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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 10/15/2019 - FIRST READING OF ORDINANCE NO. 123, 2019, MAKING AAgenda Item 7 Item # 7 Page 1 AGENDA ITEM SUMMARY October 15, 2019 City Council STAFF Theresa Connor, Water Engineering Field Operations Mrg Lance Smith, Utilities Strategic Finance Director Eric Potyondy, Legal SUBJECT First Reading of Ordinance No. 123, 2019, Making Appropriations and Authorizing Transfers of Appropriations for the Spring Creek Sanitary Trunk Sewer Project and Related Art in Public Places. EXECUTIVE SUMMARY The purpose of this appropriation request of $656,500 from the Wastewater Fund cash reserves is to allow for the replacement of a section of sewer main that is at risk of imminent failure. On July 14, 2019, a section of the Spring Creek Trunk Sewer, located between Stover and Ukiah Lane, collapsed and needed an emergency repair on a 20-foot section of the pipeline. Subsequent televising of the rest of the 500-foot section of pipeline has found that it is structurally compromised and should be replaced. In addition, significant longitudinal cracks were found in the 100-foot section of pipe just downstream. This section of pipe is the original 24-inch clay. Staff is recommending lining this section of pipe at the same time. This appropriation will allow for these sections of pipe to be replaced this winter rather than through the next budget cycle in 2021. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION On Sunday, July 14, 2019, Fort Collins Utilities on-call crews responded to a  citizen call and found that a section of the  24-inch Spring Creek Trunk Sewer had collapsed in a farm field just south of Prospect Avenue. They quickly recognized that contractor assistance would be needed and called in assistance  with bypass pumping and construction of the repair. As the repair  was underway, it was found that the  24-inch clay sewer was completely gone and all that remained was a  21-inch fiberglass pipe liner. The liner had a date stamp of 1988  on it. There was no record of the pipe liner within Utilities databases. A repair was made on the  21-inch pipe  liner  for an approximate  20-foot  section of pipe.  Subsequent televising of the pipe has found that the entire 500-foot section of pipeline is in compromised condition.  Staff recommends replacement. Staff also recommends using Cured In Place Pipe lining in a 100-foot section of pipe where there is significant cracking in the original 24-inch clay trunk sewer to restore structural integrity of that pipe section. Staff recommends an off-cycle offer to complete the work this winter instead of waiting  to put in a BFO offer for 2021. CITY FINANCIAL IMPACTS The impact of this $656,500 appropriation from cash reserves is not significantly detrimental to the long- term financial resiliency of the Fund for the following reasons: 1. The 2019-20 Budgeting for Outcomes effort set aside $2.2M of anticipated revenues for future capital improvements to the existing infrastructure. Agenda Item 7 Item # 7 Page 2 2. At the end of 2018, the Wastewater Fund held $42.8M in cash of which $22.2M is not required for minimum reserves or prior appropriations making it available for appropriation. This appropriation includes $6,500, or 1%, for Art in Public Places. BOARD / COMMISSION RECOMMENDATION At its September 19, 2019 meeting, the Water Board recommended City Council approve the appropriation to fund the renewal of the Spring Creek Truck Sanitary Sewer from Stover Street to Ukiah Lane. ATTACHMENTS 1. Location map (PDF) 2. Water Board minutes, September 19, 2019 (draft) (PDF) Sewer Renewal 1 Stover St. Ukiah Ln 30-inch Trunk 24-inch Trunk Section A Section B Section A: - Replace ~460 ft of 21-inch fiberglass liner with 24-inch sewer. Section B: - Line ~100 ft of 24- inch sewer w/ CIPP. ATTACHMENT 1 Excerpt from Unapproved DRAFT MINUTES - WATER BOARD REGULAR MEETING September 19, 2019, 5:30 p.m. 222 Laporte Avenue, Colorado River Community Room 09/19/2019 – Excerpt from Unapproved DRAFT MINUTES Page 1 Off Cycle Budget Offer, 24-inch Trunk Sewer Replacement (Attachments available upon request) Utilities Deputy Director for Water Engineering & Field Services Theresa Connor summarized staff’s request. On July 14, a section of the Spring Creek Trunk Sewer collapsed and needed an emergency repair on a 20-foot section of the pipeline. Subsequent televising of the rest of the 500-foot section of pipeline has found that it is structurally compromised and should be replaced. In addition, significant longitudinal cracks were found in the 100-foot section of pipe just downstream. This section of pipe is the original 24-inch clay. Staff is recommending lining this section of pipe. Discussion Highlights: Board members commented on and inquired about various related topics including the material of the pipe replacement (PVC); reasons why the collapse was a surprise if staff has a televised monitoring system (Ms. Connor replied that with the new asset management system that has been in place for a year, staff will be able to better predict when infrastructure needs to be replaced; Water Systems Engineering Division Director Matt Fater commented that the amount of flow contributed to the failure; pipe lining; budget; asset management system; timeframe of infrastructure replacement; Mr. Fater commented that the Master Plan is moving toward a five-year update cycle to help with planning infrastructure replacement; collection lines and trunk lines, and whether rate of financing is keeping up with emergency situations (staff replied this would be part of the discussion on Capital Improvement Projects at the board’s October 3 work session). Vice Chairperson JasonTarry moved that Water Board recommend City Council approve an off-cycle budget appropriation not to exceed $650,000 for renewal (including replacement and lining) of approximately 600-foot section of the Spring Creek 24-inch Trunk Sewer Line. Board Member Jim Kuiken seconded the motion. Discussion on the motion: None Vote on the motion: it passed unanimously, 8-0 ATTACHMENT 1 -1- ORDINANCE NO. 123, 2019 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING APPROPRIATIONS AND AUTHORIZING TRANSFERS OF APPROPRIATIONS FOR THE SPRING CREEK SANITARY TRUNK SEWER PROJECT AND RELATED ART IN PUBLIC PLACES WHEREAS, the City owns and operates Fort Collins Utilities (“Utilities”), which includes a Wastewater Utility that provides wastewater service; and WHEREAS, the Wastewater Utility includes a wastewater collection system, which includes the Spring Creek Trunk Sanitary Sewer, a 24-inch pipe that conveys wastewater; and WHEREAS, Utilities completed emergency repairs on a portion of the Spring Creek Trunk Sanitary Sewer in July 2019, and subsequent analyses have identified nearby sections of the Spring Creek Trunk Sanitary Sewer between Stover Street and Ukiah Lane that are at risk of imminent failure; and WHEREAS, Utilities staff has recommended that such repairs be made as soon as practicable and before the winter, rather than waiting for the next budgetary cycle; and WHEREAS, this appropriation benefits public health, safety, and welfare of the citizens of Fort Collins and serves the public purpose of controlling wastewater in a sanitary manner and in compliance with all applicable laws and rules and regulations; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Wastewater Fund and will not cause the total amount appropriated in the Wastewater Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, this Project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to -2- be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places program; and WHEREAS, in accordance with Article V, Section 10 of the City Charter, the appropriation of reserves for the Project from the Wastewater Fund and the transfer of a portion of those unexpended and unencumbered appropriated funds to the Art in Public Places program established by City Code Section 23-304(a) will be used for Wastewater purposes and improvements in connection with the Project. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from prior year reserves in the Wastewater Fund the sum of SIX HUNDRED FIFTY-SIX THOUSAND FIVE HUNDRED DOLLARS ($656,500) for the Spring Creek Sanitary Trunk Sewer Project and appropriated therein as follows: • Spring Creek Sanitary Trunk Sewer Project $650,000 • Art in Public Places Project (Artwork) 5,070 • Art in Public Places Project (transfer to Cultural Services Fund for APP Operations) 1,300 • Art in Public Places Project (transfer to Cultural Services Fund for APP Maintenance) 130 TOTAL $656,500 Section 3. That the unexpended appropriated amount of ONE THOUSAND THREE HUNDRED DOLLARS ($1,300) in the Wastewater Fund is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Operations. Section 4. That the unexpended appropriated amount of ONE HUNDRED THIRTY DOLLARS ($130) in the Wastewater Fund is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance. -3- Introduced, considered favorably on first reading, and ordered published this 15th day of October, A.D. 2019, and to be presented for final passage on the 5th day of November, A.D. 2019. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 5th day of November, A.D. 2019. __________________________________ Mayor ATTEST: _______________________________ City Clerk