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COUNCIL - AGENDA ITEM - 06/02/2020 - PUBLIC HEARING AND RESOLUTION 2020-054 APPROVING T
Agenda Item 14 Item # 14 Page 1 AGENDA ITEM SUMMARY June 2, 2020 City Council STAFF Beth Rosen, Affordable Housing Program Administrator Ingrid Decker, Legal SUBJECT Public Hearing and Resolution 2020-054 Approving the Programs and Projects that will receive COVID-19 Response and Recovery Funding from the Federal Community Development Block Grant Program. EXECUTIVE SUMMARY THIS ITEM HAS BEEN REVISED. This item meets the following COVID-19 emergency priorities for being on the Council agenda: • Priority 1 - Urgent items specifically related to COVID-19 activities that are critical in nature and must receive Council consideration as soon as possible • Priority 6 - Items that relate to funding, operation and business activities that the City must continue despite the current crisis • Priority 7 - Items that are required to comply with federal or state legal or other requirements. The purpose of this item is to approve the projects and activities recommended for funding from the $649,203 Community Development Block Grant program for COVID-19 response and recovery (CDBG-CV). STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Community Development Block Grant (CDBG) Entitlement Program provides annual grants on a formula basis to entitled cities and counties to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate- income persons. Entitlement communities develop their own programs and funding priorities. However, grantees must give maximum feasible priority to activities which benefit low- and moderate-income persons. On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed in to law. The CARES Act made available $5 billion in Community Development Block Grant Coronavirus (CDBG- CV) funds. Of this amount, the Department of Housing and Urban Development (HUD) immediately allocated $2 billion based on the fiscal year 2020 CDBG formula. HUD notified the City of Fort Collins on April 2, 2020, of its CARES Act allocation in the amount of $649,203. (Attachment 1) Because of the need to get these funds deployed quickly to meet urgent and critical needs, the City Manager signed Emergency Rules and Regulation No. 2020-16 on May 7, 2020, which was subsequently adopted by Council on May 19, 2020, as Emergency Ordinance No. 073, 2020. (Attachment 2) This allowed staff to develop an internal team to prioritize funding recommendations in coordination with the Agenda Item 14 Item # 14 Page 2 State and Federal Funding workstream. The cross functional team, consisting of representatives from Social Sustainability, Environmental Services, Economic Health and Finance, worked to establish funding priorities that maximized both the City’s financial interests and met the HUD priority of serving low- and moderate- income households to the maximum extent feasible. This coordinated approach resulted in three separate categories of funding priorities, in ranked order: 1. Preserve existing critical services dependent on City tax revenue 2. City emergency shelter response costs (current & anticipated) 3. Nonprofit program applications for direct response funding Once the funding priorities were established, relevant staff worked to identify the funding commitments and anticipated needs for Priorities 1 and 2. Simultaneously, Social Sustainability deployed a CDBG-CV Public Services application soliciting requests from eligible nonprofits for critical services and response costs associated with COVID-19. (Attachment 3) Funding Recommendations by Category Category Recommended Funding % of Total Priority 1: Preserve existing critical services dependent on City tax revenue $154,856.31 24% Priority 2: City response & sheltering costs $230,000 35% Priority 3: Public (Human) Service response $264,346.69 41% Total $649,203 100% PRIORITY 1: PRESERVATION OF EXISTING CRITICAL SERVICES Recognizing the City was facing significant loss of anticipated tax revenue that had been appropriated to Human Service projects for the second half of the HUD Fiscal Year (October 1, 2019 - September 30, 2020), staff identified six projects that had current operations critical to mitigating and preventing the impacts related to COVID-19. To ensure continuity of service, it is recommended the balances remaining due on these contracts be paid using CDBG-CV funds instead of City funds. This cost savings to City revenue will assist with current budget reductions and free up valuable City resources to address other needs. Staff has communicated this approach with all impacted partners and they have been supportive. The following projects are being recommended for Priority 1 Funding: Priority 1: FY19 Human Service Projects Recommended Amount Crossroads Safehouse: Domestic Violence Programming $20,990.99 Homeward Alliance: One Village One Family Program $25,750 Homeward Alliance: Homeless Support Services at the Murphy Center $23,500 Meals on Wheels: Meal Delivery Program $14,342.43 Neighbor to Neighbor: Homeless Prevention Program $58,896.37 Volunteers of America: Meal Delivery Program $11,376.52 Total Recommended $154,856.31 PRIORITY 2: CITY RESPONSE AND SHELTERING COSTS Since the declaration of local emergency on March 13, 2020, the City has had an active role in coordinating emergency response and shelter plans for Persons Experiencing Homelessness (PEH). The Services Agreement with Catholic Charities and United Way of Larimer County to provide Seasonal Overflow Shelter at Agenda Item 14 Item # 14 Page 3 Community of Christ Church has been expanded and extended through May 31, 2020, to support physical distancing and shelter needs during this pandemic. Because PEH will continue to be at risk of infection and poor health outcomes during any future spikes in community spread of the virus, it is important to plan for future homeless response efforts that would provide overflow sites to accommodate higher shelter demand and shelter decompression. The existing shelter capacity could be reduced by as much as 50% due to physical distancing measures and additional health protocols. This recommendation will reimburse the current expenses incurred for additional overflow response to date, while setting aside the estimated funds required to meet future needs, which could include temporary shelter facilities, operations, and services. Priority 2: City Response Costs Recommended Amount Community of Christ: Partnership to provide overflow and emergency shelter through May 31, 2020 $30,000 On-going coordinated response costs to protect persons experiencing homelessness $200,000 Total Recommended $230,000 PRIORITY 3: PUBLIC SERVICE RESPONSE COSTS After confirming the resources needed to meet the first two priorities, a balance of $264,346 was available to allocate to our human service partners using the following the criteria: 1. Proposed project met the HUD definition of Public Service at 24 CFR 570.201(e) 2. Proposed project met a priority COVID response need: a. New or expanded services in direct response to COVID-19 b. Increased costs of services to protect at-risk persons and prevent spread of the virus 3. Applicant has the capacity and experience needed to comply with the administrative, recordkeeping and reporting requirements of carrying out activities with federal funds Equity Considerations Once projects were ranked in priority with initial allocation recommendations, they were reviewed by the Rapid Response Team using the Just in Time Equity Tool (Attachment 4). Based on evaluation criteria, the Rapid Response Team supports the prioritization of grantees, as those organizations demonstrate a proven track record of successfully serving communities of color, both pre- and during the COVID-19 pandemic. The team expressed confidence these nonprofits will continue to effectively serve clientele of color during response and recovery phases, thereby helping reduce impacts related not only to the virus, but also the social and economic impacts resulting from it. Notably, one organization helping with rent assistance, Neighbor to Neighbor, will be able to use these federal dollars to serve clients who maintain lawful presence, therefore protecting other funding sources that can be allocated to help clients who do not maintain lawful presence. This helps advance equity for those residents who identify as undocumented and are therefore at a unique risk for experiencing outsized disparate impacts related to housing stability and security. Agenda Item 14 Item # 14 Page 4 Recommended Projects Priority 3: Organization - Project Funding Request Staff Recommended Funding Percentage of Available Funds Neighbor to Neighbor: Homeless Prevention Program (rent assistance) $427,457 $168,218.69 64% Homeward Alliance: NACC Shelter Staff $31,000 $31,000 12% Catholic Charities: Mission Shelter Staff $50,000 $50,000 19% Meals on Wheels: Home delivered meals to at- risk elderly & disabled $15,128 $15,128 5% Total Recommended $264,346.69 100% The following applications did not receive funding recommendations because they were a duplication of other services, did not meet the eligibility criteria, or did not align with the priority and urgent need criteria: Organization - Project Amount Requested Funding Recommendation Colorado Health Network: Hotel Vouchers, Rent & Down- payment Assistance $200,000 $0 Boys & Girls Club: Summer Camp $20,000 $0 Easter Seals: WINGS Center Support Service Staff $16,530 $0 The Family Center/La Familia: Families to Go Program $10,000 $0 Salvation Army: Rent & Utility Assistance $20,000 $0 Foco Café: Home Delivered Meals $10,000 $0 Foothills Unitarian Church: Food Pantry and Building operations $13,500 $0 New Eyes Village: 7th Generation Pilgrimage $50,000 $0 SAVA: Program Service fees $20,000 $0 A Little Help: Direct Services for Older Adults $12,000 $0 Crossroads Safehouse: Public Facility Renovation $15,108 $0 Family Housing Network: Public Facility Renovation $84,296 $0 United Way: 211 Call Center Operations $10,000 $0 CITY FINANCIAL IMPACTS The City’s total CDBG allocation for FY19 will increase from $1,078,629 to $1,727,832. These additional funds will assist in critical response and recovery efforts not funded by other sources and will free up City resources to address other identified priorities. As stated in Priority 1 recommended funding above, the City will save $154,856 in planned contributions to our nonprofit partners. By moving these funds to CDBG-CV funds, the City will still maintain the full amount of our contracted and service levels with our partners. BOARD / COMMISSION RECOMMENDATION The CDBG Commission was consulted regarding this recommended approach on May 4, 2020 and expressed no concerns. PUBLIC OUTREACH A public notice of funding availability, in English and Spanish, was published in the Coloradoan and posted on the City’s Social Sustainability website. An email blast announcing the application and guidelines was sent to all current and past nonprofit applicants and funding recipients. The proposed recommendations were also Agenda Item 14 Item # 14 Page 5 published on the City’s Social Sustainability website and via Public Notice in the Coloradoan on May 25, 2020, per the HUD required minimum public review period for emergency funding as outlined in the Citizen Participation Plan. ATTACHMENTS 1. HUD CDBG-CV Award Letter (PDF) 2. Emergency Ordinance No. 73, 2020 (PDF) 3. CDBG-CV Application (PDF) 4. CDBG CV Just in Time Equity Lens Assessment (PDF) 5. Powerpoint Presentation (PDF) U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-7000 ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT www.hud.gov espanol.hud.gov April 2, 2020 The Honorable Wade Troxell Mayor of Fort Collins P.O. Box 580 Fort Collins, CO 80522 Dear Mayor Troxell: I am pleased to inform you of a special allocation to your jurisdiction of Community Development Block Grant funds to be used to prevent, prepare for, and respond to the coronavirus (COVID-19). This allocation was authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136, which was signed by President Trump on March 27, 2020, to respond to the growing effects of this historic public health crisis. The CARES Act made available $5 billion in Community Development Block Grant Coronavirus (CDBG-CV) funds. Of this amount, the Department is immediately allocating $2 billion based on the fiscal year 2020 CDBG formula. The remaining $3 billion shall be allocated based on needs using best available data, in the following tranches: $1 billion shall be allocated to States and insular areas within 45 days of enactment of the Cares Act, and $2 billion shall be distributed to states and local governments at the discretion of the Secretary. Up to $10 million will be set aside for technical assistance. Given the immediate needs faced by our communities, the Department has announced the first allocation of funds. Your jurisdiction’s allocation is $649,203. The CARES Act adds additional flexibility for both the CDBG-CV grant and, in some cases, for the annual FY2020 CDBG grants in these unprecedented times. The public comment period is reduced to not less than 5 days, grantees may use virtual public hearings when necessary for public health reasons, the public services cap is suspended during the emergency, and States and local governments may reimburse costs of eligible activities incurred for pandemic response regardless of the date. In addition, the CARES Act authorizes the Secretary to grant waivers and alternative requirements of statutes and regulations the Secretary administers in connection with the use of CDBG-CV funds and fiscal year 2019 and 2020 CDBG funds (except for requirements related to fair housing, nondiscrimination, labor standards, and the environment). Waivers and