HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/04/2018 - FIRST READING OF ORDINANCE NO. 145, 2018, APPROPRIAgenda Item 6
Item # 6 Page 1
AGENDA ITEM SUMMARY December 4, 2018
City Council
STAFF
Noelle Currell, Senior Financial Analyst
Chris Van Hall, Legal
SUBJECT
First Reading of Ordinance No. 145, 2018, Appropriating Unanticipated Revenue in the Transportation Fund
for “Work for Others” Program Expenses.
EXECUTIVE SUMMARY
The purpose of this item is to appropriate Transportation funds that have been received for work for other City
departments and outside entities. The original budgeted amount was based upon current known project scope
which has increased over the course of the year. Revenues have been or will be received for work completed;
this appropriation of $750,000 is required to keep the Transportation fund within budget.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
The Planning, Development and Transportation Work for Others is a self-supported program for all “Work for
Others” activities within Streets, Traffic and Engineering. Expenses are tracked and billed out to other City
departments, Poudre School District, Colorado State University, Colorado Department of Transportation,
Larimer County, developers and other public agencies.
The original budget of $2,445,322 was an estimate based on scheduled projects. Additional unanticipated
projects were added in 2018. Also the Streets Department is anticipating traffic control and patching projects
for other departments at a level similar to 2017. Additional appropriation of $750,000 is needed to cover labor,
material and equipment costs that will be recovered upon completion of the various projects. This request
appropriates funds from Streets unanticipated revenues in the amount of $750,000
CITY FINANCIAL IMPACTS
This Ordinance appropriates $750,000 of Transportation Fund Revenues for work completed for various City
departments and outside entities. The funds will only be expended if work is requested and revenues received.
If at the end of 2018, the funds have not been expended, they will revert back to the Transportation Fund
balance.
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ORDINANCE NO. 145, 2018
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING UNANTICIPATED REVENUE IN THE TRANSPORTATION
FUND FOR WORK FOR OTHERS PROGRAM EXPENSES
WHEREAS, the Planning, Development Transportation Department currently
implements a “Work for Others” program, which is a self-supported program that provides
convenient and cost effective services for other City departments and entities such as Poudre
School District, Colorado State University, Larimer County and other developers and public
agencies; and
WHEREAS, the original budget for the Work for Others program was $2,445,322, which
was based on an estimate of scheduled projects; and
WHEREAS, additional unanticipated projects were added in 2018 and the Streets
Department is anticipating traffic control and patching projects for other departments at a level
similar to 2017; and
WHEREAS, based on the above, the Streets Department wishes to appropriate an
additional $750,000 from the Transportation Fund to cover labor, material and equipment costs
that will be recovered upon completion of the various projects; and
WHEREAS, this appropriation benefits the public because it allows the City to provide
labor, material and equipment for patching, sweeping and minor capital construction to other
City departments and stakeholders; and
WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated
revenues to be received during the fiscal year.
WHEREAS, the City Manager has recommended the appropriation described herein and
determined that this appropriation is available and previously unappropriated from the
Transportation Work for Others Fund and will not cause the total amount appropriated in the
Transportation Work for Others Fund to exceed the current estimate of actual and anticipated
revenues to be received in that fund during any fiscal year; and
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
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Section 2. That there is hereby appropriated for expenditure from unanticipated
revenue in the Transportation Fund Work for Others Program the sum of SEVEN HUNDRED
FIFTY THOUSAND DOLLARS ($750,000) for the Work for Others Program Expenses and
appropriated therein.
Introduced, considered favorably on first reading, and ordered published this 4th day of
December, A.D. 2018, and to be presented for final passage on the 18th day of December, A.D.
2018.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 18th day of December, A.D. 2018.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk