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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 04/07/2020 - RESOLUTION 2020-035 AMENDING THE SCHEDULE AND PROCAgenda Item 14 Item # 14 Page 1 AGENDA ITEM SUMMARY April 7, 2020 City Council STAFF Teresa Roche, Chief Human Resources Officer Jenny Lopez Filkins, Legal SUBJECT Resolution 2020-035 Amending the Schedule and Process Adopted in Resolution 2020-027 Regarding the Recruitment and Selection of a Chief Judge. EXECUTIVE SUMMARY The purpose of this item is to review and consider the Council Committee’s recommended amendments to the previously adopted plan and target schedule for the recruitment and selection of a Chief Judge. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION Chief Judge Kathleen Lane notified the City Council of her intent to retire from her employment as Chief Judge effective July 3, 2020. On December 3, 2019, the City Council appointed an ad hoc committee to develop a formal plan and schedule for the Chief Judge recruitment and selection process. The ad hoc committee met on March 23, 2020 to review semi-finalist candidates and recommend a detailed plan and target schedule for the Chief Judge selection process. The Council adopted that detailed plan and target schedule for the Chief Judge selection process on March 23, 2020. The ad hoc committee met again on March 30, 2020 to establish an effective method for narrowing the candidate pool further and to consider amendments to the detailed plan and target schedule in light of the COVID-19 public health emergency. The purpose of this Resolution is for the City Council to review and consider the committee’s recommended amendments to Resolution 2020-027 and adopt the revised plan and schedule for the recruitment and selection process. Amendments include the addition of ad hoc Committee interviews prior to the City Council interviews in order to further narrow the number of final candidates for City Council to consider, and to allow most or all selection activities to be conducted virtually in alignment with ongoing health emergency and related executive orders. ATTACHMENTS 1. Timeline - redlined changes (DOCX) ATTACHMENT 1 Amended Exhibit A Chief Judge Recruitment Timeline and Milestones Dates reflect the City’s targeted timeline and are subject to change. Date Event / Milestone No t 1/30 through March Stakeholder Meetings Engage key stakeholders to learn multiple perspectives on the role of the judge. 2/7 Position Announcement Go Live 3/6 Application Review Begins 3/16 Recruiter sends semi‐finalist application materials to City representatives for review 3/19 Ad Hoc Committee meeting to review and identify semi‐finalist candidates Possible executive session to discuss candidates (Note: Meeting moved to 3/23 with Council Approval.) Posted for Public 3/26 Deadline for identifying finalist candidates 3/30 Invitation to finalists for onsite interviews 4/3 Publicly announce finalists 4/4 to 4/2110 Council receives finalists’ additional background materials 4/13 Ad Hoc Committee meeting to review and discuss finalist materials and prepare for interviews 4/20 Ad Hoc Committee interviews top candidates and narrows the field of candidates for interviews with all Councilmembers 4/21– 4/23 Chief Judge Onsite or Virtual Interviews— Councilmembers to Participate in Informal GatheringsSelection Activities with Candidates and Attend Public Forum Appropriate Events Posted for Public Participation 4/28 Possible Executive Session to discuss finalist(s) Posted for Public 4/28 Council Resolution Authorizing Certain Council Members to Begin Negotiations re Terms and Conditions of Employment Agreement with a Person Named in the Resolution. Posted for Public 4/29 City engages in negotiations with top choice candidate (if appropriate) 5/5 Council Resolutions Appointing Chief Judge and approving the employment agreement for the Chief 6/1 New Chief Judge start date Bold indicates Council action -1- RESOLUTION 2020-035 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING THE SCHEDULE AND PROCESS ADOPTED IN RESOLUTION 2020-027 REGARDING THE RECRUITMENT AND SELECTION OF A CHIEF JUDGE WHEREAS, on October 18, 2019, Chief Judge Kathleen Lane notified the City Council of her intent to retire from her employment as Chief Judge effective July 3, 2020; and WHEREAS, the Council desires to move forward with the planning and scheduling of the process for recruitment, selection and appointment of a new Chief Judge; and WHEREAS, on December 3, 2019, the City Council approved Resolution 2019-110 appointing certain Councilmembers to serve as the ad hoc Chief Judge Selection Process Committee (the “Committee”) to recommend a formal plan and schedule for the selection process and other matters related to the Chief Judge recruitment and selection process; and WHEREAS, the Committee met, developed a plan and schedule for the Chief Judge selection process and approved the plan by unanimous vote; and WHEREAS, on March 23, 2020, the City Council approved Resolution 2020-027 adopting a detailed plan and target schedule for the Chief Judge recruitment and selection process; and WHEREAS, on March 30, 2020, the Committee met and unanimously approved a motion to recommend amending the plan and schedule for the Chief Judge selection process to set up Committee interviews of all top candidates in order to narrow the number of candidates to be interviewed by the City Council; and WHEREAS, because the ongoing COVID-19 public health emergency and related executive orders require that the candidate interviews take place virtually, the amended plan and schedule for the selection process reflects that the interviews and other selection activities may be conducted virtually; and WHEREAS, City Council desires to review the amended plan and schedule recommended by the Council Committee. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the City Council hereby approves the amended detailed plan and target schedule for the recruitment and selection of the Chief Judge as described on Exhibit “A” attached hereto. -2- Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 7th day of April, A.D. 2020. _________________________________ Mayor ATTEST: _____________________________ City Clerk Amended Exhibit A Chief Judge Recruitment Timeline and Milestones Dates reflect the City’s targeted timeline and are subject to change. Date Event / Milestone No te 1/30 through March Stakeholder Meetings Engage key stakeholders to learn multiple perspectives on the role of the judge. 2/7 Position Announcement Go Live 3/6 Application Review Begins 3/16 Recruiter sends semi-finalist application materials to City representatives for review 3/19 Ad Hoc Committee meeting to review and identify semi-finalist candidates Possible executive session to discuss candidates (Note: Meeting moved to 3/23 with Council Approval.) Posted for Public 3/26 Deadline for identifying finalist candidates 3/30 Invitation to finalists for onsite interviews 4/3 Publicly announce finalists 4/10 Council receives finalists’ additional background materials 4/13 Ad Hoc Committee meeting to review and discuss finalist materials and prepare for interviews 4/20 Ad Hoc Committee interviews top candidates and narrows the field of candidates for interviews with all Councilmembers 4/21– 4/23 Chief Judge Onsite or Virtual Interviews— Councilmembers to Participate in Selection Activities with Candidates and Attend Public Forum Appropriate Events Posted for Public Participation 4/28 Possible Executive Session to discuss finalist(s) Posted for Public 4/28 Council Resolution Authorizing Certain Council Members to Begin Negotiations re Terms and Conditions of Employment Agreement with a Person Named in the Resolution. Posted for Public 4/29 City engages in negotiations with top choice candidate (if appropriate) 5/5 Council Resolutions Appointing Chief Judge and approving the employment agreement for the Chief Judge position and the Assistant Chief Judge 6/1 New Chief Judge start date Bold indicates Council action EXHIBIT A