alternative requirements can be granted when necessary to expedite and facilitate the use of funds to prevent, prepare for, and respond to coronavirus. The Department is developing a notice that will further describes the CARES Act’s provisions, a Quick Guide to the CARES Act flexibilities and other provisions, and other resources to enable swift implementation of CDBG-CV grants. As these become available, they will be ATTACHMENT 1 posted on HUD’s website and distributed to grantees. The Department will also support grantees with technical assistance. As you develop your plan for the use of these grant funds, we encourage you to consider approaches that prioritize the unique needs of low- and moderate–income persons and the development of partnerships between all levels of government and the private for-profit and non- profit sectors. You should coordinate with state and local health authorities before undertaking any activity to support state or local pandemic response. CDBG-CV grants will be subject to oversight, reporting, and requirements that each grantee have adequate procedures to prevent the duplication of benefits. HUD will provide guidance and technical assistance on DOB and regarding prevention of fraud, waste, and abuse and documenting the impact of this program for beneficiaries. The Office of Community Planning and Development (CPD) is looking forward to working with you to successfully meet the urgent and complex challenges faced by our communities. If you or any member of your staff has questions, please contact your local CPD Field Office Director or CPDQuestionsAnswered@hud.gov. Sincerely, John Gibbs Acting Assistant Secretary for Community Planning and Development U.S. Department of Housing and Urban Development 1$5 ( )") " 67* (0$%,(" ++ ! ) 2& !*! +" # ! " ,. " # < A :$ %7! :# ! 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Proposal, Results, and Outcomes Questions Determine the major proposal of your project. What areas of the community will this impact and how? (i.e. housing, health, jobs, economic development, etc) What are the outcomes for the organization and your department? (should be able to answer: how much did you do, how well did you do it, and is anyone better off) Your Responses To protect the most vulnerable in our community who are at risk from COVID- 19 and to prevent persons from becoming homeless as a result of COVID- 19. Housing and Human Services From a racial equity perspective, the organizations prioritized demonstrate a proven track record of successfully serving communities of color, both pre and during the Covid pandemic. Organizations can increase dollars for services supporting people of color by using these funds. In addition, Neighbor to Neighbor will be able to use these federal dollars to serve other clients, therefore protecting other funding sources that can be allocated to help clients who identify undocumented. What about data? • Do you have existing data on who you are serving and how that could benefit the racial equity of your project? o Known health disparities with COVID-19: This report estimates the potential hospitalization, ICU use and mortality rates associated with COVID-19 infection among the homeless population in the United States, as well as unmet need for emergency and observational/quarantine beds/units. Results project that homeless individuals infected by COVID-19 would be twice as likely to be hospitalized, two to four times as likely to require critical care, and two to three times as likely to die than the general population. https://works.bepress.com/dennis_culhane/237/?mc_cid=ad1b3e3234 &mc_eid=7847c2f8d7 “Black and Latinx people are not only becoming infected at higher rates, they populations of interest. Specifically, what engagement techniques do they utilize and how do they measure how well they are reaching segments of the population that are most in need as well as how well are they reaching people of certain races. o Future efforts could also examine to what level organizations apply an equity lens to their work. How do (and should) we engage during this time? • What engagement platforms could you utilize for engagement? Would some methods/tools work better than others? o Engagement platforms used to notify agencies of grant opportunity included: Public notice in the paper in English and Spanish Posted on the City's website Emails to current grantees and past applications Who is going to benefit or be burdened by your project? • What are some unintended consequences that could come from your project? How can your project be modified to enhance positive impacts and reduce negative impacts? o Decision criteria considered immediate response and recovery for individuals in the community most likely to be negatively impacted by COVID-19 versus future needs. Additional funding may need to be secured to meet the potential increased needs of organizations in the future. o The CARES Act funding can only be used by the organizations to assist community members that have legal status. Recipient organization will need to utilize other funding sources to support undocumented members of the community. • Does your project align with other initiatives at the city? Utilizing existing knowledge of racial equity can increase the success of leading with race in your project, and can create opportunities in other areas. o Worked with the Equity Rapid Response Team to evaluate the decisions Impact Questions What are some unintended consequences – especially to communities of color -- that could come from your project? Who will disproportionately benefit or be burdened by the outcomes and results of this project? Why/how? How can you adapt to enhance positive impacts and decrease negative impacts, especially to communities of color? Will these adaptations create other unintended impacts? Your Responses Only people with lawful presence are eligible to receive assistance from the CARES Act funds. Working with the organizations, the City can determine if the organizations that are receiving CARES Act funds have other funding sources that could be used to assist undocumented community members. June 2, 2020 Funding Recommendations – CDBG COVID Response Beth Rosen, Social Sustainability Department ATTACHMENT 5 Department of Housing & Urban Development (HUD) CDBG COVID Response Funds All activities must meet CDBG – Eligibility requirements 2 CARES Act – CDBG Funding Allocation $649,203 Funding Parameters: • COVID Response and Recovery • Must benefit low-moderate income persons to maximum extent feasible • Eligible response costs as of 3/13/2020 Identified Priorities Funding Priorities All activities must meet CDBG – Eligibility requirements 3 Priority 3: Nonprofit New/expanded services Priority 2: City response costs Priority 1: Protecting Existing Services $264,347 New Grant funds to nonprofit agencies • Direct response costs • Protecting vulnerable populations $230,000 Emergency Shelter • Seasonal Overflow • Other identified priorities $154,856 Replace General Fund $ allocated to existing Human Service Contracts • HSP/KFCG Protects service levels from budget reductions Resource Allocation Goals: Protect at-risk populations from risk/exposure: • Persons Experiencing Homelessness • Seniors and homebound adults Mitigate Impacts: • Prevent Homelessness 4 Homeless Response Rent Assistance 55% 35% Meal Delivery 7% Domestic Violence 3% Persons Served Estimated 1,965 Persons Served: • Persons Experiencing Homelessness • Emergency Rent Assistance* • Victims of Domestic Violence • Seniors and homebound adults *2.5 persons per household 5 1050 565 200 150 0 200 400 600 800 1000 1200 HOMELESS RENT ASSISTANCE DOMESTIC VIOLENCE HOMEBOUND ADULTS -1- RESOLUTION 2020-054 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING THE PROGRAMS AND PROJECTS THAT WILL RECEIVE COVID-19 RESPONSE AND RECOVERY FUNDING FROM THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the Community Development Block Grant (“CDBG”) Program is an ongoing grant administration program funded by the federal Department of Housing and Urban Development (“HUD”); and WHEREAS, the City has received CDBG Program funds since 1975; and WHEREAS, On March 27, 2020, the federal Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) was signed in to law, making available $5 billion in Community Development Block Grant Coronavirus (“CDBG-CV”) funds; and WHEREAS, of this amount, HUD immediately allocated $2 billion based on the fiscal year 2020 CDBG formula, and on April 2, 2020, HUD notified the City it would receive a CARES Act allocation of $649,203; and WHEREAS, on May 7, 2020, the City Manager signed Emergency Rules and Regulations No. 2020-16 allowing City staff to develop an internal team to prioritize recommendations for use of these funds, which was subsequently confirmed by the City Council on May 19, 2020, by adoption of Emergency Ordinance No. 073, 2020; and WHEREAS, the City team developed three separate categories of funding priorities, in ranked order: Category Recommended Funding % of Total Priority 1: Preserve existing critical services dependent on City tax revenue $154,856.31 24% Priority 2: City emergency response and sheltering costs $230,000 35% Priority 3: Nonprofit program applications for public (human) service response $264,346.69 41% Total $649,203 100% WHEREAS, City staff then deployed a CDBG-CV Public Services application soliciting requests from eligible nonprofits for critical services and response costs associated with COVID- 19; and WHEREAS, the CDBG Commission was consulted regarding this approach and expressed no concerns; and WHEREAS, City staff has identified five nonprofit agencies already receiving City funding for human services projects that are critical to mitigating and preventing the impacts of -2- COVID-19, and is recommending that the balances on these funding agreements be paid with Priority 1 CDBG-CV funds instead of City funds, due to the anticipated shortfall in sales tax revenue in 2020; and WHEREAS, the following projects are being recommended for this Priority 1 funding: Priority 1: FY19 Human Service Projects: Recommended Amount: Crossroads Safehouse: Domestic Violence Programming $20,990.99 Homeward Alliance: One Village One Family Program $25,750 Homeward Alliance: Homeless Support Services at the Murphy Center $23,500 Meals on Wheels: Meal Delivery Program $14,342.43 Neighbor to Neighbor: Homeless Prevention Program $58,896.37 Volunteers of America: Meal Delivery Program $11,376.52 Total Recommended: $154,856.31 ; and WHEREAS, for Priority 2 funding, City staff is recommending the City designate the following amounts to be spent on emergency response and shelter plans for persons experiencing homelessness: Priority 2: City Response Costs Recommended Amount Community of Christ: Partnership to provide overflow and emergency shelter through May 31, 2020 $30,000 On-going coordinated response costs to protect persons experiencing homelessness $200,000 Total Recommended $230,000 ; and WHEREAS, for Priority 3, the City team reviewed applications from nonprofit agencies and developed the following funding recommendations: Priority 3: Organization - Project Funding Request Staff Recommended Funding Percentage of Available Funds Neighbor to Neighbor: Homeless Prevention Program (rent assistance) $427,457 $168,218.69 64% Homeward Alliance: NACC Shelter Staff $31,000 $31,000 12% Catholic Charities: Mission Shelter Staff $50,000 $50,000 19% Meals on Wheels: Home delivered meals to at-risk elderly & disabled $15,128 $15,128 5% Total Recommended $264,346.69 100% -3- ; and WHEREAS, the proposed recommendations were published on the Social Sustainability page of the City’s website and via Public Notice in the Coloradoan on May 25, 2020, per the HUD required minimum public review period for emergency funding as outlined in the Council- approved Citizen Participation Plan; and WHEREAS, the City Council has considered these recommendations and has determined that the City’s CDBG-CV allocation should be used to fund the projects and programs set forth above. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That City staff is hereby authorized to use the City’s CDBG-CV funding allocation to fund the programs and projects described in this Resolution. Section 3. That, subject to the appropriation of funds by the City Council, the City Manager is hereby authorized to execute any agreements or amendments to existing agreements necessary to implement the funding allocations described herein on terms and conditions consistent with this Resolution, along with such additional terms and conditions as the City Manager, in consultation with the City Attorney, deems necessary or appropriate to protect the interests of the City. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 2nd day of June, A.D. 2020. _________________________________ Mayor ATTEST: _____________________________ City Clerk are dying at a higher rate than other demographic groups.” https://www.raceforward.org/press/statements/race- forward%E2%80%99s-statement-disproportionate-covid-19-cases-and-deaths- black-and Are there gaps in your data that tell you anything about who/what you are missing? o When deciding which organizations to fund, one consideration for which there wasn’t adequate data was at what level each organization engages with specific marginalized ATTACHMENT 4 **** ,** ******************** & '( )) #* 4> + 7 - , . 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"'*" 7*'*$ "( # "$$ #!$$($("$%$*(+&1'-!+ ) `)*(+"+#+"(!) * 0_ 2 ! 9 '*!&' !X&(&)- $)*2!!-$('*/)(/+2!+ !/ !"+((-'! $0%+() _"")( #) *+0 !&&!"))$!%1$' !(-! ! !$$(&&&)(**+*!2!1 "''&(*(&+ !+*( ^ "0"+$ "*$*&(()*)$' *% #!$&*1 &(% ") 3- $ $(+(*!!) ' !'!1$//-("1* "$(- "'" #)!&4"1!) $*2&!/")!-2$(($( $&'* !2*#/!( $% ATTACHMENT 2