HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/17/2018 - SECOND READING OF ORDINANCE NO. 047, 2018, APPROPRAgenda Item 14
Item # 14 Page 1
AGENDA ITEM SUMMARY April 17, 2018
City Council
STAFF
Chad Crager, Director of Infrastructure Services
Chris Van Hall, Legal
SUBJECT
Second Reading of Ordinance No. 047, 2018, Appropriating Prior Year Reserves in the Transportation Capital
Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the
Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the
East Prospect Road Improvements Project and Transferring Appropriations from the Capital Project Fund to
the Cultural Services and Facilities Fund for the Art in Public Places Program.
EXECUTIVE SUMMARY
This Ordinance, adopted on First Reading on April 3, 2018 by a vote of 6-1 (Nays: Cunniff) appropriates
$600,000 into the Capital Project Fund for the East Prospect Road Improvements Project. In addition, this item
will authorize the transfer of $6,000, one percent of the appropriated funds, from the Capital Project Fund to
the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct East Prospect
Road as a four-lane arterial roadway from Sharp Point Drive to Interstate-25 (I-25) western frontage road as
identified on the City’s Master Street Plan. This project will complement the Colorado Department of
Transportation’s (CDOT) I-25 and Prospect Road Interchange improvements planned to begin construction in
2019. Appropriated funds will enable the initiation of the design process for the project. Construction funds
have not yet been identified. Staff anticipates an overall project budget of $4,000,000 and an anticipated
construction start date of 2020. Staff anticipates the completion of both projects in 2021.
As requested at the April 3, 2018 Council Meeting, staff will present the project to the Council Finance
Committee on April 16, 2018. Staff will provide a memo to Council summarizing the discussion prior to the
April 17, 2018 Council Meeting.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
ATTACHMENTS
1. First Reading Agenda Item Summary, April 3, 2018 (PDF)
2. Location map (PDF)
3. Powerpoint presentation (PDF)
4. Ordinance No. 047, 2018 (PDF)
Agenda Item 6
Item # 6 Page 1
AGENDA ITEM SUMMARY April 3, 2018
City Council
STAFF
Kyle Lambrecht, Civil Engineer
Timothy Kemp, Civil Engineer III
Chris Van Hall, Legal
SUBJECT
First Reading of Ordinance No. 047, 2018, Appropriating Prior Year Reserves in the Transportation Capital
Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the
Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the
East Prospect Road Improvements Project and Transferring Appropriations from the Capital Project Fund to
the Cultural Services and Facilities Fund for the Art in Public Places Program.
EXECUTIVE SUMMARY
The purpose of this item is to appropriate $600,000 into the Capital Project Fund for the East Prospect Road
Improvements Project. In addition, this item will authorize the transfer of $6,000, one percent of the appropriated
funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This
project will reconstruct East Prospect Road as a four-lane arterial roadway from Sharp Point Drive to Interstate-
25 (I-25) western frontage road as identified on the City’s Master Street Plan. Improvements include the addition
of two travel lanes, bike lanes, pedestrian facilities, utility improvements, intersection improvements at Prospect
Road and Summitview Drive, and landscaped medians and parkways. This project will complement the
Colorado Department of Transportation’s (CDOT) I-25 and Prospect Road Interchange improvements planned
to begin construction in 2019. Appropriated funds will enable the initiation of the design process for the project.
Construction funds have not yet been identified. Staff anticipates an overall project budget of $4,000,000 and
an anticipated construction start date of 2020. Staff anticipates the completion of both projects in 2021.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
CDOT will begin improvements to I-25 in Northern Colorado in 2018. As no interchange improvements were
initially included in the CDOT project, City staff initiated discussions with CDOT to reconstruct the I-25 and
Prospect Road Interchange. CDOT’s plans now include the design and reconstruction of this interchange, a
critical gateway into the City of Fort Collins.
