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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 02/18/2020 - FIRST READING OF ORDINANCE NO. 037, 2020, APPROPRIAgenda Item 14 Item # 14 Page 1 AGENDA ITEM SUMMARY February 18, 2020 City Council STAFF Nina Bodenhamer, City Give Director John Duval, Legal SUBJECT First Reading of Ordinance No. 037, 2020, Appropriating Unanticipated Philanthropic Revenue in the General Fund and Transferring it to the Capital Projects Fund for the Eastside Park Improvement Project. EXECUTIVE SUMMARY The purpose of this item is to appropriate philanthropic revenue in the General Fund for transfer to the Capital Projects Fund to underwrite the costs of improvements to Eastside Park, located adjacent to Laurel Elementary School. Eastside Park and the City of Fort Collins are the beneficiaries of focused community giving, facilitated by City Give, for the costs of park improvements that will enhance neighborhood use of the park and improve park functions to include lighting, soft surface paths, seating areas, and ongoing neighborhood events. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION Municipalities are lasting agents of community, and First United Methodist Church (FUMC) forged a partnership with the City of Fort Collins to identify a meaningful civic contribution in celebration of its 150th anniversary. City Give provided both a point-of-connection and operational framework for FUMC to co-create a charitable partnership within the City. Church leadership, volunteers, City Give, City of Fort Collins Parks Department, Park Planning and Development Department and congregation members came together to explore desired impact, fundraising capacity, and generate a tangible vision for Eastside Park, a neighborhood park adjacent to Laurel Elementary School, which is in need of renovation, although not a lifecycle priority at this time. In 2019, the City of Fort Collins contributed $25,000 from Community Opportunities Contingency Fund in order to seed the partnership and underwrite the design of potential park improvements. The design and renderings then served as a fulcrum for an enthusiastic community fundraising campaign led by the church, supported by City Give. Improvements to Eastside Park will include expanded lighting, soft surface paths, landscaping, bike racks, pet waste stations, and site furnishings to enhance the neighborhood use of the park. Additionally, FUMC will provide dedicated and ongoing neighborhood programming in the park for 18 months from the partnership’s launch in summer 2019. Agenda Item 14 Item # 14 Page 2 CITY FINANCIAL IMPACTS This Ordinance appropriates $200,000 of unanticipated philanthropic revenue which meets the projected budget for park improvements. The revenue is being appropriated in the General Fund for transfer to the Capital Projects Fund for the Eastside Park Project. The total project budget for Eastside Park Improvements is $245,000, which includes $20,000 that will remain with FUMC to underwrite community programming. The project scope and budget were developed by Park Planning and Development in collaboration with City Give to reflect achievable fundraising feasibility. • All of the funds are donor-designated toward the improvement of Eastside Park. • City Parks Department has since contributed $10,000 to the project to address increased scope as a result of a reclaimed 8,300 square feet of parkscape. No funds will be expended toward the project until all philanthropic revenue has been received and accepted per City Give Administrative Policy. The City Manager recommends the appropriation described herein and has determined that this appropriation is available and previously unappropriated from the General Fund and will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in the General Fund during this fiscal year. He is also recommending the transfer described herein and has determined that the purpose for which the transferred funds are to be expended remains unchanged. BOARD / COMMISSION RECOMMENDATION Project updates were provided by Park Planning and Development staff to the Parks and Recreation Board at several meetings from December 5, 2018 through October 23, 2019. PUBLIC OUTREACH In February 2019, the City of Fort Collins Park Planning and Development Department worked closely with FUMC to host a neighborhood meeting to gather input from neighborhoods surrounding the existing Eastside Park. Forty-three community members attended and provided feedback that will be used to shape the future of the park. Additionally, donor relations are a form of community engagement with one-on-one meetings, outreach to neighboring businesses, presentations at Laurel Elementary and socials hosted by Eastside Park neighbors and businesses. In August 2019, FUMC hosted Neighborhood Night Out and an October 19 Day of Service. The Day of Service included volunteer activities facilitated by City Parks staff. Both events took place in Eastside Park and served as a forum for neighbors and residents to offer feedback to the improvement plans. ATTACHMENTS 1. Location Map (PDF) 2. Eastside Park Improvement Plan (PDF) EASTSIDE PARK ENHANCEMENT School Playground La Laur urrrrrrrrel el eeeee EEEEEle lle le leme me ment ntttar ar aryyyyy SSSc SSc Schhhho ho h ol l Great Lawn Removal of T-ball backstop and benches Sc Scc Sccchho hho ho hoo hool ol ool PPPPPPPPla lla la layg ygg yg yggro ro rooun un unddddddddddd UCC HHea ealt lthh Existing Park Bench AREA 2 New Seating and Planting AREA 1 New Seating and Planting New Crusher Fines Path Existing Pedestrian Lighting, typical PHASE 2 Planting Area Existing Deciduous Tree, typical New Pedestrian Lighting, typical Existing Evergreen Tree, typical La Laur u el SStr tree eet t LL LLCC Ea East stsi side de SSel elf f St Stor orag agee Wa Walg lgreeen ens Sa Saafe f way w Sunny Hill CONCEPT PLAN PHASE 2 Playground and Landscaping (8,300 sq. ft.) 06/17/2019 AREA 3 New Seating and Planting PARK IMPROVEMENT COST ESTIMATE Demolition Site Lighting Site Furnishings Irrigation Modiﬁcations Landscaping, Soft Surface Paths and Seating Areas Temporary Landscape Improvements (Phase 2 Playground Area) Bidding / Construction Administration Contingency First United Methodist Church Park Programming City of Fort Collins (title, survey, design, public outreach) TOTAL $12,000 $20,000 $58,000 $15,000 CONCEPT PLAN 06/10/2019 AREA 1 - 4 new benches - 2 new game board tables - 1 existing picnic table replaced AREA 2 - 2 existing benches replaced - 5 existing picnic tables replaced AREA 3 - 2 new benches - 2 existing bike racks replaced EASTSIDE PARK ENHANCEMENT Game table, typical Bench, typical Picnic table Existing picnic shelter with 4 picnic tables Bench, typical Boulder seat wall Crusher ﬁnes surface Crusher ﬁnes path Landscape boulder, typical New planting bed Landscape boulder, typical Picnic table New planting bed Bench, typical New planting bed Crusher ﬁnes surface Crusher ﬁnes path Bike rack, typical SITE FURNISHING COST ESTIMATE - 8 benches $2,250 each - 2 game board tables $4,250 each - 2 bike racks $500 each - 6 picnic tables $4,800 each -1- ORDINANCE NO. 037, 2020 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED PHILANTHROPIC REVENUE IN THE GENERAL FUND AND TRANSFERRING IT TO THE CAPITAL PROJECTS FUND FOR THE EASTSIDE PARK IMPROVEMENT PROJECT WHEREAS, the City and the First United Methodist Church (the “FUMC”) have engaged in a partnership to identify a meaningful civic project in celebration of their respective upcoming 150 th anniversaries; and WHEREAS, the City and FUMC have identified that project to be improvements to the City’s Eastside Park, a neighborhood park adjacent to Laurel Elementary School, and these improvements will include expanded lighting, soft-surface paths, landscaping, bike racks, pet- waste stations and site furnishings, all designed to enhance the neighborhood use of Eastside Park (the “Project”); and WHEREAS, to fund the Project, the FUMC has conducted a fundraising campaign that has generated donations and donation commitments totaling $200,000 to be given to the City for the Project; and WHEREAS, these donated funds will cover the City’s costs to complete the Project; and WHEREAS, this Ordinance appropriates these unanticipated revenues from the City’s General Fund and transfers them to the City’s Capital Project Fund to be used for the Project; and WHEREAS, this appropriation benefits the public’s health, safety and welfare and serves the public purpose of funding capital improvements for Eastside Park; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon recommendation of the City Manager, to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, do not exceed the current estimate of actual and anticipated revenues to be received during that fiscal year; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the General Fund and will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in the General Fund during this fiscal year; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council, upon recommendation of the City Manager, to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project account to another fund or capital project account, provided that the purpose for which the transferred funds are to be expended remains unchanged; and -2- WHEREAS, the City Manager has recommended the transfer described herein and determined that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from unanticipated philanthropic revenue in the General Fund the sum of TWO HUNDRED THOUSAND DOLLARS ($200,000) for transfer to the Capital Projects Fund and appropriated therein for the Project. Introduced, considered favorably on first reading, and ordered published this 18th day of February, A.D. 2020, and to be presented for final passage on the 3rd day of March, A.D. 2020. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 3rd day of March, A.D. 2020. __________________________________ Mayor ATTEST: _______________________________ City Clerk $40,000 $15,000 $20,000 $20,000 $20,000 $25,000 $245,000 ATTACHMENT 2 ATTACHMENT 1