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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 10/09/2018 - 2019-2020 RECOMMENDED BUDGET WORK SESSION #3DATE: STAFF: October 9, 2018 Darin Atteberry, City Manager Mike Beckstead, Chief Financial Officer Lawrence Pollack, Budget Director WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION 2019-2020 Recommended Budget Work Session #3. EXECUTIVE SUMMARY The purpose of this work session is to review the City Manager’s 2019-2020 Recommended Budget that was delivered to City Council and the City Clerk on August 31, 2018 pursuant to provisions of Article V, Section 2 of the City Charter. This is a continuation of the overall budget discussion and outcome review items discussed at the September 11 and October 1 work sessions. Two public hearings to gather input from the community about the 2019-20 Budget have also been completed. The Recommended Budget is aligned with the City’s 2018 Strategic Plan, the Council Priority Dashboard and community priorities. It was put together based on input from citizens, staff and the City’s executive leadership team. Through continued expanded community outreach, residents have had opportunities to provide input on the specific Offers (budget requests) under consideration. At the October 9, 2018 Work Session, staff will be looking for guidance as to the changes to the City Manager’s Recommended Budget that Council would like to have incorporated into First Reading on November 6. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. What clarifying questions or follow-up items does City Council have on the seven strategic Outcomes that have been reviewed? 2. What changes does Council want incorporated into First Reading of the 2019-2020 Budget? BACKGROUND / DISCUSSION The 2019-2020 Budget process began following the City Council Work Session on March 3, 2018, where the City’s 2018 Strategic Plan was reviewed and then later adopted. Since then, staff has done significant work which has led to the City Manager’s 2019-2020 Recommended Budget. To accomplish this the City again used a process called Budgeting for Outcomes (BFO), which is a form of priority-based budgeting that included the following major steps: • City staff developed about 480 Offers (budget requests) which were submitted to one of the City’s seven key Strategic Outcomes • One BFO Team per Outcome was created; each one was comprised of seven staff members and two resident volunteers. The BFO teams reviewed Offers and negotiated with Sellers to improve their Offers. Ongoing Offers were given a significant level of scrutiny that included a financial comparison between budget cycles. BFO Teams evaluated and priority ranked all Offers using several inputs including: o Linkage to the City’s adopted 2018 Strategic Plan o Performance Measures o Community input o Organizational efficiencies and improvements October 9, 2018 Page 2 • Significant public outreach was conducted to gather citizen feedback from a broad demographic of the community. During the first three-month phase of public engagement, staff held nine mobile booths at a dozen public events and meetings. In addition, there was extensive online and print marketing efforts gathering feedback via activities, educational materials and direct links to staff. The booths attracted a wide audience, and more than 300 people completed the activity. Education and transparency will continue throughout the next two months to help the community stay informed as Council reviews the City Manager’s Recommended Budget. A summary report is included as an attachment to this AIS. • The prioritized list of funding recommendations from the BFO Teams were then reviewed by the City Manager and the Budget Lead Team (BLT). The BLT deliberated using the same criteria as the BFO Teams, but they looked across all seven Outcomes to make adjustments, as necessary. • The City Manager finalized the Recommended Budget and submitted it to City Council on August 31, 2018. City Council Budget Meetings The City Council has held a series of work sessions scheduled in September and October to discuss the proposed 2019-2020 Budget. The complete work sessions have included staff presentations regarding specific Outcomes followed by an opportunity for questions and discussion. The final two work sessions will include City Council discussion regarding overall priorities, policy issues and guidance on what changes Council wants included in First Reading of the 2019-2020 Biennial Budget. Key dates for remaining City Council discussions and readings are as follows: Meeting Date Topic • October 9, 2018 Work Session • General Discussion of all Outcomes • October 16, 2018 Work Session (following the regular City Council meeting) • General Discussion - Final Council Direction • November 6, 2018 Regular Meeting • First Reading of the 2019-20 Biennial Budget and the 2019 Appropriation Ordinance • November 20, 2018 City Council Meeting • Second Reading of the 2019-20 Biennial Budget and the 2019 Appropriation Ordinance ATTACHMENTS 1. PowerPoint Presentation (PDF) 1 2019-2020 Budget Review City Council Work Session – October 9, 2018 Attachment #1 2018 Council Budget Meetings September 11th Work Session • Neighborhood Livability and Social Health • Culture and Recreation • Safe Community October 1st Work Session • Economic Health • Environmental Health • Transportation • High Performing Government September 18th Council Meeting • Budget Public Hearing #1 of 2 October 2nd Council Meeting • Budget Public Hearing #2 of 2 October 16th Work Session (after Council Meeting) • General Discussion – Final Council Direction November 6th Council Meeting • First Reading (2nd Reading two weeks after) Completed October 9th Work Session • General Discussion – All Outcomes Offers Mentioned by Council for Possible Funding 3 Offer specific interest in funding all or part by at least one Councilmember (Values in $k) Outcome Offer Name 2019 2020 2019 2020 Culture and Recreation 29.2 - 1.0 FTE - Park Ranger - 67 Economic Health 80.2 - Tourism Master Plan, Visitor and Convention Services 50 - Environmental Health 43.14 - Night Sky Initiative 40 - High Performing Government 13.6 - Redistricting Study - 79 Neigh. Livability & Social Health 42.3 - Human Services Program Grant Funding ($100k to $500k)* 100 100 Neigh. Livability & Social Health 42.7 - 1.0 FTE - Homelessness Program Coordinator 94 110 Neigh. Livability & Social Health 65.5 - Wireless Communications Plan 50 - Neigh. Livability & Social Health 65.8 - 1.0 FTE Contractual - Historic Preservation Building Survey 90 92 Neigh. Livability & Social Health 89.2 - West Nile Virus - Adult Mosquito Treatment Efficacy Study 20 20 Neigh. Livability & Social Health 95.1 - Scholarship Fund for Low-Income Families - Cultural Services** 54 54 Safe Community 25.19 - Police School Resource Officers for Poudre School District 390 713 $558 $964 $330 $271 Other items of interest in funding by at least one Councilmember (Values in $k) Outcome Offer Name 2019 2020 2019 2020 Safe Community Additional Police Officers TBD TBD Various Various 'sub-area' Plans TBD TBD Ongoing One-Time Ongoing One-Time * Amount shown based on the level of 2017-18 funding; not the entire amount requested ** Amount based upon the detail in the September 18 Read Before Packet Available Funding 4 • Funding sources made available via unfunding Offers can be shifted across Outcomes, but any restrictions on those funding sources still apply • Note: Reserves can be shifted between years, if desired Funding Source (Values in $k) 2019 2020 2019 2020 General Fund Ongoing Revenue 120 120 General Fund Reserves (from the Larimer Humane Society cost reduction) 100 50 General Fund Reserves (can be shifted to either year) 1,100 1,100 Keep Fort Collins Great - Other Community Priorities 1-Time/Reserves 210 183 Unfund all or part of Offers Recommended for Funding* TBD TBD TBD TBD Ongoing One-Time