The interchange and the section of East Prospect Road between Sharp Pointe Drive and I-25’s western frontage
road are severely congested at peak periods of travel. Existing and planned developments near the interchange
will further exacerbate the congestion and safety for multimodal travel. The reconstruction of the interchange
from its current configuration to a four-lane interchange will address these concerns. The congestion mitigation
and safety benefits of the reconstructed interchange will not be fully recognized unless improvements to the
section of Prospect Road are also addressed. Recognizing the benefits of designing roadway improvements to
East Prospect Road in conjunction with the interchange improvements, staff has identified $598,680 in
Transportation Capital Expansion Fee (TCEF) funds to initiate the design phase of the project. The use of TCEF
funds, a one-time impact fee collected from development to fund growth-related transportation improvements,
ATTACHMENT 1
Agenda Item 6
Item # 6 Page 2
to support this project is appropriate as the project will increase the vehicular and multimodal capacity along
East Prospect Road. Plan Fort Collins, the City’s comprehensive planning document, has identified the
reconstruction of Prospect Road between Sharp Point Drive and I-25 as an important project to improve the
existing transportation network. In addition, Prospect Road is one of four entry points into the City from I-25 as
well as the signed entrance for Colorado State University.
The project team has identified the following project goals:
Improve safety for vehicle, bicycle, pedestrian and other multi-modal travel
Reduce congestion for vehicle travel
Incorporate applicable existing improvements into the project
The City has invested a significant amount of funds along the Prospect Road Corridor over the last several years,
including improvements at the Prospect/College Intersection, the Prospect/Timberline Intersection, and new
bridges within the project limits. These bridges were constructed to accommodate a four-lane arterial roadway.
The project will also incorporate the raised medians and additional pavement width between the Poudre River
Bridge and Summitview Drive into the overall design. New improvements include the addition of two travel lanes,
bike lanes, pedestrian facilities, utility improvements, intersection improvements at Prospect Road and
Summitview Drive, and landscaped medians and parkways.
CDOT anticipates the construction of the interchange to be completed in 2021. Given CDOT’s design and
construction schedule for the interchange improvements, staff is requesting funding to initiate the project prior to
the 2019/2020 Budgeting for Outcomes (BFO) process to coordinate the two projects. Staff will also use these
funds to develop a preliminary level cost estimate to construct the improvements as construction funding has
not yet been identified. Staff plans to submit an offer in the 2019/2020 BFO process to enable construction of
the project, with the goal being completing the Prospect Road improvements prior to the completion of the CDOT
interchange.
Per City Code Section 23-304, all appropriations for construction projects estimated to cost over $250,000 shall
include an amount equal to one percent of the estimated cost for works of art. The total Art in Public Places
funds to be appropriated is $6,000. This item will transfer $4,680 of the Art in Public Places Program obligations
from TCEF funds. Staff has identified the Transportation Reserves to provide the additional $1,320 for long-
term maintenance of the art.
CITY FINANCIAL IMPACTS
This action will appropriate $600,000 into the Capital Projects Fund – East Prospect Road Improvements Project.
In addition, $6,000 will be transferred from the Capital Projects Fund into the Cultural Services and Facilities
Fund for Art in Public Places.
The following is a summary of funds to be appropriated with this action:
Funds to be Appropriated with this Action
Transportation Capital Expansion Fee Funds $598,680
Transportation Reserves $1,320
Total Funds to be Appropriated per this Action $600,000
Transfer to Art in Public Places $6,000
Staff anticipates the appropriated funds will enable the completion of preliminary engineering plans and the
development of a preliminary cost estimate. The current overall project budget is $4,000,000. Staff will use the
preliminary cost estimate to further refine the overall project budget as construction funds have not yet been
identified. Staff plans to submit an offer in the 2019/2020 BFO Process to enable construction of the project.
BOARD / COMMISSION RECOMMENDATION
Agenda Item 6
Item # 6 Page 3
Staff plans to present to the Transportation Board for comments as the project proceeds through the design
phase. In addition, staff plans to present status updates to the Art in Public Places Board and the Bicycle
Advisory Committee.
PUBLIC OUTREACH
This project will develop and implement a unique communication and outreach plan with the intent to develop a
context sensitive design meeting both short term needs and long-term goals.
ATTACHMENTS
1. Location Map (PDF)
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City of Fort Collins
East Prospect Road Improvements
Printed: April 05, 2018
Path: S:\Engineering\Projects\Capital Projects\Maps\Prospect_Sharp Point to I-25\E Prospect Road Improvements TCEF AIS.mxd
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Legend
Project Location
1
East Prospect Road Improvements Project
April 17, 2018
ATTACHMENT 3
Why Improve East Prospect Road Now?
• Current traffic volumes warrant a four
lane arterial roadway as identified in the
Master Street Plan
• Traffic volumes will increase with
interchange improvements
• Coordination opportunities with the
Colorado Department of Transportation
2
Trip Data
3
2006 Daily Trips
• 18,100 vehicles
2017 Daily Trips
• 21,300 vehicles
2040 Projected Daily Trips
• Approximately 40,000 vehicles
Prospect Corridor Timeline
4
2006
• Prospect Road - Poudre River Bridge to
Summit View Drive reconstructed
• Property acquired for future ultimate
widening adjacent to Natural Areas
• One new bridge constructed to ultimate
width
2016
• Two Boxelder Creek bridges reconstructed
to ultimate widths
Project Goals
5
• Improve safety
• Reduce congestion; improves air quality
• Design to match adjacent land use
• Coordinate project with CDOT
Next Steps
• Planned Outreach
• Land Conservation Stewardship
Board
• Natural Resources Advisory Board
• Transportation Board
• Bicycle Advisory Committee
• Coordinate construction with
interchange
• Anticipated construction start date
of 2020 if funded
6
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ORDINANCE NO. 047, 2018
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE TRANSPORTATION
CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND
AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM
THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE
TRANSPORTATION FUND INTO THE CAPITAL PROJECT FUND FOR THE
EAST PROSPECT ROAD IMPROVEMENTS PROJECT AND TRANSFERRING
APPROPRIATIONS FROM THE CAPITAL PROJECT FUND TO THE CULTURAL
SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM
WHEREAS, the Colorado Department of Transportation (“CDOT”) will begin
improvements to I-25 in Northern Colorado in 2018 (the “CDOT Project”); and
WHEREAS, no interchange improvements were initially included in the CDOT Project,
however, CDOT’s plans now include the design and reconstruction of the I-25 and Prospect Road
Interchange (the “Interchange”), which Interchange is a critical gateway into the City; and
WHEREAS, the Interchange and the section of East Prospect Road between Sharp Point
Drive and I-25’s western frontage road are severely congested at peak period of travel and existing
and planned developments near the interchange will further exacerbate the congestion and safety
for multimodal travel; and
WHEREAS, reconstructing the Interchange from its current configuration to a four-lane
interchange and designing roadway improvements to East Prospect Road in conjunction with
CDOT’s design of the CDOT Project (the “City Project”) will have benefits to the City and address
some of the above concerns; and
WHEREAS, staff has identified $598,680 in Transportation Capital Expansion Fee
(“TCEF”) funds to initiate the design phase of the City Project; and
WHEREAS, the use of the TCEF fees on the City Project will fund growth-related
transportation improvements; and
WHEREAS, this appropriation benefits public health, safety and welfare of the citizens of
Fort Collins and serves the public purpose of enhancing roadways and other transportation related
infrastructure; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated; and
-2-
WHEREAS, the Financial Officer has determined that the appropriations as described
herein are available and previously unappropriated in the Transportation Capital Expansion Fee
Fund and the Transportation Fund; and
WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund or capital project to another fund or capital project, provided that the purpose for
which the transferred funds are to be expended remains unchanged; the purpose for which the
funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital
project in which the amount appropriated exceeds the amount needed to accomplish the purpose
specified in the appropriation ordinance; and
WHEREAS, this project involves construction estimated to cost more than $250,000, as
such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be
transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places
(APP) program.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated for expenditure from reserves in the
Transportation Capital Expansion Fee Fund for transfer to the Capital Projects Fund the sum of
FIVE HUNDRED NINETY-EIGHT THOUSAND SIX HUNDRED EIGHTY DOLLARS
($598,680) for the East Prospect Road Improvements Project and appropriated therein.
Section 3. That there is hereby appropriated for expenditure from reserves in the
Transportation Fund for transfer to the Capital Projects Fund the sum of ONE THOUSAND
THREE HUNDRED TWENTY DOLLARS ($1,320) for the East Prospect Road Improvements
Project and appropriated therein.
Section 4. That the unexpended appropriated amount of FOUR THOUSAND SIX
HUNDRED EIGHTY DOLLARS ($4,680) in the Capital Projects Fund - East Prospect Road
Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and
appropriated therein for Art in Public Places projects.
Section 5. That the unexpended appropriated amount of ONE THOUSAND THREE
HUNDRED TWENTY DOLLARS ($1,320) in the Capital Projects Fund - East Prospect Road
Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and
appropriated therein for the Art in Public Places Program Maintenance and Operations.
-3-
Introduced, considered favorably on first reading, and ordered published this 3rd day of
April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 17th day of April, A.D. 2018.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk