HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/21/2017 - ITEMS RELATING TO THE COMMUNITY SERVICES 2018 MID-Agenda Item 14
Item # 14 Page 1
AGENDA ITEM SUMMARY November 21, 2017
City Council
STAFF
Mark Sears, Natural Areas Manager
John Stokes, Natural Resources Director
Kurt Friesen, Director of Park Planning & Development
Mike Calhoon, Parks Supervisor
Chris Van Hall, Legal
SUBJECT
Items Relating to the Community Services 2018 Mid-Year Budget Cycle Appropriation Requests.
EXECUTIVE SUMMARY
A. First Reading of Ordinance No.158, 2017, Appropriating Prior Year Reserves in the Natural Areas Fund
and Authorizing the Transfer of Appropriations from the Natural Areas Fund into the Capital Project Fund
for the Natural Areas Maintenance Facility Expansion Project and Transferring Appropriations to the
Cultural Services and Facilities Fund for the Art in Public Places Program.
B. First Reading of Ordinance No. 159, 2017, Appropriating Prior Year Reserves in the Capital Expansion
Fund and Authorizing the Transfer of Appropriations from the Capital Expansion Fund into the Capital
Project Fund for Community Park Development and Transferring Appropriations to the Cultural Services
and Facilities Fund for the Art in Public Places Program.
C. First Reading of Ordinance No. 160, 2017, Appropriating Prior Year Reserves in the Capital Expansion
Fund and Authorizing the Transfer of Appropriations from the Capital Expansion Fund into the Capital
Project Fund for the East District Maintenance Facility and Transferring Appropriations to the Cultural
Services and Facilities Fund for the Art in Public Places Program.
The purpose of this item is to approve recommended appropriation requests for Natural Areas and Parks and
Park Planning & Development projects. These projects, which were reviewed by City Council at the October
24, 2017 Council Work Session, include a Natural Areas Maintenance Facility Expansion, Community Park
Development and an East District Park Maintenance Facility
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinances on First Reading.
BACKGROUND / DISCUSSION
A. Ordinance No. 158, 2017-Natural Areas Maintenance Facility Expansion
A Natural Areas Department Campus Site Master Plan has been developed for the Natural Areas Department.
The Plan identifies facilities that will ensure the ability of the City to manage its natural areas portfolio for
several decades into the future. The proposed budget revision provides funding for key elements of the Plan
and focuses on field-based operations. The request is for $1,420,000 (in addition to the original approved
budget of $1,450,000) for a total budget of $2,870,000. The funds are available from the Natural Areas fund
balance.
Agenda Item 14
Item # 14 Page 2
An additional $200,000 appropriation is needed in the 2017 Supplemental Appropriation to compensate for
previous appropriations of $75,000 in 2016 for conceptual design and $125,000 in 2017 for final design in the
Natural Areas Fund that lapsed. Those lapsing appropriations went back to Natural Areas Fund balance and
are available to fund this capital project. This $200,000 appropriation is part of the already approved budget of
$1,450,000; the remaining $1,250,000 is budgeted for construction in 2018.
Therefore, the total appropriation being requested is $1,620,000.
The revised budget includes:
• A basic 5,000 square foot vehicle and equipment storage building to store the equivalent of 8 large
weather sensitive vehicles
• A shop remodel and 1,200 square foot shop addition to provide appropriately sized basic restrooms,
showers, locker rooms, a break room, tool room, and wood shop
• An expansion of the equipment yard to provide for existing needs and 30 years of growth
• Rooftop solar panels to provide a net-positive energy for the shop expansion project
• A diesel and gasoline fueling station to reduce carbon footprint and increase productivity
• Roof fall protection as required on all new City buildings.
The existing shop and equipment yard were built in 2002, when there was fewer than 10 natural areas field
staff managing 5,000 acres. The facilities were intended to serve for 15 years. Today, with an active field
season staff of over 40 that manages 36,000 acres, the Natural Areas has outgrown the shop and equipment
yard. Based on current projections, the City will continue to add an estimated 500 acres of natural area every
year for the foreseeable future. Larger and more sophisticated facilities are needed to meet current and
growing stewardship needs for the next several decades and to improve productivity and reduce energy use.
The construction plans are almost complete, Natural Areas funds are available and set aside, the contractor
has been hired, and if Council approves the budget increase for this much-needed shop expansion the
construction will start in January and be complete by end of September.
Alternative Funding Options
In addition to staff's recommended approach, two additional funding options are available. Both of these
alternatives are feasible; however, they will result in additional costs as well as other inefficiencies.
Option 1
Use existing budget to construct Phase I in 2018 and take Phase II through the BFO process for construction
in 2019.
2018 - Construct shop remodel, 1,200 SF expansion and new fuel station. $1,450,000
2019 - Construct vehicle storage building and equipment yard expansion. $1,620,000
Total Construction Costs $3,070,000
Additional Cost $ 200,000
Option 2
Take total project through the 2019-2020 BFO process for approval and start the project in 2019.
Total Cost Estimated for 2019 Construction $3,110,000
Additional Cost $ 240,000
Rationale for Mid-Year Appropriation
Agenda Item 14
Item # 14 Page 3
The original design and construction budget of $1,450,000 was prepared for the 2017-18 BFO process in the
spring of 2016 using a conceptual design and without the help of a professional cost estimator. As design
charrettes were held with key Natural Areas and Operations Services staff, long-term business needs were
more thoroughly identified. In addition, objectives associated with the City’s Climate Action Plan goals, certain
ADA requirements, and other City-related objectives and requirements were better characterized. A qualified
estimator has now determined the costs at $2,870,000. Thus, an additional appropriation of $1,420,000 is
requested.
Response to Council’s Unanswered Work Session Questions
The payback period for the solar panels to be installed on the vehicle storage building to make the
maintenance facility expansion net positive for energy consumption is 10 to 15 years (this was incorrectly
stated as 30 or more years during the work session).
The $1,420,000 additional budget request will reduce the funds available for future land conservation by that
amount (this is true of any Natural Areas capital project). However, Natural Areas anticipates spending
approximately $70M on land conservation over the next 15 years and the maintenance facility is critical to the
stewardship of conserved land.
The cost to maintain and operate the new shop facilities will be modest and is estimated at less than $25,000
annually. This figure does not include capital replacement.
Natural Areas maintains a financial model that projects revenues and expenses, including capital expenses,
through 2030. Future capital needs including trails, parking lots, and other infrastructure commonly
associated with City-owned natural areas appear to be adequately funded through 2025 although those
expenses can fluctuate significantly based on property acquisition. With respect to office space, Natural Areas
has plans to move a modular house, recently purchased as a part of a land conservation effort, to the Nix Farm
campus at a very modest cost to provide office space for the next ten plus years.
B. Ordinance No. 159, 2017-Community Park Development
East Community Park is the next community park planned to be constructed in the city. The park will be
located east of Drake and Ziegler, and north of the new Rigden Reservoir, a project recently completed by Fort
Collins Utilities. Park Planning & Development purchased the 58-acre site a few years ago. Based on ongoing
negotiations with a developer who plans to develop adjacent to the park site, there is potential for the city to
acquire an additional 26 acres for the park. The developer has indicated he would like to donate this property
to the City at some point. The entire property, including the park site, was formerly used for gravel mining. As
such, the property is governed by a state issued mining permit, which requires the property to be restored to its
original condition after mining operations have ceased.
Immediate restoration efforts needed on the park site include:
• Installation of an underdrain system to alleviate standing surface water
• Restoration seeding
The primary purpose of this appropriation is to fund and complete improvements underway needed for the park
site, as required by the mining permit. The 2018 funding request is outlined as follows:
Underdrain
Extension
Extend the underdrain installed in 2017 to fully alleviate the standing
surface water on the site
$110,000
Seeding and
revegetation
A requirement of the mining permit is that the site be restored to its
original condition, prior to mining operations. Seeding & revegetation of
the site is needed to comply with this requirement.
$110,000
Total $220,000
Agenda Item 14
Item # 14 Page 4
The total appropriation request for Community Park Development is $220,000
Rationale for Mid-Year Appropriation
During the 2017-18 Budgeting for Outcomes (BFO) process, $200,000 was appropriated for improvements to
the East Community Park site. This money was spent towards the installation of an underdrain system at the
park. However, after the drain was installed, it was determined that an extension to the underdrain is needed to
fully mitigate the surface groundwater, adequately drain the park site, and prevent the establishment of
wetlands. The additional appropriation is needed to complete this effort, and then revegetate the site as
required by the mining permit. Without this mid-year cycle appropriation, the City may be found in violation of
the mining permit.
Response to Council’s Unanswered Work Session Questions
1. Analysis of projected fee revenues and planned expenditures
A memo is attached that outlines projected fee revenues and planned expenditures for Community Parks
through 2040.
2. Signage for proposed parks
Staff will pursue adding signage to the East Community Park site, and other future park sites that have
been purchased, indicating a park will be constructed in that location at some point in the future.
C. Ordinance No. 160, 2017-East District Park Maintenance Facility
2018 funding is needed to provide for preliminary planning and design of a maintenance facility in the East
Park District, located on the East Community Park site, near the intersection of Drake and Ziegler. Additional
funding will be required in the future to fund construction of the facility. Maintenance for parks is provided
through a satellite system of facilities strategically located across the city, providing an efficient and cost-
effective delivery of park maintenance services. There are four maintenance facilities in existence today, all of
which are at capacity. A new maintenance facility is proposed to serve the East Park District, which includes
Radiant, English Ranch, Harmony, Stew Case, Eastside, Archery Range and Twin Silo Park. In addition,
Rendezvous and Vermont Trails will be maintained from this facility. Cost savings are realized at Community
Parks when the team is located in the district that they maintain. Without a satellite system, costs to maintain
the parks increase significantly.
The precinct maintenance facility approach is supported by the Council-approved 2008 Parks and Recreation
Policy Plan. The precinct model is based on research from police departments across the country and the
efficiencies gained by locating precincts in the neighborhoods they serve. These facilities provide an
opportunity for more efficient services in each district and substantial carbon reduction and fuel savings are
realized through the strategic placement of these facilities.
Previously, Council approved Ordinance No. 058, 2000, amending the City Code to increase the Capital
Improvement and Expansion Fee, as well as the Neighborhood Parkland Fee. A part of the increase was
specifically tied to the construction of maintenance facilities in support of efficient operations.
A timeframe for completion of the maintenance facility has not been determined. There are several factors that
may impact the timing of maintenance facility construction, including:
• Completion and approval of the Federal Emergency Management Agency (FEMA) flood risk mapping
of the Poudre River. This is estimated to be completed in 2018 or 2019.
• Timing of potential land donation by adjacent developer
• Other floodplain/stormwater issues that may impact the property
Agenda Item 14
Item # 14 Page 5
In order to determine the ultimate cost and location of the facility on the park site, planning and design needs
to occur now. The total cost of the maintenance facility is unknown, although preliminary estimates suggest it
will be $3-5 million. The facility will be modeled after existing maintenance facilities, including the maintenance
facilities located at Spring Canyon and Fossil Creek parks. The facility will be approximately 4,000-6,000
square feet in size. Design costs for the project are estimates only, and are outlined in the chart below:
Item Description Estimated Cost
Floodplain Analysis Floodplain modeling & mapping required for
locating the facility in or near FEMA regulated
floodplains
$100,000
Preliminary Site Master
Planning
Preliminary site master planning for the park
needed to determine the proper location of the
facility in accordance with other potential future
planned park amenities. This effort will be led by
Park Planning & Development staff, with some
support anticipated from consultants, such as a
surveyor
$30,000
Facility Design Architectural, engineering and other consultant
services required for the design of the facility.
$300,000
Total $430,000
The total appropriation request for design of the East District Parks Maintenance Facility is $430,000. Once a
location and design for the maintenance facility has been determined, an offer to fund construction of the
facility will be submitted to Council.
Rationale for Mid-Year Appropriation
An offer funding the East District Maintenance Facility was prepared during the 2017-18 BFO process.
However, staff withdrew the East District Maintenance Facility offer based on uncertainties surrounding
ongoing discussions with the Poudre School District and other City departments regarding potential
partnerships to complete the project. As 2018 Community Parkland revenues comprised the bulk of the
withdrawn offer, the 2018 community parkland revenues were not appropriated. A mid-year budget cycle
appropriation is needed to appropriate the 2018 community parkland anticipated revenues. Without this mid-
year budget cycle appropriation, design of the maintenance facility will be furthered delayed.
Response to Council’s Unanswered Work Session Questions
1. Financial Analysis of District Model for Park Maintenance Facilities
The financial analysis of the current satellite shop philosophy has shown an annual savings of $200,000, after
including the cost of operating the maintenance facility. The savings are mainly from reduced fuel usage and
staffing reductions. Included in the calculation are the annual utilities and cleaning services costs at each
maintenance facility.
To find the return on investment for the Fossil Creek and Spring Canyon Community Park Shops’ cost an
inflationary factor is applied to the original construction costs. The return on investment for the current satellite
maintenance philosophy calculates out to 14 years. The initial estimates for the East Park Maintenance
Facility are a 22-year return on investment, based on increased capital costs to meet new energy efficiency
standards.
2. Matrix Chart Indicating Need for Satellite Shops
A separate memo was included in Council packets recently that addresses this issue.
Agenda Item 14
Item # 14 Page 6
CITY FINANCIAL IMPACTS
A. Natural Areas Maintenance Facility Expansion
The additional $1,420,000 to fund the expanded scope of the project will come from the Natural Areas Fund
Balance. The funds have been set aside and will have minimal impact on future land conservation, but will
have significant benefit to the stewardship of the 37,000 acres of land already conserved and to land which will
be conserved in the future. The additional $200,000 appropriation, was previously budgeted in 2016 and 2017
for this project is needed in the 2017 Supplemental Appropriation to compensate for previous appropriations in
the Natural Areas Fund that lapsed. Those lapsing appropriations went back to Natural Areas Fund balance
and are available to fund this capital project. Therefore, the total appropriation request is $1,620,000.
B. Community Park Development
The $220,000 will come from the Community Park portion of the Capital Expansion fund reserves.
C. East District Park Maintenance Facility
The $430,000 will come from the Community Park portion of the Capital Expansion fund reserves.
BOARD / COMMISSION RECOMMENDATION
A. Natural Areas Maintenance Facility Expansion
At its September 13, 2017 meeting, the Land Conservation and Stewardship Board voted unanimously to
recommend that “City Council approve an Ordinance increasing the budget for the Natural Areas Shop
Expansion by $1,420,000 in 2018. Funding will come from existing Natural Areas Funds.”
B. Community Park Development
At its October 24, 2017, meeting, the Parks and Recreation Board reviewed the budget revision request for
Community Parks is in support of funding for this purpose.
C. East District Park Maintenance Facility
At its October 24, 2017, meeting, the Parks and Recreation Board reviewed the budget revision request for
East District Park Maintenance Facility and is in support of funding for this purpose.
PUBLIC OUTREACH
A. Natural Areas Maintenance Facility Expansion
An Open House was held to allow the Community to be aware of the Natural Areas Maintenance Facility
Expansion, it was well attended with minimal concerns expressed.
B. Community Park Development
The location and approximate size for East Community Park is identified in the Council adopted 2008 Parks &
Recreation Policy Plan. This plan received considerable public input prior to adoption. Additional public
outreach for the park will occur prior to park development, which may not occur for 10 years.
Agenda Item 14
Item # 14 Page 7
C. East District Park Maintenance Facility
Public outreach regarding the maintenance facility is anticipated after design of the facility has been developed
further, and a location for the facility determined.
ATTACHMENTS
1. Projected Community Park Impact Fee Revenue and Expenditures (PDF)
2. East Community Park Location Map (PDF)
3. Natural Areas Maintenance Facility Location Map (PDF)
4. Land Conservation and Stewardship Board minutes, September 13, 2017 (PDF)
Page 1 of 4
Park Planning &
Development Department
215 N Mason St
PO Box 580
Fort Collins, CO 80522
970-416-2192
fcgov.com/parkplanning
MEMORANDUM
Date: November 8, 2017
To: Mayor & City Councilmembers
Through: Darin Atteberry, City Manager
Jeff Mihelich, Deputy City Manager
Wendy Williams, Assistant City Manager
From: Kurt Friesen, Park Planning & Development Director
Re: Projected Community Park Impact Fee Revenue & Expenditures
Introduction
• At the 10/24 City Council Work Session, staff presented a 2018 Budget Revision
request for community parks
• Mayor Pro-Tem Horak raised a question raised regarding the status of
community park funding, build-out and impact fee projections.
Project Details
• The 2008 Parks & Recreation Policy Plan identifies two remaining community
parks to be constructed in the city. These include East Community Park, located
east of Drake & Ziegler, and Northeast Community Park, to be located in the
northeast section of the city.
• Each of the two remaining community parks to be constructed are planned to
include a Parks maintenance facility.
• Funding for the two remaining community parks and maintenance facilities are
provided through Community Park capital expansion fees
• Three charts are provided that outline projections & costs through 2040. These
include projected population growth (Chart A), projected community park impact
fee revenue & expenditures (Chart B), & 2017 community park cost per acre
(Chart C).
• As part of the capital expansion fee analysis prepared earlier this year, park
impact fees were evaluated. A component of this evaluation was determining the
cost to hypothetically re-construct existing community parks in 2017, providing
cost data to be used as a baseline for future park development. Chart C is a
summary of that cost analysis, in a cost per acre format.
• Park Impact fee revenue projections are based on recently adopted capital
expansion fee increases, which are approved at 75% of the rate recommended
by the Capital Expansion fee study.
ATTACHMENT 1
Page 2 of 4
Chart A – Fort Collins Projected Population Growth
2017 Population Estimate: 167,000
Avg. Persons Per Unit
(PPU) 2.37
Projected Growth Rates
2015-2020 1.9%
2020-2025 1.7%
2025-2030 1.5%
2030-2035 1.3%
2035-2040 1.2%
Year Population Anticipated Growth
New Housing
Units
2018 170,173 3,173 1,339
2019 173,406 3,233 1,364
2020 176,701 3,295 1,390
2021 179,705 3,004 1,267
2022 182,760 3,055 1,289
2023 185,867 3,107 1,311
2024 189,027 3,160 1,333
2025 192,240 3,213 1,356
2026 195,124 2,884 1,217
2027 198,050 2,927 1,235
2028 201,021 2,971 1,253
2029 204,037 3,015 1,272
2030 207,097 3,061 1,291
2031 209,789 2,692 1,136
2032 212,517 2,727 1,151
2033 215,279 2,763 1,166
2034 218,078 2,799 1,181
2035 220,913 2,835 1,196
2036 223,564 2,651 1,119
2037 226,247 2,683 1,132
2038 228,962 2,715 1,146
2039 231,709 2,748 1,159
2040 234,490 2,781 1,173
Total: 27,303
Page 3 of 4
Chart B – Projected Community Park Impact Fee Revenue & Expenditures Through 2040
Year
Est #
of
Units
Avg
Fee
Per
Unit
Impact Fee
Revenue
Generated
Community
Park
Projected
Expenditures
Reserve
Balance
Description
2016 $2,140,412
Reserve Balance 12/16
2017 1,333 $1,763 $2,350,000 -$1,560,000 $2,930,412
Twin Silo Park Expenditure
2018 1,339 $2,441 $3,268,056 -$630,000 $5,568,468
2018 Budget Revision Request. East Park
District Maintenance Facility Design & East
Community Park Improvements
2019 1,364 $2,502 $3,413,403 -$4,400,000 $4,581,871
East Community Park Infrastructure
($2,000,000) and Maintenance Facility
($3,000,000) less $600,000 for APP
2020 1,390 $2,565 $3,565,214 $8,147,085
2021 1,267 $2,629 $3,331,800 $11,478,885
2022 1,289 $2,694 $3,473,152 $14,952,037
2023 1,311 $2,762 $3,620,500 $18,572,538
2024 1,333 $2,831 $3,774,100 $22,346,638
2025 1,356 $2,902 $3,934,216 $26,280,855
2026 1,217 $2,974 $3,618,640 $29,899,495
2027 1,235 $3,048 $3,764,743 $33,664,238
2028 1,253 $3,125 $3,916,744 $37,580,982
2029 1,272 $3,203 $4,074,883 $41,655,865
2030 1,291 $3,283 $4,239,406 -$30,624,246 $15,271,025
East Community Park construction. $562,487
per acre (58 acres), subtract $2,000,000
2018 investment
2031 1,136 $3,365 $3,822,496 $19,093,521
2032 1,151 $3,449 $3,968,993 $23,062,514
2033 1,166 $3,535 $4,121,105 $27,183,619
2034 1,181 $3,624 $4,279,046 $31,462,665
2035 1,196 $3,714 $4,443,041 $35,905,705
2036 1,119 $3,807 $4,258,449 $40,164,155
2037 1,132 $3,902 $4,417,289 $44,581,444
2038 1,146 $4,000 $4,582,054 $49,163,499
2039 1,159 $4,100 $4,752,965 $53,916,464
2040 1,173 $4,202 $4,930,251 -$75,485,100 -$16,638,386
Northeast Community Park & maintenance
facility. At $754,581 per acre (100 acres), the
project has a deficit of approximately $16.6M
in 2040.
Page 4 of 4
Chart B Assumptions
1. Estimated units based on Planning Department estimates as of 10/2017
2. Community Park impact fee increases annually by 2.5% CPI (Consumer Price Index)
3. Construction costs increase by 3% per year and administrative costs increase 2.5% per
year
4. Park construction cost per acre $389,970 in 2017 (See Chart C)
Chart C – 2017 Community Park Cost Per Acre
Item Cost Per Acre
Land $174,090
Park Construction $158,056
Raw Water $26,000
Administrative $15,406
Maintenance Facility $10,418
Total Cost/Acre $ 383,970
East Community Park Location
21
Mulberry Mulberrry ulb ry
Prospect
Drake
Horsetooth
Harmony
Ziegler
Kechter
I-25
Timberline
Lemay
East
Community
Park
ATTACHMENT 2
E. MULBERRY ST.
E. LINCOLN AVE.
RIVERSIDE AVE.
S. LEMAY AVE.
S. TIMBERLINE RD.
HOMESTEAD
NATURAL AREA
WILLIAMS
NATURAL AREA
SPRINGER
NATURAL AREA
KINGFISHER
POINT
NATURAL AREA
NIX
CATTAIL
CHORUS
NATURAL AREA
RIVERBEND
PONDS
NATURAL AREA
Natural Areas Maintenance Facility Shop Location Attachment 3
Land Conservation & Stewardship Board
September 13, 2017
Meeting Minutes Excerpt
2018 Budget Revision to Fund the Natural Areas Shop Expansion
Mark Sears, Natural Areas Manager provided information on the need for the Budget
Revision and requested the LCSB to recommend that City Council approve the 2018 Budget
Revision to fully fund the Natural Areas Shop Expansion for construction in 2018. Initial
discussion took place in June of this year with the initial scope of the project. Mark announced
that Elder Construction was awarded the RFP for the Construction Management General
Contract. Once they are awarded the contract Elder Construction will solicit bids from
subcontractors. Ethan Cozzens, with Operation Services has been the Project Manager and is
working with Aaron and Mark to develop the overall Master Plan.
Aaron Reed reviewed the history of the expansion, including the original plan and the Master
Plan developed for the site. The additions will accommodate staff, vehicle storage and
additional shop space.
Board members expressed concerns about land acquisitions, development fees, and why there
were three options listed in the memorandum to the Board.
Mark explained that no additional land would be purchased for the shop expansion, NAD would
be responsible for any and all development fees and offering three options to City Council would
provide them with alternative funding options.
Kelly suggested adding the funding language making it clear to City Council that the funding is
coming solely from NAD’s budget.
Mark thanked the contractors, Aaron Reed, Ethan Cozzens and Steve Steinbicker for all their
hard work on the project preparation.
Vicky McLane made a motion that City Council approve an Ordinance increasing the
budget for the Natural Areas Shop Expansion by $1,420,000 in 2018. Funding will come
from existing Natural Areas Funds.
Kelly Ohlson seconded the motion.
The motion was unanimously approved.
ATTACHMENT 4
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ORDINANCE NO. 158, 2017
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE NATURAL AREAS FUND
AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE
NATURAL AREAS FUND INTO THE CAPITAL PROJECT FUND FOR THE
NATURAL AREAS MAINTENANCE FACILITY EXPANSION PROJECT, AND
TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND
FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM
WHEREAS, A Natural Areas Department Campus Site Master Plan has been developed
for the Natural Areas Department that identifies facilities that will ensure the ability of the City
to manage its natural areas portfolio for several decades into the future; and
WHEREAS, the existing shop and equipment yard were built in 2002, and since that time
the Natural Area acreage has increased from 5,000 acres to 36,000 acres including an increase in
field staff from 10 to 40 employees; and
WHEREAS, the City will continue to add an estimated 500 acres of natural area every
year for the foreseeable future; and
WHEREAS, the Natural Areas department has identified a need to increase the size of
the Maintenance Facility to include vehicle and equipment storage, employee facility
remodeling, expansion of the equipment yard, solar panel installation, roof fall protection and a
fueling station (the “Project”); and
WHEREAS, the total cost of the Project is expected to be $2,870,000; and
WHEREAS, $1,450,000 was appropriated for the Project in the Budgeting For Outcomes
(“BFO”) Offer; however of those funds, $200,000 in appropriations lapsed and went to Natural
Areas fund balance and will be reappropriated in this Ordinance; and
WHEREAS, $1,620,000 will be appropriated for the Project in this Ordinance from prior
year reserves from the Natural Areas Fund, of which $1,420,000 is the additional cost of the
Project; and
WHEREAS, the cost to maintain and operate the new shop facilities will be modest and
is estimated at less than $25,000 annually; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated; and
WHEREAS, City staff have determined that the appropriations as described herein are
available and previously unappropriated in the Natural Areas Fund; and
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WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund or capital project to another fund or capital project, provided that the purpose for
which the transferred funds are to be expended remains unchanged; the purpose for which the
funds were initially appropriated no longer exists; or the proposed transfer is from a fund or
capital project in which the amount appropriated exceeds the amount needed to accomplish the
purpose specified in the appropriation ordinance; and
WHEREAS, this project involves construction estimated to cost more than $250,000, as
such, Section 23-304 of the City Code requires one percent of these qualified appropriations to
be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public
Places (APP) program.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated for expenditure from reserves in the
Natural Areas Fund for transfer to the Capital Projects Fund the sum of ONE MILLION SIX
HUNDRED TWENTY THOUSAND DOLLARS ($1,620,000) for the Project and appropriated
therein.
Section 3. That the unexpended appropriated amount of TWELVE THOUSAND SIX
HUNDRED THIRTY-SIX DOLLARS ($12,636) in the Capital Projects Fund - Natural Areas
Maintenance Facility Expansion Project is authorized for transfer to the Cultural Services and
Facilities Fund and appropriated therein for Art in Public Places projects.
Section 4. That the unexpended appropriated amount of THREE THOUSAND
SIXTY-FOUR DOLLARS ($3,564) in the Capital Projects Fund - Natural Areas Maintenance
Facility Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund
and appropriated therein for the Art in Public Places Program Maintenance and Operations.
Introduced, considered favorably on first reading, and ordered published this 21st day of
November, A.D. 2017, and to be presented for final passage on the 5th day of December, A.D.
2017.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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Passed and adopted on final reading on the 5th day of December, A.D. 2017.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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ORDINANCE NO. 159, 2017
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE CAPITAL EXPANSION FUND
AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE CAPITAL
EXPANSION FUND INTO THE CAPITAL PROJECT FUND FOR COMMUNITY PARK
DEVELOPMENT AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL
SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM
WHEREAS, the East Community Park (the “Park”) is the next community park planned
to be constructed, located east of Drake and Ziegler, north of the new Rigden Reservoir; and
WHEREAS, Park Planning & Development purchased the 58-acre site a few years ago
and based on ongoing negotiations with a developer who plans to develop adjacent to the Park
site, there is potential for the city to acquire an additional 26 acres for the park; and
WHEREAS, the entire property, including the Park site, was formerly used for gravel
mining and as such, the property is governed by a state issued mining permit, which requires the
property to be restored to its original condition after mining operations have ceased; and
WHEREAS, the restoration efforts needed on the Park site include installation of an
underdrain system to alleviate standing surface water and restoration seeding (the “Project”); and
WHEREAS, the total cost of the Project to-date, including this appropriation, is expected
to be $420,000, therefore Art in Public Places funding is applicable; and
WHEREAS, $200,000 is currently appropriated for the Project in the Budgeting For
Outcomes Offer, and $220,000 will be appropriated for the restoration in this Ordinance from
Prior Year Reserves from the Capital Expansion Fund; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated; and
WHEREAS, City staff have determined that the appropriations as described herein are
available and previously unappropriated in the Capital Expansion Fund; and
WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund or capital project to another fund or capital project, provided that the purpose for
which the transferred funds are to be expended remains unchanged; the purpose for which the
funds were initially appropriated no longer exists; or the proposed transfer is from a fund or
capital project in which the amount appropriated exceeds the amount needed to accomplish the
purpose specified in the appropriation ordinance; and
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WHEREAS, this project involves construction estimated to cost more than $250,000, as
such, Section 23-304 of the City Code requires one percent of these qualified appropriations to
be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public
Places (APP) program.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated for expenditure from reserves in the
Capital Expansion Fund for transfer to the Capital Projects Fund the sum of TWO HUNDRED
TWENTY THOUSAND DOLLARS ($220,000) for the restoration of the East Community Park
site and appropriated therein.
Section 3. That the unexpended appropriated amount of THREE THOUSAND TWO
HUNDRED SEVENTY-SIX DOLLARS ($3,276) in the Capital Projects Fund - Community
Park Development Project is authorized for transfer to the Cultural Services and Facilities Fund
and appropriated therein for Art in Public Places projects.
Section 4. That the unexpended appropriated amount of NINE HUNDRED
TWENTY-FOUR DOLLARS ($924) in the Capital Projects Fund - Community Park
Development Project is authorized for transfer to the Cultural Services and Facilities Fund and
appropriated therein for the Art in Public Places Program Maintenance and Operations.
Introduced, considered favorably on first reading, and ordered published this 21st day of
November, A.D. 2017, and to be presented for final passage on the 5th day of December, A.D.
2017.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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Passed and adopted on final reading on the 5th day of December, A.D. 2017.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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ORDINANCE NO. 160, 2017
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE CAPITAL EXPANSION
FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS
FROM THE CAPITAL EXPANSION FUND INTO THE CAPITAL PROJECT
FUND FOR THE EAST DISTRICT MAINTENANCE FACILITY AND
TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES
AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM
WHEREAS, staff has identified a need for a maintenance facility in the East Park District
(which includes Radiant, English Ranch, Harmony, Stew Case, Eastside, Archery Range and
Twin Silo Parks), to be built on the East Community Park site, near the intersection of Drake and
Ziegler; and
WHEREAS, this new facility will continue the precinct maintenance facility approach
supported by the Council approved 2008 Parks and Recreation Policy Plan; and
WHEREAS, to determine the ultimate cost and location of the maintenance facility on
the park site, planning and design are needed (the “Project”); and
WHEREAS, the total cost of the maintenance facility is unknown, although preliminary
estimates suggest it will be $3-5 million; and
WHEREAS, the facility will be modeled after existing maintenance facilities, including
the maintenance facilities located at Spring Canyon and Fossil Creek parks. The facility will be
approximately 4,000-6,000 square feet in size; and
WHEREAS, design costs in the Ordinance are for floodplain analysis ($100,000),
preliminary site master planning ($30,000), and facility design ($300,000) for a total requested
appropriation of $430,000; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated; and
WHEREAS, City staff have determined that the appropriations as described herein are
available and previously unappropriated in the Capital Expansion Fund; and
WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund or capital project to another fund or capital project, provided that the purpose for
which the transferred funds are to be expended remains unchanged; the purpose for which the
funds were initially appropriated no longer exists; or the proposed transfer is from a fund or
capital project in which the amount appropriated exceeds the amount needed to accomplish the
purpose specified in the appropriation ordinance; and
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WHEREAS, this project involves construction estimated to cost more than $250,000, as
such, Section 23-304 of the City Code requires one percent of these qualified appropriations to
be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public
Places (APP) program.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated for expenditure from reserves in the
Capital Expansion Fund for transfer to the Capital Projects Fund the sum of FOUR HUNDRED
THIRTY THOUSAND DOLLARS ($430,000) for the planning and design of the Project and
appropriated therein.
Section 3. That the unexpended appropriated amount of THREE THOUSAND
THREE HUNDRED FIFTY-FOUR DOLLARS ($3,354) in the Capital Projects Fund - East
District Park Maintenance Facility Project is authorized for transfer to the Cultural Services and
Facilities Fund and appropriated therein for Art in Public Places projects.
Section 4. That the unexpended appropriated amount of NINE HUNDRED FORTY-
SIX DOLLARS ($946) in the Capital Projects Fund - East District Park Maintenance Facility
Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated
therein for the Art in Public Places Program Maintenance and Operations.
Introduced, considered favorably on first reading, and ordered published this 21st day of
November, A.D. 2017, and to be presented for final passage on the 5th day of December, A.D.
2017.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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Passed and adopted on final reading on the 5th day of December, A.D. 2017.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Total Revenue
Generated $93,920,548