HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/17/2018 - SECOND READING OF ORDINANCE NO. 048, 2018, APPROPRAgenda Item 3
Item # 3 Page 1
AGENDA ITEM SUMMARY April 17, 2018
City Council
STAFF
Kyle Lambrecht, Civil Engineer
Timothy Kemp, Civil Engineer III
Chris Van Hall, Legal
SUBJECT
Second Reading of Ordinance No. 048, 2018, Appropriating Prior Year Reserves in the Transportation Capital
Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the
Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the
South Timberline Road Improvements Project and Transferring Appropriations from the Capital Project Fund to
the Cultural Services and Facilities Fund for the Art in Public Places Program.
EXECUTIVE SUMMARY
This Ordinance, unanimously adopted on First Reading on April 3, 2018, appropriates $549,496 into the
Capital Project Fund for the South Timberline Road Improvement Project. This funding will be used to initiate
the design for the project. In addition, this item will authorize the transfer of $5,495, one percent of the
appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public
Places. This project will reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the
City’s four lane arterial roadway standard.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
ATTACHMENTS
1. First Reading Agenda Item Summary, April 3, 2018 (PDF)
2. Location map (PDF)
3. Ordinance No. 048, 2018 (PDF)
Agenda Item 7
Item # 7 Page 1
AGENDA ITEM SUMMARY April 3, 2018
City Council
STAFF
Kyle Lambrecht, Civil Engineer
Timothy Kemp, Civil Engineer III
Chris Van Hall, Legal
SUBJECT
First Reading of Ordinance No. 048, 2018, Appropriating Prior Year Reserves in the Transportation Capital
Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the
Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the
South Timberline Road Improvements Project and Transferring Appropriations from the Capital Project Fund to
the Cultural Services and Facilities Fund for the Art in Public Places Program.
EXECUTIVE SUMMARY
The purpose of this item is to appropriate $549,496 into the Capital Project Fund for the South Timberline Road
Improvement Project. This funding will be used to initiate the design for the project. In addition, this item will
authorize the transfer of $5,495, one percent of the appropriated funds, from the Capital Project Fund to the
Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct South Timberline Road
from Stetson Creek Drive to Trilby Road to the City’s four lane arterial roadway standard. Planned improvements
include: intersection improvements at Kechter Road, Zephyr Road, and Trilby Road; multi-modal
accommodations; raised medians; access control; landscaping improvements; and roadway
improvements. This project serves to build upon the development improvements that have been completed
along the corridor. This project will improve safety, reduce congestion, and provide improved accommodations
for alternate travel modes. Staff anticipates an overall project budget of $5,900,000 and an anticipated
construction start date of 2021.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
The City has been awarded a $2.2 million Surface Transportation Block Grant (STBG), becoming available in
2020, to help fund the construction of this project. This request seeks to advance Transportation Capital
Expansion Fee (TCEF) funds to begin preliminary design, right-of-way plan development, utility coordination and
the environmental review process. Development along the South Timberline corridor has expedited the need to
appropriate this funding and advance design efforts outside of the typical Budgeting for Outcomes process and
in advance of the STBG Federal Grant.
This project will reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the City’s four-
lane arterial roadway standards. Planned improvements include: intersection improvements at Kechter Road,
Zephyr Road, and Trilby Road; multi-modal accommodations, raised medians, access control, landscaping
improvements, and roadway improvements. This project serves to build upon the development improvements
that have been completed along the corridor. Currently several developments along the corridor have made
local street frontage improvements including: road widening, bike lanes, and pedestrian amenities. This project
serves to connect these improvements corridor-wide. The Timberline widening project will improve safety,
ATTACHMENT 1
Agenda Item 7
Item # 7 Page 2
reduce congestion, and provide improved accommodations for alternative travel modes. Staff anticipates an
overall project budget of $5,900,000 and an anticipated construction start date of 2021.
All new development within the City of Fort Collins creates an additional demand on some, or all, of the City’s
public facilities, including the existing transportation network. The City’s TCEF Program collects a one-time
impact fee from development to fund growth-related transportation improvements. The use of TCEF funds to
support this project is appropriate, as the project will increase the vehicular and multimodal capacity along South
Timberline Road. The impact fees collected are proportionate to the development’s impact, ensuring that
development is paying its share for growth-related needs to maintain current standards. The TCEF Program
funds cannot be used for operating or maintenance costs, or to repair or correct existing deficiencies the existing
infrastructure. This item will appropriate $498,900 in TCEF funds to initiate the preliminary design phase of the
project.
The City will often partner with development to construct roadway improvements to minimize impacts to the
public. If the City has a planned project which will improve a development’s frontage, the City will collect a
payment in lieu of construction from the developer. The amount collected is the anticipated cost to construct the
local street frontage. This item will also appropriate $49,387 from TCEF Reserves, collected as payment in lieu
for a development for its local street frontage, within the project limits. The total TCEF appropriation is $548,287.
Per City Code Section 23-304, all appropriations for construction projects estimated to cost over $250,000 shall
include an amount equal to one percent of the estimated cost for works of art. The total Art in Public Places
funds to be appropriated is $5,495. This item will transfer $4,286 of the TCEF appropriations to the Art in Public
Places Program. Staff has identified the Transportation Reserves to provide the additional $1,209 needed to
provide long-term maintenance for the art.
CITY FINANCIAL IMPACTS
This action will appropriate $549,496 into the Capital Projects Fund–South Timberline Road Improvements
Project to fund project design. In addition, $5,495 will be transferred from the Capital Projects Fund into the
Cultural Services and Facilities Fund for Art in Public Places.
The following is a summary of funds to be appropriated with this action:
Funds to be Appropriated with this Action
Transportation Capital Expansion Fee Funds $548,287
Transportation Reserves $1,209
Total Funds to be Appropriated with this Action $549,496
Transfer to Art in Public Places $5,495
Staff anticipates the appropriated funds will enable the completion of preliminary engineering plans and the
development of a preliminary cost estimate. The current overall project budget is $5,900,000. Staff will use the
preliminary cost estimate to further refine the overall project budget as construction funds have not yet been
identified.
BOARD / COMMISSION RECOMMENDATION
Staff plans to present to the Transportation Board for comments as the project proceeds through the design
phase. In addition, staff plans to present status updates to the Art in Public Places Board and the Bicycle
Advisory Committee.
Agenda Item 7
Item # 7 Page 3
PUBLIC OUTREACH
This project will develop and implement a unique communication and outreach plan with the intent to develop a
context sensitive design meeting both short term needs and long-term goals. Public outreach will begin with the
project’s preliminary design phase.
Staff has participated in several neighborhood meetings associated with developments along South Timberline
Road, including the proposed Hansen Farms Development.
ATTACHMENTS
1. Location Map (PDF)
S Timberline Rd
S Lemay Ave
Ziegler Rd
E
Harmony Rd
Kechter Rd
E Trilby Rd
S
tetson Creek
D
r
South City Timberline of Fort Road Collins Improvements
Printed: March 05, 2018
Path: S:\Engineering\Projects\Capital Projects\Maps\Timberline_Trilby to Stetson Creek\South Timberline Road Improvements.mxd
/ 0 750 1,500 3,000 4,500 6,000 Feet
Legend
Project Location
ATTACHMENT 2
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ORDINANCE NO. 048, 2018
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE TRANSPORTATION
CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND AND
AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE
TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE
TRANSPORTATION FUND INTO THE CAPITAL PROJECT FUND FOR THE
SOUTH TIMBERLINE ROAD IMPROVEMENTS PROJECT AND TRANSFERRING
APPROPRIATIONS FROM THE CAPITAL PROJECT FUND TO THE CULTURAL
SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM
WHEREAS, the City has been awarded a $2.2 Million Surface Transportation Block Grant
(“STBG”), becoming available in 2020, to help reconstruct South Timberline Road from Stetson
Creek Drive to Trilby Road to the City’s four lane arterial roadway standards (the “Project”); and
WHEREAS, development along the South Timberline corridor has expedited the need to
begin efforts of the Project outside the typical Budgeting For Outcomes process and in advance of
the STBG grant; and
WHEREAS, staff has identified $549,495 in the Transportation Capital Expansion Fee
Fund (“TCEF”) to be used on the Project, which amount will be added to the Project budget; and
WHEREAS, this Ordinance will appropriate the TCEF funds to begin preliminary design,
right of way plan development, utility coordination and the environmental review process of the
Project; and
WHEREAS, the use of the TCEF fees on the Project will fund growth-related
transportation improvements; and
WHEREAS, this appropriation benefits public health, safety and welfare of the citizens of
Fort Collins and serves the public purpose of enhancing roadways and other transportation related
infrastructure; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated; and
WHEREAS, the Financial Officer has determined that the appropriations as described
herein are available and previously unappropriated in the Transportation Capital Expansion Fee
Fund and the Transportation Fund; and
WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund or capital project to another fund or capital project, provided that the purpose for
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which the transferred funds are to be expended remains unchanged; the purpose for which the
funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital
project in which the amount appropriated exceeds the amount needed to accomplish the purpose
specified in the appropriation ordinance; and
WHEREAS, this project involves construction estimated to cost more than $250,000, as
such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be
transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places
(APP) program.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated for expenditure from reserves in the
Transportation Capital Expansion Fee Fund for transfer to the Capital Projects Fund the sum of
FIVE HUNDRED FORTY-EIGHT THOUSAND TWO HUNDRED EIGHTY-SEVEN
DOLLARS ($548,287) for the South Timberline Road Improvements Project and appropriated
therein.
Section 3. That there is hereby appropriated for expenditure from reserves in the
Transportation Fund for transfer to the Capital Projects Fund the sum of ONE THOUSAND TWO
HUNDRED AND NINE DOLLARS ($1,209) for the South Timberline Road Improvements
Project and appropriated therein.
Section 4. That the unexpended appropriated amount of FOUR THOUSAND TWO
HUNDRED EIGHTY-SIX DOLLARS ($4,286) in the Capital Projects Fund - South Timberline
Road Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund
and appropriated therein for Art in Public Places projects.
Section 5. That the unexpended appropriated amount of ONE THOUSAND TWO
HUNDRED AND NINE DOLLARS ($1,209) in the Capital Projects Fund - South Timberline
Road Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund
and appropriated therein for the Art in Public Places Program Maintenance and Operations.
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Introduced, considered favorably on first reading, and ordered published this 3rd day of
April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 17th day of April, A.D. 2018.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk