) and
maintenance/repair costs through the proposed closures of the following
buildings:
o Downtown Restrooms (in Remington St. Parking area)
o 321 Maple (2 staff will relocate to 215 N. Mason office bldg.)
o 110-114 N. Howes (Police staff will relocate temp. to 215 N.
Mason, Friends of the Library will need to relocate.)
o 300 N Howes (Cramers) (Vacant)
o 304 N Howes (Vacant)
o 304 1/2 N Howes (Vacant)
o 214 N Howes (Recreation Administration). (Staff will relocate to
215 N. Mason office bldg.)
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-26
• Savings in utilities (Natural Gas, Water, Electricity) and
maintenance/repair costs through the proposed partial closures of the
following buildings:
• Partial closures (1/2 year) of: Youth Activity Center (YAC), and 228
LaPorte (Police Annex)
• Leasing of 212 LaPorte (Abraxis)
• Eliminate funding for maintenance and repair of Fire Stations 1-4 by
Operations Services. A review of the inter-governmental agreement
between the City and PFA indicates that PFA receives an annual
allocation for the maintenance of the Fire Stations from the City. Thus
PFA will need to fund future expenses.
• Reduction of non-specific maintenance and repair funding ($85,563) of
facilities. The City's financial policy has a stated goal of providing an on-
going funding level of 4% of the Current Replacement Value (CRV) of
maintained general fund buildings. With this reduction, the funding for
maintenance and repair of general fund buildings will be: 1.19% on-going
and .95% one-time for a total of 2.1% CRV. Some unforeseen repairs
may have to be deferred unless life-health-safety related.
Staff believes that $195,000 of this offer can be secured without substantially impacting
service levels.
Offer 238 Accounts Payable processing $15,500
Reduction Description:
Delay in replacement of PC's, get rid of old check printer, remove privacy
phones, may result in reduction in customer service.
Offer 355: Payroll Processing $52,000
Reduction Description:
This expenditure reduction is made possible through efficiency improvements
such as saving on paper forms by converting to electronic timesheets, delaying
the replacement of PCs for staff and discontinuing the maintenance contract for
the payroll system. The reduction will not result in any significant impact to
citizen services.
Offer 359: Procurement Process $10,000
Reduction Description:
This service reduction would include a reduction in advertising for the purchasing
division, elimination of departmental maintenance contracts and reductions in
phone usage. The cost of copier rental for the Purchasing Division will be
transferred to Risk Management. This will result in delays in responses to vendors
and departments.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-27
Offer 442: Sales & Use Tax $16,200
Reduction Description:
This service reduction will include reducing travel by Sales Tax auditors by 42%.
This will result in fewer out-of-town audits for auditors. Some revenue may be
lost if audits do not occur. The Sales and Use Tax division will also delay the
replacement of some computers, extending the division’s replacement schedule.
Offer 445: Treasury Services $12,207
Reduction Description:
Expenditure reductions in the Treasury Services Division will include
discontinuing the City’s lease of a monitor from Bloomberg for real time delivery
of Financial Information System (no impact to service since existing equipment
could be used) and reduction from a full 1.00 FTE to a .85 FTE for the Financial
Analyst position. The result of the reduction will be a delay in processing cash
flow projections on major capital projects such as the Police Bldg & Northside
Aztlan Center.
Offer 458: Cable/Media $10,000
Reduction Description:
This expenditure reduction would delay Equipment Replacement for City
Channel 14 and remote cameras in Council Chambers, DVD duplication
equipment, studio sets, editing systems, etc. This cut would delay equipment
replacement cycle with the risk of not meeting the 2009 deadline for conversion
to digital format.
Offer 460 Enterprise Resource Planning (ERP) Base Services $131,686
Reduction Description:
These expenditure reductions will not directly affect services to citizens. The
following reductions were made: Reduce Equipment Replacement by $100,000;
Reduce Other Commodities by $30,000; Reduce Other Contractual by $1,686.
Because of changes in technology, existing equipment replacement funds are
sufficient for the next hardware replacement. However, future equipment and/or
application replacement will depend on requests for one-time funds, as no reserve
will be available. The reduction in commodities will affect ability to purchase
auxiliary computer equipment such as additional disk space, hardware for testing
and prototyping, etc.
The ERP Equipment Replacement budget of $100,000 can be eliminated, but the CMO
Budget Team does not recommend accepting the balance of this cut offer.
Offer 470: Department of Transportation (DOT) Compliance Program $5,630
Reduction Description:
This service reduction would be accomplished by transferring DOT
responsibilities to Risk Management from the Human Resources Department.
The position is a .11 FTE. Responsibility for other DOT related activities
currently fall under Risk Management. They interact with, support and provide
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-28
direction to the person in this position, therefore this move will create a need for
additional coordination between Risk Management and HR related to drug test
results and will have some impact on HR administrative support staff. This
position administers the contract employee process and provides back-up to HR
secretaries. This work will have to be absorbed by current staff.
Offer 471: City Council Core Services $12,000
Reduction Description:
This expenditure reduction reduces the amount of funds available in 2007 for City
Council to travel for City business. The Council travel budget for 2007 would be
reduced to $18,000.
Offer 477 and 480: City Manager's Office - City Council Policy Development and
Management; Organizational Leadership & Implementation $63,270
$49,153
Reduction Description:
These service reductions in the City Manager’s Office would result in the
elimination of one Executive Administrative Assistant position in the City
Manager's Office for .75 FTE (the balance of this position would be eliminated in
Offer 490 as it provides support to the Economic Advisor.)
An additional service reduction in the City Manager’s Office would include the
elimination of a .5 FTE Policy and Project Manager (with a small portion of the
FTE included in the Economic Program Leadership Offer) This position provides
policy development and implementation for special projects, such as the
Southwest Annexation, Nuisance Ordinance, etc.
Expenditure reductions in the City Manager's Office would be made in line items
for office supplies and equipment, for professional development of staff, and
other unexpected expenses that occur during the year.
Portions of the Intergovernmental Affairs program are included in this offer. This
program would be eliminated in another service reduction offer.
Staff would recommend cutting only the vacant Administrative Assistant position,
possibly transferring a portion of the cost to Vendor Fee revenue. Retain Policy and
Project Manager position.
Offer 482: Basic Enterprise GIS Software & Support $35,000
Reduction Description:
This expenditure reduction would diminish equipment replacement funding for
Basic GIS systems by $30,000. With this reduction, the existing system will not
be upgraded or replaced until after the normal replacement cycle, which will
increase risk of equipment failure and reduce the ability to meet City
department’s increasing need for geographic based data. Data conversion funds
were eliminated, further reducing the budget by $5,000. The total reduction for
this offer is $35,000.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-29
Offer 483: Information Technology Application Development and Support $49,052
Reduction Description:
This service reduction will eliminate a .5 FTE position which supports critical
applications such as Ballot Tracking for Elections, Petitions, Liquor Licenses, and
the City’s check writing application. (Accounts payable, payroll, etc), database
administration and support for fcgov.com web applications. By eliminating this
.5 FTE, MIS’ ability to assist City departments with application development in
support of their business needs is severely hampered. This type of support is also
needed to reach citizens through the City’s website and get information back
from the citizens by survey or other electronic form using a database application
(such as “Ask the City Manager”). Reducing staffing in this area will limit the
City’s ability to develop similar new applications.
Offer 484: Professional Enterprise GIS Hardware/Software & Support $10,000
Reduction Description:
This expenditure reduction would diminish equipment replacement funding for
Enterprise GIS systems by an additional $10,000. With this reduction, the
existing system will not be upgraded or replaced until well after the normal
replacement cycle, with the same impacts as stated above.
Offer 509: Business Outcome Support/Budget Office $4,250
Reduction Description:
This expenditure reduction reduces the Budget Office’s funding available for
office commodities and equipment.
Offer 510: Rebate Programs $86,550
Reduction Description:
This service reduction will include hiring fewer contractual staff to administer the
City’s Rebate Programs. This staff reduction will delay the processing of rebates.
A reduced and more accurate funding level for rebates (based upon the 2005
experience which provided funding to nearly twice as many households as a result
of higher household income limits) will also be budgeted in 2007. Finally,
advertising for the program will be cut in half ($2,000). These changes will result
in minor impacts to the overall program.
Staff has concerns about the cost of checking citizenship status of all applicants. This
may affect the cost of administering the program. Therefore, staff has recommended only
accepting half of this cut offer.
Offer 529: City Attorney’s Office--Legal Services $105,972
Reduction Description:
The City Attorney’s Office has offered three service and expenditure reductions.
The first reduction would reduce non-personal services including conference and
training and other minor line items. The second reduction would be to reduce the
projected Assistant City Attorney salary adjustments. The adjustments were
budgeted to realign these salaries more appropriately in the local market. The
final reduction offer would be to eliminate a .5 FTE Assistant City Attorney.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-30
Offer 538: Bridging the Community & City through Communication $30,800
Reduction Description
This service reduction would eliminate the publication of City News & reduce
other contractual expenses within the Communications and Public Information
Program. The contractual expenses will include eliminating funding for part-time
hourly staff support. City News is used by nearly every city department to share
information with residents.
Offer 539: Intergovernmental Relations $78,135
Reduction Description
This service reduction would eliminate the Intergovernmental Relations program,
including the Legislative Affairs Coordinator. In addition to managing the City’s
legislative lobbying efforts through the Legislative Review Committee, this
individual also provides broad support services in the City Manger’s Office.
Additional services include providing internal communications including
legislative updates, issue analysis, response to Council queries; External
communications including City Manager’s Update, City Manager’s newspaper
column, position papers, public speaking, and response to citizen queries.
Offer 558: Network file and printer server operations $22,350
Reduction Description:
The Systems Group of the IT Department currently maintains and support several
file servers that use Novell NetWare, Microsoft Windows, Linux, HP-UX
operating systems. This expenditure reduction reduces equipment replacement
funding by $12,350 and reduces JDE System support by $10,000. The ERP
budget will absorb the JDE System support reduction. Server replacement will
depend on one-time funding requests rather than establishing an equipment
reserve for the timely replacement of enterprise critical servers.
Offer 560: Accounting and Internal/External Financial Reporting $10,400
Reduction Description:
This reduction will eliminate the use of contractual assistance for the annual audit
process, which will result in a delay in completion of CAFR. However, the
CAFR will still be produced in compliance with the Charter deadline of May 31st.
Offer 582: High Performing Hiring -26,570
Offer 583: Performance Excellence 44,340
Offer 584: Human Relations Business Partners 88,670
Reduction Description:
This service reduction eliminates and reduces staffing levels in the Human
Resources Department. These positions were previously in three Human
Resources offers, 582, 583, and 584. A 1.0 FTE Senior Human Resource
Representative position would be reclassified to a lower level Staffing
Representative position and the Assistant Human Resources Director position
would be eliminated.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-31
The elimination of two key positions within the HR department will significantly
impact the department’s ability to transform the HR department to more fully
meet the needs of the organization. The Assistant Director position cut will
impact the ability to deliver service improvements; will reduce oversight for legal
issues related to recruitment and selection; ADA compliance; and background and
drug testing. The department will also be less able to create business partner
relationships with all City departments.
All three HR offers are combined and the Assistant HR Director position would be
retained.
Offer 626: Finance Administration and Financial Advisory Role $77,149
Reduction Description:
These expenditure reductions include a delay in ordering office supplies for the
Finance department and elimination of privacy phones in the department. These
actions will result in minor impact. The department will also eliminate a vacant
1.0 FTE position which was included in the 2007 Budget due to prior year budget
duplication.
_______________________________________________________________________
City of Fort Collins—Financial Stability Work Session, August 22, 2006 Page 2-32
existing system will not be upgraded or replaced until well after the normal replacement cycle.
(35,000) (35,000)
483 Application Development
& Support
Reduce .5 Systems
Analyst
Reduction of 0.5 FTE (Systems Analyst). This position provides database support, develops
new products to assist departments, and generates Crystal reports. This position is vital to
the continued function of the City.
(49,052) (49,052)
484 Professional Enterprise
GIS Hardware/Software
& Support
Reduce GIS
Equipment
Replacement
Equipment replacement by $10K. Impact, unable to upgrade the system after normal life
cycle.
(10,000) (10,000)
509 Business Outcome
Support/Budget Office
Reduce various
expenses
Reduce contractual expenses, primarily outside reproduction. Able to print about 75 budgets
at similar quality to 2006-2007 Budget. (4,250) (4,250)
510 Rebate Programs Reduce contractual
assistance &
program funds
Reduce contractual assistance in processing rebates ($44.5K), advertising ($2K), and
program dollars for sales tax rebates ($40K). Reduction in contractual help will delay
processing rebates. Minor impact expected from reducing the program amount for sales tax
rebates. (86,550) (43,275) (43,275)
529 City Attorney's Office Reduction in
Personal Services
and Non-personal
services.
Cut $18,203 in conference and training, outside legal services, computer replacement, etc.
Would be manageable on a one-time basis. Reduce 2007 salary increases for deputy and
assistant attorneys by $43,683. Would leave the attorneys at a below-average wage. Could
result in the loss of experienced attorneys, with significant reduction in level of service. Cut
$44,086 by eliminating .5 FTE assistant attorney. Will reduce level of service.
(105,972) (105,972)
538 Bridging the Community
& City through
Communication
Eliminate City News
& reduce other
contractual
Eliminate City News and reduce other contractual expenses for part-time hourly support. City
News is used by nearly every city department to share information with residents. Other
contractual will effect the all of the members of the CPIO and reduce efficiency.
(30,800) (30,800)
539 Intergovernmental
Relations
Eliminate
Intergovernmental
Affairs program
FTE reduction of 0.8 Legislative Affairs Coordinator and all associated costs. This eliminates
the Intergovernmental Affairs program.
(78,135) (78,135)
558 Network File & Printer
Server Operations
Eliminate File/Print
Servers Equipment
Replacement Funds
Eliminate file/print servers equipment replacement funding ($12,350) and reduce JDE support
($10K). Will require extending the life the existing systems which increases the risk of
computer failure, and subsequently reduces the City's ability to perform day to day functions.
(22,350) (22,350)
560 Accounting and
Internal/External
Financial Reporting
Services
Reduce contractual
assistance &
telephones
Reduce contractual assistance, contractual labor ($8,500) and telephone exp. ($1,900), during
the year-end audit. May cause delay in completion of the Comprehensive Annual Financial
Report (CAFR).
(10,400) (10,400)
582 High Performing Hiring Trade higher paying
positions for lower
paying position
FTE reduction of 0.50 (0.25 Asst. HR Dir, and 0.25 Sr. HR Rep.). With reductions here and in
offers 583 and 584, an HR Staffing Rep. position will be created. Impact: offloads some
admin. tasks to a more appropriate clerical level; reduces the HR Business Partners (formerly
G:\MEETING\WS 2006\0822\Budget att 1 Sr. HR Reps) interaction with departments on recruitments. 26,570 26,570
08/18/20062:21 PM
Highlighted cells are "Given" Cuts
Facilities
Eliminate funding of $4,313 representing a portion of a Buyer (0.05 FTE) position funded by
Op. Svcs. This portion will be picked up Purchasing, using one-time funds. Reduce utility
(natural gas, water, and electricity) maintenance and repair costs through: 1) closing of the
Downtown Restrooms, 321 Maple, 110-114 N. Howes, 300 N. Howes (Cramers), 304 1/2 N.
Howes and 214 N. Howes (Rec. Adm.); 2) partial closures (1/2 yr.) of the Youth Activity Ctr.,
and 228 LaPorte Ave (Police Annex); and 3) leasing of 212 LaPorte (Abraxis Glass).
Additionally, Ops. Svcs. will no longer fund maintenance of Fire Stations 1-4 ($75,600).
According to the IGA, the City contributes through an RAF, dollars for PFA to use for O&M.
Finally, a reduction of non-specific maintenance and repair, totaling $85,563, will reduce
funding in terms of the Current Replacement Value (CRV) of General Fund bldgs. for repair
and maintenance. (274,310) (79,310) $ (195,000)
238 Accounts Payable
Processing
Delay PC
replacement &
reduce other
expenses
Delay rplmt. of PC's, reduce exp. for maintenance contracts and telephone. May reduce the
level of customer service.
(15,500) (15,500)
355 Payroll Processing Delay PC
replacement &
reduce other
expenses
Delay rplmt. of PC's, reduce maint. contract for payroll module, and records and forms
(convert to electronic timesheets. Minor impact to customer service.
(52,000) (52,000)
359 Procurement Process Reduce various
expenses
Reduce advertising, maintenance and phone usage, and move copier rental to Risk
Management. Will result in some delay in response to vendors and departments. (10,000) (10,000)
442 Sales & Use Tax Reduce travel audits,
delay PC
replacement
Reduce travel for sales tax audits by 42%, delay replmt of PC's. Reduced travel takes
flexibility away from audit scheduling. Minor impact in delaying replmt. of PC's.
(16,200) (16,200)
445 Treasury Services Reduce .15 Financial
Analyst
Reduce Financial Analyst FTE by 0.15, and drop Bloomberg System lease. No impact from
dropping Bloomberg equipment lease. Delay in processing cash flows will result from the FTE
reduction. (12,207) (12,207)
458 Cable/Media Reduce Equipment
Replacement
Reduce Equipment Replacement which includes equipment for City Channel 14 and remote
cameras in Council Chambers, DVD duplication equipment, studio sets, editing systems, etc.
Will delay equipment replacement cycle with the risk of not meeting the 2009 deadline for
conversion to digital format. (10,000) (10,000)
G:\MEETING\WS 2006\0822\Budget att 1
08/18/20062:21 PM
Highlighted cells are "Given" Cuts
Equipment expense by $42,000. Intersections that meet warrants and have no other funding
sources will not be built. Will impact Traffic Op's. ability to respond to citizen requests for
pedestrian crossings and signal upgrades.
(81,921) (42,000) (39,921)
674 Transfort/Dial-A-Ride Dial-A-Ride
reduction to FTA and
ADA mandates
Reduce Dial-A-Ride (DAR) services to areas mandated by FTA and Americans with
Disabilities Act mandates. Specific impacts include: elimination of paratransit service not
within 3/4 mile of a fixed route (would eliminate service to Foothills Gateway and PVH's
Harmony Campus); elimination of service hours beyond the fixed route hours of operation;
elimination of reduced fares for low-income passengers (all passenger would be charged
$2.50 per one-way fare); elimination of service to non-disabled passengers; elimination of
service to disabled passengers who are able to utilize fixed route service (active clients would
undergo re-certification to verify capabilities). This reduction will eliminate 5.5 FTE
($270,891). (600,000) (600,000)
TOTAL IMPROVE TRANSPORTATION (1,815,087) (435,310) 0 (1,379,777)
NOTE: Transportation Services prepared an additional add-back requesting $500,000 needed to meet the projected Dial-A-Ride expenses based on an
increasing demand for service. DAR has experienced steady annual growth for the past few years. As Fort Collins ages, and more retirees move into the
community, and as outlying development grow, the demand for paratransit service is expected to increase substantially.
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Department responsibility if Gateway is closed ($18,500 one-time dollars in 2007). Life cycle
in the community park system will be reduced by $20,000 delaying improvements and
replacement of aging equipment. Equipment replacement will be reduced by $25,000,
delaying the replacement of worn out equipment and increasing repair costs to existing
equipment. Spring Canyon Park maintenance will be reduced by one Park Technician
position. Funding for this position in 2007 was to be
(206,000) (70,000) (96,000)
used for equipment purchases and start up costs. Equipment purchases will be delayed and
Park Tech. duties will be reorganized. Lights for basketball and tennis courts will not be
turned on until ongoing funding can be obtained in the future. Savings associated with Spring
Canyon reductions total $55,000.May increase the workload of Fleet Services and productivity
will lessen due to increased down-time because of repairs.
(40,000)
423 Gardens on Spring Creek
and Associated
Community Horticulture
Program
Horticulture Center Reduction in non-fixed cost line items, totaling $5,000. Earned revenues will be used to offset
the expenditure reductions.
(5,000) (5,000)
610 Lincoln Center Lincoln Center Eliminate a Facility Assistant position (1.0 FTE) at the Lincoln Center at a cost of $46,115.
Reduce hourly personnel expense and non personal service expenditures including
advertising, marketing, meeting room and technical supplies, a reduction of $35,640.
Reductions will limit the rental of conference rooms on Mondays, reduce promotional efforts
by 35%, reduce maint. and replacement of equipment and supplies, place more or a financial
burden on Lincoln Center customers. In addition, the Lincoln Center will eliminate the General
Fund support of 1.0 FTE by $20,596. Lincoln Center will pay for the reduction through an
increase in Performance Hall rentals and user charges for technical services.
(102,351) (56,236) (46,115)
TOTAL CULTURAL, RECREATION, AND EDUCATION (1,294,933) (177,034) (289,867) (828,032)
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Services
Reduce Library
Hours & Services
Reduce hours of operation at the Library by 8 hours at each facility (16 hrs./week). Elimination
of "non-core" services. Eliminate services affecting the fewest people such as the Bilingual
Outreach Services, Business Librarian Services, and Homebound Outreach for disabled
patrons. 90% of the total dollar reduction is in personal services - a reduction of 5.0
classified/unclassified FTE's. The IGA with FRCC calls for the library to be open at least 55
hours each week. The IGA allows for this deviation only due to non-appropriation of funds.
Circulation and use will decline. Customer satisfaction will be significantly impacted.
(363,780) (187,631) (176,149)
159 Museum Reduce Museum
Expenses
Reductions of 50% and 30% respectively in the Museum's advertising and exhibits budgets.
Advertising will be reduced $5,000 and exhibits expense reduced by $4,438. Programming
will also be reduced by $4,438 (43%). In addition the Museum staff proposes reducing
General Fund support of the Museum by $13,130. The reduced General Fund support will be
made up by charging an admission charge to visitors at the Museum. Reducing exhibits,
advertising and program may lead to reduced public participation by the public. Charging
admission may discourage participation at the Museum, especially those who may be
economically disadvantaged. (27,006) (27,006)
179 Senior/Adult Programs -
"Ageless and Awesome"
Eliminate
Senior/Adult Trips
Eliminate the trips program for adults/seniors, including a 1.00 FTE classified Recreation
Coordinator ($38,900). This reduction will impact older citizens who like to travel but no
longer drive or choose not to drive long distances and those who enjoy short day trips. In
addition, the 20% discounts on activities for adults age 60 and over will eliminated ($24K).
This fee increase may deter some from participating. Finally, miscellaneous adult
programming expenses will be eliminated ($15K).
(77,900) (77,900)
199 Operating and
Maintaining City Owned
Memorial Parks
Cemetery
Miscellaneous
Reductions
Cemeteries will reduce its seasonal workforce and delaying certain improvements. Delayed
maintenance will result from this cut. Trimming, mowing and weed control will be delayed, as
will capital improvements which are used to increase revenue options (i.e. improved cremation
garden venue).
(19,516) (19,516)
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Reduces equipment replacement funds associated with eliminated FTE. (See offer #69)
(3,600) (3,600)
371 Restorative Justice Eliminate .25
Restorative Justice
Coordinator
FTE reduction of 0.25 Restorative Justice Coordinator. Will dramatically limit number of
referrals that could be accommodated.
(18,284) (18,284)
394 Building Inspection Eliminate 1 Building
Inspector
FTE reduction of 1.0 Building Inspector and reduce City Council Policy Agenda work by
$10,000. (See offer 394 and 226 for total reduction of $30,000) With reduction in plan review
and building permit demand should be able to maintain acceptable service levels most of the
time. (89,210) (89,210)
438 Patrol - Basic Eliminate Crime
Prevention Officer, .5
Training Officer
FTE reduction of 1.54 (1 Crime Prevention Officer & .54 Training Officer) Combined with
reductions in offers #69 & #332 the full training officer has been eliminated. Support costs are
also reduced for vehicles, equipment, training, and supplies. The elimination of the Crime
Prevention Officer will impact the community as the preventative talks and services provided
by this position will be eliminated.
(280,640) (280,640)
566 Police 800 MHz Radio Reduce radio
replacement funds
Reduced savings for future radio and packset replacement. Currently replace in 7 to 10 years.
Will reduce ability to pay for future replacement. A portion will need to be financed with the
additional cost of interest. (orginally $58,000, increased 8-14-06) (150,000) (150,000)
646 PFA Service Station 10 closure Eliminate engine company 10 (2067 Vermont Drive), eliminating nine positions. Station 10
has the fewest calls in the system (654 calls annually), and fewer second-in, backup
responsibilities. Closing Station 10 will increase response time into it's area by approximately
two minutes per call. (840,000) (840,000)
646 PFA Service 25% staff reduction -
South Truck
Reduce the south truck from four to three personnel per shift (25% reduction). The reduction
would decrease the speed and efficiency of the company. Truck operational procedures
would have to be modified to accommodate the reduction in personnel resources.
(273,000) (273,000)
646 PFA Service Fire Prevention
Bureau FTE
reduction
Reduce Fire Prevention Bureau personnel by 1.0 FTE. Since all duties of Fire Prevention
Bureau personnel are legally mandated or necessary for basic customer service,
responsibilities will need to be prioritized and "piece-meal" job duty performance with
personnel from Admin., Operations, and the Bureau. (97,387) (97,387)
646 PFA Service Overtime,
conferences, tuition
reimb. reductions
Reduce expenses for overtime ($58,541), conferences and training ($47,988), and tuition
reimbursement ($13,231).
(119,760) (119,760)
TOTAL SAFER COMMUNITY (2,868,116) (2,511,818) (206,298) (150,000)
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One Substation
FTE reduction of 5 (4 Police Officers and 1 Sergeant). Will maintain the liquor officer.
Eliminates the District One substation and building rental expenses. Dramatic reduction in
community oriented policing efforts. (495,595) (495,595)
490 Economic Program
Leadership
Reduce .3 FTE FTE reduction of 0.3 (0.25 Exec Admin Assist, and 0.05 Policy & Project Mgr).
(20,705) (4,705) (16,000)
537 Economic Marketing &
Strategic Public
Relations
Reduce Holiday
Lights
City partners with the Downtown Business Association and the Downtown Development
Authority to provide holiday lights in downtown. Without City funding, the light display will be
significantly scaled back, or the other entities will need to provide additional monies.
Reduction will impact the ambience of the downtown. (15,000) (15,000)
TOTAL ECONOMIC HEALTH (738,714) (634,973) (26,000) (77,741)
CMO Team Priorities
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