HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/19/2020 - ITEMS RELATING TO THE APPOINTMENT, SALARY, OATH OFAgenda Item 19
Item # 19 Page 1
AGENDA ITEM SUMMARY May 19, 2020
City Council
STAFF
Teresa Roche, Chief Human Resources Officer
Jenny Lopez Filkins, Legal
SUBJECT
Items Relating to the Appointment, Salary, Oath of Office and Employment Contract of the Chief Judge.
EXECUTIVE SUMMARY
A. Resolution 2020-049 Appointing Jill Hueser as Chief Judge, Approving the Chief Judge’s Employment
Agreement and Direction Regarding Administration of Oath of Office for the Chief Judge.
B. First Reading of Ordinance No. 075, 2020, Amending Section 2-606 of the Code of the City of Fort Collins
and Setting the Salary of the Chief Judge.
This item meets the following COVID-19 emergency priorities for being on the Council agenda:
• Priority 5 - Items that must move forward based on a Council directed timeline, i.e., completion of a pilot
project or the end of a moratorium.
• Priority 6 - Items that relate to funding, operation and business activities that the City must continue
despite of the current crisis.
The purpose of the Resolution is to appoint Jill Hueser as the new Chief Judge effective July 6, 2020, and to
approve the employment agreement of the Chief Judge. Another purpose is to direct the City Clerk to
administer the Chief Judge oath of office to Jill Hueser on July 6, 2020. The Ordinance sets the salary of the
Chief Judge effective July 6, 2020.
BACKGROUND / DISCUSSION
The City began a recruitment and selection process for the Chief Judge position in January 2020 with the support
of the executive recruitment firm of Baker Tilly Virchow Krause, LLP. Council appointed three Councilmembers
to an ad hoc committee to, among other tasks, conduct interviews with the top candidates and narrow the field
for interviews with full Council. Baker-Tilley presented possible top candidates' resumes and credentials for
consideration to the ad hoc committee. The ad hoc committee narrowed the field to three finalists after
conducting interviews on April 20, 2020 and Council interviewed two finalists on April 22, 2020. On April 28,
2020, Council adopted Resolution 2020-039 authorizing Councilmembers Gorgol and Pignataro to discuss with
staff and the named candidate, Jill Hueser, the terms and conditions of an employment agreement for the
Chief Judge position, with such agreement to be presented for Council consideration on May 19, 2020.
Chief Judge Kathleen Lane’s retirement is effective July 5, 2020. Because the City will employ only one chief
judge, Jill Hueser’s appointment as Chief Judge will be effective July 6, 2020. City Clerk Delynn Coldiron will
administer the oath of office to Jill Hueser on July 6, 2020. Ms. Hueser will transfer to judicial services on June
1, 2020 and serve as a judicial executive through July 5, 2020.
This Resolution appoints Jill Hueser as the Chief Judge for the City effective July 6, 2020 and authorizes the
Mayor to execute an employment contract with Ms. Hueser. Additionally, Ordinance No. 075, 2020 Amends
Section 2-606 of the City Code to establish the initial base salary of the Chief Judge. Total compensation
Agenda Item 19
Item # 19 Page 2
which includes health, life and disability insurance as well as retirement benefits is reflected in the attached
2020 Chief Judge Compensation Calculator (Attachment 1).
ATTACHMENTS
1. Chief Judge Compensation Calculator (PDF)
2. Powerpoint Presentation (PDF)
Prepared by Human Resources
May 19, 2020
Chief Judge
Monetary
Base Salary $165,000
Medical Insurance 10,221
Dental Insurance 636
Life Insurance 259
Long Term Disability 914
ICMA 457 (3% match) 4,950
ICMA 401 16,500
Non-Monetary
Vacation 30 days
Holiday 9 days
$198,481
Projected Annualized 2020
Total Compensation
ATTACHMENT 1
May 19, 2020
Chief Judge Appointment and Total Compensation Offer
Teresa Roche, Chief Human Resources Officer
Jenny Lopez-Filkins, Senior Assistant City Attorney
ATTACHMENT 2
Appointment, Salary, Oath of Office
and Employment Contract of the Chief Judge
Resolution 2020-049
Appointing Jill Hueser as Chief Judge, Approving the Chief Judge’s Employment Agreement and
Direction regarding Administration of Oath of Office for the Chief Judge.
First Reading of Ordinance No. 075, 2020
Amending Section 2-606 of the Code of the City of Fort Collins and Setting the Salary of the Chief
Judge.
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Chief Judge Salary Offer
Ordinance No. 075, 2020
• First Reading May 19, 2020
• 2020 Annual Salary = $165,000
• Colorado Market Data November 2019*
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* Salary data collected is in arrears and hiring range for 2020 of $160,000 to $170,000 was based on aging these salaries by 3%
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RESOLUTION 2020-049
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPOINTING JILL HUESER AS CHIEF JUDGE,
APPROVING THE CHIEF JUDGE’S EMPLOYMENT AGREEMENT AND DIRECTING
THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE
WHEREAS, pursuant to Article VII, Section 1 of the City Charter, the City Council is
responsible for appointing the Chief Judge; and
WHEREAS, on April 28, 2020, the City Council passed Resolution No. 039, 2020 and
appointed Councilmembers Julie Pignataro and Emily Gorgol to discuss with City staff or the
named finalist for the Chief Judge position the terms and conditions of an employment
agreement with Jill Hueser; and
WHEREAS, Councilmembers Pignataro and Gorgol, with the assistance of City staff,
have developed a proposal for terms and conditions of an employment agreement with Ms.
Hueser, as set forth in the Employment Agreement, attached hereto as Exhibit “A” and
incorporated herein by this reference; and
WHEREAS, Chief Judge Kathleen will remain in the Chief Judge position until the
effective date of her retirement, July 5, 2020; and
WHEREAS, the City will employ only one Chief Judge; and
WHEREAS, Ms. Hueser is currently a City employee and the intent is for Ms. Hueser to
remain employed until she is sworn in as Chief Judge on July 6, 2020; and
WHEREAS, Ms. Hueser will serve in the position Judicial Executive from June 1, 2020,
through July 5, 2020, and will receive pay and benefits comparable to a chief judge so that she
may smoothly transition to the Chief Judge position.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That Jill Hueser is appointed Chief Judge effective July 6, 2020.
Section 2. That the Chief Judge’s Employment Agreement, attached hereto as
Exhibit “A” and incorporated herein by this reference, is hereby approved by the City Council,
and the Mayor is hereby authorized to execute the Chief Judge’s Employment Agreement in
substantially the form shown on Exhibit “A”.
Section 3. That on July 6, 2020, the City Clerk is directed to administer the Chief
Judge oath of office to Jill Heuser, the new Chief Judge.
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Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
19th day of May, A.D. 2020.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
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EMPLOYMENT AGREEMENT
THIS EMPLOYMENT AGREEMENT (the “Agreement”), is made and entered into this
____ day of ____________, 2020, by and between the CITY OF FORT COLLINS, COLORADO, a
municipal corporation, hereinafter referred to as the “City” and Jill Hueser, hereinafter referred to as
the “Employee.”
WITNESSETH:
WHEREAS, pursuant to Article VII of the Fort Collins Municipal Charter Section 1, the
City Council (hereafter “Council”) shall appoint a Chief Municipal Judge for a two year term to
carry out duties related to the Municipal Court and to establish the compensation of the Chief
Municipal Judge; and
WHEREAS, the City desires to employ the services of the Employee as Chief Municipal
Judge of the Municipal Court of the City of Fort Collins as provided by the Charter of the City; and
WHEREAS, the Council desires to provide certain benefits, establish certain conditions of
employment and set working conditions of employment for the Employee; and
WHEREAS, the Employee desires to accept employment as the Chief Municipal Judge upon
the terms set forth herein during the two-year term of employment; and
WHEREAS, Council has determined Jill Hueser is licensed to practice law in the State of
Colorado and is a reputable and qualified attorney; and
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein and other good and valuable consideration, the receipt and adequacy of which are hereby
acknowledged, the parties agree as follows:
SECTION 1. DUTIES.
The City hereby agrees to employ Jill Hueser as the Chief Municipal Judge of the City, to
perform the functions and duties specified in the Charter and ordinances of the City and to perform
such other legally permissible and proper duties and functions as the Council may prescribe and
subject to the Colorado Code of Judicial Conduct.
SECTION 2. TERM.
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
Employee to resign at any time from her position with the City, subject only to the provisions set
forth in Section 3, Paragraph B of this Agreement.
B. The Employee agrees to remain in the exclusive employ of the City as Chief Municipal
Judge from July 6, 2020 until July 5, 2022, and neither to seek or accept other employment nor to
become employed by any other employer until after said termination date, unless the employment of
the Employee is terminated earlier as herein provided. City Council may grant express permission
EXHIBIT A
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for non-legal (non-attorney and non-judicial) employment that will not interfere with the duties of
the Chief Municipal Judge by motion or in a writing, including any conditions or limitations on
such other employment.
C. From June 1, 2020 through July 5, 2020, the Employee will be a Judicial Executive and
the terms and conditions of this Agreement will control during this period as Judicial Executive.
SECTION 3. SALARY.
A. The City agrees to pay the Employee for the services rendered and compensation
therefor at an annual base salary of one-hundred-sixty-five-thousand ($165,000) dollars, payable in
equal biweekly installments at the same time and in the same manner as other employees of the City
are paid.
B. The Employee shall be reimbursed for City-related personal vehicle use, at the prevailing
City rate.
C. The Employee shall be reimbursed for voice and data allowance at the agreed rate.
D. A salary review shall take place in November or December of each year, with any
subsequent modification of the Employee’s salary to be approved by the City Council by ordinance
and incorporated herein without the necessity of further modification of this Agreement by
addendum.
SECTION 4. HOURS OF WORK.
A. The normal office hours of the Employee shall be 8:00 A.M. to 5:00 P.M., Monday
through Friday. It is recognized, however, that the Employee must devote a considerable amount of
time to the business of the City outside of those normal office hours. For that reason, the Employee
shall be permitted to take compensatory time off as she shall deem appropriate during said normal
office hours.
B. The Employee shall not maintain a private legal practice, nor shall the Employee provide
legal representation to any party, nor provide any judicial services to any party other than the City
without the express prior approval of the Council.
SECTION 5. TERMINATION.
A. The employee may be removed from office during the term of this Agreement only for
cause, as described in Article VII of the City Charter and Section 13-10-105, C.R.S.
B. In the event the Employee voluntarily resigns from the position with the City before
expiration of the aforesaid term of employment, then the Employee shall give the City at least sixty
(60) days’ advance notice, unless the parties otherwise agree.
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Upon such voluntary termination, the City shall pay the Employee for accrued salary through the
date of termination, together with payment for accrued vacation.
C. Medical insurance shall be provided through the end of the month in which the
termination occurs. The Employee may elect to continue coverage by paying the premium in effect
at the time of termination under the same terms and conditions and according to the same provisions
of law which are applicable to all employees of the City who, upon termination, elect to continue
medical coverage at their own expense.
SECTION 6. VACATION AND SICK LEAVE.
A. The Employee shall be granted twenty-five days of annual vacation leave, commencing
as of the first pay period in June 2020. In addition, five (5) days of vacation leave shall also be
granted as of the first pay period in June 2020 and then every year as of the first full pay period of
each year. The remaining balance of twenty-five (25) days of annual vacation shall accrue
throughout the remainder of each such calendar year at the bi-weekly accrual rate of 7.69 hours.
Notwithstanding any City policy to the contrary, vacation leave accrued and unused by the
Employee shall be subject to the following terms and conditions:
(1) At any time during the term of this Agreement, but no more than twice annually,
the Employee may elect to receive the cash equivalent of all or any portion of the accrued, unused
vacation; provided, however that no more than one hundred twenty (120) hours of accrued, unused
vacation leave may be converted to a cash payment in any given calendar year. The amount of said
payment shall be based upon the Employee’s current rate of pay at the time of conversion.
(2) At the end of each calendar year, the balance of the Employee’s accrued, unused
vacation leave remaining after any such cash conversion shall be carried over to subsequent years,
up to a maximum accrual of 780 hours. Any balance in excess of 780 hours that exists as of the last
day of the final pay period of the calendar year shall be forfeited by the Employee. For the purpose
of this provision, the “final pay period of the calendar year” shall mean the last pay period that
begins in such year.
(3) Upon the cessation of the Employee’s employment with the City, whether by
termination, death, disability, resignation or otherwise, the Employee shall be compensated by cash
payment for the total amount of the Employee’s accrued, unused vacation balance. The amount of
said payment shall be based upon the Employee’s then current rate of pay. Any payment made to
the Employee by the City under this provision shall be in addition to any amounts previously paid
for accrued, unused vacation leave under subparagraph (2) above and any other amounts payable to
the Employee under this Agreement.
B. The employee shall be credited for and be entitled to receive those sick leave benefits
provided to all full-time unclassified City employees. The employee shall not be entitled to be paid
for any earned but unused sick leave upon resignation or termination from employment under this
Agreement.
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SECTION 7. DISABILITY.
If the Employee is permanently disabled or is otherwise unable to perform the Chief
Municipal Judge duties because of sickness, accident, injury or mental incapacity or health for a
period of four (4) successive weeks beyond any accrued vacation, the City shall have the option to
terminate this Agreement subject to Notice requirements. The Employee may be compensated as a
disabled employee pursuant to the provisions of the City’s Long-Term Disability Insurance Plan
subject to the terms and conditions of such plan.
SECTION 8. RETIREMENT BENEFITS.
A. The City agrees to execute all necessary agreements provided by the City’s retirement
recordkeeper for the Employee’s participation in such recordkeeper’s 401(a) qualified retirement
plan and, in addition to the base salary paid by the City to the Employee, the City agrees to pay on
the Employee’s behalf an amount equal to ten percent (10%) of the Employee’s base salary into
such qualified retirement plan, in equally proportioned amounts each pay period, and further agrees
to roll over into another qualified retirement plan, or to transfer the Employee’s ownership in the
plan to the Employee’s succeeding employer’s qualified plan, upon the Employee’s resignation or
termination, to the extent that such a rollover or transfer is allowed by law and the terms of the
City’s plan. In addition, the Employee is eligible to participate in the City’s 457 deferred
compensation plan. If the Employee does so participate, the City will match the Employee’s
contribution to the plan in an amount not to exceed three percent (3%) of the Employee’s salary in
any one pay period. The total contribution to the City’s 457 deferred compensation plan is subject
to the limits prescribed by the Internal Revenue Service.
B. In the event that the Employee wishes to make any additional contribution to the above-
referenced 401(a) qualified retirement plan, in addition to the City’s contribution to said plan, and
the Employee so notifies the Council in writing, the Council shall, within thirty (30) days of its
receipt of such notice, execute all agreements, resolutions and/or other documents required by law
or by the City’s retirement plan recordkeeper in order to accommodate such request. The amount of
employee contribution to said plan authorized by the Council shall be the amount requested by the
Employee or the maximum amount allowed by law, whichever is less.
SECTION 9. DISABILITY, HEALTH AND LIFE INSURANCE.
A. The City agrees to put into force and to make required premium payments for the
Employee for insurance policies for life, accidental death and dismemberment, disability insurance
benefits and major medical group insurance covering the Employee and any dependents. These
benefits shall be the same as those for all City employees.
B. The Employee shall have the option of a once-per-calendar-year physical examination by
a qualified physician of her choice. The cost of such examination, as well as any related medical
testing, shall be paid by the City, up to a maximum amount of Eight Hundred Fifty Dollars
($850.00). The City’s obligations to pay for any additional diagnostic testing or the treatment of
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any medical condition discovered during the course of such examinations shall be limited to the
benefits available under the then-current medical health plan of the City.
SECTION 10. DUES AND SUBSCRIPTIONS.
The City agrees to budget and to pay for the professional dues and subscriptions of the
Employee necessary for the continuation and full participation in national, regional, state and local
associations and organizations necessary and desirable for the Employee’s continued professional
participation, growth and advancement, and for the good of the City.
SECTION 11. PROFESSIONAL DEVELOPMENT.
A. The City hereby agrees to budget for and to pay the travel and subsistence expenses of
the Employee for professional and official travel, meetings and occasions adequate to continue the
professional development of the Employee and to adequately pursue necessary official and other
functions for the City, including but not limited to the annual Colorado Municipal League
conference, the semi-annual Colorado Municipal Judges Association conferences, the annual
American Judges Association conference and such other professional conferences and meetings as
may be agreed upon by the Employee and the City Council.
B. The City hereby agrees to budget for and to pay the travel and subsistence expenses
incurred by the Employee in attending meetings and conferences incidental to the performance of
the Employee’s duties and necessary for the continued professional development of the Employee.
SECTION 12. INDEMNIFICATION.
The City shall defend, save harmless and indemnify the Employee against any tort,
professional liability claim or demand or other legal action and any professional licensing or other
administrative hearing or action, whether groundless or otherwise, arising out of an alleged act or
omission occurring in the performance of the Employee’s duties as Chief Judge. The City may
compromise and settle any such claim or suit and pay the amount of any settlement or judgment
rendered thereon.
SECTION 13. OTHER TERMS AND CONDITIONS OF EMPLOYMENT.
A. The Council, in consultation with the Employee, shall fix any such other terms and
conditions of employment as it may determine from time to time, relating to the performance of the
Employee, provided that such terms and conditions are not inconsistent with or in conflict with the
provisions of this Agreement, the City Charter or any other law.
B. All provisions of the City Charter and Code, and regulations and rules of the City
relating to vacation and sick leave, retirement contributions, holidays and other fringe benefits
(including, without limitation, health and life insurance programs, social security, and disability
benefits, if any), working conditions as they now exist or hereafter may be amended and provisions
governing accrual and payment for vacation and floating holidays upon termination of employment,
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also shall apply to the Employee as they would to department heads and service directors of the
City, unless said benefits are specifically provided for herein.
C. Employee acknowledges and agrees to be bound by and adhere to those provisions of the
City's current Personnel Policies and Procedures that pertain to conduct as currently set forth in
Section 8 of the City's current Personnel Policies and Procedures and any other City Council
approved policies that apply to appointed employees and as they may be amended, modified,
supplemented, rescinded, or otherwise changed at any time at the discretion of the City.
D. Employee will work with the City Council on the first-year development plan, which
will align performance expectations and relevant metrics, and such plan will be updated or amended
each year for performance evaluation discussions.
SECTION 14. NOTICES.
Notices pursuant to this Agreement shall be given by deposit in the custody of the United
States Postal Service, postage prepaid, addressed as follows:
City: Mayor
City of Fort Collins
P.O. Box 580
Fort Collins CO 80522
Employee: Jill Hueser
Chief Judge
P.O. Box 580
Fort Collins CO 80522
Alternatively, notices required pursuant to this Agreement may be personally served in the same
manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of
personal service or as of the date of deposit of such written notice in the course of transmission in
the United States Postal Service.
SECTION 15. GENERAL PROVISIONS.
A. It is the intent of the parties that this Agreement and the appointment of the Employee as
Chief Judge be, in all aspects, in accordance with the requirements and provisions of the City’s
Charter relating to such position. If any provision of this Agreement is capable of two (2)
constructions, only one (1) of which complies with the Charter, the construction that complies with
the Charter shall control. If any provision of this Agreement conflicts with the Charter, the Charter
shall control and the conflicting provision of this Agreement shall be of no effect. In the latter
event, an invalid provision of this Agreement shall not affect the other provisions of this
Agreement, it being the intent of the parties that the provisions of this Agreement shall be severable.
B. The text herein shall constitute the entire Agreement between the parties.
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C. This Agreement shall be binding upon and inure to the benefit of the heirs at law and
executors of the Employee.
D. This Agreement shall become effective commencing July 6, 2020.
SECTION 16. ANNUAL APPROPRIATION.
All financial obligations of the City under this Agreement shall be subject to the Council’s
annual appropriation of the funds necessary to satisfy such obligations.
IN WITNESS WHEREOF, the City has caused this Agreement to be signed and executed on
its behalf by its Mayor and duly attested by its City Clerk, and the Employee has signed and
executed this Agreement, both in duplicate, the day and year first above written.
CITY OF FORT COLLINS, COLORADO
By:
___________________________________
Wade Troxell, Mayor
ATTEST:
________________________________
Delynn Coldiron, City Clerk
City of Loveland
_______________________________________
(insert name), Chief Judge
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ORDINANCE NO. 075, 2020
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING SECTION 2-606 OF THE CODE OF THE CITY OF FORT COLLINS AND
SETTING THE SALARY OF THE CHIEF JUDGE
WHEREAS, pursuant to Article VII, Section 1 of the City Charter, the City Council is
responsible for fixing the compensation of the Chief Judge; and
WHEREAS, the City is committed to compensating its employees in a manner which is
fair, competitive and understandable; and
WHEREAS, the City’s pay philosophy is based on total compensation, which includes
not only base salary but also deferred compensation payments, vacation and holiday leave, and
amounts paid by the City for medical, dental, life and long-term disability insurance; and
WHEREAS, members of the City Council, with the assistance of City staff, and the
presumed Chief Judge have discussed terms and conditions of the presumed Chief Judge’s
employment, including the base salary to be paid to the presumed Chief Judge; and
WHEREAS, the City Council supports a compensation philosophy of paying employees
a competitive salary and is setting the salary of the presumed Chief Judge based on established
market data; and
WHEREAS, the City Council believes that the base salary of the Chief Judge should be
established at the amount of $_______ per annum.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That Section 2-606 of the Code of the City of Fort Collins is hereby
amended to read as follows:
Sec. 2-606. - Salary of the Chief Judge.
The base salary to be paid to the Chief Judge for working 0.75 FTE shall be one hundred
twenty-one thousand, seven hundred sixty-two ____________ dollars
($121,762________) per annum, payable in biweekly installments, which sum shall be
charged to general government expense.
Section 2. That the effective date of the salary adjustment shall be July 6, 2020.
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Introduced, considered favorably on first reading, and ordered published this 19th day of
May, A.D. 2020, and to be presented for final passage on the 2nd day of June, A.D. 2020.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 2nd day of June, A.D. 2020.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk